PBSD MSTBU Agenda 08/01/2012PELICAN BAY SERVICES DIVISION o
Municipal Service Taxing and Benefit Unit j
NOTICE OF PUBLIC MEETING WEDNESDAY,]41�rGUST 1, 2012
THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET IN REGULAR SESSION ON
WEDNESDAY, AUGUST 1 AT 1:00 PM AT THE COMMUNITY CENTER AT PELICAN BAY
LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108
AGENDA Fiala ` a/
The agenda includes, but is not limited: Hiller '1
1. Pledge of Allegiance Henning ?-
2. Roll Call Coyle
3. Agenda Approval Coletta �---
4. Approval of Meeting Minutes
a. June 4, 2012 Clam Bay Subcommittee
b. June 6, 2012 Pelican Bay Services Division Board Regular Session
c. July 5, 2012 Ad -Hoc Committee to Develop an Approach for Studying Pathways & Trees
5. Administrator's Report
a. Crosswalks
i. Cobblestones
ii. Landscaping at North Tram station
b. County's Pelican Bay Boulevard pathways "overlay" project update
c. Berm
L South berm restoration permitting status
ii. North berm maintenance update
d. Landscaping (Phase II) update
e. St. Raphael water management permit conversion and County Attorney review
f. Monthly financial report
6. Chairman's Report
a. Draft Board rules and procedures
b. Committee assignments:
c. Announcements Date: Idlalkz
7. Committee Reports
8. Old Business Item #: \ "=
9. New Business ��
10. Audience Comments Copies to:
11. Miscellaneous Correspondence
12. Adjournment
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO
ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY
PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT
YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF
THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO
ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE
APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO
PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE
PELICAN BAY SERVICES DIVISION AT (239) 597 -1749 OR VISIT PELICAN BAYSERVICESDIVISION.NET.
7/27/2012 3:05:08 PM
CLAM BAY SUBCOMMITTEE MEETING MINUTES
MONDAY, JUNE 4, 2012
LET IT BE REMEMBERED that the Clam Bay Subcommittee of the Pelican Bay Services Division Board met
on Monday, June 4 at 3:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples,
Florida 34108. The following members were present:
Clam Bay Subcommittee
Dave Trecker, Chairman
Tom Cravens
Pelican Bay Services Division Staff
W. Neil Dorrill, Administrator
Kyle Lukasz, Operations Manager
Five (5) attendees.
1. Roll Call
2. Clam Bay monitoring
3. Dredging permit application
4. Audience comments
5. Adjourn
ROLL CALL
All Subcommittee members were present.
INTRODUCTION
Susan O'Brien
Mary Anne Womble
Mary McCaughtry, Operations Analyst absent
Lisa Resnick, Recording Secretary
AGENDA
Chairman Trecker explained that the purpose of the meeting was to take input on Clam Bay and consider
specific requests that the Subcommittee could recommend to the full Board for action.
Requests regarding water quality monitoring were: 1) to enter data into STORET; and 2) request the
County's annual monitoring report. Chairman Trecker reported that he received the County's report and requested
that staff distribute.
DREDGING PERMIT APPLICATION
Dr. Ted Raia, President, Mangrove Action Group (MAG) recommended that the Pelican Bay Serv'
Division support MAG and notify the Army Corps of Engineers of concerns related to the County's Cl
�.
dredging permit application. Dr. Raia presented information and alleged the application: 1) allowed mo densive
dredging than was authorized in 1998 and implemented in 2007; and 2) did not contain legally bin ig ,for
dredging. ;
Ms. Marcia Cravens, Co- Conservation Chairman, Sierra Club reported that she f resent om
the Conservancy and Audubon Society met with the Army Corps of Engineers to provide rc g the
Clam Bay dredging permit application that alleged the proposed dredging would negate `' a benthic
community and cause erosion to the adjacent shoreline. -
Mr. Cravens speculated the purpose of increasing the dredge cut
Mr. John Domenie was concerned about excessive sand.
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the beach.
Clam Bay Subcommittee Meeting Minutes
June 4, 2012
Mr. Dorrill said it was unclear whether the information that Dr. Raia presented was new or a new r
interpretation of old information and suggested inviting the appropriate Coastal Zone Management (CZM) o
department staff and engineering consultants to the June 6 Board meeting to present the rationale for the increased
dimensions of the dredge cuts. The Subcommittee agreed with Mr. Dorrill's suggestion.
Additionally, at the June 6 meeting, the Subcommittee would present to the full Board draft correspondence
from the Board to the Army Corps of Engineers supporting Dr. Raia's concerns about the dredging permit
application.
CLAM BAY MONITORING
Ms. Cravens presented a recent Atkins Technical Note that concluded Clam Bay was impaired due to high
levels of fecal coliform, but was inconclusive as to the source. Ms. Cravens requested that the Pelican Bay Services
Division consider funding 1) fecal coliform "caffeine" testing; and 2) additional fish and bird surveys. She
recommended that Turrell -Hall & Associates do the work.
The Subcommittee agreed to obtain proposals and cost estimates to present to the Board.
ADJOURN
There was no further discussion and the meeting was adjourned at 4:42 p.m.
Dave Trecker, Chairman
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Minutes by Lisa Resnick 6/21/2012 2:35:16 PM
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PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MEETING MINUTES
WEDNESDAY, JUNE 6, 2012
LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Regular Session on Wednesday,
June 6, 2012 at 1:00 PM at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida. The
following members were present:
Pelican Bay Services Division Board
Keith J. Dallas, Chairman
Tom Cravens, Vice Chairman
John P. Chandler
Geoffrey S. Gibson absent
John Iaizzo
Michael Levy absent
Pelican Bay Services Division Staff
W. Neil Dorrill, Administrator
Kyle Lukasz, Operations Manager
Susan O'Brien
Dave Trecker
Mary Anne Womble
John Baron
Hunter H. Hansen
Mary McCaughtry, Operations Analyst
Lisa Resnick, Recording Secretary
Also Present
Susan Boland, President, Pelican Bay Property Owners Association
Kevin Carter, Field Manager, Dorrill Management Group
Joe Foster, Humiston and Moore Engineers
Tim Hall, Senior Ecologist & Principal, Turrell, Hall & Associates, Inc.
Jim Hoppensteadt, President, Pelican Bay Foundation
Ken Humiston, Humiston and Moore Engineers
Approximately 50 attendees
REVISED AGENDA
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Approval of May 2, 2012 Pelican Bay Services Division Board Regular Session meeting minutes
5. Administrator's Report
a. Pathways
i. County's plans to "overlay" Pelican Bay Boulevard pathways
ii. Pause the pathways project (Dallas)
b. Crosswalks
i. Status of Cobblestones
ii. Landscaping issues at North Tram station
c. Berm
6.
7.
8.
9.
10.
11.
12.
i. South berm restoration permitting
ii. North berm maintenance
d. Landscaping (Phase II) update
e. Monthly financial report
Clam Bay Subcommittee Report
Chairman's Report
a. Board rules and procedures
b. Board summer schedule
c. Board member terms
d. Announcements
Old Business
New Business
a. Conducting a joint survey with Foundation for feedback
Pelican Bay Boulevard (Chandler)
Audience Comments
Miscellaneous Correspondence
Adjournment 'J
8556
F
accelerated paving on
Pelican Bay Services Division Board Regular Session Minutes
June 6, 2012
ROLL CALL
With the exception of Mr. Gibson and Mr. Levy, all members were present.
AGENDA APPROVAL
Vice Chairman Cravens made a motion, second by Dr. Trecker to approve the agenda as amended
changing the order of agenda items: 1) pathways Sbii first then Sbi; 2) crosswalks Sa second, and 3)
Clam Bay Subcommittee report at 2:30 p.m. The Board voted unanimously in favor and the motion was
assert
PATHWAYS
COUNTY'S PLANS TO OVERLAY PELICAN BAY BOULEVARD PATHWAYS
Mr. Dorrill reported that the County's Road and Bridge Maintenance department is planning to overlay the
pathways along the east and west sides of the length of Pelican Bay Boulevard with 3/4 inch asphalt. The County intends to
remove roots, but not install root barriers or address inevitable future root problems. Prior to the overlay staff would
participate in a site visit, consult with an arborist, and mark the areas where root removal should take place.
Vice Chairman Cravens made a motion, second by Ms. O'Brien to direct the Administrator to indicate
to the County to proceed with overlaying the Pelican Bay Boulevard pathways. The Board voted
unanimous) in favor and the motion was passed.
PAUSE THE PATHWAYS PROJECT
Due to three recent Board votes and most recent decision to widen pathways to only six feet along the west side of
Pelican Bay Boulevard from the Commons to the North Tram, Chairman Dallas suggested the Board "pause the pathways
project" or hold off on any decisions until the Board procures an arborist to assist with studying alternative approaches.
Chairman Dallas presented photographs of the safety issues caused by the uneven conditions of the pathways.
AUDIENCE COMMENTS
Montenero residents Mr. Kevin Shanahan, Mr. Peter Klein, Ms. Patricia Gothot, and Ms. Noreen Murray; Mr.
Frank Butler (St. Marissa; Strategic Planning Committee); and Mr. Henry Bachman (Claridge) were in favor of Chairman
Dallas' proposal to "pause the pathways project ".
Vice Chairman Cravens made a motion, second by Mr. Hansen to pause the pathways project. The
Board voted unanimouslv in favor and the motion was assed.
The Board discussed how to move forward with studying alternative approaches and consensus was to
hoc committee that would make a recommendation to the full Board at the October meeting.
Vice Chairman Cravens made a motion, second by Mr. Chandler to form an Ad -Hoc
study alternative approaches to the pathways project and be prepared to make a recon
the full Board at the October 3 meeting. The Board voted unanimously in favor a
passed. Chairman Dallas assigned himself, Vice Chairman Cravens, Dr. Trecker
the Ad -Hoc Committee. iff
CROSSWALKS
STATUS OF COBBLESTONES;.�'�
Mr. Chandler reported that at the May 2 meeting, due to noise co m ents, the Board voted to
recommend to the Foundation Board that the Foundation remove
8557
Marino and remaining mid-
'A
s
Pelican Bay Services Division Board Regular Session Minutes
June 6, 2012
block crossings. However the Foundation Board did not address the issue. Mr. Chandler suggested reconvening the
Community Improvement Plan (CIP) working group to decide.
Dr. Trecker did not participate in the CIP and was concerned about the decision - making process.
Mr. Dorrill presented Bateman Contracting's $46,400 proposal to remove and replace cobblestones with brick
pavers at four midblock crossings. The unit price to do this work at the San Marino or `Beachwalk" crossing was $11,600
plus an additional $1,800 for installation and materials.
The Board discussed whether there were ways to reduce cobblestone noise at the mid -block crossings without
removing them, but Mr. Dorrill did not believe that there was an effective or efficient way to do so. Members questioned
whether the Board needed to do more research on noise before removing the cobblestones. However the Foundation had
already performed a decibel reading at San Marino and the noise did not register as louder, just different.
Mr. Jim Hoppensteadt and Ms. Noreen Murray supported reconvening the CIP to reestablish plan objectives and
provide an opportunity to revisit other issues; and agreed that resident complaints about noise do not necessarily justify the
Board's decision to remove cobblestones; such decisions do not meet CIP plan objectives and could result in setting
community precedent. Mr. Kevin Shanahan advised against reacting to particular situations because it is likely that the
problem with noise existed long before cobblestones were installed. Mr. Domenie reminded the Board to make consistent
decisions. Ms. Marcia Cravens, Mr. Jerry Moffatt, and Dr. Ted Raia did not support reconvening the CIP group.
Mr. Iaizzo made a motion, second by Dr. Trecker to remove the cobblestones and replace with smooth
stones from the San Marino mid -block crossing only. The Board voted 4 in favor (Chandler, Cravens,
Iaizzo, and Trecker) and S opposed (Baron, Dallas, Hansen, O'Brien, and Womble) and the motion
ailed.
The Board directed staff to look into comparable alternatives and provide report at the next meeting. Mr. Dorrill
said that the crosswalk projects at North Pointe and Myra Janco Daniels that were planned to be done this summer have been
delayed due to issues with the contractor's surety bond and the County requiring that the project is rebid. In his opinion, if
the projects are deferred for one year, there could be a significant cost increase.
Vice Chairman Cravens made a motion, second by Mr. Hansen to temporarily suspend proceeding with
the crosswalk projects planned for this summer. The Board voted 6 in favor (Baron, Cravens, Dallas,
Hansen, Iaizzo, and Womble) and 3 opposed (Chandler, O'Brien, and Trecker) and the motion was
APPROVAL OF MAY 2 PELICAN BAY SERVICES DIVISION BOARD MEETING MINUTES
IIV'ce Chairman Cravens made a motion, second by Mr. Iaizzo to approve the May 2, 201 II
Services Division Board Regular Session meeting minutes. The Board voted unanimously i nd
the motion was passed.
CLAM BAY SUBCOMMITTEE REPORT
mm
Pelican Bay Services Division Board Regular Session Minutes
June 6, 2012
Ms. Marcia Cravens requested: 1) that the Board adopt the Conservancy's benthic report as a baseline study; 2) `
consider funding additional fish and bird surveys; and 3) consider funding fecal coliform "caffeine" testing to rule out
humans as a source. She recommended Mr. Hall to do the work.
Vice Chairman Cravens suggested the Board consider adopting the Conservancy's benthic report as an agenda item
at the next meeting and requested that Mr. Hall provide proposals to implement the surveys and fecal coliform testing.
Mr. Dorrill said if the Board decided to implement the proposed projects that a budget amendment was required.
Mr. Hall said the surveys and fecal coliform testing are not permit requirements and outside the scope of his current
contract. The cost estimate was upwards of $30,000 per year, but he would develop a proposal to present to the Board.
Dr. Ted Raia, President, Mangrove Action Group requested that the Board inform the Army Corps of Engineers
about concerns related to the County's Clam Bay dredging permit application. The draft letter was included in the agenda
materials that alleged the application 1) would allow more extensive dredging than was authorized in 1998 and implemented
in 2007; and 2) there are no legally binding triggers for dredging.
Ms. Linda Roth compiled the data that showed large differences in measurements and was the basis for concern.
Mr. Ken Humiston, P.E. and Mr. Joe Foster, P.E. were asked whether there were any differences between the
current dredging application and what was done in 2007 specifically in regards to the horizontal limits of the dredging as
well as the depth limits. Mr. Humiston explained the state standards for calculating depth had changed and concluded that
the horizontal limits did not change; the depth limits at the entrance channel "a" and first embankment inside the inlet "b"
did not change; the depth limit at the easternmost part "c" is one -half foot deeper than it was in 2007; and other than a
possible error in converting the data, he did not hypothesize as to the reason for the increase or its impact. Additionally,
phase lag and tidal data is used as the "trigger" to determine dredging.
Ms. Cravens, Dr. Raia, Mr. Domenie, and Ms. Roth did not agree and were still concerned.
The Subcommittee determined that no action was necessary and there was no further discussion.
LANDSCAPING ISSUES AT NORTH TRAM STATION CROSSING
Chairman Dallas presented photographs of a pedestrian crossing Pelican Bay Boulevard from the west side to the
east side at the North Tram station mid -block crossing to show how landscaping impedes visibility. The Board directed staff
to resolve.
SOUTH BERM RESTORATION PERMITTING
Mr. Dorrill reported that staff received the notice of intent to issue from the Army Corps of Engineers
permit and received verification that the south berm restoration work (to reestablish the south berm c ection an
reconstruct a wider path atop the berm) will be done under a letter of modification to the existing Fl Water
that there is not enough fill material in the swale to repair the er
whether a permit is needed.
8559
to
a survey revealed
I determine
Pelican Bay Services Division Board Regular Session Minutes
June 6, 2012
LANDSCAPING PHASE II UPDATE
Mr. Dorrill reported that work will begin on Phase II landscaping next week.
LANDSCAPE WATER MANAGEMENT SUBCOMMITTEE
Chairman Dallas appointed himself to the Landscape Water Management Subcommittee.
MONTHLY FINANCIAL REPORT
Mr. Dorrill reported that 96% assessment revenue was received and year -to -date operating expenses are $191,000
under budget. The Clerk adjusted the audit report to include depreciation and fixed capital assets, but he would obtain more
information and provide report.
BOARD SUMMER SCHEDULE
It was the Board's consensus to cancel the July 11 meeting due to lack of quorum and next meeting is August 1.
BOARD RULES AND PROCEDURES
It was the Board's consensus to develop rules and procedures and directed staff to distribute the sample rules and
procedures for advisory boards, Board of County Commissioners' rules for reconsideration, and request that the County
Attorney elaborate on his opinion that Roberts Rules on reconsideration do not work well for advisory boards.
AUDIENCE COMMENTS
Ms. Mollie Moffatt expressed discontentment with the community landscaping and was concerned about the
Board's "flip- flopping" decision - making.
ADJOURN
There was no further discussion and the meeting was adjourned at 5:06 p.m.
Keith J. Dallas, Chairman
.1
Minutes by Lisa Resnick 6/20/2012 10:08:27 AM
I
AD -HOC COMMITTEE TO DEVELOP AN APPROACH FOR STUDYING PATHWAYS & TREES
OF THE PELICAN BAY SERVICES DIVISION BOARD MEETING MINUTES
THURSDAY, JULY 5, 2012
LET IT BE REMEMBERED that the Ad -Hoc Committee to Develop an Approach for Studying Pathways and Trees of the
Pelican Bay Services Division Board met on Thursday, July 5, 2012 at 12:00 PM at the Community Center at Pelican
Bay, 8960 Hammock Oak Drive, Naples, Florida. The following members were present:
Ad -Hoc Committee to Develop an Approach for Studying Pathways & Trees
Keith J. Dallas, Chairman Dave Trecker
Tom Cravens Mary Anne Womble
Pelican Bay Services Division Staff
W. Neil Dorrill, Administrator absent Mary McCaughtry, Operations Analyst
Kyle Lukasz, Operations Manager absent Lisa Resnick, Recording Secretary
Also Present
Susan Boland, President, Pelican Bay Property Owners Association
Jim Hoppensteadt, President, Pelican Bay Foundation
John Iaizzo, Pelican Bay Services Division Board
Michael Levy, Pelican Bay Services Division Board
19 attendees
AGENDA
1. Roll Call
2. Discussion of developing an approach for studying pathways & tree
a. Scope of project
b. Selection of experts
c. Project timeline
3. Audience Comments
4. Adjournment
ROLL CALL
All Ad -Hoc Committee members were present.
INTRODUCTION
The Ad -Hoc Committee discussed Chairman Dallas' proposal that outlines an approach for stu
trees. The proposal suggested the process include 1) hiring experts (engineer /arborist) to analyze s Wods that
October 3.
1
Ad -Hoc Committee to Develop an Approach for Studying Pathways & Trees Meeting Minutes
July 5, 2012
The Ad -Hoc Committee also acknowledged the County's project to overlay pathways on Pelican Bay Boulevard
that was planned to start this summer.
AUDIENCE COMMENTS
Mr. Michael Levy suggested the Services Division do a pathways demonstration project at a strategic location to
gain community support.
Mr. Alan Kaplan (Montenero) was opposed to a demonstration project before an evaluation was done regarding the
impact to trees, pedestrians and bicyclists; and was concerned about the process -in -use to determine tree health.
Mr. Robert Uek said there are many damaged trees and suggested the Services Division determine tree health on a
tree -by -tree basis.
Ms. Sheila Mondo (St. Marissa) supported the County's plans to overlay Pelican Bay Boulevard pathways.
Ms. Mollie Moffatt recommended that the Services Division hire arborist Bob Bitner, Club Pelican Bay, preferred
concrete pathways, and was concerned about alleged trip- and -fall incidents and liability.
Mr. Brendan Culligan is preparing a video survey that solicits input from residents as to what purpose(s) that they
prefer to use the Pelican Bay Boulevard pathways that he would provide when complete; and suggested the Services
Division build quality pathways for a variety of uses, regardless of the quantity of users.
