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PBSD MSTBU Agenda 03/26/2012 Budget SubcommitteeRF, C F_: V; = D APR 10 2012 =3rd of Courty Commissioners PELICAN BAY SERVICES DIVISION Municipal Services Taxing and Benefit Unit NOTICE OF PUBLIC MEETING MONDAY, MARCH 26, 2012 THE BUDGET SUBCOMMITTEE OF THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET ON MONDAY, MARCH 26 AT 3 PM AT THE COMMUNITY CENTER AT PELICAN BAY LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108 AGENDA 1. Roll call 2. Approval of February 13, 2012 Budget Subcommittee meeting minutes 3. Audience participation 4. Initial review of Proposed Fiscal Year (FY) 2013 Budget 5. Discussion of non -ad valorem and ad valorem cash flow spreadsheets with and without the resurfacing of Pelican Bay Boulevard (Dallas) 6. Initial discussion of capital components (ad valorem anoinon -ad m) to be included with FY 2013 budget Hiller 7. Audience comments Henning 8. Adjourn Coyle Coletta ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE�PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN AY SERVICES DIVISION AT (239) 597 -1749 OR VISIT PELICAN BAYSERVICESDIVISI ON. NET. Misc. Darr S. Date. SA -2-14 I 3/19/2012 1:23:04 PM Z, Item* 16 X2--} LL, BUDGET SUBCOMMITTEE OF THE PELICAN BAY SERVICES DIVISION BOARD FEBRUARY 13, 2012 LET IT BE REMEMBERED that the Budget Subcommittee of the Pelican Bay Services Division Board met on Monday, February 13, 2012 at 3:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, with the following members present: Budget Subcommittee Members Michael Levy, Chairman John Chandler Keith J. Dallas Pelican Bay Services Division Staff W. Neil Dorrill, Administrator Kyle Lukasz, Operations Manager Geoffrey S. Gibson John Iaizzo Susan O'Brien Mary McCaughtry, Operations Analyst Lisa Resnick, Recording Secretary REVISED AGENDA 1. Roll Call 2. Approval of January 17, 2012 Budget Subcommittee meeting minutes 3. Audience Participation 4. Financial goals for preparation of Fiscal Year 2013 budget 5. Discussion of Capital Projects for Fiscal Year 2013 a. Discussion of repaving Pelican Bay Boulevard loan /repayment b. Discussion of repairing /replacing pathways loan/repayment 6. Discussion of Capital Projects for Fiscal Years 2014 - 2016 7. Audience Comments 8. Adjourn ROLL CALL All members were present. APPROVAL OF JANUARY 17.2012 BUDGET SUBCOMMITTEE MEETING MINUTES Gibson made a motion, second by Ms. O'Brien to approve the January 17, 2012 Budget Subcommittee tinQ minutes as presented. The vote was unanimously in favor,_ and the motion was passed CHAIRMAN LEVY'S INTRODUCTION Chairman Levy reviewed the agenda and explained items 5a and 5b reflected Mr. Chandler's re intent of item 5 is to discuss possible FY 2013 Capital Projects. Mr. Dallas explained he did not revise sheets for item 6. Chairman Levy said the intent of item 6 would be to discuss future Capital Projects F' 11� ears before should Budget Subcommittee of the Pelican Bay Services Division Board Meeting Minutes February 13, 2012 FINANCIAL GOALS FOR PREPARATION OF FY 2013 BUDGET Chairman Levy recommended and the Budget Subcommittee directed staff to use as an objective for the FY 2013 proposed budget, the same financial goals that were used to prepare the Fiscal Year 2012 budget without the Community Improvement Plan (CIP) assessment: 1) hold the non -ad valorem assessment at $370.63; and 2) hold the ad valorem millage rate at 0.0531 and strive to provide funds for the CIP. The Budget Subcommittee would determine Fiscal Year 2013 CIP funding requirements and then calculate any additional assessment and millage rates. DISCUSSION OF CAPITAL PROJECTS FOR FY 2013 CROSSWALKS AND LANDSCAPING The Subcommittee discussed crosswalk and associated landscaping projects along Pelican Bay Boulevard at three intersections: Myra Janco Daniels, Crayton Road, and North Pointe Drive. Because the funds are currently available ($158,000 estimated) the Subcommittee was in favor of completing the remaining crosswalks during summer 2012 as part of the FY 2012 budget. DISCUSSION OF REPAVING PELICAN BAY BOULEVARD LOAN/REPAYMENT Mr. Dorrill said it was his understanding that the subject of loaning