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PBSD MSTBU Minutes 03/07/2012MA Y 8 1011 � O � PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MIN Th. •.•..•.•••..••.•••••••e WEDNESDAY, MARCH 7, 2012 LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Regular Session on Wednesday, March 7, 2012 at 1:00 PM at the Community Center at Pelican Bay, 8960 Hummock Oak Drive, Naples, Florida. The following members were present: Pelican Bay Services Division Board Keith J. Dallas, Chairman Tom Cravens, Vice Chairman John P. Chandler Geoffrey S. Gibson John Iaizzo Michael Levy Pelican Bay Services Division Staff Susan O'Brien Dave Trecker Mary Anne Womble John Baron Hunter H. Hansen W. Neil Dorrill, Administrator Mary McCaughtry, Operations Anal yst Kyle Lukasz, Operations Manager Lisa Resnick, Recording Secretary Also Present A Susan Boland, President, Pelican Bay Property Owners Association Fiala Jim Carr, P.E., Agnoli, Barber, & Brundage, Inc. Hiller Kevin Carter, Field Manager, Dorrill Management Group Henning Tim Hall, Senior Ecologist & Principal, Turrell, Hall & Associates, Inc. Coyle Jim Hoppensteadt, President, Pelican Bay Foundation Coletta 35 in the audience REVISED AGENDA 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Approval of Meeting Minutes a. February 1, 2012 Pelican Bay Services Division Board Regular Session b. January 10, 2012 Landscape Water Management Subcommittee 5. Administrator's Report a. Pathways i. Pelican Bay Foundation's request for reconsideration of February 1St Board action ii. Pathway walk notes & statistics (Chandler) iii. Obstructions between pathways and roadway blocking street lights at night on Pelican Bay Boulevard from the Glenview to the Phil (Levy) b. Discussion of proposed projects to implement summer 2012 i. Community Crosswalks ii. Community Landscaping c. South berm restoration i. Ownership of berm and water management easement improvements (O'Brien) ii. Berm engineering plans to date (O'Brien) Misc. Cokes: d. Revisit proposal to resurface Pelican Bay Boulevard early (O'Brien) e. Monthly financial report Da : -7 12-f I -2, 6. Chairman's Report a. Dorrill Management Group contract renewal It@ #: 1 t�oZ 2 A 2-9 b. April meeting schedule c. Announcements C S to: 7. Committee Reports a. Budget (Levy) b. Clam Bay ( Trecker) i. Clam Bay Permits Annual Reporting and Aerial Photography Requirements Status (Levy) ii. Recommendation to Support Collaborative Workshop Request (Cravens) c. Landscape Water Management (Cravens) i. Erosion along the west side of the berm (Cravens) d. Strategic Planning Committee (Womble) 8538 Pelican Bay Services Division Board Regular Session Minutes March 7, 2012 8. Old business 9. New business 10. Audience comments 11. Miscellaneous correspondence 12. Adjournment ROLL CALL All present. AGENDA APPROVAL Mr. Chandler suggested the Board discuss the Foundation's request to reconsider Feb. 1 Board action first under Pathways; and Vice Chairman Cravens added "Erosion along the west side of the berm" to Landscape Water Management Subcommittee report. Vice Chairman Cravens made a motion, second by Dr. Trecker to approve the agenda as amendecL The Board voted unanimo us' in avor and the motion was passed APPROVAL OF MEETING MINUTES FEBRUARY 1 2012 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION 7Lun'acnimously n Cravens made a motion, second by Mr. Chandler to approve the February 1, 2012 Services Division Board Regular Session minutes as presented. The Board voted n avor and the motion wa s passed JANUARY 10 2012 LANDSCAPE WATER MANAGEMENT SUBCOMMITTEE Vice Chairman Cravens made a motion, second by Dr. Trecker to approve the January 10, 2012 Landscape Water Management Subcommittee meeting minutes as presented. The Board voted unanimousl in avor and the motion was assed: ADMINISTRATOR'S REPORT PATHWAYS PELICAN BAY FOUNDATION'S REQUEST FOR RECONSIDERATION OF FEB. 1 BOARD ACTION Mr. Chandler and Ms. O'Brien stated reasons why it was appropriate to reconsider the February 1 Board action, as well as how one could come to a different conclusion than what was recommended by the Community Improvement Plan (CIP). Mr. Chandler said the CIP pathway analysis did not include usage counts, incident reports, statistics, or