PBSD MSTBU Minutes 03/26/2012 Budget Subcommitteep'I r, Y A 'k
BUDGET SUBCOMMITTEE OF THE PELICAN BAY SERVICES DIVISION BOARD
MONDAY, MARCH 26, 2012 "—\ At
LET 1T BE REMEMBERED that the Budget Subcommittee of the Pelican Bay Services Division Board met on Monday,
March 26, 2012 at 3:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, with the following
members present:
Budget Subcommittee Members
Michael Levy, Chairman
John Chandler absent
Keith J. Dallas
Pelican Bay Services Division Staff
W. Neil Dorrill, Administrator
Kyle Lukasz, Operations Manager
Geoffrey S. Gibson
John Iaizzo late
Susan O'Brien
Mary McCaughtry, Operations Analyst
Lisa Resnick, Recording Secretary
Also present
Tom Cravens, Vice Chairman, Pelican Bay Services Division Board
AGENDA
1. Roll call
1 Approval of February 13, 2012 Budget Subcommittee meeting minutes
3. Audience participation
4. Initial review of Proposed Fiscal Year (FY) 2013 Budget
5. Discussion of non -ad valorem and ad valorem cash flow spreadsheets
with and without the resurfacing of Pelican Bay Boulevard (Dallas)
6. Initial discussion of capital components (ad valorem and non -ad valorem)
to be included with FY 2013 budget
7. Audience comments
8. Adjourn
ROLL CALL
With the exception of Mr. Chandler, all Budget Subcommittee members were present.
APPROVAL OF FEBRUARY 13 BUDGET SUBCOMMITTEE MEETING MINUTE
Misc. Corres:
Date: —71-2L-1/1'2—
Item : I t, eE -2.1A
Copies to:
Mr. Dallas made a motion, second by Mr. Gibson to approve the 1 ebruarr 13 Budget Subcommittee meeting
minutes as resented. The Sit beotitrnittee voted itnanimouslr in fa ror and the motion was passed.
AUDIENCE PARTICIPATION
No audience participation
INITIAL REVIEW OF THE PROPOSED FISCAL YEAR (FY) 2013 BUDGET
The County had still not provided FY 2013 indirect costs, but Mr. Lukasz presented the preliminary FY 2013 budget
that staff prepared using the County's FY 2012 indirect costs and the financial goals that the Budget Subcommittee directed on
February 13: 1) to hold the non -ad valorem assessment at $370.64. and 2) to hold the ad valorem millage rate at 0.0531 and
strive to provide funds for the Community Improvement Plan (CIP). Holding the non -ad valorem assessment at FY 2012 would
provide an additional $125,200 to the Capital Projects Fund 322. Also, $333,000 was rolled to Capital Projects Fund 322 from
Water Management and Community Beautification, and $2,013,330 is available in FY 2013 Capital Projects Fund 322 as carry
forward.
Within Clam Bay Fund 320, $5,000 from Reserves (2'/2 months for operations) was transferred to Tree Trimming for
exotic removal. The south berm restoration project is expected to total $160,000. $100,000 is available in Clam Bay Fund 320.
To cover additional construction costs, $65,000 has been budgeted in Water Management Reserves.
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Budget Subcommittee of the Pelican Bay Services Division Board
March 26 2012
DISCUSSION OF NON -AD VALOREM AND AD VALOREM CASH FLOW SPREADSHEETS WITH AND
WITHOUT THE RESURFACING OF PELICAN BAY BOULEVARD (DALLAS)
Mr. Dallas reviewed his cash flow spreadsheets: 1) Fund 322 non -ad valorem cash flows "Don't Repave PBB" shows
identified Capital expenditures and projected savings over ten years using the current assessment rate of $398.13; and 2) Fund
322 non -ad valorem cash flows "Repave PBB" shows identified Capital expenditures and projected deficit over ten years if the
Board loaned the County $1.3 million to resurface Pelican Bay Boulevard and kept the current assessment rate of $398.13.
The Subcommittee discussed that the County was responsible for repairing pathways, not the Services Division, but
the County did not appropriate funds for rebuilding pathways. Mr. Dorrill pointed out that because the County was not
appropriating funds for this purpose, the argument of being double taxed is moot. If the Services Division was to fund
pathways projects, and the County was to appropriate funds for this purpose in the future that the Services Division should be
eligible for reimbursement. The Board had voted recently against lending the County funds at this time that were collected for
CIP projects for the purpose of resurfacing Pelican Bay Boulevard. The Subcommittee also discussed the Fund 322 ad valorem
cash flow sheet that shows projected expenditures and savings over fifteen years for identified CIP street lighting projects.
INITIAL DISCUSSION OF ADDITIONAL CAPITAL COMPONENTS (AD VALOREM AND NON AD VALOREMI
TO BE INCLUDED WITH FY 2013 BUDGET
Chairman Levy said that the preliminary FY 2013 budget does not yet contain a CIP component. The CIP ad valorem
and non -ad valorem cash flow sheets show projected funds available for identified CIP projects at the current ad valorem
millage rate of 0.0858, and at the current assessment rate of $398.13. Consensus was to direct staff to use the same figures
used last year to provide additional CIP funding: 1) an additional $27.50 non -ad valorem assessment; and 2) an additional
0.0327 ad valorem millage rate.
Mr. Lukasz said the street lighting fixtures are obsolete.
Mr. Dorrill would check with FPL for their cost for LED street lighting fixtures and suggested Pelican Bay Boulevard
(from U.S. 41 to Ridgewood) as a location for a street lighting demonstration project.
AUDIENCE COMMENTS
Ms. Marcia Cravens suggested the Services Division budget provisions for beach renourishment reserves, and FY
2013 funds for Turrell Hall to perform fish and bird wildlife surveys as part of their biological monitoring studies contract.
Mr. Lukasz said the Services Division provided funds for beach renourishment several years ago along public access
sections of the beach between the north and south Foundation restaurant facilities, but he would look into the exact location
and cost and report back.
Mr. Dorrill planned to discuss Ms. Cravens' suggestions for fish and bird wildlife surveys with Mr. Todd Turrell to
find out what has been done in the past and to create a sense of importance.
At the next Budget Subcommittee meeting on April 16 at 3 p.m., staff would present an updated FY 2013 preliminary
budget including the County's FY 2013 indirect costs and by holding the assessment at last year's rate of $398.13 and ad
valorem millage rate at 0.0858.
Mr. Gibson made a motion, second by Mr. Dallas to adjourn. The Subcommittee voted unanimously in favor,
the motion was passed, and the meeting was adjourned at 4.49 ,P.m.
Michael Levy, C airma Minutes by Lisa Resnick 4/10/2012 3:46:11 PM
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