the County funds to repave Pelican Bay Boulevard early was tabled by the full Board indefinitely. However, the Budget Subcommittee does have the option to revisit with the full Board. He explained the County would enter into a formal agreement with the Services Division. However the monetary transaction would be classified as an "interf ind transfer" and "subject to appropriation ", so the main issue to determine is what strengthens the Services Division's repayment position. Years ago, each Commissioner had a resurfacing taxing district. To start the conversation, he suggested mentioning the resurfacing taxing district idea to Commissioner Hiller. DISCUSSION OF PATHWAYS REPAIRING /REPLACING AND LOAN /REPAYMENT The Subcommittee discussed possible FY 2013 pathways projects and as an initial estimate, directed staff to place $557,000 in the FY 2013 proposed budget to complete the remainder of the west side of Pelican Bay Boulevard and to do the west side of Myra Janco Daniels (concrete). The Subcommittee also discussed the issue of the County's responsibility, but failure to maintain the pathways. LANDSCAPING The Subcommittee discussed the desirability of proceeding with the CIP Lan Mr. Lukasz estimated that $200,000 could be beneficially employed, and the include $200,000 for landscaping. These funds include the addition of trees OTHER ITEMS The Subcommittee discussed other projects and directed staff to proposed budget: approximately $25,000 for littoral plantings; posts refurbishment. 1127 s Budget Subcommittee of the Pelican Bay Services Division Board Meeting Minutes February 13, 2012 DISCUSSION OF CAPITAL PROJECTS FOR FISCAL YEARS 2014 -2016 For cash flow planning purposes, the Subcommittee discussed possible future CIP and Capital Projects expenditures as follows: FY 2014 Five -foot wide concrete pathways in residential neighborhoods: $425,000 Pathways along the east side of Pelican Bay Boulevard: $600,000 Pathways along the north side of Gulf Park Drive: $150,000 Sign posts refurbishment: 50,000 Landscaping: $200,000 Lake banks: $85,000 FY 2015 Pathways along the south side of Gulf Park Drive: $150,000 Pathways along North Pointe, Hammock Oak, and Crayton: $250,000 Landscaping: $200,000 Lake banks: $85,000 FY 2016 Pathways along the Oakmont Lake: $80,000 Landscaping: $200,000 Lake banks: $85,000 ADJOURN Mr. Chandler made a motion, second hy Ms. O'Brien and vote unanimous to adjourn at 4:30 p.m. Michael Levy, Chairman 112 d FY 2013 Preliminary Budget Preparation ❖ The FY 2013 budget was prepared as directed by the budget sub - committee. The assessment level and the street light ad valorem rate are the same as last year without CIP increases. ❖ The OMB has said that the Fund 111 contribution to Clam Bay Fund 320 will most likely be 5% less ($32,300) and this budget was prepared with that figure. ❖ To date, several costs from OMB have not been received. Due to time constraints we have prepared this preliminary budget using last years' cost for indirect cost, insurance cost and maintenance site insurance and assessment share. 3/23/2012 FY 2013 BUDGET SCHEDULE Feb. 13, 2012 Monday —meeting at 3 p.m. Discuss CIP Funds spent and available for future projects. Late February Budget Policy approved by BCC (2/28/12). March 26, 2012 Monday— meeting at 3 p.m. Staff to provide tentative budget and committee to decide whether to increase assessment and give staff final direction. April 16, 2012 Monday —meeting at 3 p.m. Committee should approve proposed FY 2012 budget to recommend approval by the full board at their May 2nd meeting. April 20, 2012 Friday — Transmittal of budget to OMB May 14, 2012 Monday — meeting at 3 p.m. Final review for submission to CM office. June 1, 2012 Friday— Review Session with CM, our budget due one week prior. June 28 -29 Thurs /Friday— BCC Budget Workshop & Wrap -up July 24, 2012 Tuesday — BCC sets proposed millage rates September 6 & 20, 2012 Thursday— Public Hearing 5:05 p.m. March 7, 2012 Pelican Bay Services Division Board 4. Initial review of Proposed Fiscal Year 2013 Budget (Corrected 3/26/2012) Page 1 of 19 Collier County Corrected Pelican Bay Services Division 3_26_2012 Fiscal Year 2013 