references to publications relating to accident prevention; however he made his own observations and reports, this Board has reviewed his reports, Collier County Sheriffs incident reports, received information from Florida Department of Transportation regarding the risk of having a shared -use pathway adjacent to a roadway, and the operations manager communicated project plans with residents of adjacent condominiums. Ms. O'Brien added that the County is responsible for maintaining roadways and pathways, and was not planning to resurface Pelican Bay Boulevard until 2016; the County was not doing an adequate job maintaining the pathways; pathway widening project bids came in higher than anticipated; and engineering plans found there was not enough space in some areas to widen pathways to 8 feet. 7Lthe r made a motion, second by Vice Chairman Cravens to consider the Pelican Bay request to reconsider the February I Board action. The Board voted unanimously in favor n was pacced . 8539 Pelican Bay Services Division Board Regular Session Minutes March 7, 2012 AUDIENCE COMMENTS OPPOSED TO WIDENING PATHWAYS TO WIDTH OF EIGHT FEET Mr. Harry Weingartner (Avalon), Mr. Henry Bachman (Claridge), Mr. Bill Hennig (Grosvenor), and Ms. Marcia Cravens (Dorchester) were not in favor of widening pathways to eight feet because: (1) concerned about tree removal to accommodate greater width; (2) perceived that wider pathways encouraged more and faster bicyclists creating unsafe conditions at driveways, particularly from bicyclists going against traffic; (3) pathways in the project area are not in as poor condition as in other areas, and pathways in the worst condition should be redone first; and (4) it was not the Services Division's responsibility to maintain the pathways, because residents pay property taxes to the County to maintain pathways. IN FAVOR OF WIDENING PATHWAYS TO WIDTH OF EIGHT FEET Mr. Carson Beadle (past member, Strategic Planning Committee), Mr. Charles Bodo (Strategic Planning Committee), Mr. Mike Kitchen, Ms. Patty Vlasho (Crown Colony), and Dr. Peter Collis (L'Ambiance) were in favor of widening pathways to eight feet. Comments made included: (1) February 1 decision should have been postponed because three members were absent; (2) that the decision made February 1 did not represent the community majority, but a minority of dissenters; (3) Board should recognize that the CIP recommendation was based on a significant amount of work; (4) that they had stopped using the pathways because pathways are too narrow, surface is uneven, and one could easily injure themselves on the existing pathways; and (5) agreed that wider was better to encourage an active lifestyle and would mesh with the community's conceptual design. OTHER COMMENTS Ms. Diane Lustig (Hyde Park) was concerned about bicyclist safety and suggested putting bicycle lanes in the roadway. Mr. Cal Grayson said the pathways on Crayton and Myra Janco Daniels are unsafe. Mr. Jim Hoppensteadt said the CIP study did not address the standard width of multi -use pathways. However the current Florida Department of Transportation standard for multi -use pathways is 10 -12 feet. Wider pathways are more stable and 8 feet is a compromise. BOARD DISCUSSION The Board discussed the concerns expressed including (1) that the community could not accommodate the standard width for multiuse pathways, so the CIP recommended widening pathways to eight feet, and that the CIP only addressed pathways along the west side of Pelican Bay Boulevard and north side of Gulf Park Drive; (2) whether the width should stay uniform throughout or transition between 6 -8 feet at some areas to avoid having to remove trees or to address safety conditions at driveways; (3) that although the pathways do not meet the standard for multi -use pathways as defined by Florida Department of Transportation, they are shared by many types of users for recreational purposes; (4) the perception that wider pathways would encourage more bicyclists to ride on the pathways and ride faster. There was general agreement that bicyclists who currently ride in the roadway would stay in the roadway; and (5) that because of the County's failure to provide adequate maintenance due to shortage of