Mr. Culligan and Ms. Patricia Gothot (Montenero) supported bicycle lanes in the roadway.
ADJOURN
There was no further discussion and the meeting was adjourned at 1:14 p.m.
Keith J. Dallas, Chairman
2
Minutes by Lisa Resnick 7/26/2012 1:13:16 PM
M
August 1, 2012 Pelican Bay Services Division Board Regular Session
5ai. Crosswalks - Cobblestones - Comments by John Chandler
Page 1 of 1
From: John Chandler
To: ResnickLisa
Subject: Cobblestones
Date: Monday, July 30, 2012 4:49:14 PM
Please forward this email to all Board members as a one way communication or
include it with the 8/1 Board Meeting materials.
Since "Cobblestones" is on the agenda, I'd like to mention my thoughts about the
idea that the tactile feel of running over cobblestones will cause the driver of a
car to approach such a crosswalk more slowly in the future.
An analogy to this idea crossed my mind recently. Within a few miles of where I live
in Akron, there are a couple of railroad crossings. One is quite rough to cross and
one is pretty smooth. Both have crossing signals. When I approach the rough
crossing, I slow down (even when the lights aren't flashing) since I know I'll feel
quite a jolt if I cross that track at the posted speed. When approaching the other
crossing, I don't reduce my speed unless I see the lights flashing. I know, from
experience, that I'll only feel a slight bump when I cross that track.
Because crossing our Pelican Bay cobblestones in a car is not very rough, the
stones don't cause a driver to slow down. I'm not advocating rougher cobblestones!
I'm just making the case that once a driver has gone over our cobblestones once or
twice, he /she realizes that there's no reason to slow down for them. Thus, they're
just an added cost and a noise nuisance to those who live close to them.
John Chandler
F_ a.
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PELICAN BAY BOULEVARD GOETZ +STROPES
LANDSCAPE ARCHITECTS
NORTH TRAM CROSSING: VIEW AFTER IMPROVEMENTS JULY 18, 2012
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REFERENCE MEMORANDUM
FOR SLOPE STABILIZATION
OPTIC
August 1, 2012 Pelican Bay Services Division Board Regular Session
5ci. South berm restoration permitting status
Page 1 of 2
w.
2'
14'
-.% � I TIE INTO EXISTING
-SILT FENCE AT FUTURE tv GRADE
TOE -OF -SLOPE EXISTING SLOPE
TO REMAIN
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TYPICAL ERODED BERM
SLOPE TO BE REPARtED
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FABRIC UNDEiLAYMENT
TYPICAL RESTORED SHARED USE PATH SECTION
OPTION 1 -- RESTORE TO ORIGINAL CROSS SECTION N.T.S.
B'
REFERENCE MEMORANDUM
FOR SLOPE STABILIZATION
OPTIONS
2'
(MIN)
42 FOOT PERMITTED BERM CORRIDOR
2'
(MIN)
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SLOPE TO BE REPAIRED
RIP RAP W/ FILTER
FABR� UNOERIAYMEM AREA PROPOSED TO BE FILLED
SILT FENCE AT pGSry TO RESTORE BERM SLOPE
TOE-OF-SLOPE RIP RAP AT 2;1 SLOPE
STARTING AT TOE OF
EXISTING SLOPE
TYPICAI RFSTnRFO SHARED USE PATH SECTION
August 1, 2012 Pelican Bay Services Division Board Regular Session
5ci. South berm restoration permitting status
Page 2 of 2
RID SCHEDULE
ITO 111J -5927
PEI ICAN RAY SOUTH BERM AND SWALE MAINTENANCE
ADDITIONAL OPTIONAL ITEMS:
14 B,m eslstlrrg asphalt arw prep for new asphak 1 15 $20,500.00 $20,500.00 $16,632.45 $16,631.45 $10,650.00 $20,650.00 $70,134,50 $20,134.50 $6.00 $6.00
15 1 AaphNOC Concrete Type "it Qntludey Tstk CO t) 4911 SY 55 30 $26A26 30 1 $5.97 529,313.67 $..w 1 $41743.50 1 $$.SO $41,743.50 $15.00 $73,665.00
McIww N"nufeclures (Y..%.):
DesvlpHtm
fst mated
4uan11t
Unll
Unit Price
Amount
Unit Prke
Amount
Unit Price
Am0un1
Unit PrI[e
Amount
Unit Price
Amount
1
SNenhe Trhnming Of Veymminn
1
LS
$5,000.00
55,000.00
$SS,A18.]e
$55,818.18
0
56,555.00
$i5,000.U0
515,000.00
$25,000.00
$15,000.00
2
R -*[.. and Ondln
1
IS
$46,000.00
546.000,00
$15,925.72
$15,925.72
00
$66,080.0
5109.606.00
$109,606.00
$26,000.00
$26,000.00
3
Fftl min r j(Includn compadlon) west side
1300
CV
$20.00
$26,000.0
$17.43
522.659,00
320,124.00
540.56
557,928.00
$28.00
$36,400.00
4
NII Materbl (Includes [dnpactlmf) asst Hide
330
C
$70.00
$6.60D.0
$17 .43
$51751.90
NS'35.00
55,106.40
$M.56
$14,700.80
$28.00
$9,240.00
5
Rip pop with rift" FANk
2300
SV
$21.25
548,875.00
$31.18
$71,714.00
$80,500.00
$12.50
$28,750.OD
$40.00
592,001).00
6
peha688Me nislirrg splash pad and b2 le
15
EA
5250,00
53,75D.00
$420.49
$6107.35
0
$7,500.00
$1,6011.00
$24,000.00
$3,500.00
552,500.00
7
Sod(eahla)e ttide (berm
53040
SF
$0.23
$12,199.20
50.17
$9,016,80
$11,668.80
50.28
$14,851.20
$0.50
$26,520,00
A
Sod (Bahia)west sided berm
16520
SF
$0.23
$6.099.60
SO,1J
$4.508.40
$S,B34.40
$0.28
$7,425.60
50.50
$33,260.00
IS
$1,000.0
51,000.0
$1,646.44
$1,646.44
.00
w,8e0.00
$1,775.00
$1,725.00
$2,000.00
$1,000.00
30
DOUMe poW alp Feme, West sldedberm
8840
k
$1.15
$11,050.00
$1.36
$12,012.40
$1.00
$6,640.00
$0.88
$7,779.20
$3.00
$M,520.011
11
Dmrbk ROw Sill fen[e, east swedberm
8840
lF
$1.M
$11,050.00
$t.36
$12 022.40
S1.OD
Se's".00
SO,as
$7,7'79.20
53.00
$26,520.00
12
Hay BSkz,aM mlaG ermbn control
60
I3
525.00
51,500.00
$10.73
$643.80
$14.75
$885.00
$2x.75
$1,715.00
$40.00
13
Stakedturbldttybartier
1000
IF
$10.0
110,000.00
$56.07
$16,070.00
$14.13
$14,230.00
$5.00
$5,000.00
$40.00
$40,000.00
ADDITIONAL OPTIONAL ITEMS:
14 B,m eslstlrrg asphalt arw prep for new asphak 1 15 $20,500.00 $20,500.00 $16,632.45 $16,631.45 $10,650.00 $20,650.00 $70,134,50 $20,134.50 $6.00 $6.00
15 1 AaphNOC Concrete Type "it Qntludey Tstk CO t) 4911 SY 55 30 $26A26 30 1 $5.97 529,313.67 $..w 1 $41743.50 1 $$.SO $41,743.50 $15.00 $73,665.00
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(Y
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August 1, 2012 Pelican Bay Services Division Board Regular Session
5e. Administrator's Report - St. Raphael Water Management Permit and County Attorney Review
Page 1 of 2
ResnickLisa
Subject: St. Raphael Water Management Permit/County Attorney Review
From: WilliamsSteven
Sent: Wednesday, May 02, 2012 3:37 PM
To: McCaughtryMary
Cc: KlatzkowJeff
Subject: RE: Club Raphael at Pelican Bay Condominium Association, Inc. Conversion of SFWMD Environmental Resource Permit
Dear Ms. McCaughtry:
I see no obligation or responsibility for the Pelican Bay Services Division to sign the proposed form. That being stated,
there appears to be perceived additional liability to the Pelican Bay Services Division should it elect to sign the form in
some spirit of cooperation or assistance.
Please do not hesitate to contact me if you have any questions or concerns.
Steve
Steven T. Williams
Assistant County Attorney
Collier County Attorney's Office
3299 Tamiami Trail East, Ste. 800
Naples, FL 34112 -5749
Telephone: (239) 252 -8400
From: KlatzkowJeff
Sent: Tuesday, May 01, 2012 1:07 PM
To: WilliamsSteven
Cc: McCaughtryMary
Subject: FW: Club Raphael at Pelican Bay Condominium Association, Inc. Conversion of SFWMD Environmental Resource Permit
Importance: High
Steve: Please review, and see me before responding.
Jeffrey A. Klatzkow
County Attorney
(239) 252 -2614
From: McCaughtryMary
Sent: Tuesday, May 01, 2012 10:24 AM
To: KlatzkowJeff
Cc: Neil Dorrill; LukaszKyle; ResnickLisa; Jim Powers
Subject: FW: Club Raphael at Pelican Bay Condominium Association, Inc. Conversion of SFWMD Environmental Resource Permit
Importance: High
Mr. Klatzkow — Neil Dorrill, Administrator, would like to know from you if we should be responsible for this since we
already have an easement on their property. Why would we want to be a third party to a separate agreement between
Club Raphael and SF Water Management District? Please let me know how to proceed. Thank you.
JlfaV Atceo -u htw, cpew wa&., ana&pt
Pelican Bay Services Division
801 Laurel Oak Dr., Ste. 605
August 1, 2012 Pelican Bay Services Division Board Regular Session
5e. Administrator's Report - St. Raphael Water Management Permit and County Attorney Review
Page 2 of 2
Naples, FL 34108
239 - 597 -1749 - phone
239 - 597 - 4502 -fax
www .pelicanbayservicesdivision.net
www.colliergov.net
OnSUPPORT OUR TROOPS
From, Spector, Sarah fmai Ito: SSoector becker- ooliakoff. com]
Sent: Friday, April 13, 2012 4:48 PM
To: Neil Dorrill
Cc: LukaszKyle; Keith Dallas
Subject: RE: Club Raphael at Pelican Bay Condominium Association, Inc. Conversion of SFWMD Environmental Resource Permit
Importance: High
Neil -
The Association recently approved an amendment to its Declaration and Articles of Incorporation to recognize the responsibility for the
portion of the overall Pelican Bay surface water management system that exists on the condominium property. However, pursuant to
your response below and in recognition that there is a conversation easement over the property in favor of Pelican Bay Improvement
District, its successors and assigns (a copy of which is attached), it is our understanding that Pelican Bay Services Division maintains
the property covered by the easement'which is part of the permit we are trying to convert. In order for the permit to be converted to the
operation phase, the party responsible for maintenance must execute what the District refers to as "Form 920." Given that PBSD
effectively maintains a portion of our surface water management system, the District is requiring that the Association and PBSD
execute a Form 920 and agree to act as co- permittees, with the understanding that each party will only be responsible for the portion of
the property over which it has control (PBSD as to the area covered by the conservation area and the Association as to everything
else).
I have completed Form 920 for execution by the president of the Association (and am in the process of getting his signature) and have
also prepared a Form 920 for execution by the Chairman of PBSD. Both forms are attached together with an explanation as to which
party is responsible for which portion of the property. By executing the attached, the Chairman of PBSD will not be obligating PBSD to
do anything more than it is already doing. It is simply a requirement of the District to get the permit out of the name of the now defunct
developer. I would greatly appreciate it if Mr. Dallas could execute the attached and return same to my attention at the Fort Myers
address below.
Should you have any questions regarding the foregoing, please let me know.
Thank you so much.
Sarah
%%Z(
Sarah E. Spector
Attorney at Law
Six Mile Corporate Park
12140 Carissa Commerce Court
Suite 200
Fort Myers, FL 33966
239.433.7707 Phone
239.433.5933 Fax
SSpector@bec.ker-poliakoff.com
www.becker-poliakoff.co m
August 1, 2012 Pelican Bay Services Division Board Regular Session
5f1. June, 2012 Financial Report
Page 1 of 11
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet - June 30, 2012
Operating fund 109 - FY 2012
(Unaudited)
Assets
Current Assets
Cash and Investments
1,818,438.92
Interest Receivable
Improvements, Vehicles & Equipment
1,154,585.56
Due from Property Appraiser
-
Due from Tax Collector
-
Total Current Assets
$ 2,973,024.48
Total Assets
$ 2,973,024.48
Liabilities and Fund Balance
Current Liabilities
Accounts /Trade Payable
$ 30,759.07
Accrued Wages Payable
-
Goods Received /Inventory Recv "d
13,369.03
Total Liabilities
$ 44,128.10
Fund Balance
Fund Balance - unreserved
1,292,615.54
Excess Revenues (Expenditures)
1,636,280.84
Total Fund Balance
2,928,896.38
Total Liabilities and Fund Balance
$ 2,973,024.48
Page 1 of 3
August 1, 2012 Pelican Bay Services Division Board Regular Session
5f1. June, 2012 Financial
Report
Page 2 of 11
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/ Budget - June 30, 2012
Operating Fund 109 - FY 2012
(Unaudited)
Annual
YTD
YTD
Budget;
Budget
Actual
Variance
Operating Revenues:
Carryforward
$ 1,122,300.00 $ 1,122,300.00
$ 1,122,300.00
$
Special Assessment - Water Management Admin
666,300.00
641,646.90
642,037.41
390.51
Special Assessment - Right of Way Beautification
1,907,800.00 1,837,211.40
1,838,349.89
1,138.49
Insurance Co. Refund
298.00
298.00
Charges for Services
1,500:00
-
-
Surplus Property Sales
-
20,418.00
20,418.00
Miscellaneous
403.48
403.48'
Interest
15,300.00
11,473.00
8,485.23
(2,987.77)
Total Operating Revenues
$ 3,713,200.00 $ 3,612,631.30
$ 3,632,292.01
$
19,660.71
Operating Expenditures:
Water Management Administration
Payroll Expense
$ 41,400.00 $
31,800.00
$ 26,850.88
$
4,949.12
Emergency Maintenace and Repairs
8,800.00
-
-
-
IT Direct Capital
400.00
300.00
300.00
IT Office Automation /Billing Hr.
4,800.00
3,600.00
3,600.00
-
Indirect Cost Reimbursement
84,500:00
84,500.00
84,500.00
-
Inter Payment /Mnt. Site Ins. Assessment
13,400.00
10,100.00
10,050.00
50.00
Other Contractural Services
26,900.00
20,200.00
18,582.00
1,618.00
Telephone
3,900.00
2,900.00
2,134.30
765.70
Postage and Freight
3,000.00
800.00
672.79
127,21
Rent Buildings and Equipment
11,300.00
8,500.00
8,954.11
(454.11)
Insurance - General
1,200.00
600.00
600.00
-
Printing, Binding and Copying
2,300.00
200.00
-
200.00
Clerk's Recording Fees
2,000.00
200.00
200.00
Advertising
2,000.00
200.00
200.00
Other Office and Operating Supplies
2,000.00
1,500.00
349.61
1,150.39
Training and Education
1,100.00
800.00
85.00
715.00
Total Water Management Admin Operating
$ 209,000.00 $
166,200.00
$ 156,678.69
$
9,521.31
Water Management Field Operations
Payroll Expense
$ 132,800.00 $
102,200.00
$ 87,195.64
$
15,004.36
Engineering Fees
12,000.00
9,000.00
9,305.25
(305.25)
Flood Control Berm and Swale Mntc.
14,000,00
5,300.00
812.65
4,487.35
Landscape Materials /Replanting Program
8,500.00
400.00
-
400.00
Interdepartmental Payment (Water Quality Lab)
22,600.00
15,100.00
12,106.25
2,993.75
Plan Review Fees
1,500.00
-
-
-
Other Contracturai Services
1,000.00
800.00
286.42
513.58
Temporary Labor
42,400.00
33,400.00
37,629.00
(4,229.00)
Telephone
500.00
400.00
288.32
111.68
Trash and Garbage
5,700.00
4,800.00
4,769.87
30.13
Motor Pool Rental Charge
100.00
100.00
188.65
(88.65)
Insurance - General
2,300.00
1,150.00
1,150.00
-
Insurance - Auto
900.00
450.00
450.00
Building Repairs & Mntc.
1,700.00
-
-
-
Fleet Maintenance and Parts
5,400.00
4,100.00
1,478.59
2,621.41
Fuel and Lubricants
8,900.00
6,700.00
2,059.45
4,640.55
Tree Triming
30,000.00
22,500.00
21,216:00
1,284.00
Clothing and Uniforms
1,100.00
900.00
951.00
(51.00)
Page 1 of 3
Personal Safety Equipment
Fertilizer and Herbicides
Other Repairs and Maintenance
Other Operating Supplies and Equipment
Total Water Management Field Operating
Right of Way Beautification - Operating
Payroll Expense
Emergency Repairs and Maintenance
IT Direct Capital
Office Automation
Other Contractural Services
Telephone
Postage
Rent Buildings /Equipment /Storage
Insurance - General
Printing, Binding and Copying
Clerk's Recording
Legal Advertising
Office Supplies General
Training and Education
Total Right of Way Beautification Operating
Right of Way Beautification - Field
Payroll Expense
Emergency Maintenance and Repairs
Flood Control (Water Use & Swale /Berm Mntc.)