Operating Budget General Funds Capital Projects Funds Revenue Management Beautification Lights H System Projects All Funds Carryforward $243,199 5466,022 $373,810 1, $21,350 $333,000 $1,437,381 Rolled Capital Project/Program Carryforward so So so y. 564,020 $2,013,330 $2,077,350 Interest Income S4,700 $11,100 54,600 ..q $700 $25,700 $46,800 Plan Review Fee Income $1,500 so so S0 So 51,500 Interfund Transfers (Fund I l 1) so so So $32,300 $o $32,300 Assessment or Advalorem Tax Levy $666.800 51,907,375 5270 3W $124,300 S125,200 53,093 975 Total Revenue 5916,199 $2,384,497 5648,710 �``�g� ;pP 5242 670 $2,497.230 56,689,306 Appropriations Projections Personal Services S163,300 $831300 $105,700 $y 51,100,300 Administration: Indirect Cwt Reimbursements 584,500 50 $5,300 ^' E.i $89,800 Other Contractual Services $29,700 $37,100 $26,900 1 593,700 Storage Contractor so 5800 $800 SI,600 Telephone - Service Contracts 5400 $400 S400 ity> $1,200 Telephone - Direct Line $3,500 $3,500 $3,200 C' 810,200 Postage, Freight & lip's 52,200 $2.200 $2,000 t $6,100 Rent - Buildings $9.500 S9,8W 59,500 )'I $28,800 Rent - Eiquipment 51,500 SI,600 51,500 54,600 Insurance - General 51,200 $500 5300 $2,000 R1 nte. Site Ins. &Assessment Fees $13,500 SO 50 2 813,800 Infomration Tech Automation Allocation S4,400 S9,600 SO G;y $14,000 Printing or Binding - OutsideVendors $1,800 $2,600 50 j„ S4A00 Legal Advertising $1.500 $? >OW SO P^ �� S3,500 Clerks Recording Fees, Etc. S1,5W $2,000 SO:; 53,500 Office Supplies - General $2,000 52,500 5800 S5,300 Other Training& EducationalExp. $1,100 51,500 so `: S2,600 Other Operating Supplies $0 so $1,000 51,000 Emergency Maintenance & Repairs 58,800 $7,400 SO 816,200 Field Se"ices: E'J Engineering $10,000 SO SO �� 573,600 $50,000 $133.600 Plan Review Fees 51,500 50 so� ;pry SI,SW Electrical Contractors $0 $0 57,300 tN' fi S 7,300 Other Contractual Services SI,000 529,500 5800 �x YF $20,000 860,800 $112,100 Landscape Incidentals so $2,500 50 _ $2,500 Pest Control so S6,000 so 56,000 Tree Trimming $30,000 564,575 so t = °" S 534,000 $128,575 Temporary Labor $44,900 $201,400 SO 9!(i 5246300 Berm & Swale Maintenance $14,000 $0 so 585000 $99,000 Water Use Charges $0 $89,900 $0 589,900 Landscape Materials $8,300 $52,000 SO i � $225,000 5285,500 Celluar Telephones:Radios 5500 53,200 S500 li ?y; $4,200 Trash & Dumpster Fees 55,700 517,000 S0 522.700 Water Quality Testing $30.100 50 5o $30,100 Insurance - Vehicles $900 S10,000 $900 $11,800 Insurance - General $2,300 $iIsW SSW 511,900 Bldg. Repairs'btntc. SI,700 SI,700 51,700 , $5,100 Electricity SO S3,400 544,200 KI, S47,600 Fertilisers, Herbicides, Chem 598.400 S6 2,000 $0 t $160,400 Sprinkler System Maint so 530,000 s0 530,000 Mulch so 546,000 So S46,000 Equipment Rental So $2,500 s0 {d $2,500 Licenses and Permits $o 5800 so + $800 Repairs & Maintenance & Fuel $7,400 $85900 $2,300 1. S $500 $96,100 S6,000 Road and Bike Path Repairs Photo Processing (Aerial) so 5o 56,000 5o So so ¢, S7,500 $7,500 Minor Operating Supplies s0 $3,700 s0 t 52,400 56,100 Employee Uniforms $1,100 $9,400 so d 810,500 Other Operating Supplies $2,500 $9,000 so ai( S500 $12,000 Light, Bulb and Ballast s0 so $13,100 513,100 Personal Safety Equipment $500 $3,000 SSW $4,000 Paint supplies so $800 so �' $800 Traffic Signs $0 53,000 50 M` $50,000 $53,000 Emergency Maintenance & Repairs So $3300 $9,600 S12,900 Capital Outlay SI,000 S36,0W 51,000 m` $11,000 $49,000 Rolled Capital Projects/Programs S Reserves Clam Bay Projects 564,020 $64,020 Hardseape Imp. Project ',' S2,013,330 $2,013,330 Lake Bank Imp. Project lr: so $0 Reserves (2 /112 mo. for Operations) 5204,174 5410,272 559,710 '. , 516.350 $o 5690,506 Reserve for Operating Fund Capital Imp. $0 $0 $288,900 5288,900 Equipment Reserve $45,325 $62,550 532,500 S140,375 Other ChargeslFees ' Tax Collector 520,400 $58,400 58,400 $3,800 S3,900 $94,900 Property Appraiser $20,600 $52,I00 $5,500 J S2,500 $2,600 583,300 Revenue Reserve 533.300 S95,0W $13,600 1 56,500 56,600 S155.000 Total Appropriations S916,199 S2,384,497 S648,710 4 $242,670 $2,497,230 $6,689,306 Equivalent Residential Unit's: 7618.29 7618,29 7618.29 7618.29 7618.25 Projected Rate: ERL' or Millage $87,526 5250.368 0.0531 $16.316 SIC434 Projected Total Rate: ERU or Dlillage 5337.894 0.053] 32.750 S370.64 Actual Rate (F1' 2012) $337.88 0.0858 $60.25 5398.13 Actual Dollar /Millage Change 50.01 - 0.0327 (527,54) (527.49; 0.00% 1 00.00% 45.64% -6.90% 0 March 7, 2012 Pelican Bay Services Division Board 4. Initial review of Proposed Fiscal Year 2013 Budget (Corrected 3/26/2012) Page 2 of 19 Corrected Collier County 3 -26 -2012 Pelican Bay Services Division Operating Budget Fiscal Year 2013 Water Management Operating Department Statement of Revenue, Expenditures and Changes in Fund Balance For The Fiscal Year Ending September 30, 2011 & Fiscal Year 2010 Budget to Actual Expenditures Revenue Assessments Interest Income Developer Plan Reviews Miscellaneous Income Prior Year Expenditures Carryforward Total Revenue: Appropriations: Administration Regular Salaries ER 457 Contributions Other Salaries and Wages Termination Pay Reserve For Salary Adj. Social Security Matching Retirement Health Insurance Life Insurance Worker's Compensation Sub - total: Indirect Cost Reimbursement Other Contractual Services Telephone - Service Contract Telephone - Direct Line Postage, Freight, UPS Rent - Building Information Tech Automation A Insurance- General Mntc. Site Ins. & Assessment F4 Rent Equipment Printing (Outside) Legal Advertising Clerk Recording Fees Office Supplies Other Educational Sub - total: Emergency Maintenance /Repair Sub - total: Total Administrative: Received Anticipated Total Proposed FY 2011 FY 2011 FY 2012 Expended Mar. /Sept. Received FY 2013 Budget Actual Budget Year -To -Date 2012 Expended Budget $728,400 $702,260 $666,300 $607,709 $31,891 $639,600 $666,800 $3,500 $4,460 $4,600 $1,185 $3,415 $4,600 $4,700 $1,500 $0 $1,500 $0 $0 $0 $1,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $188,831 $0 $187,527 $0 $0 $0 ($6,300) $922,231 $706,720 $859,927 $608,894 $35,306 5644,200 $666,700 $28,000 $28,106 $28,000 $10,294 $17,706 $28,000 $28,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $74 $0 $1,000 $0 $1,000 $1,000 $0 $2,142 $2,096 $2,200 $754 $1,446 $2,200 $2,100 $3,304 $2,554 $1,600 $502 $1,098 $1,600 $1,900 $7,504 $7,504 $8,400 $4,206 $4,194 $8,400 $8,800 $76 $76 $100 $39 $61 $100 $100 $100 $100 $100 $50 $50 $100 $100 $41,200 $40,436 $41,400 $15,845 $25,555 $41,400 $41,000 $108,200 $108,200 $84,500 $42,250 $42,250 $84,500 $84,500 $30,800 $28,011 $26,900 $8,216 $18,684 $26,900 $29,700 $600 $336 $400 $160 $240 $400 $400 $3,500 $2,417 $3,500 $1,037 $1,763 $2,800 $3,500 $3,000 $14 $3,000 $108 $2,492 $2,600 $2,200 $11,100 $1 0,293 $9,500 $4,752 $4,748 $9,500 $9,500 $8,200 $8,100 $5,200 $2,400 $2,800 $5,200 $4,400 $1,300 $1,300 $1,200 $600 $600 $1,200 $1,200 $14,600 $14,600 $ 1 3,400 $6,700 $6,700 $13,400 $13,500 $2,500 $1,240 $1,800 $431 $669 $1,100 $1,500 $2,300 $595 $2,300 $0 $1,000 $1,000 $1,800 $2,000 $677 $2,000 $0 $1,000 $1,000 $1,500 $4,000 $0 $2,000 $0 $500 $500 $1,500 $2,500 $453 $2,000 $233 $367 $600 $2,000 $1,100 $143 $1,100 $85 $515 $600 $1,100 $195,700 $176,379 $158,800 $66,972 $84,328 $151,300 $158,300 $8,800 $0 $8,800 $0 $0 $0 $8,800 $204,500 $176,379 $167,600 $66,972 $84,328 $151,300 $167,100 $245,700 $216,815 $209,000 $82,817 $109,883 $192,700 $208,100 March 7, 2012 Pelican Bay Services Division Board 4. Initial review of Proposed Fiscal Year 2013 Budget (Corrected 3/26/2012) Page 3 of 19 Corrected Collier County 3 -26 -2012 Pelican Bay Services Division Operating Budget Fiscal Year 2013 Water Management Operating Department Statement of Revenue, Expenditures and Changes in Fund Balance For The Fiscal Year Ending September 30, 2011 & Fiscal Year 2010 Budget to Actual Expenditures Received Anticipated Total Proposed FY 2011 FY 2011 FY 2012 Expended Mar. /Sept. Received FY 2013 Budget Actual Budget Year -To -Date 2012 Expended Budget Field Services: Regular Salaries $79,400 $79,655 $79,400 $29,155 $50,245 $79,400 $79,400 ER 457 Contributions $665 $165 $700 $39 $661 $700 $700 Reserve For Salary Adjustment $59 $0 $2,600 $0 $2,600 $2,600 $0 Reserve For Salary Attrition $0 $0 ($9,500) $0 $0 $0 ($9,500) Overtime $15,500 $15,587 $ 15,400 $5,576 $9,824 $15,400 $15,400 Social Security Matching $7,300 $6,886 $7,500 $2,481 $5,019 57,500 $7,300 Regular Retirement $11,300 $8,896 $5,300 $1,650 $3,650 $5,300 $6,300 Health Insurance $17,400 $17,396 $19,500 $9,750 $9,750 $19,500 $20,300 Life Insurance $217 5217 $200 $110 $90 $200 $200 Worker's Compensation $2,500 $2,500 $2,200 $1,100 $1,100 $2,200 $2,200 $123,300 $49,861 $82,939 $132,800 $122,300 Sub - total: S134,341 $131,302 Engineering Fees $16,400 $7,706 $12,000 $200 $14,000 $14,200 $10,000 Plan Review Fees $1,500 $0 $1,500 $0 $0 $0 $1,500 Other Contractual Services $1,000 $0 $1,000 $286 $714 $1,000 $1,000 Tree Trimming $30,000 $29,952 530,000 $7,488 S22,512 $30,000 $30,000 Temporary Labor $42,400 $53,077 $42,400 $22,120 520,280 $42,400 $44,900 Swale Maintenance $14,000 $13,745 $14,000 $813 $13,187 $14,000 $14,000 Water Quality Testing(Ind Pay) $22,600 $29,198 $22,600 $2,528 $20,072 $22,600 $30,100 Telephones (Includes Cellular) $500 $432 $500 $144 $256 $400 $500 'trash & Garbage Disposal $8,300 $4,519 $5,700 $2,511 $3,189 $5,700 $5,700 Insurance - General $2,400 $2,400 $2,300 $1,150 S 1,150 $2,300 $2,300 Insurance - Auto $900 $900 $900 $450 $450 $900 $900 Bldg. Repairs /Mntc. $0 $0 $1,700 $0 $1,700 $1,700 $1,700 Autos Trucks RM $900 $0 $900 $0 $900 $900 $900 Motor Pool $200 $0 $100 $0 $100 $100 $100 Labor - Fleet Maint. (ISF) 51,000 $996 $1,900 $632 $1,268 $1,900 $200 Fleet Maim. Parts $600 $329 $1,600 $174 $1,426 $1,600 $400 Fleet Non. Maint. ISF Parts $1,500 $0 $500 $41 $459 $500 $500 Boat R &M $500 $0 $500 $0 $500 $500 $500 Other Equip. R &M 51,500 $3,821 $1,500 $381 $1,119 $1,500 51,500 Uniform Purchase & Rental 51,100 $913 $1,100 $720 $980 $1,700 $1,100 Fertilizer, Herbicides, Chem $98,400 $80,693 $98,400 $30,074 $60,326 $90,400 $98,400 Replanting Program $8,500 $11,141 58,500 $0 $8,500 $8,500 $8,500 Fuel & Lubricants - Outside $0 $0 $0 $0 $0 $0 $0 Fuel & Lubricants - Inside $3,200 $2,525 $8,900 $1,061 $3,839 $4,900 $3,300 Other Operating Supplies $2,500 $2,870 $2,500 $2,880 $2,000 $4,880 $2,500 Personal Safety Equipment $500 $500 $500 $491 $0 $491 $500 $261,500 $74,144 $178,927 $253,071 $261,000 Sub - total: $260,400 $245,717 March 7, 2012 Pelican Bay Services Division Board 4. Initial review of Proposed Fiscal Year 2013 Budget (Corrected 3/26/2012) Page 4 of 19 Corrected 3 -26 -2012 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2013 Water Management Operating Department Statement of Revenue, Expenditures and Changes in Fund Balance For The Fiscal Year Ending September 30, 2011 & Fiscal Year 2010 Budget to Actual Expenditures Capital Outlay Building Improvements Improvements General (Mnt. Fa Other /Off. Mach. & Equip./Truc Sub - total: Total Field Services: Other Fees & Charges Tax Collector Property Appraiser Revenue Reserve Total Other Fees & Charges: Total Appropriations: Fiscal Year 2012 Net Income from Operations Fund Balance October 1, 2011 (Actual) Fiscal Year 2012 Transfer to Fund 322 Fund Balance September 30, 2012 (Projected) Fund Balance Allocations - Fiscal Year 2013 Reserved for Operations Opening Balance (l0 /01/12) Fiscal Year 2013 Transfer to Carryfonvard Fiscal Year 2013 Transfer to Fund 322 (Capital Projects) Reserved for Capital Outlay Equipment Replacement (Opening Balance 10/01/12) Fiscal Year 2013 Additions Fiscal Year 2013 Transfers to Carryforward ($1,271) $380,670 , 6,200 $243,199 $204,174 $0 $0 Sub -total Reserved for Operations: $204,174 $39,025 $6,300 $0 Sub -total Reserved for Capital Outlay: $45,325 Total Equipment Replacement Cost Total Fund Balance -Sept. 30, 2013 (Projected) $249,499 Received Anticipated Total Proposed FY 2011 FY 2011 FY 2012 Expended Mar. /Sept. Received FY 2013 Budget Actual Budget Year -To -Date 2012 Expended Budget $13,200 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,000 $0 $1,000 $0 $0 $0 $1,000 $14,200 $0 $1,000 $0 $0 $0 $1,000 $408,941 $377,019 $385,800 $124,005 $261,866 $385,871 $384,300 $24,750 $15,425 $23,900 $14,085 $1,015 $15,100 $20,400 $22,600 $13,395 $22,000 $11,440 $1,560 $13,000 $20,600 $42,100 $0 $38,800 $0 $38,800 $38,800 $33,300 $89,450 $28,820 1 $84,700 $25,525 $41,375 $66,900 1 $74,300 $744,091 $622,6541 $679,500 $232,347 $413,124 $64.5,471 $666,700 Fiscal Year 2012 Net Income from