funds, that the community might eventually have to assume responsibility. MOTION TO MOVE FORWARD TO WIDEN PATHWAYS TO EIGHT FEET Mr. Gibson made a motion, second by Mr. Hansen recommending that the Pelican Bay Services Division Board move forward to widen the pathways to eight feet along Pelican Bay Boulevard from The Commons to the North Tram station with the following caveats (as determined by the civil engineer or landscape architect): (1) that the removal of any trees due to unavoidable design or because of the health of the tree be replaced in kind nearby; and (2) at driveways, that the pathways be positioned as close to Pelican Bay Boulevard as possible to improve lines of sight between motor vehicles and pathway users. The Board voted seven (7) in favor, (Gibson, Baron, Hansen, Dallas, Cravens, Levy, Womble) to four (4) opposed (Trecker, laizzo, Chandler, O'Brien) and the motion was passed. F-IM Pelican Bay Services Division Board Regular Session Minutes March 7.2012 Mr. Dorrill said the engineer would complete the plans and apply for necessary right of way permits then the project would then be put out to bid for the Board's review and recommendation prior to construction. OBSTRUCTIONS BETWEEN PATHWAYS AND ROADWAY BLOCKING STREET LIGHTS AT NIGHT ON PELICAN BAY BOULEVARD FROM THE GLENVIEW TO THE PHIL The Services Division was informed by Mr. James Morrison (Glenview) that high shrubbery was blocking street lights from reaching the pathways along Pelican Bay Boulevard from the Glenview to the Phil. Staff began trimming and Mr. Morrison sent a follow -up letter March 5 that the lighting had improved significantly. DISCUSSION OF PROPOSED PROJECTS TO IMPLEMENT SUMMER 2012 COMMUNITY CROSSWALKS Mr. Dorrill reported that February 13, the Budget Subcommittee discussed whether to do additional crosswalk and associated landscaping projects this summer in advance of FY 2013. The proposed projects would renovate existing crosswalks along Pelican Bay Boulevard at the intersections of North Pointe Drive, Myra Janco Daniels Boulevard, and Crayton Road to make them consistent with the Community Improvement Plan (CIP) crossings recently completed. The cost is approximately $50,000 per intersection. AUDIENCE COMMENTS Mr. Steve Seidel (San Marino) conveyed residents' complaints of the noise made by vehicles driving over the cobblestones at the Beach walk crossing; Dr. Peter Collis (L'Ambiance) said the cobblestones were not effective as rumble strips; Ms. Diane Lustig (Hyde Park) observed that the crosswalks are not uniform throughout the community and agreed with Mr. John Domenie (Breakwater) that the crossings needed to be illuminated at night; Ms. Marcia Cravens (Dorchester) said the cobblestones created a tripping hazard, and suggested the Board add a blog to its website; all agreed with Mr. Dave Ritger (Oakmont) that the Board should obtain community feedback before implementing more crosswalk projects; and Messrs. Domenie, Ritger and Bill Hennig (Grosvenor) agreed the projects were a waste of money. Mr. Dorrill said that the statement made about cobblestones was untrue; cobblestones do not create a tripping hazard. Mr. Levy did not agree that the Crayton Road intersection should be left out. Vice Chairman Cravens was concerned with the Board moving forward without doing a survey first. Mr. Gibson reiterated that safety was the Board's first concern, but purpose of the CIP was to retain property values. 7LDrTrLeckeor made a motion, second by Ms. O'Brien and Mr. Gibson to implement crosswalk projects mmer of 2012 along Pelican Bay Boulevard at the intersections of North Pointe Drive and aniels Boulevard. The Board voted unanimously in favor and the motion was passed COMMUNITY LANDSCAPING Mr. Lukasz proposed that additional landscaping renovation projects be done this summer in house and in advance of the FY 2013 budget at five intersections along Pelican Bay Boulevard: 1) Myra Janco Daniels; 2) North Pointe; 3) Glenview; 4) Crayton; and 5) Hammock Oak. Each intersection is estimated to cost $18,000 - $25,000, dependent upon the number of plants and irrigation improvements needed, and design was based on the landscape architect's typical conceptual plans. Ms. O'Brien suggested that the Board, on a future agenda, discuss performing an annual survey to obtain community feedback prior to moving projects forward. AUDIENCE COMMENTS Ms. Marcia Cravens was concerned about the irrigation heads that were installed with the landscaping and water conservation. Mr. Lukasz clarified that the appropriate rotator pop -up low - volume irrigation heads were installed. 