Pest Control
Landscape Incidentals
Other Contractural Services
Temporary Labor
Telephone
Electricity
Trash and Garbage
Rent Equipment
Motor Pool Rental Charge
Insurance - General
Insurance'- Auto
Building Repairs and Maintenance
Fleet Maintenance and Parts
Fuel and Lubricants
Licenses, Permits, Training
Tree Triming
Clothing and Uniforms
Personal Safety Equipment
Fertilizer and Herbicides
Landscape Maintenance
Mulch /Landscape Materials
Pathway Repairs
Sprinkler Maintenance
Painting Supplies
Traffic Signs
Minor Operating Equipment
Other Operating Supplies
Total Right of Way Beautification - Field Operating
Total Operating Expenditures
August 1, 2012 Pelican Bay Services Division Board Regular Session
5f1. June, 2012 Financial Report
Page 3 of 11
$ 1,556,600.00 $ 1,239,300.00 $ 1,042,919.16 $ 196,380.84
$ 2,289,200.00 $ 1,768,050.00 $ 1,513,729.70 $ 254,320.30
Page 2 of 3
500.00
500.00
1,423.60
(923.60)
98,400.00
66,400.00
55,548.56
10,851.44
1,500.00
1,100.00
388.11
711.89
2,500.00
3,400.00
3,765.12
(365.12)
$
394,300.00
$ 278,700.00
$ 241,012.48
$
37,687.52
$
42,600.00
$ 32,800.00
$ 27,663.30
$ `
5,136.70
7,400.00
-
-
-
400.00
300.00
300.00
-
14,100.00
10, 600.00
10, 500.00
100.00
34,300.00
23,200.00
21,151.00
2,049.00
3,900.00
2,900.00
2,143.30
756.70
3,000.00
800.00
672.70
127.30
12,500.00
9,400.00
9,709.29
(309.29)
500.00
250.00
250.00
-
2,600.00
200.00
33.00
167.00
2,000.00
200.00
-
200.00
2,000.00
200.00
200.00
2,500.00
1,900.00
561.78
1,338.22 '
1,500.00
1,100.00
135.00
965.00
$
129,300.00
$ 83,850.00
$ 73,119.37
$
10,730.63
$
807,300.00
$ 621,000.00
$ 459,155.10
$
161,844.90
3,300.00
-
89,900.00
65,800.00
65,171.16
628.84
5,000.00
5,000.00
8,325.00
(3,325.00)
2,500.00
1,900.00
550.64
1,349.36
29,50000
24,100.00
22,632.00
1,468.00
190,100.00
183,300.00
202,556.10
(19,256.10)
3,200.00
2,400.00
1,777,93
622.07
3,400.00
2,600.00
1,513.86
1,086.14
17, 000.00
11, 700.00
10,148.74
1,551.26
2,500.00
1,900m
1,150.71
749.29
300.00
200.00
76.93
123.07
8,800.00
4,400.00
4,400.00
-
10,000.00
5,000.00
5,000.00
-
1,700.00
700.00
-
700.00
25,100.00
22,300.00
22,082.12
217.88
67,300.00
46,000.00
28,510.72
17,489.28
800.00
600.00
101.94
498.06
63,600.00
63,400.00
60,715.50
2,684.50
9,400.00
4,500.00
4,417.84
82.16
3,000.00
2,300.00
1,576.60
723.40
62,000.00
54,000.00
53,967.91
32.09
46,000.00
46,500.00
42,411.60
4,088.40
53,100.00
37,200.00
29,387.00
7,813.00
6,000.00
4,000.00
-
4,000.00
30,000.00
16,500.00
9,296.01
7,203.99
800.00
600.00
28.66
571.34
3,000.00
2,300.00
837.70
1,462.30
3,000.00
2,300.00
2,765.89
(465.89)
9,000.00
6,800.00
4,361.50
2,438.50
$ 1,556,600.00 $ 1,239,300.00 $ 1,042,919.16 $ 196,380.84
$ 2,289,200.00 $ 1,768,050.00 $ 1,513,729.70 $ 254,320.30
Page 2 of 3
August 1, 2012 Pelican Bay Services Division Board Regular Session
5f1. June, 2012 Financial Report
Page 4 of 11
Capital Expenditures:
Water Management Field Operations
Other Machinery and Equipment
$
11000.00
$
$
$
General Improvements
-
Total Water Management Field Operations Capital
$
1,000.00
$
Right of Way Beautification - Field
Autos and Trucks
$
102,000.00
$ 96,600.00 <
$ 96,538.00
$
62.00
Other Machinery and Equipmeny
1,000.00
-
-
Total Right of Way Beautification - Field Capital
$
103,000.00
$ 96,600.00
$ 96,538.00
$
62.00
Total Capital Expenditures
$
104,000.00
$ 96,600.00
$ 96,538.00
$
62.00
Total Operating Expenditures
$
2,393,200.00
$ 1,864,650.00
$ 1,610,267.70
$
254,382.30
Non - Operating Expenditures:
Transfer to Fund 322
$
436,500.00
$ 436,500.00
$ 436,500.00
$
-
Tax Collector Fees
79,600.00
51,740.00
49,603.74
2,136.26
Property Appraiser Fees
73,300.00
40,315.00
39,294.58
1,020.42
Reserves (2 1/2 months for Operations)
538,000.00
540,300.00
540,300.00
-
Reserves for Equipment
94,800.00
94,800.00
94,800.00
-
Reserved for Attrition '
(31,700.00)
(31,700.00)
(31,700.00)
-
Revenue Reserve
129,500.00
-
-
Total Non- Operating Expenditures
$
1,320,000.00
$ 1,131,955.00
$ 1,128,798.32
$
3,156.68
Total Expenditures
$
3,713,200.00
$ 2,996,605.00
$ 2,739,066.02
$
257,538.98
Net Profit /(Loss)
$
-
$ 616,026.30
$ 893,225.99
$
277,199.69
Page 3 of 3
r
August 1, 2012 Pelican Bay Services Division Board Regular Session
5f1. June, 2012 Financial Report
Page 5 of 11
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet - June 30, 2012
Street Lighting Fund 778
(Unaudited)
Assets
Current Assets
Cash and Investments
$ 471,323.26
Interest Receivable
-
Improvements, Vehicles & Equipment 63,807.36
Due from Tax Collector
Total Current Assets
$
535,130.62
Total Assets
$
535,130.62
Liabilities and Fund Balance
Current Liabilities
Accounts /Trade Payable
$ 69.73
Goods Received /Inventory Recv'd
2,249.43
Accrued Wages Payable
-
Total Liabilities
$
2,319.16
Fund Balance
Fund Balance - unreserved
194,157.20
Excess Revenue (Expenditures)
338,654.26
Total Fund Balance
532,811.46
Total Liabilities and Fund Balance $
535,130.62
'
August 1, 2012 Pelican Bay Services Division Board Regular Session
5f1. June, 2012 Financial
Report
Page 6 of 11
Pelican Bay Services
Municipal; Services Taxing Unit
Income Statement w/ Budget -June 30, 2012
Street Lighting Fund 778 - FY 2012
- (Unaudited)
Annual
YTD
YTD
Budget
Budget
Actual
Variance
Operating Revenues:
Carryforward
$ 157,600.00 $
157,600.00 $
157,600.00
$
Curent Ad Valorem Tax
436,800.00
420,638.40
420,905.01
$
266.61
Delinquent Ad Valorem Tax
$
-
Insurance Claim
18,330.25
$
18,330.25
Interest
4,500.00
1,800.00
1,497.12
$
(302.88)
Total Operating Revenues
598,900.00
580,038.40
598,332.38
18,293.98
Operating Expenditures:
Street Lighting Administration
Payroll Expense
$ 41,400.00 $
31,800.00 $
26,850.77
$
4,949.23
Indirect Cost Reimbursement
5,300.00 $
5,300.00
5,300.00
$
-
Other Contractura) Services
26,900.00 $
20,875.00
18,582.00
$
2,293.00
Telephone
3,900.00 $
2,900.00
1,599.48
$
1,300.52
Postage and Freight
2,000.00 $
800.00
672.79
$
127.21
Rent Buildings /Equipment /Storage
12,100.00 $
9,100.00
9,429.23
$
(329.23)
Insurance - General
300.00 $
150.00
150.00
$
-
Office Supplies General
800.00 $
600.00
15.36
$
584.64
Other Office and Operating Supplies
1,000.00 $
800.00
-
$
800.00
Total Street Lighting Admin Operating
93,700.00
72,325.00
62,599.63
9,725.37
Street Lighting Field Operations
Payroll Expense
62,500.00
48,100.00
41,478.64
6,621.36
Emergency Maintenance & Repairs
9,600.00
-
-
Other Contractual Services
800.00
500.00
-
500.00
Telephone
400.00
300.00
299.63
0.37
Electricity
44,200.00
33,200.00
25,082.71
8,117.29
Insurance - General
800.00
400.00
400.00
-
Insurance - Auto
900.00
450.00
450.00
-
Building Maintenace & Repairs
1,700.00
Fleet Maintenance and Parts
4,300.00
3,200,00
2,946.73
253.27
Fuel and Lubricants
1,200.00
900.00
429.55
470.45
Other Equipment Repairs
200.00
100.00
64.40
35.60
Personal Safety Equipment
500.00
400.00
-
400.00
Electrical Contractors
7,300.00
7,300.00
8,546.30
(1,246.30)
Light Bulb Ballast
12,400.00
8,600.00
4,536.42
4,063.58
Page
1 of 2
r
Total Street Lighting Field Operating
Total Field Expenditures
Capital Expenditures:
Street Lighting Field Operations
Other Machinery/Equipment
General Improvements
Total Capital Expenditures
Total Operating Expenditures
Non- Operating Expenditures:
Tax Collector Fees
Property Appraiser Fees
Reserve for Future Construction
Reserves (2 1/2 mos. for Operations)
Reserves for Equipment
Revenue Reserve
Total Non- Operating Expenditures
Total Expenditures
Net Profit /(Loss)
Page 2 of 2
August 1, 2012 Pelican Bay Services Division Board Regular Session
5f1: June, 2012 Financial Report
Page 7 of 11
146,800.00
103,450.00
84,234.38
19,215.62
240,500.00
175,775.00
146,834.01
28,940.99
1,000.00
200.00
-
200.00
200.00
1,000.00
200.00
-
241,500.00
175,975.00
146,834.01
29,140.99
13,500.00
8,775.00
8,460.81
314.19
8,900.00
4,895.00
-
4,895.00
228,100.00
228,100.00
228,100.00
-
54,900.00
54,900.00
54,900.00
30,000.00
30,000.00
30,000.00
22,000.00
-
357,400.00
326,670.00
321,460.81
5,209.19
598,900.00
502,645.00
468,294.82
34,350.18
-
77,393.40
130,037.56
52,644.16
Page 2 of 2
August 1, 2012 Pelican Bay Services Division Board Regular Session
5f1. June, 2012 Financial Report
Page 8 of 11
Pelican Bay Services
-
Municipal Services Taxing Unit
Balance Sheet - June 30, 2012
_
Clam Bay Fund 320
(Unaudited)
Assets
Current Assets
Cash and Investments -
$ 371,095.87
Interest Receivable
-
Improvements, Vehicles & Equipment
292,810.40
Due from Tax Collector
-
Total Current Assets
663,906.27
Total Assets
$ 663,906.27
Liabilities and Fund Balance
Current Liabilities
Accounts /Trade;Payable
$ , 10,880.25
Goods Received /inventory Recv'd
2,846.00
Accrued Wages Payable
-
Total Liabilities
131726.25
Fund Balance
Fund Balance - unreserved
303,213.58
Excess Revenues (Expenditures)
346,966.44
Total Fund Balance
650,180.02
Total Liabilities and Fund Balance
$ 663,906.27
'
August 1, 2012 Pelican Bay Services Division Board Regular Session
163,368.75
5f1: June, 2012 Financial Report
39,800.00
$
Page 9 of 11
$
673.75
Other Contracturai Services
Pelican Bay Services
70,151.60
35,800.00
Municipal Services Taxing Unit
35,332.95
467.05
Income Statement wJ Budget - June 30,;2012
291000.00
Clam Bay Fund 320 - FY 2012
-
(Unaudited)
Other Equipment Repairs
349.77
Annual YTD
YTI3
-
Budget Budget
Actual
Variance
Operating Revenues:
7,500.00
Carry Forward
$ 289,511.88 $ 289,511.88 $
289,511.88 $
-
Special Assessment
127,100.00 122,397.30
122,445.92
48.62
Miscellaneous Income
1,414.45
1,414.45
Fund 111
34,000.00 34,000.00
34,000.00
-
Transfer from Tax Collector
-
-
-
Interest
700.00 700.00
1,643.82
943.82
Total Operating Revenues
$ 451,311.88 $ 446,609.18 $
449,016.07 $
2,406.89
Operating Expenditures:
$
15,640.80
Clam Bay Ecosystem
Clam Bay Restoration
Engineering Fees
$
163,368.75
$
39,800.00
$
39,126.25
$
673.75
Other Contracturai Services
70,151.60
35,800.00
35,332.95
467.05
Tree Trimming
291000.00
14,500.00
-
14,500.00
Other Equipment Repairs
349.77
-
-
-
Aerial Photography
7,500.00
-
-
Minor Operating
588.01
-
-
-
Other Operating Supplies
1,000.00
-
-
-
Total Clam Bay Restoration
$
271,958.13
$
90,100.00
$
74,459.20
$
15,640.80
Clam Bay Ecosystem
Engineering Fees
$
7,253.75
$
7,300.00
$
26,298.75
$
(18,998.75)
Other Contractual Services
143,000.00
59,600.00
250.00
59,350.00
Total Clam Bay Ecosystem
$
150,253.75
$
66,900.00
$
26,548.75
$
40,351.25
Total Clam Bay Operating Expenditures
$
422,211.88
$
157,000.00
$
101,007.95
$
55,992.05
Non- Operating Expenditures:
Tax Collector Fees
$
3,900.00
$
2,730.00
$
2,448.91
$
281.09
Property Appraiser Fees
2,600.00
1,818.00
1,482.37
335.63
Revenue Reserve
6,700.00
-
-
Reserves (2 1/2 month for Operations)
15,900.00
15,900.00
15,900.00
-
Total Non - Operating Expenditures
$
29,100.00
$
20,448.00
$
19,831.28
$
616.72
Total Expenditures
$
451,311.88
$
177,448.00
$
120,839.23
$
56,608.77
Net Profit /(Loss)
$
-
$
269,161.18
$
328,176.84
$
59,015.66
Page
1
of 1
' August 1, 2012 Pelican Bay Services Division Board Regular Session
5f1. June, 2012 Financial Report
Page 10 of 11
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet - June 30, 2012
Capital Projects Fund 322
(Unaudited)
Assets
Current Assets
Cash and Investments $ 2,628,383.46
Interest Receivable -
Improvements, Vehicles & Equipment 1,246,461.28
Due from Tax Collector -
Total Current Assets 3,874,844.74
Total Assets $ 3,874,844.74
Liabilities and Fund Balance
Current Liabilities
Accounts /Trade Payable $
Goods Received Inv. Received
Total Liabilities
Fund Balance
1,978.75
2,161.70
4,140.45
Fund Balance unreserved 2,582,848.52
Excess Revenues (Expenditures) 1,287,855.77
Total Fund Balance 3,870,704.29
Total Liabilities and Fund Balance $ 3,874,844.74
August 1, 2012 Pelican Bay Services Division Board Regular Session
5f1. June, 2012 Financial Report
Page 11 of 11
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/ Budget - June 30, 2012
Capital Projects Fund 322 - FY 2012
(Unaudited)
Annual YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Carry Forward
$
2,553,384.04
$
2,553,384.04
$ 2,553,384.04
$
-
Transfer from Fund 109 General
436,500.00
436,500.00
436,500.00
-
Foundation Payment for Crosswalks
-
-
53,487.00
53,487.00
Special Assessment
331,900.00
319,619.70
319,703.75
84.05
Transfer from Tax Collector
2,453.47
2,453.47
Interest
19,500.00
14,623.00
11,538.66
(3,084.34)
Total Operating Revenues
$
3,341,284.04
$
3,324,126.74
$ 3,377,066.92
$
52,940.18
Operating Expenditures:
Irrigation & landscaping
Hardscape Project (50066)
Engineering Fees
$
131,654.37
$
23,697.79
$ 23,125.35
$
572.44
Other Contractural Services
2,956,362.25
561,708.83
430,885.74
130,823.09
Sprinkler System Repairs
9,612.73
(9,612.73)
Landscape material
76,139.11
(76,139.11)
Permits
1,000.00
(1,000.00)
Electrical
22,770.14
(22,770.14)
Other Operating Supplies (Pavers)
39,568.70
39,568.70
40,715.30
(1,146.60)
Other Road Materials
21,323.00
-
-
Traffic Sign Restoration Project (50103)
Traffic Signs
50,000.00
-
Lake Bank Project (51026)
Swale & Slope Maintenance
85,000.00
-
-
Engineering Fees
500.00
-
-
-
Other Contractural Services
22,275.72
-
-
-
Total Irrigation & Landscaping Expenditures
$
3,306,684.04
$
624,975.31
$ 604,248.37
$
20,726.94
Non - Operating Expenditures:
Tax Collector Fees
$
10,300.00
$
6,695.00
$ 6,394.21
$
300.79
Property Appraiser Fees
6,800.00
4,216.00
3,896.51
319.49
Reserve for Contingencies
-
-
-
-
Revenue Reserve
17,500.00
-
-
-
Total Non - Operating Expenditures:
$
34,600.00
$
10,911.00
$ 10,290.72
$
620.28
Total Expenditures
$
3,341,284.04
$
635,886.31
$ 614,539.09
$
21,347.22
Net Profit /(Loss)
$
-
$
2,688,240.43
$ 2,762,527.83
$
74,287.40
Page 1 of 1
r
August 1, 2012 Pelican Bay Services Division Board Regular Session
5f2. July, 2012 Financial Report
Page 1 of 11
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet - July 27, 2012
Operating Fund 109 - FY 2012
(Unaudited)
Assets
Current Assets
Cash and Investments
1,456,341.04
Interest Receivable
-
Improvements, Vehicles &Equipment
1,140,698.96
Due from Property Appraiser
-
Due from Tax Collector
-
Total Current Assets
$ 2,597,040.00
Total Assets
$ 2,597,040.00
Liabilities and Fund Balance
Current Liabilities
Accounts /Trade Payable
$ 8,681.82
Accrued Wages Payable
-
Goods Received /Inventory Recv'd
37,687.06
Total Liabilities
$ 46,368.88
Fund Balance
Fund Balance - unreserved
1,292,615.54
Excess Revenues (Expenditures)
1,258,055.58;
Total Fund Balance
2,550,671.12
Total Liabilities and Fund Balance
$ 2,597,040.00
Page 1 of 3
August 1, 2012 Pelican Bay Services Division Board Regular Session
5f2. July,
2012 Financial
Report
Page 2
of 11
Pelican Bay Services
Municipal Services Taxing
Unit
Income Statement w/ Budget'- July 27, 2012
Operating Fund 109 - FY 2012
(Unaudited)
Annual
YTD
YTD
Budget
Budget
Actual
Variance
Operating Revenues:
Carryforward
$ 1,122,300.00
$ 1,122,300.00
$ 1,122,300.00
$
-
Special Assessment -Water Management Admin
666,300.00
641,646.90
642,127.50
480.60
Special Assessment - Right of Way Beautification
1,907,800.00
1,837,211.40
1,838,607.82
1,396.42
Insurance Co. Refund
298.00
298.00
Charges for Services
1,500.00
-
-
-
Surplus Property Sales
-
20,418.00
20,418.00
Miscellaneous
403.48
403.48
Interest
15,300.00
- 12,74800
8,485.23
(4,262.77) ;
Total Operating Revenues
$ 3,713,200.00
$ 3,613,906.30
$ 3,632,640.03
$
18,733.73
Operating Expenditures:
Water Management Administration
Payroll Expense
$ 41,400.00
$ 35,000.00
$ 33,600.03
$
1,399.97
Emergency Maintenace and Repairs
8,800.00
-
-
-
IT Direct Capital
400.00
400.00
400.00
-
IT Office Automation /Billing Hr.
4,800.00
4,800.00
4,800.00
Indirect Cost Reimbursement
84,500.00
84,500.00
84,500.00
-
Inter Payment /Mnt. Site Ins. Assessment
13,400.00
13,400.00
13,400.00
-
Other Contractural Services
26,900.00
22,400.00
20,676.00
1,724.00
Telephone
3,900.00
3,300.00
2,453.80
846.20
Postage and Freight
3,000.00
800.00
672.79
127.21
Rent Buildings and Equipment
11,300.00
9,400.00
9,786.96
(386.96)
Insurance - General
1,200.00
1,200.00
1,200.00
-
Printing, Binding and Copying
2,300.00
1,200.00
507.50
692.50
Clerk's Recording Fees
2,000.00
200.00
-
200.00
Advertising
2,000.00
200.00
-
200.00
Other Office and Operating Supplies
2,000.00
1,700.00
431.28
1,268.72
Training and Education
1,100.00
900.00
85.00
815.00
Total Water Management Admin Operating
$ 209,000.00
$ 179,400.00
$ 172,513.36
$
6,886.64
Water Management Field Operations
Payroll Expense
$ 132,800.00
$ 112,400.00
$ 106,448.54
$
5,951.46
Engineering Fees
12,000.00
10,000.00
10,684.00
(684.00)
Flood Control Berm and Swale Mntc.
14,000.00
5,800.00
812.65
4,987.35
Landscape Materials /Replanting Program
8,500.00
400.00
-
400.00
Interdepartmental Payment (Water Quality Lab)
22,600.00
15,100.00
12,106.25
2,993.75
Plan Review Fees
1,500.00
-
-
-
Other Contracturai Services
1,000.00
800.00
286.42
513.58
Temporary Labor
42,400.00
36,400.00
46,193.00
(9,793.00)
Telephone
500.00
400.00
378.36
21.64
Trash and Garbage
5,700.00
5,300.00
5,382.87
(82.87)
Motor Pool Rental Charge
100.00
100.00
188.65
(88.65)
Insurance - General
2,300.00
2,300.00
2,300.00
-
Insurance - Auto
900.00
900.00
900.00
Building Repairs & Mntc.
