PBSD MSTBU Minutes 04/11/2012PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MEETING MINUTES
WEDNESDAY, APRIL 11, 2012
LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Regular Session on
Wednesday, April 11, 2012 at 1:00 PM at the Community Center at Pelican Bay, 8960 Hammock Oak
Drive, Naples, Florida. The following members were present:
Pelican Bay Services Division Board IN 0 40 � ll
Keith J. Dallas, *Chairman Susan O'Brien
Tom Cravens, *Vice Chairman Dave Trecker MA r 0
John P. Chandler Mary Anne Womble
Geoffrey S. Gibson John Baron absent BY .
John Iaizzo Hunter H. Hansen absent •••••...........
Michael Levy
Pelican Bay Services Division Staff
W. Neil Dorrill, Administrator Mary McCaughtry, Operations Analyst
Kyle Lukasz, Operations Manager Lisa Resnick, Recording Secretary
Also Present
Susan Boland, President, Pelican Bay Property Owners Association
Jim Carr, P.E., Agnoli, Barber, & Brundage, Inc.
Kevin Carter, Field Manager, Dorrill Management Group
Tim Hall, Senior Ecologist & Principal, Turrell, Hall & Associates, Inc.
Jim Hoppensteadt, President, Pelican Bay Foundation
*Re- elected for one-year terms expiring 411012013 Fiala /
Hiller
REVISED AGENDA Henning
1. Pledge of Allegiance Coyle
2. Roll Call Coletta
3. Agenda Approval
4. Elect Chairman and Vice Chairman
5. Approval of Meeting Minutes
a. February 21, 2012 Clam Bay Subcommittee
b. March 7, 2012 Pelican Bay Services Division Board Regular Session
6. Audience Comments
7. Administrator's Report
a. Pathways
b. Cobblestones at North Pointe Drive (Chandler)
c. Beach Renourishment
d. South Berm Restoration Permit
e. Monthly Financial Report
8. Chairman's Report
a. Letter to Commissioner Hiller and response regarding resurfacing Pelican Bay Boulevard
b. Letter to Army Corps of Engineers and response regarding dredging worksho
C. Announcements
9. Committee Reports
10. Old Business
11. New Business
12. Miscellaneous Correspondence
13. Adjournment
Misc. Corres:
Date: —71 2y 112—
Item #A
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Pelican Bay Services Division Board Regular Session Meeting Minutes
April 11, 2012
ROLL CALL
With the exception of Messrs. Baron and Hansen, all members were present.
AGENDA APPROVAL
Chairman Dallas amended the agenda moving audience comments after approval of meeting minutes.
Vice Chairman Cravens made a motion, second by Dr. Trecker to approve the agenda as amended The
Board voted unanimousl in avor and the motion was passed.
ELECT CHAIRMAN
Mr. Gibson nominated Chairman Dallas to continue to serve as Chairman of the Pelican Bay Services
Division Board and the nomination was seconded by several members in unison. The nomination was
closed by Vice Chairman Cravens and seconded by Dr. Trecker. The Board voted unanimously in favor
and Chairman Dallas was elected to continue to serve as Chairman of the Pelican Bay Services Division
Board for a one-year term expiring April 10, 2013.
ELECT VICE CHAIRMAN
Dr. Trecker nominated Vice Chairman Cravens to continue as Vice Chairman of the Pelican Bay
Services Division Board and the nomination was seconded by Mr. Chandler. The nomination was closed
by Dr. Trecker and seconded by Ms. Womble. The Board voted unanimously in favor and Vice
Chairman Cravens was elected to continue to serve as Vice Chairman of the Pelican Bay Services
Division Board for a one -year term expiring April 10. 2013.
APPROVAL OF FEBRUARY 21, 2012 CLAM BAY SUBCOMMITTEE MEETING MINUTES
Vice Chairman Cravens made a motion, second by Dr. Trecker to approve the February 21, 2012 Clam
Bay Subcommittee of the Pelican Bay Services Division Board meeting minutes as amended by Ms.
Womble, page 6, to read, `:.. that due to malfunctioning...': The Board voted unanimously in favor and
the motion was passed.
APPROVAL OF MARCH 7, 2012 REGULAR SESSION MEETING MINUTES
Vice Chairman Cravens made a motion, second by Mr. Chandler to approve the March 7, 2012 Pelican
Bay Services Division Board Regular Session minutes as amended by Ms. Womble, page 8540, to read,
'... Beadle (past member...'. The Board voted unanimously in_favor and the motion was passed
AUDIENCE COMMENTS
CROSSWALKS
On behalf of San Marino's Board of Directors, Mr. Steve Seidel read a letter to the Foundation regarding residents'
discontent with the new midblock crossing on Pelican Bay Boulevard that is adjacent to the San Marino community for reasons
that included deterioration of safety conditions and loud noise that resonated from vehicles driving over the cobblestones that
affected property values. Ms. Womble requested the names of residents most affected by noise.