8541 Pelican Bay Services Division Board Regular Session Minutes March 7, 2012 F an Cravens made a motion, second by Dr. Trecker to approve in -house landscaping projects to be done this summer at five intersections along Pelican Bay Boulevard: 1) Daniels; 2) North Pointe; 3) Glenview; 4) Crayton; and S) Hammock Oak. The Board ous) in avor and the motion was passed. SOUTH BERM RESTORATION OWNERSHIP OF BERM AND WATER MANAGEMENT EASEMENT IMPROVEMENTS (O'BRIEN) Mr. Dorrill explained that the parcel of land upon which the berm sits is owned by the Pelican Bay Foundation; that within this parcel are drainage easements upon which the former Pelican Bay Independent District (PBID) used public funds to construct improvements to the water management system; therefore, any improvements constructed by the PBID within the drainage easements are now assets of Collier County /Pelican Bay Services Division (PBSD), as successor to the PBID. The PBSD is responsible for operations and maintenance of the Pelican Bay water management system and assets located within the drainage easements. Mr. Jim Hoppensteadt clarified that the Foundation owns the underlying land; Westinghouse granted an easement to the PBID to construct the water management berm; PBID permitted the Foundation to use the land atop the berm to access the Foundation's facilities and the Foundation is responsible for operating and maintaining the asphalt atop the berm; that the Foundation established rights of access over the land atop the berm as private property; and the land atop the berm is maintained as Foundation private property. For the current restoration project, the Services Division is responsible for reestablishing the slope of the berm; and the Foundation is responsible for replacing the asphalt path atop the berm. Ms. Marcia Cravens was concerned about PBID dissolution, succession, and with using PBSD funds for this project. BERM ENGINEERING PLANS TO DATE (O'BRIEN) Mr. Dorrill reported that due to miscommunication, Wilson Miller did not submit the Army Corps of Engineers nationwide permit application. However, Mr. Dorrill would make certain that the permit application is submitted. If no hiccups, the permitting process should be complete in 90 days; and concurrently, the engineers will complete specifications and design plans and project put out to bid. Construction could begin as early as this summer. REVISIT PROPOSAL TO RESURFACE PELICAN BAY BOULEVARD EARLY (O'BRIEN) Ms. O'Brien explained that the County is not planning to resurface Pelican Bay Boulevard until 2016 and suggested the Board perform a survey soon to help decide whether the Services Division should take responsibility. Chairman Dallas addressed this issue in recent correspondence to Commissioner Hiller that strongly suggested the County provide adequate funds to the County's road maintenance budget. Mr. Hoppensteadt supported the Services Division accepting responsibility for resurfacing. MONTHLY FINANCIAL REPORT Mr. Chandler made a motion, second by Mr. Levy to approve into the record the monthly financial report as amended with revised income statement. The Board voted unanimously in favor and the motion was passed CHAIRMAN'S REPORT DORRILL MANAGEMENT GROUP CONTRACT RENEWAL Chairman Dallas said that it was time to renew Mr. Dorrill's contract as Division Administrator, adding that per the terms of the original contract, this was the contract's final year; next year the Board would have to go through a formal open bidding process. 