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PBSD MSTBU Minutes 02/13/2012 Budget Subcommittee'► BUDGET SUBCOMMITTEE OF THE PELICAN BAY SERVICES DIVISION BOARD FEBRUARY 13, 2012 LET IT BE REMEMBERED that the Budget Subcommittee of the Pelican Bay Services Division Board met on Monday, February 13, 2012 at 3:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, with the following members present: Budget Subcommittee Members Michael Levy, Chairman John Chandler Keith J. Dallas Pelican Bay Services Division Staff W. Neil Dorrill, Administrator Kyle Lukasz, Operations Manager Geoffrey S. Gibson John Iaizzo Susan O'Brien Mary McCaughtry, Operations Analyst Lisa Resnick, Recording Secretary REVISED AGENDA 1. Roll Call 2. Approval of January 17, 2012 Budget Subcommittee meeting minutes 3. Audience Participation 4. Financial goals for preparation of Fiscal Year 2013 budget ►.`'e " `J 5. Discussion of Capital Projects for Fiscal Year 2013 a. Discussion of repaving Pelican Bay Boulevard loan /repayment t b. Discussion of repairing /replacing pathways loan /repayment 6. Discussion of Capital Projects for Fiscal Years 2014 - 2016 7. Audience Comments ✓� 8. Adjourn Fiala Hiller ---_ `7-7 ROLL CALL Henning Coyle All members were present. Coletta APPROVAL OF JANUARY 17, 2012 BUDGET SUBCOMMITTEE MEETING MINUTES r r. Gibson made a motion, second by Ms. O'Brien to approve the January 17, 2012 Budget Subcommittee eetin minutes as resented. The vote was unanimously in favor, and the motion was passed. CHAIRMAN LEVY'S INTRODUCTION Chairman Levy reviewed the agenda and explained items 5a and 5b reflected Mr. Chandler's requests and the intent of item 5 is to discuss possible FY 2013 Capital Projects. Mr. Dallas explained he did not revise his cash flow sheets for item 6. Chairman Levy said the intent of item 6 would be to discuss future Capital Projects Fiscal Years 2014- 2016. RESCHEDULE THE MARCH 12 BUDGET SUBCOMMITTEE MEETING Ms. McCaughtry reported the County's Fiscal Year 2013 budget policy guidelines would not be available before March 12, the date of the next Budget Subcommittee meeting. The Subcommittee agreed the March 12 meeting should be rescheduled for either Wednesday, March 21, or Monday, March 26 at 3 p.m. depending upon member availability. AUDIENCE PARTICIPATION None Disc. C:;rres: Date: Item #: Cs�Z 2 ► CQ 1126 copies to. A- V Budget Subcommittee of the Pelican Bay Services Division Board Meeting Minutes February 13, 2012 FINANCIAL GOALS FOR PREPARATION OF FY 2013 BUDGET Chairman Levy recommended and the Budget Subcommittee directed staff to use as an objective for the FY 2013 proposed budget, the same financial goals that were used to prepare the Fiscal Year 2012 budget without the Community Improvement Plan (CIP) assessment: 1) hold the non -ad valorem assessment at $370.63; and 2) hold the ad valorem millage rate at 0.0531 and strive to provide funds for the CIP. The Budget Subcommittee would determine Fiscal Year 2013 CIP funding requirements and then calculate any additional assessment and millage rates. DISCUSSION OF CAPITAL PROJECTS FOR FY 2013 CROSSWALKS AND LANDSCAPING The Subcommittee discussed crosswalk and associated landscaping projects along Pelican Bay Boulevard at three intersections: Myra Janco Daniels, Crayton Road, and North Pointe Drive. Because the funds are currently available ($158,000 estimated) the Subcommittee was in favor of completing the remaining crosswalks during summer 2012 as part of the FY 2012 budget. DISCUSSION OF REPAVING PELICAN BAY BOULEVARD LOAN/REPAYMENT Mr. Dorrill said it was his understanding that the subject of loaning the County funds to repave Pelican Bay Boulevard early was tabled by the full Board indefinitely. However, the Budget Subcommittee does have the option to revisit with the full Board. He explained the County would enter into a formal agreement with the Services Division. However the monetary transaction would be classified as an "interfund transfer" and "subject to appropriation ", so the main issue to determine is what strengthens the Services Division's repayment position. Years ago, each Commissioner had a resurfacing taxing district. To start the conversation, he suggested mentioning the resurfacing taxing district idea to Commissioner Hiller. DISCUSSION OF PATHWAYS REPAIRING /REPLACING AND LOAN/REPAYMENT The Subcommittee discussed possible FY 2013 pathways projects and as an initial estimate, directed staff to place $557,000 in the FY 2013 proposed budget to complete the remainder of the west side of Pelican Bay Boulevard and to do the west side of Myra Janco Daniels (concrete). The Subcommittee also discussed the issue of the County's responsibility, but failure to maintain the pathways. Mr. Lukasz said typically, when he has reported to the County the need to repair a section of pathways, the work is scheduled within 30 days and completed within 90 days. Furthermore, Mr. Lukasz advised that when the pathways are redone, there are no existing sections that could be salvaged. Mr. Dorrill said an attempt to loan the County funds to repair or replace pathways with expectations for repayment would be unproductive. LANDSCAPING The Subcommittee discussed the desirability of proceeding with the CIP Landscaping project during FY 2013. Mr. Lukasz estimated that $200,000 could be beneficially employed, and the Subcommittee directed staff to include $200,000 for landscaping. These funds include the addition of trees called for in the CIP. OTHER ITEMS The Subcommittee discussed other projects and directed staff to include the following projects in the FY 2013 proposed budget: approximately $25,000 for littoral plantings; $85,000 for lake bank improvements; and $50,000 for sign posts refurbishment. 1127 I# . .* Budget Subcommittee of the Pelican Bay Services Division Board Meeting Minutes February 13, 2012 DISCUSSION OF CAPITAL PROJECTS FOR FISCAL YEARS 2014 -2016 For cash flow planning purposes, the Subcommittee discussed possible future CIP and Capital Projects expenditures as follows: FY 2014 Five -foot wide concrete pathways in residential neighborhoods: $425,000 Pathways along the east side of Pelican Bay Boulevard: $600,000 Pathways along the north side of Gulf Park Drive: $150,000 Sign posts refurbishment: 50,000 Landscaping: $200,000 Lake banks: $85,000 FY 2015 Pathways along the south side of Gulf Park Drive: $150,000 Pathways along North Pointe, Hammock Oak, and Crayton: $250,000 Landscaping: $200,000 Lake banks: $85,000 FY 2016 Pathways along the Oakmont Lake: $80,000 Landscaping: $200,000 Lake banks: $85,000 ADJOURN Mr. Chandler made a motion, second by Ms. O'Brien and vote unanimous to adjourn at 4:30 p.m. Michael Levy, Chairman Minutes by Lisa Resnick 3/7/2012 9:59:26 AM 1128