1,700.00
-
-
Fleet Maintenance and Parts
5,400,00
4,500.00
1,636.59
2,863.41
Fuel and Lubricants
8,900.00
7,400.00
2,260.38
5,139.62
Tree Triming
30,000.00
25,000.00
21,216.00
3,784.00
Clothing and Uniforms
1,100.00
1,000.00
960.00
40.00
Page 1 of 3
m
i ' ' d Ed Y n 1 500 00 1 100 00 135 00 965 00
rangan uca io
Total Right of Way Beautification Operating $ 129,300.00 $ 95,200.00 $ 80,072.20 $ 15,127.80
Right of Way Beautification - Field
Payroll Expense
Emergency Maintenance and Repairs
Flood Control (Water Use & Swale /Berm Mntc.)
Pest Control
Landscape Incidentals
Other Contractural Services
Temporary Labor
Telephone
Electricity
Trash and Garbage
Rent Equipment
Motor Pool Rental Charge
Insurance - General
Insurance - Auto
Building Repairs and Maintenance
Fleet Maintenance and Parts
Fuel and Lubricants
Licenses, Permits, Training
Tree Triming
Clothing and Uniforms
Personal Safety Equipment
Fertilizer and Herbicides
Landscape Maintenance
Mulch /Landscape Materials
Pathway Repairs
Sprinkler Maintenance
Painting Supplies
Traffic Signs
Minor Operating Equipment
Other Operating Supplies
Total Right of Way Beautification - Field Operating
Total Operating Expenditures
$ 807,300.00 $ 683,100.00 $ 591,254.56 $ 91,84544
3,300.00 -
89,900:00 72,500.00 71,230.91 1,269.09
5,000.00 5,000.00 8,325.00 (3,325.00)
2,500.00 2,100.00 562.59 1,537.41
29,500.00 25,900.00 24,167.00 1,733.00
190,100.00 199,100.00 225,756.26 (26,656.26)
3,200.00 2,700.00 1,993.12 706.88
3,400.00 2,800.00 1,513.86 1,286.14
17,000.00 11,900.00 11,446.21 453.79
2,500.00 2,100.00 2,309.66 (209.66)
300.00 200.00 76.93 123.07
8,800.00 8,800.00 8,800.00 -
10,000.00 10,000.00 10,000.00 -
1,700.00 700.00 - 700.00
25,100.00 24,400.00 25,445.95 (1,045.95)
67,300.00 51,100.00 33,386.24 17,713.76
800.00 700.00 101.94 598.06
63,600.00 63,600.00 60,715.50 2,884,50
9,400.00 4,900.00 4,760.80 139.20
3,000.00 2,500.00 1,576.60 923.40
62,000.00 55,500.00 55,410.91 89.09
46,000.00 50,300.00 42,411.60 7,888.40
53,100.00 39,800.00 29,830.25 9,969.75
6,000.00 4,500.00 - 4,500.00
30,000.00 25,000.00 9,483 .09 15,516.91
800.00 700.00 28.66 671.34
3,000.00 2,500.00 1,997.45 502.55
3,000.00 2,500.00 3,015.49 (515.49)
9,000.00 7,500.00 4,893.11 2,606.89
$ 1,556,600.00 $ 1,362,400.00 $ 1,230,493.69 $ 131,906.31
$ 2,289,200.00 $ 1,447,300.00 $ 1,760,850.34 $ 186,449.66
Page 2 of 3
August 1, 2012 Pelican Bay Services Division Board Regular Session
5f2. July, 2012 Financial Report
Q P
Page 3 of 11
Personal Safety Equipment 5
500.00 5
500.00 1
1,423.60 (
(923.60)
Fertilizer and Herbicides 9
98,400.00 7
77,100.00 5
59,29636 1
17,803.64
Other Repairs and Maintenance 1
1,500.00 1
1,300.00 4
433.11 8
866.89
Other Operating Supplies and Equipment 2
2,500.00 3
3,600.00 4
4,864.31 (
(1,264.31)
Total Water Management Field Operating $
$ 394,300.00 $ 3
310,300.00 $ 2
277,771.09 $ 3
32,528.91
Right of Way Beautification - Operating
Payroll Expense $
$ 42,600.00 $ 3
36,000.00 $ 3
34,616.13 $ 1
1,383.87
Emergency Repairs and Maintenance 7
7,400.00 -
- -
-
IT Direct Capital 4
400.00 4
400.00 ' 3
300.00 1
100.00
Office Automation 1
14,100.00 1
14,100.00 1
10,500.00 3
3,600.00
Other Contractural Services 3
34,300.00 2
26,100.00 2
21,151.00 4
4,949.00
Telephone 3
3,900.00 3
3,300.00 2
2,143.30 1
1,156.70
Postage 3
3,000.00 8
800.00 6
672.70 1
127.30
Rent Buildings /Equipment /Storage 1
12,500.00 1
10,400.00 9
9,709.29 6
690.71
Insurance - General 5
500.00 5
500.00 2
250.00 2
250.00
Printing, Binding and Copying 2
2,600.00 2
200.00 3
33.00 1
167.00
Clerk's Recording 2
2,000.00 2
200.00 -
- 2
200.00
Legal Advertising 2
2,000.00 2
200.00 -
- 2
200.00
Office Supplies General 2
2,500.00 1
1,900.00 5
561.78 1
1,338.22
T m
rangan uca io
Total Right of Way Beautification Operating $ 129,300.00 $ 95,200.00 $ 80,072.20 $ 15,127.80
Right of Way Beautification - Field
Payroll Expense
Emergency Maintenance and Repairs
Flood Control (Water Use & Swale /Berm Mntc.)
Pest Control
Landscape Incidentals
Other Contractural Services
Temporary Labor
Telephone
Electricity
Trash and Garbage
Rent Equipment
Motor Pool Rental Charge
Insurance - General
Insurance - Auto
Building Repairs and Maintenance
Fleet Maintenance and Parts
Fuel and Lubricants
Licenses, Permits, Training
Tree Triming
Clothing and Uniforms
Personal Safety Equipment
Fertilizer and Herbicides
Landscape Maintenance
Mulch /Landscape Materials
Pathway Repairs
Sprinkler Maintenance
Painting Supplies
Traffic Signs
Minor Operating Equipment
Other Operating Supplies
Total Right of Way Beautification - Field Operating
Total Operating Expenditures
$ 807,300.00 $ 683,100.00 $ 591,254.56 $ 91,84544
3,300.00 -
89,900:00 72,500.00 71,230.91 1,269.09
5,000.00 5,000.00 8,325.00 (3,325.00)
2,500.00 2,100.00 562.59 1,537.41
29,500.00 25,900.00 24,167.00 1,733.00
190,100.00 199,100.00 225,756.26 (26,656.26)
3,200.00 2,700.00 1,993.12 706.88
3,400.00 2,800.00 1,513.86 1,286.14
17,000.00 11,900.00 11,446.21 453.79
2,500.00 2,100.00 2,309.66 (209.66)
300.00 200.00 76.93 123.07
8,800.00 8,800.00 8,800.00 -
10,000.00 10,000.00 10,000.00 -
1,700.00 700.00 - 700.00
25,100.00 24,400.00 25,445.95 (1,045.95)
67,300.00 51,100.00 33,386.24 17,713.76
800.00 700.00 101.94 598.06
63,600.00 63,600.00 60,715.50 2,884,50
9,400.00 4,900.00 4,760.80 139.20
3,000.00 2,500.00 1,576.60 923.40
62,000.00 55,500.00 55,410.91 89.09
46,000.00 50,300.00 42,411.60 7,888.40
53,100.00 39,800.00 29,830.25 9,969.75
6,000.00 4,500.00 - 4,500.00
30,000.00 25,000.00 9,483 .09 15,516.91
800.00 700.00 28.66 671.34
3,000.00 2,500.00 1,997.45 502.55
3,000.00 2,500.00 3,015.49 (515.49)
9,000.00 7,500.00 4,893.11 2,606.89
$ 1,556,600.00 $ 1,362,400.00 $ 1,230,493.69 $ 131,906.31
$ 2,289,200.00 $ 1,447,300.00 $ 1,760,850.34 $ 186,449.66
Page 2 of 3
$ 1,556,600.00 $ 1,362,400.00 $ 1,230,493.69 $ 131,906.31
$ 2,289,200.00 $ 1,447,300.00 $ 1,760,850.34 $ 186,449.66
Page 2 of 3
August 1, 2012 Pelican Bay Services Division Board Regular Session
W. July,
2012 Financial Report
Page 4 of 11
Capital Expenditures:
Water Management Field Operations
Other Machinery and Equipment
$
1,000.00
$
$
$
General Improvements
-
-
-
-
Total Water Management Field Operations Capital
$
1,000.00
$ -
$
$
Right of Way Beautification -Field
Autos and Trucks
$
102,000.00
$ 96,600.00
$ 96,538.00
$
62.00
Other Machinery and Equipmeny
1,000.00
-
-
Total Right of Way Beautification - Field Capital
$
103,000.00
$ 96,600.00
$ 96,538.00
$'
62.00
Total Capital Expenditures
$
104,000.00
$ 96,600.00
$ 96,538.00
$
62.00
Total Operating Expenditures
$
2,393,200.00
$ 2,043,900.00
$ 1,857,388.34
$
186,511.66
Non- Operating Expenditures:
Transfer to Fund 322
$
436,500.00
$ 436,500.00
$ 436,500.00
$
-
Tax Collector Fees
79,600.00
51,740.00
49,610.70
2,129.30
Property Appraiser Fees
73,300.00
40,315.00
39,294.58
1,020.42
Reserves (2 1/2 months for operations)
538,000.00
540,300.00
540,300.00
-
Reserves for Equipment
94,800.00
94,800.00
94,800:00
Reserved for Attrition
(31,700.00)
(31,700.00)
(31,700:00)
Revenue Reserve
129,500.00
-
Total Non - Operating Expenditures
$
1,320,000.00
$ 1,131,955.00
$ 1,128,805.28
$
3,149.72
Total Expenditures
$
3,713,200.00
$ 3,175,855.00
$ 2,986,193.62
$
189,661.38
Net Profit/(Loss)
$
-
$ 438,051.30
$ 646,446.41
$
208,395.11
Page 3 of 3
' I August 1, 2012 Pelican Bay Services Division Board Regular Session
W. July, 2012 Financial Report
Page 5 of 11
Fund Balance
Fund Balance - unreserved 194,157.20
Excess Revenue (Expenditures) 317,482.16
Total Fund Balance 511;639.36
Total Liabilities and Fund Balance $ 513,830.41
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet - July 27, 2012
Street Lighting Fund 778
(Unaudited)
Assets
Current Assets
Cash and Investments
$ 450,847.99
Interest Receivable
-
improvements, Vehicles & Equipment 62,982.42
Due from Tax Collector
-
Total Current Assets
$ 513,830.41
Total Assets
$ 513,830.41
Liabilities and Fund Balance
Current Liabilities
Accounts /Trade Payable
$ 58.20
Goods Received/inventory Recv'd
2,132.85
Accrued Wages Payable
-
Total Liabilities
$ 2,191.05
Fund Balance
Fund Balance - unreserved 194,157.20
Excess Revenue (Expenditures) 317,482.16
Total Fund Balance 511;639.36
Total Liabilities and Fund Balance $ 513,830.41
Page 1 of 2
August 1, 2012 Pelican Bay Services Division Board Regular Session
W. July, 2012 Financial Report
Page 6 of 11
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/ Budget - July 27, 2012
Street Lighting Fund 778 - FY 2012
(Unaudited)
Annual
YTD
YTD
Budget
Budget
Actual
Variance
Operating Revenues.
Carryforward
$ 157,600.00 $
157,600.00 $
157,600.00
$
-
Curent Ad Valorem Tax
436,800.00
420,638.40
420,972.83
$
334.43
Delinquent Ad Valorem Tax
$
-
Insurance Claim
18,330.25
$
18,330.25
Interest
4,500.00
1,800.00
1,497.12
$
(302.88)
Total Operating Revenues
598,900.00
580,038.40
598,400.20
18,361.80
Operating Expenditures:
Street Lighting Administration
Payroll Expense
$ 41,400.00 $
35,000.00 $
33,599.90
$
1,400.10
Indirect Cast Reimbursement
5,300.00 $
5,300.00
5,300.00
$
-
Other Contractural Services
26,900.00 $
23,116.67
20,674.00
$
2,442.67
Telephone
3,900.00 $
3,300.00
1,863.99
$
1,436.01
Postage and Freight
2,000.00 $
800.00
672.79
$
127.21
Rent Buildings /Equipment /Storage
12,100.00 $
10,100.00
10,309.10
$
(209.10)
Insurance - General
300.00 $
300.00
300.00
$
-
Office Supplies General
800.00 $
700.00
15.36
$
684.64
Other Office and Operating Supplies
1,000.00 $
800.00
-
$
800.00
Total Street Lighting Admin Operating 93,700.00
79,416.67
72,735.14
6,681.53
Street Lighting Field Operations
Payroll Expense
62,500.00
52,900.00
50,624.16
2,275.84
Emergency Maintenance & Repairs
9,600.00
-
-
-
Other Contractual Services
800.00
600.00
-
600.00
Telephone
400.00
300.00
335.67
(35.67)
Electricity
44,200.00
36,800.00
25,082.71
11,717.29
Insurance= General
800.00
800.00
800.00
-
Insurance - Auto
900.00
900.00
900.00
-
Building Maintenace & Repairs
1,700.00
Fleet Maintenance and Parts
4,300.00
3,600.00
3,096.73
503.27
Fuel and Lubricants
1,200.00
1,000.00
468.67
531.33
Other Equipment Repairs
200.00
100.00
64.40
35.60
Personal Safety Equipment
500.00
400.00
58.20
341.80
Electrical Contractors
7,300.00
7,300.00
8,546.30
(1,246.30)
Light Bulb Ballast
12,400.00
9,900.00
4,536.42
5,363.58
Page 1 of 2
Page 2 of 2
August 1, 2012 Pelican Bay Services Division Board Regular Session
W. July, 2012 Financial Report
Page 7 of 11
Total Street Lighting Field Operating
146,800.00
114,600.00
94,513.26
20,086.74
Total Field Expenditures
240,500.00
194,016.67
167,248.40
26,768.27
Capital Expenditures:
Street Lighting Field Operations
Other Machinery/Equipment
1,000.00
200.00
-
200.00
General Improvements
-
-
-
-
Total Capital Expenditures
1,000.00
200,00
-
200.00
Total Operating Expenditures
241,500.00
194,216.67
167,248.40
26,968.27
Non - Operating Expenditures:
Tax Collector Fees
13,500.00
10,125.00
8,461.40
1,663.60
Property Appraiser Fees
8,900.00
4,895.00
-
4,895.00
Reserve for Future Construction
228,100.00
228,100.00
228,100.00
-
Reserves (2 1/2 mos. for Operations)
54,900.00
54,900.00
54,900.00
-
Reserves for Equipment
30,000.00
30,000.00
30,000.00
-
Revenue Reserve
22,000.00
-
-
Total Non- Operating Expenditures
357,400.00
328,020.00
321,461.40
6,558.60
Total Expenditures
598,900.00
522,236.67
488,709.80
33,526.87
Net Profit / (Loss)
57,801.73
109,690.40
51,888.67
Page 2 of 2
August 1, 2012 Pelican Bay Services Division Board Regular Session
5f2. July, 2012 Financial Report
Page 8 of 11
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet - July 27, 2012
Clam Bay Fund 320
-
(Unaudited)
Assets
Current Assets
Cash and Investments
$ 357,386.46,
Interest Receivable
-
Improvements, Vehicles & Equipment
291,707.80
Due from Tax Collector
-
Total Current Assets
649,094.26
Total Assets
$ 649,094.26
Liabilities and fund Balance
Current Liabilities
Accounts /Trade Payable
$ 18,000.00
Goods Received /Inventory Recv'd
12,038.75
Accrued Wages Payable
-
Total Liabilities
30,038.75
Fund Balance
Fund Balance - unreserved
303,213.58
Excess Revenues (Expenditures)
315,841,93
Total Fund Balance
619,055.51
Total Liabilities and Fund Balance
$ 649,094.26
I
' -
August 1, 2012 Pelican Bay Services Division Board Regular Session
M. July, 2012 Financial Report
Page 9 of 11
Pelican Bay Services
Municipal Services Taxing Unit
Income
Statement w/
Budget - July 27,2012
Clam Bay Fund 320 - FY 2012
(Unaudited)
Annual
YTD
YTD
Budget
Budget
Actual
Variance
Operating Revenues:
Carry Forward
$
289,511.88
$ 289,511.88
$
289,511.88
$
Special Assessment
127,100.00
122,397.30
122,463.10
65.80
Miscellaneous Income
1,414.45
1,414.45
Fund 111
34,000.00
34,000.00
34,000.00
-
Transfer from Tax Collector
-
-
Interest
700.00
700.00
1,643.82
943.82
Total Operating Revenues
$
451,311.88
$ 446,609.18
` $
449,033.25
$
2,424.07
Operating Expenditures:
Clam Bay Restoration
Engineering Fees
$
163,368.75
$ 64,400.00
$
50,605.00
$
13,795.00
Other Contractural Services
70,151.60
54,200.00
53,892.95
307.05
Tree Trimming
29,000.00
14,500.00
14,500.00
Other Equipment Repairs
349.77
-
-
-
Aerial Photography
7,500.00
-
-
Minor Operating
588.01
-
-
-
Other Operating Supplies
1,000.00
-
-
-
Total Clam Bay Restoration
$
271,958.13
$ 133,100.00
$
104,497.95
$
28,602.05
Clam Bay Ecosystem
Engineering Fees
$
7,253.75
$ 7,300.00
$
26,298.75
$
(18,998.75)
Other Contractual Services
143,000.00
59,600.00
250.00
59,350.00
Total Clam Bay Ecosystem
$
150,253.75
$ 66,900.00
$
26,548.75
$
40,351.25
Total Clam Bay Operating Expenditures
$
422,211.88
$ 200,000.00
$
131,046.70
$
68,953.30
Non - Operating Expenditures:
Tax Collector Fees
$
3,900.00
$ 2,925.00
$
2,449.25
$
475.75
Property Appraiser Fees
2,600.00
1,948.00
1,482.37
465.63
Revenue Reserve
6,700.00
-
Reserves (2 1/2 month for Operations)
15,900.00
15,900.00
15,900.00
-
Total Non - Operating Expenditures
$
29,100.00
$ 20,773.00
$
19,831.62
$
941,38
Total Expenditures
$
451,311.88
$ 220,773.00
$
150,878.32
$
69,894.68
Net Profit /(Loss)
$
-
$ 225,836.18
$
298,154.93
$
72,318.75
Page 1 of 1
'
August 1, 2012 Pelican Bay Services Division Board Regular Session
W. July, 2012 Financial
Report
Page 10 of 11
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet - July 27, 2012
Capital Projects Fund 322
-
(Unaudited)
Assets
Current Assets
Cash and Investments
$
2,733,198.10
Interest Receivable
-
Improvements, Vehicles &Equipment
1,239,929.18
Due from Tax Collector
-
Total Current Assets
3,973,127.28
Total Assets
$
3,973,127.28
i
Liabilities and Fund Balance
Current Liabilities
Accounts /Trade Payable
$
1,462.50
Goods Received Inv. Received
15,944.93
Total Liabilities
17,407.43
Fund Balance
Fund Balance - unreserved
2,582,848.52
Excess Revenues (Expenditures)
1,372,871,33
Total Fund Balance
3,955,719.85
Total Liabilities and Fund Balance
$
3,973,127.28
i
Page 1 of 1
August 1, 2012 Pelican Bay
Services Division Board
Regular Session
5f2. July, 2012 Financial Report
Page 11 of 11
Pelican Bay Services
Municipal Services Taxing Unit
Income
Statement w% Budget - July 27, 2012
Capital Projects Fund 322 - FY 2012
(Unaudited)
Annual YTD
YTD
Budget Budget
Actual
Variance
Operating Revenues:
Carry Forward
$ 2,553,384;04 $ 2,553,384.04
$ 2,553,384.04
$
Transfer from Fund 109 General
436,500.00 436,500.00
436,500,00
-
Foundation Payment for Crosswalks
- -
53,487.00
53,487.00
Special Assessment
331,900.00 319,619.70
319,748.61
128.91
Transfer from Tax Collector
2,453.47
2,453.47
Interest
19,500.00 14,623.00
11,538.66
(3,084.34)
Total Operating Revenues
$ 3,341,284.04 $ 3,324,126.74
$ 3,377,111.78
$_
52,985.04
Operating Expenditures:
Irrigation & Landscaping
Hardscape Project (50066)
Engineering Fees
$ 131,654.37 $ 23,697.79
$ 24,780.35
$
(1,082.56)
Other Contractural Services
2,956,362.25 561,708.83
435,371.72
126,337.11
Sprinkler System Repairs
11,146.68
(11,146.68)
Landscape material
86,085.49
(86,085.49)
Permits
1,000.00
(1,000.00)
Electrical
22,754.24
(22,754.24)
Other Operating Supplies (Pavers)
39,568.70 39,568.70
40,715.30
(1,146.60)
Other Road Materials
21,323,00 _
_
-
Traffic Sign Restoration Project (50103)
Traffic Signs
50,000.00 -
-
-
Lake Bank Project (51026)
Swale & Slope Maintenance
85,000.00 -
-
-
Engineering Fees
500.00 -
Other Contractural Services
22,275.72 -
-
-
Total Irrigation & Landscaping Expenditures
$ 3,306,684.04 $ 624,975.31
$ 621,853.78
$
3,121.53
Non - Operating Expenditures:
Tax Collector Fees
$ 10 300.00 $ 7,725:00
,
$ 6,395.10
$
1,329.90
Property Appraiser Fees
6,800.00 5,100.00
3,896.51
1,203.49
Reserve for Contingencies
- _
_
Revenue Reserve
17,500,00 -
-
-
Total Non - Operating Expenditures:
$ 34,600.00 $ 12,825.00
$ 10,291.61
$
2,533.39
Total Expenditures
$ 3,341,284.04 $ 637,800.31,
$ 632,145.39
$
5,654.92
Net Profit/(Loss)
$ - $ 2,686,326.43
$ 2,744,966.39
$
58,639.96
Page 1 of 1
August 1, 2012 Pelican Bay Services Division Board Regular Session
6a. Chairman's Report - Possible rules and procedures for Board meetings (Dallas)
Page 1 of 4
ResnickLisa
Subject: Possible Rules for PBSD Meetings
- - - -- Original Message---- -
From: Keith Dallas fmailto:keithidallasggmail.com]
Sent: Thursday, July 05, 2012 3:20 PM
To: ResnickLisa
Cc: Neil Dorrill
Subject: Possible Rules for PBSD Meetings
Lisa,
Please distribute this discussion of possible PBSD meeting procedures to all Board members and include it with the
August I st Agenda. The purpose of this is to encourage Board members to start thinking about the subject. At our August
1st meeting we can discuss when we think we would want to discuss the subject in more detail. Since it is probably
advisable that most Board members participate in such a discussion, we may want to wait until our northern members
have returned to have that discussion.