Mr. Jim Higgins (San Marino), Mr. John D'Aquanno (Pebble Creek), Ms. Linda Roth, and Ms. Rita Seidel agreed the
San Marino crossing was unsafe. Solutions suggested were to install flags, pedestrian motion - activated lighted crossing,
additional lighting for better visibility at night, and barrier to not allow vehicles to crossover the median at the North Tram
station crossing.
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Pelican Bay Services Division Board Regular Session Meeting Minutes
April 11, 2012
Ms. Diane Lustig (Hyde Park) disagreed. Cobblestones were alerting drivers that a pedestrian crossing is ahead, but it
is also necessary that all crossings are uniform. Mr. Gerald Moffat suggested implementing a driver's educational program
about yielding to pedestrians. Ms. Annice Gregerson observed that overgrown vegetation in the medians hindered visibility.
Mr. Hoppensteadt said that the Foundation Board did not make any formal recommendations to San Marino residents,
but petitioned the Sheriff's department to patrol the area and pointed out conduits were installed at all new crossings.
Mr. Dorrill said the cobblestones were intended to provide a tactile surface to alert drivers that they are approaching a
pedestrian crosswalk. Thermoplastic striping was installed at all crossings, is reflective at night, and the preferred method
recognized by experts.
The Board discussed what could be done at pedestrian crossings to increase safety and driver awareness. Mr. lazzo
made a motion to install a motion - activated lighted crossing, but with no second, he withdrew the motion. Mr. Dorrill
recommended deferring traffic safety solutions decisions to traffic engineering experts. The Board agreed to discuss further at a
future meeting with experts in attendance.
PATHWAYS
Mr. Rick Galli (St. Maarten) supported preserving and protecting the trees in Pelican Bay. According to a certified
arborist's report, he said that the pathways widening project could cause many trees within the project area to die -off and
suggested installing bicycle lanes in the roadway instead.
The Board discussed Mr. Galli's pathways evaluation and arborist reports. Based on preliminary observations by a
different certified arborist from the Institute of Food and Agricultural Sciences, University of Florida (IFAS -UFL), Mr. Dorrill
recommended that the Board get a second opinion and advice from a certified arborist as to what could be done to minimize
tree -root damage and he would obtain names of qualified arborists from the Board's Landscape Architect, Ms. Ellin Goetz.
Mr. Dorrill added that the Board was on record agreeing to replace any trees that might be removed as part of the
pathways widening project because root upheaval is already a problem and the number one complaint within the community is
that the pathways are in poor condition. The majority of the Board agreed. As far as timing, the project was on track to be
complete by the end of December.
Mr. Chandler requested that Mr. Lukasz start documenting calls made to the County for pathway repairs.
Mr. Chandler made a motion, second by Ms. O'Brien to authorize the Administrator to obtain a second
opinion from an independent certified arborist to investigate and report the impact to trees of widening
pathways to six feet and widening pathways to eight feet. The Board voted unanimously in favor and the
motion was assed.
ADDITIONAL CROSSWALKS
Mr. Dorrill reported that based on prior Board direction, staff is preparing to do two additional crosswalk projects this
summer. Bateman Contracting, the firm that constructed the recently completed crossings was chosen to do the work. However
the Board of County Commissioners must first authorize a change order to approve of Bateman's contract. In addition, the
beveled or chamfer- edged fire -red clay brick pavers used to construct the recently completed crosswalks was not currently
available and on back - order. The wait could be as long as one year. The flat -edged fire -red clay brick pavers are slightly
different, but are currently in -stock and available. Staff would take photographs and evaluate the minor differences between the
chamfer -edged and flat -edged pavers.
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Pelican Bay Services Division Board Regular Session Meeting Minutes
April 11, 2012
BEACH RENOURISHMENT
Mr. Dorrill reported that the Board of County Commissioners voted on April 10 to move forward with a massive beach
renourishment project that is estimated to cost $30 million. Chairman Dallas said in 2006, the Services Division contributed
more than $1 million for beach renourishment starting at the Contessa (Bay Colony) south to approximately 1,500 feet of the
Sandpiper beach facility. The Board agreed that currently the beach in Pelican Bay was in fine shape, and to avoid an
appearance of impropriety that the Services Division should not use public funds for any beach renourishment projects and
instead, suggested using Foundation funds for beach renourishment projects.