8542 Pelican Bay Services Division Board Regular Session Minutes March 7, 2012 Dr. Trecker made a motion, second by Vice Chairman Cravens to renew the Dorrill Management Group contract at the existing fee structure: annual contract is $75,360 to start July 1, 2012 and end June 30, 2013. The Board voted unanimously in favor and the motion was passed. APRIL MEETING SCHEDULE The majority of the Board agreed to cancel the April 4 Board regular meeting and rescheduled April 11. ANNOUNCEMENTS Chairman Dallas announced that the Coastal Advisory Committee meets March 8 at l p.m.; Foundation Board meets March 23 at 8:30 a.m.; the Foundation's Annual Meeting is March 26 at 9 a.m.; and the Services Division's Budget Subcommittee meets March 26 at 3 p.m. CLAM BAY SUBCOMMITTEE REPORT RECOMMENDATION TO SUPPORT COLLABORATIVE WORKSHOP REQUEST (CRAVENS) Vice Chairman Cravens and Dr. Trecker reported that at the February 21 Clam Bay Subcommittee meeting, a motion was passed to make a recommendation to the full Board that the Pelican Bay Services Division Board provide support to several environmental groups request to the Army Corps of Engineers (Corps) that the Corps hold a workshop to allow these groups to participate and express concerns about the County's Clam Bay dredging permit application. Mr. Tim Hall clarified that anyone can make a request to the Corps to hold a workshop. However, it is the Corps sole decision as to whether it is necessary; the Corps is not obligated or mandated to do so. If the request to hold a workshop has already been made, then the Board could provide its support to the groups that made the request and send to the Corps regional office in Fort Myers. Ms. Cravens confirmed that the letter of support should be sent to Corps reviewer, Ms. Linda Elligott. Vice Chairman Cravens made a motion, second by as amended, that the Pelican Bay Services Division Board acknowledges, supports, and endorses requests for a collaborative U.S. Army Corps of Engineers Clam Pass- Clam Bay Dredging Permit Workshop with their Federal Permit Consultant Agencies that allows meaningful participation by the Sierra Club, Conservancy of Southwest Florida, Mangrove Action Group, and Collier County Audubon Society. The Board voted 8 -1 in favor and the motion was passed. Chairman Dallas was opposed. Messrs. Baron & Hansen were not Present. CLAM BAY PERMITS ANNUAL REPORTING & AERIAL PHOTOGRAPHY REQUIREMENTS STATUS (LEVY) Dr. Trecker recapped the February 21 Clam Bay presentations and noted that Mr. Hall's report showed the mangroves were healthy; and that the tidal report was incomplete due malfunctioning equipment and missing data, and that Mr. Humiston recommended the Services Division purchase four new tidal gauges. Mr. Lukasz said he would obtain cost estimates. Mr. Hall said that because of the missing tidal data, the firm requested an extension to file the report and aerial photography of Clam Bay was completed last summer. LANDSCAPE WATER MANAGEMENT SUBCOMMITTEE REPORT EROSION ALONG THE WEST SIDE OF THE BERM (CRAVENS) Vice Chairman Cravens observed areas of erosion along the west side of the berm that starts at mile marker 0.4 and heading south, ends at mile marker 1.2, generally from the north boardwalk to The Commons that he believed was caused by the nesting behavior of Florida soft -shell turtles. He planned to show Mr. Lukasz areas where he noticed the problem, so that staff could address before the rainy season. Vice Chairman Cravens reported that the County did a decent job removing exotics along the beach, but at R 38 there were still several Brazilian Peppers and Australian Pines. 8543 Pelican Bay Services Division Board Regular Session Minutes March 7, 2012 BUDGET SUBCOMMITTEE REPORT (LEVY) Mr. Levy reported that the County was in the process of drafting its FY 2013 budget policy, so the next Budget Subcommittee meeting is March 26 at 3 p.m. At this meeting, staff will introduce the very preliminary FY 2013 budget and discuss proposed projects and cash flow and the annual assessment. STRATEGIC PLANNING COMMITTEE (SPC) REPORT Ms. Womble presented schematic design plans for two Foundation restaurants that illustrated what could be done within the current "footprint" or available space; and reported that Mr. Carson Beadle stepped down from the SPC and that it was not yet known what the plans were to replace his spot. ADJOURN Vice Chairman Cravens made a motion, second by Mr. Chandler to adjourn. The Board voted' unanimousiv in favor and the meednr was adjourned at 4.27 P.m e"Iz / A � Ke(thTDallas, C aidn Minutes by Lisa Resnick 3/23/2012 4:46:30 PM 8544