Operations Fund Balance October 1, 2011 (Actual) Fiscal Year 2012 Transfer to Fund 322 Fund Balance September 30, 2012 (Projected) Fund Balance Allocations - Fiscal Year 2013 Reserved for Operations Opening Balance (l0 /01/12) Fiscal Year 2013 Transfer to Carryfonvard Fiscal Year 2013 Transfer to Fund 322 (Capital Projects) Reserved for Capital Outlay Equipment Replacement (Opening Balance 10/01/12) Fiscal Year 2013 Additions Fiscal Year 2013 Transfers to Carryforward ($1,271) $380,670 , 6,200 $243,199 $204,174 $0 $0 Sub -total Reserved for Operations: $204,174 $39,025 $6,300 $0 Sub -total Reserved for Capital Outlay: $45,325 Total Equipment Replacement Cost Total Fund Balance -Sept. 30, 2013 (Projected) $249,499 March 7, 2012 Pelican Bay Services Division Board 4. Initial review of Proposed Fiscal Year 2013 Budget (Corrected 3/26/2012) Page 5 of 19 Corrected Collier County 3 -26 -2012 Pelican Bay Services Division Operating Budget Fiscal Year 2013 Community Beautification Operating Department Statement of Revenue, Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30, 2012 & Fiscal Year 2011 Budget to Actual Expenditures Revenue Assessments Interest Income Miscellaneous Reimburse P/Y Expend. Carryforward Total Revenue: Appropriations: Administration: Regular Salaries ER 457 Contributions Other Salaries & Wages Termination Pay Reserve For Salary Adjust. Social Security Retirement Health Insurance Life Insurance Worker's Compensation Sub - total: IT Automation Allocation & Capil Other Contractual Serv. Storage Contractor Telephone- Service Contract Telephone- Direct Line Postage, Freight, UPS Rent - Buildings Rent - Equipment Insurance - General Eq. R &M Printing & Binding Legal Advertising Clerk Recording Fees Office Supplies Training & Education Sub- total: Emergency Mnte. /Repair Sub - total: Total Administrative: Received Anticipated Total Proposed FY 2011 FY 2011 FY 2012 Expended Mar. /Sept. Received FY 2013 Budget Actual Budget Year- To -Dat( 2012 Expended Budget $1,938,600 $1,869,030 $1,907,800 $1,739,869 $91,631 $1,831,500 $1,907,375 $8,200 $10,400 $10,700 $7,945 $2,755 $10,700 $11,100 $0 $9,977 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $495,070 $0 $498,338 $0 $0 $0 ($6,800) $2,441,870 $1,889,407 $2,416,838 $1,747,814 $94,386 $1,842,200 $1,911,675 $28,850 $28,959 $28,900 $10,606 $18,294 $28,900 $28,900 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $32 $0 $1,000 $0 $1,000 $1,000 $900 $2,200 $2,160 $2,300 $776 $1,524 $2,300 $2,300 $3,400 $2,631 $1,600 $517 $1,083 $1,600 $2,000 $7,740 $7,732 $8,700 $4,334 $4,366 $8,700 $9,000 $78 $78 $100 $41 $59 $100 $100 $100 $10 $100 $50 $50 $100 $100 $42,400 $41,660 $42,700 $16,324 $26,376 $42,700 $43,300 $7,000 $4,200 $14,500 $7,200 $7,300 $14,500 $9,600 $37,500 $21,784 $34,300 $12,283 $22,017 $34,300 $37,100 $0 $0 $800 $243 $557 $800 $800 $400 $392 $400 $161 $239 $400 $400 $3,500 $2,266 $3,500 $1,037 $1,863 $2,900 $3,500 $3,000 $40 $3,000 $0 $3,000 $3,000 $2,200 $11,400 $11,877 $9,800 $4,896 $4,904 $9,800 $9,800 $2,600 $2,187 $1,900 $462 $1,438 $1,900 $1,600 $500 $500 $500 $250 $250 $500 $500 $0 $0 $0 $0 $0 $0 $0 $2,600 $1,219 $2,600 $0 $1,000 $1,000 $2,600 $2,000 $633 $2,000 $0 $500 $500 $2,000 $4,000 $0 $2,000 $0 $1,000 $1,000 $2,000 $3,000 $2,639 $2,500 $371 $1,229 $1,600 $2,500 $1,500 SO $1,500 $105 $695 $800 $1,500 $79,000 $47,737 $79,300 $27,008 $45,992 $73,000 $76,100 $7,400 $0 $7,400 $0 $0 $0 $7,400 $86,400 $47,737 $86,700 $27,008 $45,992 $73,000 $83,500 $128,800 $78-9-,3-9--711 $129,400 $43,332 $72,368 $11 5,700 $ 126,800 March 7, 2012 Pelican Bay Services Division Board 4. Initial review of Proposed Fiscal Year 2013 Budget (Corrected 3/26/2012) Page 6 of 19 Collier County Corrected Pelican Bay Services Division 3 -26 -2012 Operating Budget Fiscal Year 2013 Community Beautification Operating Department Statement of Revenue, Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30, 2012 & Fiscal Year 2011 Budget to Actual Expenditures Field Services: Regular Salaries ER 457 Contributions Overtime Reserve For Salary Adjust. Reserve For Salary Attrition Social Security Retirement - Regular Health Insurance Life Insurance Worker's Compensation Sub - total: Water Use Charges Landscape Materials Other Contractual Services Tree Trimming Pest Control Temporary Labor Motor Pool Rental Cellular Telephone Electricity/Utilities Trash & Garbage Rent - Equipment Insurance - General Insurance - Vehicle Bldg. Repairs. /Mntc. Sprinkler System Maint. Landscaping Maint. Auto & Truck R &M Fleet Maint ISF Labor Fleet Maint ISF Parts Fleet Maint Non -ISF Parts Other Equip. R &M Licenses & Permits Uniform Purchases & Rental Fert. Herbicides & Chem. Fuel & Lubricants - Outside Fuel & Lubricants - ISF Road & Bike Path Repairs Minor Operating Equip. Other Operating Supplies Landscape Incidentals Personal Safety Equipment Paint Supplies Traffic Signs Sub - total: Emergency Mntc. /Repair Sub- total: Total Field Services: Received Anticipated Total Proposed FY 2011 FY 2011 FY 2012 Expended Mar. /Sept. Received FY 2013 Budget Actual Budget Year -To -Dab 2012 Expended Budget $442,400 $382,516 $430,700 $137,800 $251,800 $389,600 $424,300 $2,200 $1,170 $1,700 $590 $1,110 $1,700 $1,700 $103,000 $82,227 $99,200 $32,240 $54,960 $87,200 $97,400 $100 $0 $15,300 $0 $0 $0 $15,300 $0 $0 ($22,200) $0 $0 $0 ($22,200) $41,900 $33,105 $41,900 $12,200 $25,700 $37,900 $41,300 $64,600 $42,100 $29,200 $8,481 $13,019 $21,500 $35,000 $133,500 $133,500 $149,600 $74,819 $74,781 $149,600 $155,800 $1,200 $1,200 $1,200 $601 $599 $1,200 $900 $38,800 $38,800 $38,500 $19,250 $19,250 $38,500 $38,500 $827,700 $714,618 $785,100 $285,981 $441,219 $727,200 $788,000 $83,800 $78,415 $89,900 $36,600 $51,300 $87,900 $89,900 $53,100 $40,406 $53,100 $22,500 $31,100 $53,600 $52,000 $29,500 $35,890 $29,500 $15,800 $13,700 $29,500 $29,500 $35,900 $48,713 $63,600 $57,759 $13,841 $71,600 $64,575 $5,000 $4,475 $5,000 $2,325 $4,275 $6,600 $6,000 $204,500 $197,787 $190,100 $100,488 $119,812 $220,300 $201,400 $700 $480 $300 $77 $123 $200 $500 $3,200 $3,026 $3,200 $897 $1,503 $2,400 $3,200 $3,400 $2,502 $3,400 $905 $1,595 $2,500 $3,400 $24,900 $7,960 $17,000 $5,400 $11,500 $16,900 $17,000 $5,500 $1,000 $2,500 $1,115 $1,285 $2,400 $2,500 $9,000 $9,000 $8,800 $4,400 $4,400 $8,800 $8,800 $9,900 $9,900 $10,000 $5,000 $5,000 $10,000 $10,000 $0 $0 $1,700 $0 $1,700 $1,700 $1,700 $30,000 $31,318 $30,000 $3,688 $24,312 $28,000 $30,000 $60,200 $53,273 $46,000 $31,300 $15,500 $46,800 $46,000 $100 $1,811 $100 $270 $100 $370 $100 $8,500 $8,496 $10,600 $3,532 $7,068 $10,600 $7,200 $9,600 $7,661 $11,400 $3,520 $7,880 $11,400 $10,200 $1,000 $1,038 $1,000 $150 $850 $1,000 $1,300 $2,000 $16,572 $2,000 $4,281 $219 $4,500 $2,000 $800 $0 $800 $30 $770 $800 $800 $9,400 $7,084 $9,400 $2,943 $6,057 $9,000 $9,400 $62,000 $62,782 $62,000 $22,900 $37,200 $60,100 $62,000 $100 $0 $100 $0 $100 $loo $100 $44,100 $46,403 $67,200 $11,042 $24,058 $35,100 $64,500 $0 $0 $6,000 $0 $6,000 $6,000 $6,000 $3,000 $6,023 $3,000 $1,334 $1,666 $3,000 $3,700 $11,500 $8,898 $9,000 $2,713 $6,387 $9,100 $9,000 $0 $ $2,500 $500 $2,200 $2,700 $2,500 $3,000 $793 $3,000 $644 $2,156 $2,800 $3,000 $800 $0 $800 $30 $570 $600 $800 $3,000 $3,620 $3,000 $0 $3,000 $3,000 $3,000 $717,500 $695,326 $746,000 $342,143 $407,227 $749,370 $752,075 0 0 $3,300 $0 $0 $0 $3,300 $717,500 $695,326 $749,300 $342,143 $407,227 $749,370 $755,375 $1,545,200 $1,409,944 $1,534,400 $628,124 $848,446 $1,476,570 $1,543,375 March 7, 2012 Pelican Bay Services Division Board 4. Initial review of Proposed Fiscal Year 2013 Budget (Corrected 3/26/2012) Page 7 of 19 Corrected Collier County 3 -26 -2012 Pelican Bay Services Division Operating Budget Fiscal Year 2013 Community Beautification Operating Department Statement of Revenue, Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30, 2012 & Fiscal Year 2011 Budget to Actual Expenditures Capital Outlay: Building Improvements Improvements General Autos & Trucks Other Mach. & Equip. Total Capital Outlay: Other Fees & Charges Property Appraiser Tax Collector Revenue Reserve Total Other Fees & Charges: Total Appropriations: Fiscal Year 2012 Net Income from Operations $84,792 Fund Balance October 1, 2011 (Actual) $888,230 Fiscal Year 2012 Transfer to Fund 322 $ 300,300 Fund Balance September 30, 2012 (Projected) $672,722 Fund Balance Allocations - Fiscal Year 2013 Reserved for Operations