Keith
V
August 1, 2012 Pelican Bay Services Division Board Regular Session
6a. Chairman's Report - Possible rules and procedures for Board meetings (Dallas)
Page 2 of 4 T
Possible Rules for PBSD Meetings
The question has been raised about the appropriateness of the current methods
the PBSD is using to conduct meetings, and to what extent Robert's Rules apply.
The purpose of the following is to discuss our current practices, where I see them
not working, and possible ways they could be changed. My intent is to encourage
Board members to begin thinking about possible approaches so that at a future
meeting we jointly can decide which approaches are most desirable.
Community Input
Currently we allow 3- minute comments on each individual subject, as well
general comments at the end of the meeting. Individuals are supposed to speak
only once on each subject (although I have not done a good job policing that rule).
The problem is that especially on controversial matters, comments can take a
huge amount of time, often with the same thoughts being said again and again.
Recent meetings have been long, with topics at the end of the agenda having to be
carried to the next meeting.
Looking at what other area Boards do:
• The Foundation allows 3 minutes at the beginning of the meeting for
general member comments, plus an additional minute before any specific
Board action is taken.
• The BCC allows 3 minutes on any subject, including general topics at the
beginning of a meeting. However individuals must sign up to speak BEFORE
the subject begins to be discussed. Individuals may also cede time to others.
• County committees often function like the BCC.
The issue is how we can speed up our meetings without instituting procedures
the public will feel unduly limits their input? At a minimum I intend to more
strictly enforce our current rules. However I would encourage a Board discussion
of any other ideas.
Amending a Previously Adopted Motion
The situations where Board members want to revisit prior Board votes are
probably the most controversial. Our recent multiple votes on the width of our
pathways are a classic example. How do we allow revisiting prior decisions
without creating chaos and encouraging gamesmanship?
August 1, 2012 Pelican Bay Services Division Board Regular Session
6a. Chairman's Report - Possible rules and procedures for Board meetings (Dallas)
Page 3 of 4
Some possibilities are:
• Currently we allegedly use Robert's Rules. It allows motions during the
same meeting to be revisited ( "reconsideration ") only if a Board member
who voted with the prevailing side of the prior vote makes the motion to
reconsider. The losing members can't bring the motion up again that day.
Motions voted in prior meetings can be brought up by anyone. If they have
been "properly noticed" before the meeting, a simple majority can "amend
something previously adopted ". If not properly noticed, a 2 /3rd majority
vote is required to change the vote (more on this later).
• We could require, like the BCC, that any motion to reconsider, even in
subsequent meetings, can only be raised by a Board member who voted
with the prevailing side of the prior vote.
• Alternatively we could allow any Board member to make a motion to
amend something previously adopted, with proper notice, but require a
more substantial vote for passage (for example, a super majority or 2 /3rd
majority).
The real question is how comfortable the Board is with making it more difficult to
revote previously decided matters, and what are the kind of rules are we should
use?
Prior Notice of Motions To Be Considered
The above discussion highlights an area that has concerned me, to what extent
should the community and other Board members have notice that a particular
motion will be considered at a particular meeting? Some of our more contentious
votes have happened when some member wanted a vote on an item that caught
people by surprise. Not only had other Board members not had a chance to think
about a subject in depth, people in the community who felt one way or another on
the subject often did not even come to the meeting.
Some possibilities:
• Roberts Rules has no requirement for noticing most motions, other than the
above - mentioned motion to amend something previously adopted.
• The Foundation includes any motions to be voted in their agenda. Some
specific items must actually be discussed at 2 consecutive meetings and
then require a super majority vote. (The PBSD only requires a majority
vote, but the Budget must have at least 7 Board members present for the
vote).
• The BCC also includes all motions to be considered in their agenda, and
requires super majority votes on some items.
August 1, 2012 Pelican Bay Services Division Board Regular Session
6a. Chairman's Report - Possible rules and procedures for Board meetings (Dallas)
Page 4 of 4
I would like a Board discussion regarding your desires for requiring or not prior
notice of motions to be considered at upcoming PBSD meetings.
Other Procedures?
Are there other situations where we want Robert's Rules to be modified? If so,
please think about them and contact Lisa so your thoughts can be distributed in
advance of the meeting where we discuss these matters.
KJD
- - "— August 1, 2012 Pelican Bay Services Division Board Regular Session
6a1. Chairman's Report - Sample Rules and Procedures for Advisory Boards
Page 1 of 5
COLLIER COUNTY
CLAM BAY ADVISORY COMMITTEE
PROCEDURES FOR CLAM BAY ADVISORY COMMITTEE
September 24, 2009
A. General:
1. Meetings: Regular meetings of the advisory board shall be held on such
day, time and place as may be determined by the advisory board, and at a
minimum of once a month, except for one month in the summer.
2. Quorum and Voting: At all regular or special meetings of the advisory
board, a majority of the membership of the advisory board shall constitute
a quorum. Voting shall be by voice unless a member of the advisory
board requests a roll call. The roll shall be in alphabetical order with the
first name called rotating with each motion upon which the vote is called.
The Chairman shall always vote last. A record of the roll call shall be kept
as part of the minutes.
3. Special Meetings: Special meetings may be called by the Chairman at
any time provided adequate notice is given pursuant to Paragraph 4 below.
The chairman may also call a special meeting when requested to do so in
writing by a majority of the members of the advisory board or by a County
staff member. The notice of such a meeting shall specify the purpose of
such a meeting and no other business may be considered except by
unanimous consent of the advisory board. All members of the advisory
board shall be notified in advance of such special meetings by the staff
liaison.
4. Notice and Publication: The staff liaison shall give notice and keep record
of such notice of its meetings and the meeting of the subcommittees
including the date, time, and location of each regular and special meeting.
Notice shall be posted in the county administration building and other
appropriate locations as recommended by the advisory board and to the
County Public Information Department for future distribution.
Open Meetings: All meetings of the advisory board or its subcommittees
shall be open to the public and governed by the provisions of Florida's
Government in the Sunshine Law.
August 1, 2012 Pelican Bay Services Division Board Regular Session
6a1. Chairman's Report - Sample Rules and Procedures for Advisory Boards
Page 2 of 5
6. Minutes: The minutes of all meetings shall be promptly recorded, and
such records shall be open to public inspection, in accordance with
applicable law.
7. Location: Meetings of the advisory board, or any of its subcommittees,
shall be held in a location accessible to the public.
8. Meeting Agenda: There shall be an agenda for each meeting of the
advisory board which shall determine the order of business conducted.
The board shall not take action on any matter, proposal, report or item of
business not listed upon the official agenda unless a majority of the Board
present consents. Any advisory board member, in the case of an advisory
board or a subcommittee member in the case of a subcommittee, may
place an item on the agenda by submitting it to the Chairman for
forwarding to the staff liaison prior to the deadline for publishing the
notice of such meeting. The Chairman shall determine whether the item
submitted by the board member is relevant to the purposes of the advisory
committee. Upon his/her finding that the item is relevant, it shall be
included in the agenda. Staff - initiated agenda items are not subject to
prior review by the Chairman.
9. Order of Business: The order of business at regular meetings shall be as
follows:
(a) Call to Order
(b) Pledge of Allegiance
(c) Roll Call
(d) Changes and Approval of Agenda
(e) Public Comment
(f) Approval of Minutes
(g) Chairman's Comments
(h) Staff Reports
(i) New Business
0) Old Business
(k) Announcements
(1) Committee Member Discussion
(m)Next Meeting Time, Date and Location
(n) Adjournment
B. Agenda Items Requiring Action (Old Business and New Business):
1. General: All members of the public who address the Board shall utilize
the speaker's podium to allow their comments to be recorded, and shall
identify themselves by name and local addresses, if applicable. Further,
any speaker speaking on behalf of an organization or group of individuals
August 1, 2012 Pelican Bay Services Division Board Regular Session
6a1. Chairman's Report - Sample Rules and Procedures for Advisory Boards
Page 3 of 5
(exceeding five) shall indicate such and shall cite the source of such
authority whether by request, petition, vote, or otherwise.
2. Speaker Registration: Persons, other than staff wishing to speak on an
agenda item shall, prior to the item being heard, register with the staff
liaison on the forms provided. Five (5) or more persons deemed by the
Board to be associated together or otherwise represent a common point of
view, as proponents or opponents on any item may be requested to select a
spokesperson. All persons may speak for a maximum of three (3) minutes
each unless otherwise approve by the Chairman.
3. Restrictions on Comments Deemed not Germane to the Item:
Notwithstanding any provisions herein, any board member may interrupt
and/or stop any presentation that discusses matters that need not be
considered in deciding the matter then before the Board for consideration.
At any Board proceeding, the Chairman, unless overruled by majority of
the Board members present, may restrict or terminate presentations which
in the Chairman's judgment are frivolous, unduly repetitive or out of
order.
C. Order and Subject of Appearance: To the extent possible, the following shall be
the order of the proceeding:
1. Preliminary Statement: The Chairman shall read the title of the Agenda
item.
2. Initial Presentation by Staff County staff shall make the initial
presentation to the Board regarding any item under consideration. After
completion of the staff presentation, the Board may make inquiries of staff
at this time.
3. Initial Presentation by Petitioner or Proposer: Petitioner or Proposer shall
make the initial presentation to the Board regarding any item under
consideration. After completion of the presentation by the Petitioner or
Proposer, the Board may make inquiries of the Petitioner or Proposer at
this time.
4. Speakers: After Board inquiry, speakers shall be allowed to speak based
on the time limitation guidelines outlined in the preceding subsection B
above. During and after a speaker's presentation, the Board shall have an
opportunity to comment or ask questions of or seek clarification from such
speaker. The Board may also allow staff to comment, ask questions of or
seek clarification from speakers.
5. Restrictions on Testimony or Presentation of Evidence: Notwithstanding
any provisions herein, any board member may interrupt any presentation
August 1, 2012 Pelican Bay Services Division Board Regular Session
6a1. Chairman's Report - Sample Rules and Procedures for Advisory Boards i
Page 4 of 5
that contains matters which need not be considered in deciding the matter
then before the Board for consideration. At any Board proceeding, the
Chairman, unless overruled by majority of the Board members present,
may restrict or terminate presentations which in 'the Chairman's judgment
are frivolous, unduly repetitive or out of order.
D. Rules of Debate: The following rules of debate shall be observed by the Board.
Except as herein provided questions of order and the conduct of business shall be
governed by Robert's Rules of Order.
Motion under consideration: When a motion is presented and seconded, it
is under consideration and no other motion shall be received thereafter,
except to adjourn, to lay on the table, to postpone, or to amend until the
question is decided. These countermotions shall have preference in the
order in which they are mentioned, and the first two shall be decided
without debate. Final action upon a pending motion may be deferred until
the next meeting by majority of the members present.
2. Chairman participation: The presiding chairman may move, second and
debate from the chair, and shall not be deprived of any of the rights and
privileges of a committee member by reason of being the presiding
chairman.
Form of address: Each member shall address only the presiding officer for
recognition, shall confine himself to the question under debate, and shall
avoid personalities and indecorous language.
4. Interruption: A member, once recognized, shall not be interrupted except
by the Chairman if the Chairman determines that the member's
participation is irrelevant, frivolous or out of order. Any member may
appeal the decision of the Chairman to the committee for decision by
majority vote.
5. The question: Upon the closing of debate, any member may require a roll
call vote. Any member may give a brief statement or file a written
explanation of his vote.
E. Public Comment on General Topics: Members of the public may register
to speak on general topics under the Public Comment portion of the CBAC
agenda. The number of speakers permitted to register under public comment on
any given agenda shall be limited to a maximum of five, unless the Chairman
recognizes additional speakers.
Speaker Registration: Individuals wishing to speak to the CBAC under
public comment at any regularly scheduled meeting of the CBAC shall
August 1, 2012 Pelican Bay Services Division Board Regular Session
6a1. Chairman's Report - Sample Rules and Procedures for Advisory Boards
Page 5 of 5
register to speak in writing on the form provided by the County prior to
the public comment portion of the agenda being called by the Chairman.
F. Conflicts of Interest: Any Member having a potential voting conflict shall
publicly state the nature of the conflict at the Clam Bay Advisory Committee
meeting and complete Form 8B (Memorandum of Voting Conflict for County,
Municipal and Other Local Public Officers) within 15 days of the scheduled
meeting.
(IL &
hn Arceri
hairman
August 1, 2012 Pelican Bay Services Division Board Regular Session
6a2. Chairman's Report - Collier County Code Board of County Commissioners Rules & Procedures
Page 1 of 6
Collier County, Florida, Code of Ordinances
PART I: CODE. Chapter 2 ADMINISTRATION.
ARTICLE II. BOARD OF COUNTY COMMISSIONERS. DIVISION 2. MEETINGS
Sec. 2 -36. - General provisions.
Sec. 2 -37. - Addressing the Commission.
Sec. 2 -38. - Sergeant -at -arms.
Sec. 2 -39. - Action to be taken by resolution, ordinance or motion.
Sec. 2 -40. - Adjournment.
Sec. 2 -41. - Reconsideration of matters generally.
Sec. 2 -42. - Reconsideration of land use matters.
Sec. 2 -43 -2-65. - Reserved.
Sec. 2 -36. - General provisions.
(a) Regular meetings. The Board of County Commissioners shall normally hold its regular
meeting at 9:00 a.m. each second and fourth Tuesday, except on a day designated as a
holiday, interim recess, or as otherwise directed by an affirmative vote of the majority of all
Board members present. Meetings may be postponed or cancelled by an affirmative vote of the
majority of all Board members present. Meetings shall normally be held at the Collier County
Government Center and shall be open to the news media and the public. Meetings may be held
in other locations within the County.
(b) Special meetings. When the Chairman or a majority of the Board calls a special meeting,
the County Manager or his designee shall notify the Clerk, the County Attorney, and issue press
releases advising of the place, date and hour of the meeting and the purpose for which the
meeting is called.
(c) Agenda. There shall be an official agenda for each meeting of the Board, which shall
determine the order of business conducted at the meeting.
(1) The Board shall not take action upon any matter, proposal, report or item of business
not listed upon the official agenda, unless a majority of the Board present consents.
(2) The County Manager shall prepare each agenda in appropriate form approved by the
Board. Matters may be placed on the agenda by the County Manager, any County
Commissioner, the Clerk, the County Attorney, and the constitutional officers. The agenda
shall be prepared and distributed not later than four days preceding the regular meeting.
(3) Prior to the publishing of the agenda, matters placed on the agenda should include as
much supporting documents, information, and materials as is needed to aid the Board in its
preparation and deliberation of the agenda item. Documents, information and materials will
not be accepted by the Board following publication of the agenda. Should additional
documents, information and materials be presented to the Board following publication, the
Board may, by a majority vote of those present, elect to either continue the agenda item to
a future Board meeting, or waive this requirement and hear the matter if it determines that
the agenda item is of significant public importance and should not be postponed.
(4) All requests for a continuance of an agenda item, including matters advertised for a
public hearing, require Board of County Commission approval. No person shall be entitled
to rely for any reason upon any assurances that an agenda item or public hearing will be
continued. A continuance shall only be granted by an affirmative vote of the majority of the
Board Members present.
(d) Presiding officer, election, duties. The presiding Chairman and Vice - Chairman shall be
elected by a majority of the members of the Board of County Commissioners and said election
shall occur at the first regularly scheduled Board meeting in January of each year. In the event
that the Chairman and /or the Vice - Chairman are not reelected as Commissioners in any given
year, unless a Special Meeting is called, the Board of County Commissioners shall elect a
Page 1 of 6
August 1, 2012 Pelican Bay Services Division Board Regular Session
6a2. Chairman's Report - Collier County Code Board of County Commissioners Rules & Procedures
Page 2 of 6
Collier County, Florida, Code of Ordinances
PART I: CODE. Chapter 2 ADMINISTRATION.
ARTICLE ll. BOARD OF COUNTY COMMISSIONERS. DIVISION 2. MEETINGS
Chairman and /or Vice - Chairman, as applicable, at the first regularly scheduled Board meeting
on or after the second Tuesday after the election to temporarily serve until the first regularly
scheduled Board meeting in January at which time the scheduled election shall take place.