SOUTH BERM RESTORATION PERMITTING STATUS
Mr. Dorrill reported that Wilson Miller understands clearly now that the south berm restoration project is a
maintenance project requiring an Army Corps of Engineers Nationwide permit, a relatively short form -type process; and a South
Florida Water Management District Letter of Modification to the original construction permit. The project bid specifications
would include a contingency plan outlining the organization responsible for funding and repairing damaged facilities. Mr.
Dorrill would coordinate mobilization with the Foundation continue to provide permitting and project status on a monthly basis.
MONTHLY FINANCIAL REPORT
Mr. Dorrill reported the financial report month - ending March, 2012. About 95% of assessment revenue was received;
and due to seasonal landscaping services, total operating expenses were about $160,000 below budget. Staff would continue to
adjust the formatting to show seasonal year -to -date expenditures better.
Mr. Chandler made a motion, second by Mr. Levy, to approve the March 2012 Monthly Financial Report into the
record. The Board voted unanimously in favor and the motion was passed.
COBBLESTONES AT NORTH POINTE DRIVE (CHANDLER)
Mr. Chandler reported that the Board is considering installing cobblestones at the North Pointe Drive crossing.
Cobblestones were installed at mid -block crossings to calm traffic by producing a tactile feel and unusual sound. However they
are not serving their intended purpose, aggravating residents, and he made a recommendation to not install cobblestones at the
North Pointe Drive crossing. Mr. Dorrill would look into having an engineer make a presentation about uniform traffic
standards and the rationale and science behind the original recommendation for further discussion at the May 2 meeting.
CHAIRMAN'S REPORT
LETTER TO COMMISSIONER HILLER AND RESPONSE REGARDING RESURFACING PELICAN BAY
BOULEVARD
Chairman Dallas acknowledged the Board's letter to Commissioner Hiller regarding the failed Pelican Bay Boulevard
"Microsurfacing" experiment and the County's plans for future resurfacing of this roadway.
LETTER TO ARMY CORPS OF ENGINEERS AND RESPONSE REGARDING DREDGING WORKSHOP
Chairman Dallas acknowledged the Board's letter to the Army Corps of Engineers regarding the Board's support for
the Corps to hold a Clam Bay dredging permit workshop and the Corps responded they did not have a function to support one.
ANNOUNCEMENTS
Chairman Dallas announced upcoming meetings. The April 12 Coastal Advisory Committee was canceled; Foundation
Board meets April 12 at 9 to discuss priorities and April 20 at 8:30; the Budget Subcommittee meets April 16 at 3; and the
Services Division's next meeting is May 2 at 1.
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Pelican Bay Services Division Board Regular Session Meeting Minutes
April 11, 2012
COMMITTEE REPORTS
BUDGET SUBCOMMITTEE (LEVY)
Mr. Levy reported that the Budget Subcommittee met March 26 to review the initial proposed Fiscal Year 2013 budget.
A revised proposed budget would be presented at the April 16 meeting.
CLAM BAY SUBCOMMITTEE (TRECKER)
Dr. Trecker reported that Mr. Humiston completed his annual Clam Bay tidal analysis that concluded there is no basis
for dredging at this time. Mr. Hall reported that the borer beetles infesting susceptible white mangroves were identified as a
local species and monitoring would continue.
LANDSCAPE WATER MANAGEMENT SUBCOMMITTEE (CRAVENS)
Vice Chairman Cravens gave a presentation about the purpose of the berm and erosion observed along the east and
west sides from the Commons to North Tram Station 8. The berm was built to provide a storm water retention area or spreader -
swale that removes nutrients from the water before it crosses the weirs and into Clam Bay. Erosion, along with overgrowth, and
duckweed have caused the spreader -swale to fil Wn and it cannot clean or spread the water effectively, and suggested the Board
have an engineer do an evaluation and make a recommendation to repair the erosion.
Mr. Hall confirmed that the current operational permit allows removal of mangroves and clearing of other material
from the spreader- swale. Mr. Dorrill agreed that this is maintenance work and would do a survey and obtain proposals from
backhoe contractors to clean out the spreader -swale during the rainy season.
STRATEGIC PLANNING COMMITTEE
Ms. Womble reported that Ms. Mary Johnson is the new Chairman and Ms. Noreen Murray is the new Vice Chairman
of the Strategic Planning Committee; and Ms. Ronnie Bellone is the new Chairman, and Mr. Bob Uek is the new Vice Chairman
of the Foundation Board.
ADJOURNMENT
Vice Chairman Cravens made a motion, second by Mr. Gibson to adjourn. The Board voted unanimously in
Lvor, the motion was assed
d and the meeting was adjourned at 3:07 .m
Keith JADallais, Liran Minutes by Lisa Resnick 5/3/20121:47:07 PM
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