However, the Chairman and the Vice - Chairman shall serve at the pleasure of the Board. The
Vice - Chairman shall preside in the absence of the Chairman. With respect to all matters outside
of meetings (see subsection (e) below), in the absence of both the Chairman and the
Vice - Chairman, the immediate past Chairman shall act as temporary Chairman, and if there is
no immediate past Chairman, then the longest tenured Commissioner shall so act. The
Chairman shall become the presiding officer immediately after his or her election. The Chairman
shall preserve order and decorum at all meetings. He shall state every question and announce
the decision of the commission on each item of business. The majority vote of the members
present shall determine all questions of order not otherwise covered. The Chairman may vote
on any question, his or her name being called last. The Chairman shall sign all ordinances,
resolutions and legally binding documents adopted by the Commission during his or her
presence. In his or her absence, such ordinances, resolutions and legally binding documents
shall be signed by the presiding officer.
(e) Call to Order. At the hour appointed for the meeting, the Chairman shall immediately call
the Commission to order. In the physical absence of the Chairman, and the Vice - Chairman, the
Board members present shall elect a temporary Chairman and a temporary Vice - Chairman by
majority vote, and the Chairman so elected shall then call the meeting to order and shall serve
until arrival of the Chairman or Vice - Chairman.
(f) Quorum. A majority of the Board shall constitute a quorum. No resolution, legally binding
document or motion shall be adopted by the Board without the affirmative vote of the majority of
all members present. Should no quorum attend within 30 minutes after the hour appointed for
the meeting, the Chairman, Vice - Chairman, or in their absence, the Clerk or his designee, may
adjourn the meeting.
(g) Super - Majority Exception. Whenever provided by general law, special law, ordinance, or
as specified by resolution adopted by a majority of the full membership of the Board, and
notwithstanding subsection (f), a motion, ordinance, legally binding document or resolution may
be required to be adopted by an affirmative vote of four -fifths (4/5) of the full membership of the
Board.
(h) Rules of debate. The following rules of debate shall be observed by the Board. Except as
herein provided questions of order and the conduct of business shall be governed by Robert's
Rules of Order.
(1) Motion under consideration. When a motion is presented and seconded, it is under
consideration and no other motion shall be received thereafter, except to adjourn, to lay on
the table, to postpone, or to amend until the question is decided. These countermotions
shall have preference in the order in which they are mentioned, and the first two shall be
decided without debate. Final action upon a pending motion may be deferred until the next
meeting by majority of the members present.
(2) Chairman participation. The presiding Chairman may move, second and debate from
the chair, and shall not be deprived of any of the rights and privileges of a Commissioner
by reason of being the presiding Chairman.
(3) Form of address. Each member shall address only the presiding officer for
recognition, shall confine himself to the question under debate, and shall avoid
personalities and indecorous language.
(4) Interruption. A member, once recognized, shall not be interrupted except by a call to
Page 2 of 6
August 1, 2012 Pelican Bay Services Division Board Regular Session
_ W. Chairman's Report - Collier County Code Board of County Commissioners Rules & Procedures
Page 3 of 6
Collier County, Florida, Code of Ordinances
PART I: CODE. Chapter 2 ADMINISTRATION.
ARTICLE II. BOARD OF COUNTY COMMISSIONERS. DIVISION 2. MEETINGS
order or as herein otherwise provided. If a member is called to order, he shall stop
speaking until the question is determined by the presiding officer. Any member may appeal
the decision of the Chairman to the Board for decision by majority vote.
(5) Privilege of closing debate. The Commissioner moving for the adoption of an
ordinance, resolution or other act shall have the privilege of closing debate unless
otherwise directed by the Chair.
(6) The question. Upon the closing of debate any member may require a roll call vote.
Any member may give a brief statement or file a written explanation of his or her vote.
(i) Minutes. The minutes of prior meetings approved by a majority of the members present
shall become the official minutes. Each resolution, ordinance and legally binding document shall
be signed by the presiding officer at the meeting and by the Clerk and entered in the minutes.
(Ord. No. 75 -16, § 1(1); Ord. No. 85 -20, § 1; Ord. No. 87 -14, § 1; Ord. No. 89 -04, § 1; Ord. No.
90 -27, § 1; Ord. No. 2007 -02, §§ 1 -3; Ord. No. 07 -50, § 1; Ord. No. 2009 -52, § 1; Ord. No.
2011 -01, § 1; Ord. No. 2011 -17, § 1)
Sec. 2 -37. - Addressing the Commission.
(a) If a subject is not on the agenda for a meeting of the Board of County Commissioners it
may be added by motion and an affirmative vote of a majority of all Board members present that
the subject should not be delayed until the next meeting.
(b) Any person appearing to provide the Board factual information or expert opinion to
consider prior to taking official action shall be governed by the following procedure:
(1) Prior to addressing the Board the speaker shall approach any podium or any other
place otherwise designated by the Board of County Commissioners for this purpose and
clearly state his or her full name, home address, the name of the person or entity that he or
she represents and the subject of his or her address.
(2) Before providing factual information or expert opinion the speaker may ask, and any
Commissioner may require the speaker to be placed under the following oath with right
hand upraised:
"I willfully swear under oath the facts and testimony I furnish this Board to be the truth,
the whole truth and nothing but the truth, and not inconsistent or contradictory with
other statements made by me under oath."
No person shall be required to take this oath more than once in any given day, but
shall be reminded he is under oath before again addressing the Board. Each
commissioner, shall take the oath one time and be considered under oath during the
term of his office.
Those asking questions or desiring to comment on a matter before the Board shall
not be required to take the oath. Any Commissioner may at any time request such a
speaker to take the above oath.
(3) Each person shall limit his address to three minutes unless granted additional time by
the Chairman or by an affirmative vote of the majority of the Board members present. All
remarks shall be to the Board as a body and not to any individual member. No person
other than a Commissioner shall discuss directly or through a Commissioner, without
authorization of the presiding officer.
(4) Any person making impertinent or slanderous remarks or who becomes boisterous
Page 3 of 6
August 1, 2012 Pelican Bay Services Division Board Regular Session
W. Chairman's Report - Collier County Code Board of County Commissioners Rules & Procedures
Page 4 of 6
Collier County, Florida, Code of Ordinances
PART I: CODE. Chapter 2 ADMINISTRATION.
ARTICLE H. BOARD OF COUNTY COMMISSIONERS. DIVISION 2. MEETINGS
shall be instructed to remain silent by the presiding officer, until permission to continue is
granted.
(Ord. No. 75 -16, § 1(2); Ord. No. 07 -50, § 1)
Sec. 2 -38. - Sergeant -at -arms.
The County Sheriff, or his deputy, shall be the sergeant -at -arms at meetings of the Board of
County Commissioners and shall carry out all orders of the Chairman to maintain order and
decorum.
(Ord. No. 75 -16, § 1(3); Ord. No. 07 -50, § 1)
Sec. 2 -39. - Action to be taken by resolution, ordinance or motion.
Each action of the Board of County Commissioners shall be taken by resolution, ordinance or
legally binding document approved as to form by the County Attorney, except approval of
administrative matters may be by motion adopted and recorded in the minutes.
(Ord. No. 75 -16, § 1(4); Ord. No. 07 -50, § 1)
Sec. 2-40. - Adjournment.
A motion to adjourn shall always be in order and decided without debate.
(Ord. No. 75 -16, § 1(5); Ord. No. 07 -50, § 1)
Sec. 2-41. - Reconsideration of matters generally.
(a) Any matter which has been voted upon by the Board of County Commissioners may be
reconsidered as follows:
(1) By a motion to reconsider made by a member who voted with the majority if such
motion is made prior to the adjournment of the meeting at which the matter was voted
upon. If there were no public speakers on the item, or if all of the public speakers for the
item are still present in the boardroom following a successful motion to reconsider, the
Board may elect to rehear the matter during that meeting, or direct the County Manager to
place the item on the agenda for a future meeting as set forth in subsection (2). If there
were public speakers for the item, and not all of the public speakers are still present in the
boardroom following a successful motion to reconsider, the County Manager will place the
item on the agenda for a future meeting as set forth in subsection (2).
(2) By a motion to reconsider made by a member who voted with the majority if such
motion is made at a regular meeting following the meeting at which the matter was voted
upon, but only in accordance with the following:
a. Where a member who voted with the majority wishes the Board to reconsider a
matter after the adjournment of the meeting at which it was voted on, the member
shall deliver to the County Manager a written memorandum stating that the member
intends to introduce a motion to reconsider. The memorandum shall state the date of
the regular meeting at which the member intends to introduce such motion, and shall
be delivered to the County Manager at least six days prior to such meeting. The
purpose of this requirement is to allow the staff to advise the Board of the legal or
other ramifications of reconsideration.
b. No motion to reconsider shall be made any later than the second regular Board
meeting following the Board's vote on the matter sought to be reconsidered.
Page 4 of 6
August 1, 2012 Pelican Bay Services Division Board Regular Session
6a2. Chairman's Report - Collier County Code Board of County Commissioners Rules & Procedures
Page 5 of 6
Collier County, Florida, Code of Ordinances
PART I: CODE. Chapter 2 ADMINISTRATION.
ARTICLE II. BOARD OF COUNTY COMMISSIONERS. DIVISION 2. MEETINGS
C. Upon adoption of a motion to reconsider, the County Manager shall place the
item on an agenda not later than the second regular Commission meeting following
the meeting at which the motion for reconsideration was adopted.
d. All parties who participated by speaking, submitting registration forms or written
materials at the first hearing, shall be notified by the County Manager of the date of
reconsideration.
(b) This section shall apply to any matters which may lawfully be reconsidered except those
matters which are covered by Paragraph 7 below.
(Ord. No. 81 -54, § 1; Ord. No. 07 -50, § 2; Ord. No. 2009 -52, § 1)
Sec. 2-42. - Reconsideration of land use matters.
(a) Applicability. Any matter in which the Board of County Commissioners or Board of Zoning
Appeals, as the case may be, has denied a request to change the land use designation of a
parcel of land, a request for site specific rezone initiated by a petitioner or his or her agent,
variance, conditional use, license, permit or other land use - related request.
(b) Request for Reconsideration by Petitioner. A request for reconsideration may be made
only by the petitioner. The petitioner may request reconsideration of a petition in writing to the
County Manager no later than 15 days from the date of the Board's action denying the original
petition. Except as provided below, this request shall be jurisdictional, and no motion for
reconsideration may be made by any member of the Board where such a request was untimely.
If State or Federal submission and /or approval schedules pertaining to the petition are extended
within 6 months following the denial of the original petition, upon Public Petition initiated by the
petitioner, the Board may extend petitioner's request for reconsideration by majority vote, and
on a second motion made by any Commissioner, place the issue of reconsideration for a date
certain on which the action or petition will be reconsidered, but in no event shall such
reconsideration take place less than 14 days nor more than 45 days from the date the motion to
reconsider is adopted.
(c) Motion for reconsideration by a Board member who voted in the majority. Any member of
the Board who voted with the majority (or in the case of a rezoning or change in land use
designation, voted against) on the original action or petition may move for a reconsideration of
the action or petition at any regular meeting of the Board within 15 days of the date of the
request for reconsideration. If no regular meeting of the Board occurs within 15 days of the
request for reconsideration, the Board member may move for a reconsideration of the action or
petition no later than the first meeting of the Board that follows the County Manager's receipt of
the request for consideration. This motion shall be made during that portion of the Board's
agenda entitled "Board of County Commissioners." If no motion for reconsideration is made
during this time period, the request shall be deemed denied. The motion may specify a date
certain on which the action or petition will be reconsidered, but in no event shall such
reconsideration take place less than 14 days nor more than 45 days from the date the motion to
reconsider is adopted.
(d) Action on motion for reconsideration. The Board shall either act on the motion for
reconsideration at the meeting at which such motion is made or may table the motion for no
longer than the next regular meeting of the Board. If the motion is not finally acted upon by the
adjournment of the next regular meeting of the Board after the motion has been made, it shall
be deemed to have been denied.
(e) Scheduling of petition for reconsideration. If the motion for reconsideration is granted, the
Page 5 of 6
August 1, 2012 Pelican Bay Services Division Board Regular Session
W. Chairman's Report - Collier County Code Board of County Commissioners Rules & Procedures
Page 6 of 6
Collier County, Florida, Code of Ordinances
PART I: CODE. Chapter 2 ADMINISTRATION.
ARTICLE II. BOARD OF COUNTY COMMISSIONERS. DIVISION 2. MEETINGS
County Manager shall schedule the petition on the agenda for the regular Board meeting which
was specified in the motion for reconsideration, or if no date is specified then on the second
regular Board meeting following the meeting at which the motion is granted.
(f) No hearing or debate on motion for reconsideration. A motion for reconsideration shall not
require public hearing, and neither the petitioner nor any other person shall have the right to
address the Board considering the merits of such a motion. However, the Board may request
information of the petitioner, the staff or any other person in order to better inform itself prior to
acting upon the motion. The purpose of this provision is to prevent either the petitioner or any
other person from debating the merits of the petition prior to its full consideration at a regularly
scheduled Board meeting where the petition is reconsidered.
(g) [Procedures outlined.] The procedures outlined herein shall not constitute an administrative
remedy, and the defense of failure to exhaust administrative remedies shall not be raised if a
petitioner declines to utilize these procedures and instead elects to pursue judicial remedies
following the denial of the petition. The time period for seeking judicial relief following denial of
those matters contemplated by subsection (a)(2) of this section shall run from the time the
Board votes on such matter, and a motion hereunder shall not alter such time period.
(h) [Initial vote.] Where the initial vote was made after an advertised public hearing, any
reconsideration of such vote shall comply with all advertisement and notice provisions that were
legally required for the initial public hearing.
(Ord. No. 81 -54, § 2; Ord. No. 88-41, § 1; Ord. No. 07 -50, § 2; Ord. No. 2012 -15, 1)
Land Development Code reference — Zoning amendments, § 2.7.2.
State law reference— Adoption of rezoning ordinances, F.S. § 125.66(5).
Sec. 2- 43 -2 -65. - Reserved.
Page 6 of 6
`�- August 1, 2012 Pelican Bay Services Division Board Regular Session
fy7 W. Chairman's Report - Ordinance 2012 -15 - Board of County Commissioners rules for reconsideration
D u Page 1 of 4
r, not?
C IL
By
ORDINANCE NO. 2012 - 15
AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, AMENDING ORDINANCE NO.75 -16� AS
AMENDED, IN ORDER TO REVISE PROCEDURES TOR =
RECONSIDERATION OF LAND USE MATTERS; PROVIDING FOR
CONFLICT AND SEVERABILITY; PROVIDING FOR INCLUSION - N c"
THE CODE OF LAWS AND ORDINANCES; AND PROVIDING FOIL AN
EFFECTIVE DATE.
WHEREAS, on April 22, 1975, the Board of County Commissioners (Board) adopted
Ordinance No. 75 -16 which established the time, place and conduct of its meetings; and
WHEREAS, subsequent amendments to Ordinance No. 75 -16 reflect the evolving
practices and procedures relating to the meetings of the Board of County Commissioners; and
WHEREAS, the Board desires to amend Ordinance No. 75 -16, as amended, as it relates to
a request for reconsideration by a petitioner.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that:
SECTION ONE: AMENDMENT TO SECTION ONE OF ORDINANCE NO. 75 -16, AS
AMENDED.
Section One is hereby amended as follows:
Reconsideration of land use matters
a. Applicability. Any matter in which the Board of County Commissioners or Board
of Zoning Appeals, as the case may be, has denied a request to change the land use designation of
a parcel of land, a request for site specific rezone initiated by a petitioner or his or her agent,
variance, conditional use, license, permit or other land use - related request.
b Request for Reconsideration by Petitioner. A request for reconsideration may be
made only by the petitioner. The petitioner may request reconsideration of a petition in writing to
the County Manager no later than 15 days from the date of the Board's action denying the original
petition. Except as provided below. Tthis request shall be jurisdictional, and no motion for
reconsideration may be made by any member of the Board where such a request was untimely. If
State or Federal submission and/or gp2roval schedules i)ertaining to the vetition are extended
within 6 months following the denial of the original petition upon Public Petition initiated by the
petitioner, the Board may extend petitioner's request for reconsideration by majority vote and on a
second motion made by any Commissioner, lace the issue of reconsideration for a date certain on
which the action or petition will be reconsidered but in no event shall such reconsideration take
place less than 14 days nor more than 45 days from the date the motion to reconsider is adopted
Underlined text is added; Stm&Afeuo text is deleted
Page I of 3
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W. Chairman's Report - Ordinance 2012 -15 - Board of County Commissioners rules for reconsideration
Page 2 of 4
C. Motion for reconsideration by a Board member who voted in the majority. Any
member of the Board who voted with the majority (or in the case of a rezoning or change in land
use designation, voted against) on the original action or petition may move for a reconsideration of
the action or petition at any regular meeting of the Board within 15 days of the date of the request
for reconsideration. If no regular meeting of the Board occurs within 15 days of the request for
reconsideration, the Board member may move for a reconsideration of the action or petition no
later than the first meeting of the Board that follows the County Manager's receipt of the request
for consideration. This motion shall be made during that portion of the Board's agenda entitled
"Board of County Commissioners." If no motion for reconsideration is made during this time
period, the request shall be deemed denied. The motion may specify a date certain on which the
action or petition will be reconsidered, but in no event shall such reconsideration take place less
than 14 days nor more than 45 days from the date the motion to reconsider is adopted.
SECTION TWO: CONFLICT AND SEVERABILITY.
In the event this Ordinance conflicts with any other ordinance of Collier County or other
applicable law, the more restrictive shall apply. If any phrase or portion of the Ordinance is held
invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a
separate, distinct and independent provision and such holding shall not affect the validity of the
remaining portion.
SECTION THREE: INCLUSION IN THE CODE OF LAWS AND ORDINANCES.
The provisions of this Ordinance shall become and be made a part of the Code of Laws and
Ordinances of Collier County, Florida. The sections of the Ordinances may be renumbered or
relettered to accomplish such, and the word "ordinance" may be changed to "section," "article," or
any other appropriate word.
SECTION FOUR: EFFECTIVE DATE.
This Ordinance shall be effective upon filing with the Department of State, and shall apply
to all land use petitions that were denied after December 1, 2011.
Underlined text is added; 81mok-thmugh text is deleted
Page 2 of 3
August 1, 2012 Pelican Bay Services Division Board Regular Session
6a3. Chairman's Report - Ordinance 2012 -15 - Board of County Commissioners rules for reconsideration
Page 3 of 4
PASSED AND DULY ADOPTED by the Board of County Commissioners of Collier
County, Florida, this 7,nLWay of �� , 2012.
.. •S,
ATTEST - , 7 • -r1 -,,
D WIGI{t -E: `DROCW4-CLERK
Y. -
Xtt, ai..to'C+1' Vlerk
AP ov jjt to form
and e= nev,
Klatzkow
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
B Y: W.
FRED W. COYLE, CHAIR N
This ordinance filed with the
Secretory of 5tate's. Office the
—3� of , q(2-
and Ocknowledgement 91 that
filin rec iv ed this 5T"� doY
of j!i;2
��e/
B
a•vr cW,6
Underlined text is added; 84% g# text is deleted
Page 3 of 3
August 1, 2012 Pelican Bay Services Division Board Regular Session �!
6a3. Chairman's Report - Ordinance 2012 -15 - Board of County Commissioners rules for reconsideration
Page 4 of 4
STATE OF FLORIDA)
COUNTY OF COLLIER)
I, DWIGHT E. BROCK, Clerk of Courts in and for the
Twentieth Judicial Circuit, Collier County, Florida, do
hereby certify that the foregoing is a true and correct
copy of:
ORDINANCE 2012 -15
Which was adopted by the Board of County Commissioners
on the 27th day of March, 2012, during Regular Session.
WITNESS my hand and the official seal of the Board of
County Commissioners of Collier County, Florida, this 29th
day of March, 2012.
DWIGHT E. BROCK
Clerk of Courts and ••,e��Y`k,;'
Ex- officio to B•oare of.�� :•
County Commiss
y:. •ns ?.
•t.`n• `�, •^'max ��'`,_��y�;'°o ,
V
y. Teresa Polaski,
Deputy Clerk
i
i
August 1, 2012 Pelican Bay Services Division Board Regular Session
6a4. Chairman's Report - Board Rules and procedures - Comments by John Chandler
Page 1 of 1
ResnickLisa
Subject: 6a4. Chairman's Report - Board rules and procedures - Comments by John Chandler
From: John Chandler rmaiIto: john chandler219@)Qmail.com]
Sent: Tuesday, July 10, 2012 10:08 AM
To: ResnickLisa
Subject: PBSD Meeting Rules
Please forward this email to all Board members as a one way communication.
Since I will not be in Naples for the August 1 board meeting, I would like to pass along my thoughts as regards meeting
rules. Our "flip flopping" on major decisions is now a running joke within the community and an embarassment to all of
us.
Community Input
We should not be voting on any issues (other than emergency items) that are not on the published agenda. Our
agenda should be published seven days prior to each board meeting. I think that our current rules for public comment are
fine. However, they need to be strictly enforced. When there is a large crowd, I recommend that our chairman ask
audience members to not extend the length of the meeting by repeating comments that have already been made. This
request may need to be reiterated later in the meeting..
Meetings typically go longer when important issues are being discussed. Our "flip flopping" has caused some of the the
same issues to be discussed over and over. If our meetings started at 8:30 instead of 1:00, we'd have time to finish our
business without the pressure of dinner plans creating a desire to adjourn.
Amending a Previously Adopted Motion
A board member who has voted against an item that has been approved should not be allowed to ask for it to be
reconsidered. If a person who has voted for an item wants it to be reconsidered at a subsequent meeting, that person
should submit a written request that it be put on the next meeting's agenda. This request must detail why the member has
changed his/ her position. At the next meeting, a 2/3 majority vote will be needed to reverse the decision. Members who
were not present at the meeting at which the original vote was taken should be asked, by the Chairman, if they have
reviewed the minutes of that meeting and all related documents that were available at that meeting. If they have not done
so, they should not be allowed to vote on the issue.
John Chandler
From: John Chandler rmailto :johnchandler219Calgmail.com]
Sent: Tuesday, July 10, 2012 1:24 PM
To: ResnickLisa
Subject: Meeting Rules- Postscript
Lisa,
Please forward this email to all Board members as a one way communication.
Further to my opinion regarding meeting rules, I feel that a member who was absent at a meeting at which a particular
motion was passed should not have the right to request another vote on that issue. Regardless of where we are in the
world, we all have access to the agenda via the Internet and can "weigh in" with our opinion via a one way email
communication. If our emailed opinions are based on fact and sound logic, they will have an influence on the outcome of
the vote.
John Chandler
August 1, 2012 Pelican Bay Services Division Board Regular Session
6b. Current Committee Assignments
Page 1 of 1
ResnickUsa
Subject: 6b. Current Committee Assignments
Ad -hoc Committee to Develop an Approach for Studying Pathways and Trees
Keith Dallas (Chairman)
Tom Cravens
Dave Trecker
Mary Anne Womble
Budget Subcommittee
Mike Levy (Chairman)
John Chandler
Keith Dallas
Geoffrey Gibson
John Iaizzo
Susan O'Brien
Clam Bay Subcommittee
Tom Cravens
Susan O'Brien
Mary Anne Womble
Landscape Water Management Subcommittee
Tom Cravens (Chairman)
Keith Dallas
Geoffrey Gibson
Dave Trecker
August 1, 2012 Pelican Bay Services Division Board Regular Session
11. Miscellaneous Correspondence - 7/25/2012 Technical Memorandum "Clam Bay Dissolved Oxygen Draft Impairment Listing, Proposed Guidance"
Page 1 of 10
Technical Memorandum
Date July 25, 2012
To: Mr. Benjamin Ralys; Ms. Julie Espy; Mr. David Tyler
Florida Department of Environmental Protection
cc: Mr. James Hoppensteadt, Pelican Bay Foundation
Mr. Gary McAlpin; Ms. Pamela Keyes
Collier County Coastal Zone Management
From: Daniel Hammond; Sheri Huelster; Jason Jendrucko; Stacey Villanueva
RE: Clam Bay Dissolved Oxygen Draft Impairment Listing, Proposed
Guidance
This Technical Memorandum was prepared on behalf of the Pelican Bay Foundation and the
Collier County Coastal Zone Management Department to provide the Florida Department of
Environmental Protection (FDEP) with recommendations concerning the draft listing of Clam Bay
as a category 4d impairment. Waterbodies listed in category 4d are shown to not attain one or
more designated uses, but no causative pollutant has been identified, and is typically applied to
waterbodies shown to have low dissolved oxygen (DO) measurements (FDEP 2012a); as is the
case with Clam Bay. The purpose of this effort is to recommend to FDEP that Clam Bay's
proposed listing be changed from a category 4d to a category 4c. Waterbodies listed in category
4c are shown to not meet one or more water quality criteria, but the impairment is not caused by
a pollutant; therefore Total Maximum Daily Load (TMDL) development is not needed (FDEP
2012a). This category typically applies to waterbodies with low DO resulting from natural
conditions (FDEP 2012a). The data and analysis provided in this memorandum are expected to
be sufficient to indicate the low DO observed in Clam Bay is the result of natural conditions and
warrants the listing as a category 4c waterbody, instead of a 4d.
Clam Bay is an approximately 570 acre, mangrove dominated estuary in coastal Naples, FL
consisting of three bays with interconnecting channels and one open pass (Clam Pass) to the
Gulf of Mexico (Figure 1). Clam Bay is home to a large, diverse biological community of birds,
fish, and invertebrates. In addition, Clam Bay provides many recreational uses for the people of
Collier County, such as kayaking, bird watching, and fishing. Mangrove dominated communities,
like as Clam Bay, also play an essential ecosystem role as habitat and nursery areas for many
species of fish, provide floodwater retention, and prevent coastal erosion (Worley 2006). For
these reasons, Collier County adopted Clam Bay and associated mangrove forest as its first
Natural Resources Protection Area in 1995. Protection of Clam Bay is of utmost importance to
Collier County and the nearby residents, including those of Pelican Bay which is located
immediately adjacent to Clam Bay.
Australia • Belgium • Canada • Ecuador • Indonesia • Kenya • New Zealand • Papua New Guinea
Peru ^ United Arab Emirates • United Kingdom • United States • Operations in 70 countries
Cardno
ENTR /X
Shaping the Future
Cardno ENTRIX
3905 Crescent Park Dr.
Riverview, FL 33578
USA
Phone 813 664 4500
Toll -free 800 368 7511
Fax 813 664 0440
www.cardno.com
www.cardnoentrix.com
August 1, 2012 Pelican Bay Services Division Board Regular Session
11. Miscellaneous Correspondence - 7/25/2012 Technical Memorandum "Clam Bay Dissolved Oxygen Draft Impairment Listing, Proposed Guidance"
Page 2 of 10
2 C� cardna
July 25, 2012 ENTR /X
Clam Bay Dissolved Oxygen Draft Impairment Listing, Proposed Guidance
Shaping the Future
Figure 1. Clam Bay, Southwest Florida.
The following sections of this memo present data, analysis, and discussion to support the recommendation that
Clam Bay be listed as a category 4c waterbody. Raw water quality data used in the analysis and not already
available in the Florida STORET database are provided on the attached CD.
CLAM BAY WATER QUALITY
FDEP is currently proposing to list Clam Bay (WBID 3278Q1) as a category 4d impairment based on the number of
low DO measurements collected within the WBID over the Verified Period (January 1, 2005 — June 30, 2012).
Although the available data points to the fact that Clam Bay DO does not meet the current criteria (Shall not
average less than 5.0 mg /L in a 24 -hour period and shall never be less than 4.0 mg /L. Normal daily and seasonal
fluctuations above these levels shall be maintained, 62- 302.530(30) F.A.C.), additional DO data not currently
available in STORET provides a more complete characterization of the DO regime in Clam Bay and indicates the
observed condition is natural for this mangrove dominated estuary.
In anticipation of the need to collect more robust water quality information in Clam Bay, the Pelican Bay
Foundation, City of Naples, and Collier County agreed to implement a monitoring program that included quarterly
continuous recorder deployments at four locations throughout Clam Bay during 2011 (Figure 2). Collier County
Coastal Zone Management Department biologists deployed the continuous recorders for seven to eight days, once
www.cardnoentrix.com
August 1, 2012 Pelican Bay Services Division Board Regular Session
11. Miscellaneous Correspondence - 7/25/2012 Technical Memorandum "Clam Bay Dissolved Oxygen Draft Impairment Listing, Proposed Guidance"
Page 3 of 10
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July 25, 2012 ENTR /X
Clam Bay Dissolved Oxygen Draft Impairment Listing, Proposed Guidance
Shaping the Future
per quarter, which were programmed to collect dissolved oxygen, temperature, pH, conductivity, and salinity data at
15 minute intervals. Each recorder was anchored to the Bay bottom with the probes floated at a depth of
approximately 0.5 meters below the surface to ensure proper data collection at a consistent depth through
changing tidal cycles. The four deployment time frames were as follows:
• Deployment 1 — March 29th —April 4th 2011
• Deployment 2 — May 16th — May 23`d 2011
• Deployment 3 —August 10th —August 16th 2011
• Deployment 4 — November 8th — November 14th 2011
Each continuous recorder was properly calibrated according to manufacturer's recommendations and FDEP
Standard Operating Protocols (SOP) prior to deployment. Upon retrieval of each data sonde, dissolved oxygen
measurements were verified with an acceptance criteria of +0.3 mg /L to ensure accurate data collection. This effort
included a total period of approximately 30 days, spread throughout the year, and resulted in the collection of over
8,000 dissolved oxygen measurements in Clam Bay.t
Figure 2. Clam Bay continuous recorder deployment locations.
t Logistical and technical issues prevented the collection of useable data during the April and August deployments at the Clam Pass sampling
location. Clam Pass DO data was not used in this evaluation, however the raw data is provided on the attached CD.
www.cardnoentrix.com
August 1, 2012 Pelican Bay Services Division Board Regular Session
11. Miscellaneous Correspondence - 7/25/2012 Technical Memorandum "Clam Bay Dissolved Oxygen Draft Impairment Listing, Proposed Guidance"
Page 4 of 10
4 Car 1 no
.July 25, 2012 ENTR /X
Clam Bay Dissolved Oxygen Draft Impairment Listing, Proposed Guidance
Shaping the Future
Continuous recorder DO data collected within Clam Bay were compared to similar data collected in Estero Bay
from the same time period. Biologists with the Estero Bay Aquatic Preserve maintain continuous recorder water
quality monitoring stations within the preserve boundary (Figure 3). As part of this monitoring program, dissolved
oxygen measurements are collected every day (except during times of maintenance or equipment failure) at 15
minute intervals, similar to the Clam Bay effort.
Figure 3. Estero Bay continuous recorder deployment locations and reference WBID 3258A.
In addition to its status as Florida's first Aquatic Preserve and an Outstanding Florida Water (OFW), Estero Bay
WBID 3258A was used by FDEP as a reference location for the development of the Hendry Creek dissolved
oxygen TMDL because of its minimal anthropogenic impact (FDEP 2008). One of the Estero Bay continuous
recorders (station EB01) is located within this reference WBID, and data from this location were used as a
reference for comparison to Clam Bay DO.
Figure 4 depicts the continuous recorder DO data from the three Clam Bay locations during all deployments along
with the DO data from the Estero Bay reference location (EB01) over the same time period. As Figure 4 indicates,
www.cardnoentrix.com
August 1, 2012 Pelican Bay Services Division Board Regular Session
11. Miscellaneous Correspondence - 7/25/2012 Technical Memorandum "Clam Bay Dissolved Oxygen Draft Impairment Listing, Proposed Guidance"
Page 5 of 10
July 25, 2012
Clam Bay Dissolved Oxygen Draft Impairment Listing, Proposed Guidance
5 Cardno
ENTRIX
Shaping the Future
although the overall DO range in Clam Bay is larger than Estero Bay, the median and 25`h quartile values are
similar between both estuaries. A T -test of the deployment mean concentrations from the three Clam Bay locations
and the Estero Bay location concluded Clam Bay DO is not statistically different from Estero Bay DO (p > 0.05).
12
10
J 8
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E
C
N
01
>'
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0
CD
W
0 4
2
0
Clam Bay Estero Bay
Figure 4. Clam Bay and Estero Bay (WBID 3258A) continuous recorder dissolved oxygen data
collected over the same days in 2011.
In order to fully characterize the DO regimes, the diel variation in DO data was compared between the two
estuaries. Figure 5 depicts the raw Clam Bay and Estero Bay reference WBID DO data by time of day. The
median concentrations between the two estuaries are almost identical with the only deviation occurring late in the
day. This is likely the result of slightly higher productivity and reduced flushing in Clam Bay compared to Estero
Bay resulting in higher DO concentrations.
2 The 25`h quartile value is significant in this evaluation because the prevalence of a low oxygen condition is what triggers impairment. These
values indicate both estuaries exhibit a similar likelihood of falling below the Class III criterion (4.0 mg /L).
www. cardnoentrix. com
August 1, 2012 Pelican Bay Services Division Board Regular Session
11. Miscellaneous Correspondence - 7/25/2012 Technical Memorandum "Clam Bay Dissolved Oxygen Draft Impairment Listing, Proposed Guidance"
Page 6 of 10
C07) Cardno
July 25, 2012 ENTRIX
Clam Bay Dissolved Oxygen Draft Impairment Listing, Proposed Guidance
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14
12
10
J
>_
8
X
X
0
m
6
0
w
4
2
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-2
Figure 5.
CB- DO -mg /L
EB- DO -mg /L
0
Op G G C
O O
O 000
0 2 4 6 8 10 12 14 16 18 20 22 24 26
Time of Day (Adjusted for DST)
Clam Bay (blue) and Estero Bay (WBID 3258A) (red) continuous recorder dissolved oxygen
data collected on the same days in 2011 by time of day. Solid lines denote median
concentration and hashed lines denote g0 n percentile prediction limits.
In summary, a comparison of continuous recorder DO data between Clam Bay and the reference Estero Bay
location indicates the DO regimes are statistically similar. Since Estero Bay is a known reference location, used by
FDEP in TMDL development activities because of it minimal human impact, we can determine the Estero Bay DO
regime to be a natural condition3. The similarity between the Estero Bay and Clam Bay (located approximately 15
miles south along the same coast) DO regimes indicate that Clam Bay exhibits the same natural DO conditions as
the Estero Bay reference location.
FDEP is in the process of revising the freshwater and marine DO criteria for Florida and has provided a Technical
Support Document (TSD) describing the proposed criteria (FDEP 2012b). For Class II and III marine waters
(including Clam Bay), the proposed criteria are:
"The daily average DO concentration shall not be below 42 percent saturation in more than 10 percent of
the values, AND the weekly and monthly average DO percent saturations shall not be below 51 and 56
percent, respectively" (FDEP 2012b).
3 In fact, the Hendry Creek TMDL states "...the anthropogenic influence is minimal, making it a good reference waterbody for developing a
target concentration representing natural conditions" (FDEP 2008).
www.cardnoentrix.com
August 1, 2012 Pelican Bay Services Division Board Regular Session
11. Miscellaneous Correspondence - 7/25/2012 Technical Memorandum "Clam Bay Dissolved Oxygen Draft Impairment Listing, Proposed Guidance"
Page 7 of 10
July 25, 2012
Clam Bay Dissolved Oxygen Draft Impairment Listing, Proposed Guidance
7 � �l`Cc,t/Wnep
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Shaping the Future
While the Clam Bay continuous recorder data are not sufficient to evaluate the proposed monthly criteria4, we can
compare the continuous recorder data to the proposed daily and weekly average criteria (Figure 6). As the figure
indicates, Clam Bay currently meets the FDEP proposed daily and weekly average criteria with less than 10
percent exceedances in both instances.
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80
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20
RE
mat 11 P w S AN ep Oe� 1010, AN Dec �N
— Proposed Daily Criterion
• Middle Clam Bay -Daily
• Middle Clam Bay - Weekly
Proposed Weekly Criterion
• Outer Clam Bay -Daily
• Outer Clam Bay - Weekly
• Upper Clam Bay -Daily
• Upper Clam Bay - Weekly
Figure 6. Daily and weekly average Clam Bay DO percent saturation measurements collected during
2011 and the proposed FDEP DO criteria.
As an additional evaluation of Clam Bay DO data, the DO data in STORET used to list Clam Bay as a category 4d
impairment were compared to the proposed criteria (Figure 7). The percent saturation was derived from the DO
concentration, temperature, and salinity associated with each sample and calculated using the following equation:
In( C) _ - 139.34 + (1.5757 x 1051T) - (6.6432 x 107 /T2 ) + (1.2438 x 10 "/T3)- (8.6219 x 10" /T4)
- S (1.7674 x 10 -2 - (10.754/T) + (2.1407 x 103/T )]
where: C = equilibrium oxygen concentration (mg /L)
T = temperature ( °K) = °C + 273.150
S = salinity in ppt
(APHA 1992)
4 Continuous recorder data were collected over the course of seven to eight continuous days during each deployment and do not represent
different weeks of the month as proposed by FDEP (2012b).
www.cardnoentrix.com
August 1, 2012 Pelican Bay Services Division Board Regular Session
11. Miscellaneous Correspondence - 7/2512012 Technical Memorandum "Clam Bay Dissolved Oxygen Draft Impairment Listing, Proposed Guidance"
Page 8 of 10
8 C"7) Camino
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Clam Bay Dissolved Oxygen Draft Impairment Listing, Proposed Guidance
Shaping the Future
Since FDEP is suggesting the use of grab samples collected anytime during the day as a surrogate for the daily
average condition (FDEP 2012b), the individual grab samples from STORET can be used to represent the daily
average percent saturation condition. As Figure 7 indicates, of the 128 measurements available in STORET for the
Verified Period, only eight exceed the proposed daily average criteria (42% saturation). According to the Impaired
Waters Rule (62 -303, F.A.C.) 17 or more exceedances would be required to place Clam Bay on the Planning List
for DO. Therefore, Clam Bay will not be considered impaired once the proposed DO criteria are finalized and
implemented. Clam Bay illustrates the very reason FDEP is revising the DO criteria; to prevent the listing of
waterbodies with naturally low DO as impaired based on inappropriate criteria (FDEP 2012b).
120%
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100%
m
80%
O 60%
0
40%
a
3
20%
fC
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0%
Figure 7.
I y0 'y0 y0 , by yy titi titi
Clam Bay DO percent saturation measurements and the proposed FDEP DO criterion.
Percent saturation calculated from the DO concentration, temperature, and salinity
measurements available in Florida STORET for the Clam Bay WBID (3278Q1).
CLAM BAY BIOLOGICAL INTEGRITY
Although a robust biological monitoring program for Clam Bay is lacking, we used the available existing data to
evaluate the biological health of the system. A 2010 benthic survey conducted by the Conservancy of Southwest
Florida (Worley and Schmid 2010) provides the most recent assessment of the biological health of Clam Bay. This
study identified 45 different types of organisms including polychaetes, crabs, shrimp, bivalves, and seagrass found
in Clam Bay. The list includes species that are commonly used as indicator species for changes in ecosystem
quality including the American oyster, Crassostrea virginica, (Barnes et al. 2007) and the bay scallop, Argopecten
irradians, (CHNEP 1999). In addition, it includes species that are considered equilibrium rather than opportunistic
species such as Ophiophragmus filograneous, Mercenaria mercenaria, and Diopatra cuprea (Grizzle 1984, Dauer
1993) as well as species that can be indicative of undegraded, stable environments, such as large- bodied bivalves
and polychaetes (Pearson and Rosenberg 1978, Engle et al. 1994).
FDEP's proposed revisions to the DO criteria for marine waters were developed based on an adaptation of the
Virginian Province method which uses laboratory dose - response studies to identify biological responses to low
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August 1, 2012 Pelican Bay Services Division Board Regular Session
11. Miscellaneous Correspondence - 7/25/2012 Technical Memorandum "Clam Bay Dissolved Oxygen Draft Impairment Listing, Proposed Guidance"
Page 9 of 10
9 Cardno
July 25, 2012 4;�!� ENTRIX
Clam Bay Dissolved Oxygen Draft Impairment Listing, Proposed Guidance
Shaping the Future
oxygen stressors (FDEP 2012b). The method was adapted to include more Florida specific organisms (fish and
invertebrates) making the resulting criteria more accurate and specific to Florida waters and climate (FDEP 2012b).
An evaluation of the oxygen sensitive species list used to derive Florida's revised DO criteria indicates that several
of those are currently found in Clam Bay. Specifically, six of the invertebrate species (Eurypanopeus depressus,
Callinectes sapidus, penaeid shrimp, Crassostrea virginica, Rithropanopeus harrisii, and Mercenaria mercenaria)
collected by the Conservancy during their 2010 assessment of Clam Bay (Worley and Schmid 2010) were also
used by FDEP in the derivation of the proposed marine DO criteria, representing approximately 38 percent of all the
invertebrate species in FDEP's evaluation. The presence of species in Clam Bay that were used to derive FDEP's
revised DO criteria indicates that the DO regime in Clam Bay is supporting an oxygen sensitive biological
community and points to the overall health of Clam Bay.
In addition to the above evaluations, a draft report by Atkins (2011) for the purpose of proposing Numeric Nutrient
Criteria (NNC) for Clam Bay cited water quality, pollutant loading model, benthic invertebrate, toxin quantification,
and sediment accumulation rate assessments regarding the health of Clam Bay. Atkins (2011) conclusion that
Clam Bay functions as a healthy estuary provided the basis for the NNC development process proposed. The NNC
developed by Atkins (2011) were incorporated into the NNC rule approved by FDEP providing a de facto conclusion
that Clam Bay is healthy.
The absence of a robust biological monitoring program in Clam Bay notwithstanding, the weight of evidence
supports the conclusion that Clam Bay functions as a healthy estuary. The diversity of invertebrates, the presence
of indicator, equilibrium, and oxygen sensitive species indicate the DO regime in Clam Bay is supporting a healthy
biological community. This determination provides further evidence that Clam Bay DO is natural and biological
communities are not being adversely affected.
SUMMARY AND CONCLUSIONS
FDEP has proposed to list Clam Bay (WBID 3278Q1) as a category 4d impairment for DO as part of the Group 1
Cycle 3 TMDL assessment. Category 4d listings are submitted to the U.S. Environmental Protection Agency
(USEPA) and added to Florida's 303(d) list of impaired waters. This listing would indicate Clam Bay is impaired for
DO, but no causative pollutant could be identified, and target the waterbody for further evaluation to identify a
causative pollutant so a TMDL could be developed. However, data and analysis provided here suggests that a
category 4d listing is not appropriate for Clam Bay. A more accurate category would be 4c, which would recognize
that Clam Bay does not meet the current DO criteria as a result of natural conditions, and not caused by a pollutant,
therefore eliminating the need for a TMDL.
FDEP has concluded that Estero Bay WBID 3258A represents natural conditions with minimal anthropogenic
influence and is an adequate reference waterbody (FDEP 2008). The data provided in this Technical Memorandum
indicate Clam Bay exhibits a statistically similar DO regime to this reference estuary segment, therefore concluding
Clam Bay DO also represents a natural condition. FDEP does not intend to list marine systems with naturally low
DO as impaired and acknowledges that natural estuaries in areas surrounded by mangrove forests or tidal marshes
(of which Clam Bay is an example) are especially subject to low DO (FDEP 2012b and Hendrickson et al 2003).
Furthermore, biological evidence suggests Clam Bay functions as a healthy estuary. The diversity of invertebrates
recorded in the estuary, and the presence of indicator and oxygen sensitive species indicate that the DO regime in
Clam Bay is supporting a healthy biological community.
Based on the data and analysis provided here, a category 4c listing for Clam Bay provides a more appropriate
water resource management goal than the proposed category 4d listing. The Pelican Bay Foundation, Collier
County Coastal Zone Management Department and Cardno ENTRIX respectfully request FDEP change the
proposed listing for Clam Bay (WBID 3278Q1) from a category 4d to a 4c listing. Upon finalization of the revised
DO criteria for marine waters, it will be appropriate for Clam Bay to be removed from the 4c category for DO with
the determination that the DO regime in Clam Bay meets the revised DO criteria.
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August 1, 2012 Pelican Bay Services Division Board Regular Session
11. Miscellaneous Correspondence - 7/25/2012 Technical Memorandum "Clam Bay Dissolved Oxygen Draft Impairment Listing, Proposed Guidance"
Page 10 of 10
July 25, 2012
Clam Bay Dissolved Oxygen Draft Impairment Listing, Proposed Guidance
LITERATURE CITED
10 Cardno
ENTR/X
Shaping the Future
APHA. 1992. Standard Methods for the Examination of Water and Wastewater, 18`h Edition. A.E. Greenberg, L.S.
Clesceri, and A.D. Eaton, editors. APHA, AWWA, and WEF, Washington, DC.
Atkins. 2011. Technical Note: Clam Bay Numeric Nutrient Criteria, Proposed Guidance. Submitted to Collier County
Coastal Zone Management Department.
Barnes, T. K., A. K. Volety, K. Chartier, F. J. Mazzotti, and L. Pearlstine. 2007. A Habitat Suitability Index Model for
the Eastern Oyster (Crassostrea virginica), a Tool for Restoration of the Caloosahatchee Estuary, Florida.
Journal of Shellfish Research. 26: 949 — 959.
Charlotte Harbor National Estuary Program. 1999. Synthesis of Existing Information Volume 1: A Characterization
of Water Quality, Hydrologic Alterations, and the Fish and Wildlife Habitat in the Greater Charlotte Harbor
Watershed. Technical Report No. 99 -02.
Dauer, D. M. 1993. Biological Criteria, Environmental Health and Estuarine Macrobenthic Structure. Marine
Pollution Bulletin. 26: 249 — 257.
Engle, V. D., J. K. Summers, G. R. Gaston. 1994. A Benthic Index of Environmental Condition of Gulf of Mexico
Estuaries. Estuaries. 17: 372 — 384.
Florida Department of Environmental Protection. 2008. TMDL Report: Dissolved Oxygen TMDLs for Hendry Creek
(WBIDs 3258B and 3258131). Division of Water Resource Management, Bureau of Watershed
Management. 39 pp.
Florida Department of Environmental Protection. 2012a. Integrated Water Quality Assessment for Florida: 2012
305(b) Report and 303(d) List Update. Prepared by Division of Environmental Assessment and
Restoration, Tallahassee, FL. May 2012.
Florida Department of Environmental Protection. 2012b. Technical Support Document: Derivation of Dissolved
Oxygen Criteria to Protect Aquatic Life in Florida's Fresh and Marine Waters. Prepared by Division of
Environmental Assessment and Restoration, Tallahassee, FL. Draft July 2012.
Grizzle, R. E. 1984. Pollution Indicator Species of Macrobenthos in a Coastal Lagoon. Marine Ecology Progress
Series. 18:191 — 200.
Hendrickson, J, E.F. Lowe, D. Dobberhuhl, P. Sucsy, and D. Campbell. 2003. Characteristics of Accelerated
Eutrophication in the Lower St. Johns River Estuary and Recommended Targets to Achieve Water Quality
Goals for the Fulfillment of TMDL and PLRG Objectives. St. Johns River Water Management District,
Palatka, FL.
Pearson, T. H., R. Rosenberg. 1978. Macrobenthic Succession in Relation to Organic Enrichment and Pollution of
the Marine Environment. Oceanography and Marine Biology- An Annual Review. 16: 229 — 311.
Worley, K. 2006. Relating Mangrove Die -offs to Encroaching Human Development in Southwest Florida. NOAA
Technical Report 160R2407. Conservancy of Southwest Florida. Naples, Florida. 59 pp.
Worley, K. and J. Schmid. 2010. Clam Bay Natural Resource Protection Area (NRPA) Benthic Habitat Assessment.
Submitted to Pelican Bay Property Owners Association, Pelican Bay Foundation, Inc., and the Mangrove
Action Group. Environmental Sciences Division, Conservancy of Southwest Florida. December 2010.
www. cardnoentrix.com
August 1, 2012 Pelican Bay Services Division Board Regular Session
11. Miscellaneous Correspondence
Page 1 of 2
2012-2013
Realtors advise Pelican Bay to build on strengths
PELICAN BAY By Strategic Planning Committee
FOUNDATION
BOARD MEMBERS
Choir
Ronnie Bellone
Vice- Chair /Treasurer
Robert Uek
Secretary
Noreen Murray
Directors
Bill Carpenter
Mary McLean Johnson
Jerry Moffatt
Robert Pendergrass
Q�4�eqr
m
Pelican Bay is doing many
things right, according to
Realtors participating in a
focus group meeting at the
Community Center May 17.
The session was hosted by
the Foundation's Strategic
Planning Committee as a
first step in the process of
updating the Foundation's
Strategic Master Plan.
Focus group sessions are
often used to tap external
sources for objective, con-
structive and purposeful
feedback that can help an
organization —or in our case
a community— maintain its
appeal, the demand for what
it has to offer, and ultimately,
its market value. The Real-
tors who attended the recent
meeting are not residents of
Pelican Bay, but they have
experience selling properties
in Pelican Bay as well as other
communities in the area. The
objective of the session was
to gather information about
potential buyers perceptions
of Pelican Bay, how Pelican
Bay compares with compet-
ing communities, and what
must be done to keep Pelican
Bay vibrant and competitive.
The three -hour session of
open and frank conversa-
tions with four Realtors and
an appraiser centered on
four main topics: First Im-
pressions of Pelican Bay, Conr-
petitiveness, Conintunity Image
and Ainenities. The opin-
ions and recommendations
received from members of
the focus group are summa-
rized below.
The Realtors agreed that
first impressions of Pelican
Bay are very positive. They
commented on the great
coastal location —close to
services, shopping, arts and
entertainment, I -75 and two
five -star hotels. They also
mentioned beautiful land-
scaping with a natural "Old
Florida" feel, enhanced by
wide medians, upscalecross-
walks and views of the golf
course. However, there are
two areas where they believe
Pelican Bay can do better.
The first recommendation is
to visually improve all the
street entrances to Pelican
Bay to give a feeling that
it's a defining moment and
"We've arrived!" The second
area of concern is that some
associations have landscap-
ing that looks tired and is not
in keeping with the quality
along the boulevards and
common areas.
In terms of competitive
strength, the overall consen-
sus of the group was that the
beachfront is Pelican Bay's
greatest asset. They offered
that the number one objec-
tive of Pelican Bay should
be to keep the beach facilities
up -to -date and to continue
to enhance the beachfront that some potential buy -
"club" features — especially ers choose other beachfront
the quality and consisten- communities because they
cy of the restaurants food feel that our beach is "too
and service. They indicated continued on page 3
Ooh la la!
August 1, 2012 Pelican Bay Services Division Board Regular Session
11. Miscellaneous Correspondence
Page 2 of 2
By Lynn Nolan, TAG Member
Here are some photos of
players attending this year's
Grand Slam Summer French
Open Mixed Doubles June
10.It wasabeautiful morning
and as you can see, we were
blessed by the surprise visits
of some of the tennis world's
greatest —both finalists from
Roland Garrosgraced uswith
their presence. Just kidding;
but Ican personally attest, our
players would have knocked
the socks off the pros.
As the real heat of sum-
mer starts to permeate our
daily lives down here in
paradise, it is time for the
annual /semiannual /every
month reminder: hydrate...
Whether it be your favorite
sport drink, loaded with
electrolytes or just simple,
plain, tasty tap water... glug
and glug and glug some
more. We really have to be
so careful,especially on those
days when there's a little
cloud cover —so don't for-
get: hydrate.
And while I'm being bossy
and telling you what to do
in no uncertain terms, here's
Wimbledon Mixed Doubles
Saturday, July 7 • 8am Tennis
Strawberries & Cream and
Wimbledon Finals & Brunch • 9:30am
Don't miss out... Call for a reservation 597 -4497
realtors advise ... continued from page 1
crowded" and they
want something
more serene, or they
prefer housing lo-
cated directly "on
thesand. "Manywho
purchase elsewhere
do so because of
price and size con-
siderations. Larger,
newer, less expen-
sive homes are avail-
able east of routes 41
and 75 and tend to
attract the younger
families with chil-
dren still at home.
The gn >up cautioned
www.pelicanbay.org
that Pelican Bay should
strengthen its first -class as-
sets and not try to be like
other communities.
The group defined the im-
age of Pelican Bay as one of
understated quality, featur-
ing an active lifestyle and
appealing natural ambi-
ance that extends from the
boulevard, to the berm, to
the mangrove preserve and
to the beach. To ensure the
community stays strong and
property values remain high,
the group emphasized that
continuous improvement
and attention to detail will
be required.
Pelican Bay's amenities
ate very attractive to po-
tential buyers — especially
the easy access to the beach,
first class fitness center and
tennis facilities. These are all
strong selling points for their
clients. Buyers are looking
for active communities with
opportunities for social inter-
action. The group challenged
us to continue to reinvest in
another thing you mustn't
forget: sunscreen. Especially
on those days when there's
a little cloud cover, we urge
you to slather and slather
and slather some more. The
rays will find you, so protect
yourselves as best you can.
And while you're cooling
off or getting ready to go out
and smash that ball, don't
forget there's a lovely sale
going on in the pro shops
with all sorts of bargains
on hats and visors, among
other delights. Take this op-
portunity to snag some sun
protection with style. A1
Pelican Bay to make sure
that all common facilities are
kept "new and shiny" with
"state -of -the -art" amenities.
They also recommended that
we find new ways to pro-
mote Pelican Bay to area
Realtors as well as apprais-
ers, many of whom have not
visited Pelican Bay or arenot
familiar with our facilities
and the amenities included
in our membership fee.
Although some of the rec-
ommendations from the Re-
altor focus group are includ-
ed in Pelican Bay's current
Strategic Master Plan and
Community Improvement
Plan— affirming much of
the work that has been ac-
complished in the last few
years —many of the group's
suggestions are unique and
will become integrated with
the revised Strategic Plan
next year.
It was reassuring to hear
that our current upgrade
plans are on the &I
right track!
WE
Around the flay
20
As I See It
23
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community Fortarn
5
Pelican Bay
Nlevv if €:mbei°s
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Pelicall Ray Property
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Pelican Ilay
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Pelican Bay Post, July 2012
Pelican Bay Services Division Board Directory
Member /Mailing Address
Contact Information
Appointed Term Expires Committees
Keith J. Dallas, Chairman Resident
(H) 239 -592 -7230
3/31/2009 3/31/2013 "Pathways" Ad-Hoc
7575 Pelican Bay Boulevard, #1603, Naples, FL 34108
keithidallas@gmail.com
(Chairman), Budget;
(re- elected Chairman 4111112 for one -year term)
KeithDallas(c) col liergov.net
Landscape Water
Management
Tom Cravens, Vice Chairman Resident
(H) 239- 594 -8256
3/10/2009 3/31/2013 "Pathways" Ad-Hoc;
6075 Pelican Bay Boulevard, #703, Naples, FL 34108
(M) 239 -537 -9574
Clam Bay, and
(re- elected Vice Chairman 4111112 for one -year term)
nfn16799@naples.net
Landscape Water
TOmCrayens@colllergoy.net
Management
John Baron, General Manager Commercial
(B) 239 -598 -1605
3/31/2010
3/31/2013
The Forbes Company at Waterside Shops
(F) 239 -598 -1773
5415 Tomiami Trail North, Naples, FL 34108
(H) 239 - 643 -3324
Residence 1083 Albany Court, Naples, FL 34105
jbaron@watersideshops.com
JohnBaron@colliergov.net
John P. Chandler Resident
(H) 239 -592 -7206
3/31/2010
3/31/2014
Budget
6361 Pelican Bay Boulevard, #502, Naples, FL 34108
(M) 330 - 962 -9616
Secondary Residence 1736 Brookwood Drive, Akron, OH 44313
(SR) 330 - 869 -0354
johnchandler2l9@gmail.com
JohnChandler@colllergov.net
Geoffrey S. Gibson Resident
(H) 239 -592 -7736
9/9/2008
3/31/2013
Budget and
8171 Bay Colony Drive, #1504, Naples, FL 34108
(M) 412 - 889 -6535
Landscape Water
Secondary Residence 2154 Hycroft Drive, Pittsburgh, PA 15241
(F) 412 - 854 -4915
Management
josiegeoff@aol.com
GeoffrevGibson(@colliergov.net
Hunter H. Hansen, Managing Director Commercial
(B) 239 -594 -6002
313112010
3/31/2014
Waldorf Astoria Naples
(M) 561- 602 -9447
11/18/2008
475 Seagate Drive, Naples, FL 34103
(F) 239 -597 -3128
Residence 645 Broad Ave South, Naples, FL 34102
(H) 239 - 692 -8722
hunter.hansen @waldorfastoria.com
Send all correspondence to Donna Cox
donna.cox@waIdorfastoria.com
John laizzo Resident
(H) 239 -592 -0678
313112011
3/31/2015
Budget
6573 Marissa Loop, #1902, Naples, FL 34108
(F) 239 -592 -0678
3/25/2003
iaizzo@comcast.net
John laizzo@colliergov.net
Michael Levy Resident
(H) 239 -594 -1741
313112011
3/31/2015
Budget (Chairman)
6710 Pelican Bay Boulevard, #435, Naples, FL 34108
mikelevv435@gmail.com
3/27/2007
MichaelHLevy@colIiereov.net
Susan O'Brien Resident
(H) 239 -592 -5329
911312011
3/31/2014
Budgetond
6537 Marissa Loop, #3, Naples, FL 34108
SusanO'Brien@colliereov.net
Clam Bay
naplessusan(ca comcast. net
Dave Trecker Resident
(H) 239 -597 -5675
512412011
313112015
"Pathways" Ad-Hoc and
709 Turkey Oak Lane, Naples, FL 34108
(M) 978 - 460 -4472
Landscape Water
ditrecker@vahoo.com
Management
DaveTrecker @coil iergov. net
Mary Anne Womble Resident
(H) 239 -597 -8224
2/27/2007
3/31/2013
"Path ways" Ad-Hoc;
816 Kingbird Court, Naples, FL 34108
(M) 239- 290 -3207
Clam Bay; and Pelican
teedupl@aol.com
Bay Foundation's
MarvAnneWomble@colllergov.net
Strategic Planning
Committee
W. Neil Dorrill Administrator
(B) 239 -592 -9115
Dorrill Management Group
(F) 239 -594 -1422
5672 Strand Court, Suite 1, Naples, FL 34110
(M) 239 - 287 -3070
neil @dmgfl.com
Send all correspondence to Jim Powers
jim(c@dmgfl.com
(M) 239 - 777 -2173
Kevin Carter Field Manager
kevin @dmgfl.com
Pelican Bay Services Division of Collier County Government
Mary McCaughtry Operations Analyst
marvmccaughtrv@colliergov.net
Municipal Service Taxing and Benefit Unit
Lisa Resnick Recording Secretary
Iresnick@colliergov.net
801 Laurel Oak Drive, Suite 605, Naples, FL 34108
(B) 239 -597 -1749
http:/ /pelicanbovservicesdivision.net
(F) 239 -597 -4502
office @Pelicanbayservicesdivision .net
Utility Site aka "Field" Office
Kyle Lukasz Operations Manager
kvlelukasz@colliergov.net
6200 Watergate Way, Naples, FL 34108
(B) 239 -597 -2265
(F) 239 -597 -5400
Revised 7/17/20121:46:48 PM LRJ