Opening Balance (10,101/12) $616,972 Fiscal Year 2013 Transfer to Carryforward $0 Fiscal Year 2013 Transfer to Fund 322 (Capital Projects) $206,700 Sub -total Reserved for Operations: $410,272 Reserved for Capital Outlay Equipment Replacement (Opening Balance 10/01/12) $55,750 Fiscal Year 2013 Additions $41,800 Fiscal Year 2013 Transfers to Carryforward $ 35,000 Sub -total Reserved for Capital Outlay $62,550 Total Fund Balance - Sept. 30, 2013 (Projected) $472,822 Received Anticipated Total Proposed FY 2011 FY 2011 FY 2012 Expended Mar. /Sept. Received FY 2013 Budget Actual Budget Year- To -Datf 2012 Expended Budget $13,600 $355 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $28,000 $23,597 $102,000 $96,538 $0 $96,538 $35,000 $17,000 $12,200 $1,000 $0 $0 $0 $1,000 $58,600 $36,152 $103,000 $96,538 $0 $96,5381F $36,000 $52,700 $31,255 $51,300 $26,694 $6,206 $32,900 $52,100 $57,750 $35,994 $55,700 $32,865 $2,835 $35,700 $58,400 $98,000 $ $90,700 $0 $0 $0 $95,000 $208,450 $67,249 $197,700 $59,559 $9,041 $68,600 $205,500 $1,941,050 $1,602,742 $1,964,500 $827,553 $929,855 $1,757,408 F $1,911,675 Fiscal Year 2012 Net Income from Operations $84,792 Fund Balance October 1, 2011 (Actual) $888,230 Fiscal Year 2012 Transfer to Fund 322 $ 300,300 Fund Balance September 30, 2012 (Projected) $672,722 Fund Balance Allocations - Fiscal Year 2013 Reserved for Operations Opening Balance (10,101/12) $616,972 Fiscal Year 2013 Transfer to Carryforward $0 Fiscal Year 2013 Transfer to Fund 322 (Capital Projects) $206,700 Sub -total Reserved for Operations: $410,272 Reserved for Capital Outlay Equipment Replacement (Opening Balance 10/01/12) $55,750 Fiscal Year 2013 Additions $41,800 Fiscal Year 2013 Transfers to Carryforward $ 35,000 Sub -total Reserved for Capital Outlay $62,550 Total Fund Balance - Sept. 30, 2013 (Projected) $472,822 March 7, 2012 Pelican Bay Services Division Board 4. Initial review of Proposed Fiscal Year 2013 Budget (Corrected 3/26/2012) Page 8 of 19 Corrected Collier County 3 -26 -2012 Pelican Bay Services Division Operating Budget Fiscal Year 2013 Street Lighting Fund Statement of Revenue, Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30, 2012 & Fiscal Year 2011 Budget to Actual Expenditures Revenue Current Ad valorem Taxes Interest Income Miscellaneous Income Carryfonvard Total Revenue: Appropriations Administration: Regular Salaries ER 457 Contributions Other Salaries & Wages Termination Pav Reserve For Salary Adjust. Social Security Matching PBSD Retirement Worker's Compensation Health Insurance Life insurance Sub- total: Indirect Cost Reimb. Other Contractual Services Storage Contractor Telephone - Service Contracts Telephone - Direct Line Postage, Freight, UPS Rent - Building Rent - Equipment Reimburse P/Y Expend. Insurance - General Info Technology Automation Allc Office Supplies Copying Charges Minor Office Equipment Other Operating Supplies Sub - total: Emergency Mnte. /Repairs Sub- total: Total Administrative: Received Anticipated Total Proposed FY 2011 FY 2011 FY 2012 Expended Nlar. /Sept. Received 2013 Budget Actual Budget Year -To -Date 2012 Expended Budget $273,200 $275.688 $436,800 $396,200 $23,200 $419,400 $270,300 $1,200 $1,623 $4,500 $600 $3,900 $4,500 $4,600 $0 $6.578 $0 $18,330 $0 $18,330 $0 $0 $0 $157,684 $0 $0 $0 ($7,300 $274,400 $283,889 $598.984 $415,130 $27,100 $442,230 1-$267,600 $28,000 $28,107 $28,000 $10,294 $17,706 $28,000 $28,000 $0 so $0 $0 $0 $0 $0 $0 S $0 $0 $0 $0 $0 $0 $ $0 $0 $0 $0 $0 $75 $ $1,000 $0 $1,000 $1,000 $1,000 $2,140 $2,096 $2,300 $754 $1,546 $2,300 $2,300 $3,300 $2,554 $1,500 $502 $998 $1,500 $1,900 $100 $1 $100 $50 $50 $100 $100 $7,500 $7,504 $8,400 $4,206 $4,194 $8.400 $8,800 $100 $7 $100 $39 $61 $100 $100 $41,215 $40,437 $41,400 $15,845 $25,555 $41,400 $42,200 $6,300 $6,300 $5,300 $2,650 $2,650 $5,300 $5,300 $20,800 $25,654 $26,900 $10,216 $16,684 $26,900 $26,900 $0 $ $800 $243 $557 $800 $800 $600 $325 $400 $159 $241 $400 $400 $3,500 $1,663 $3,500 $735 $2,065 $2,800 $3,200 $2,000 $15 $2,000 $108 $1,892 $2,000 $21000 $11,100 $10,010 $9,500 $4,752 $4,748 $9,500 $9,500 $2,500 $1,958 $1,800 $431 $1,069 $1,500 $1,500 $0 so $0 $15 ($15) $0 $0 $400 $4 $300 $150 $150 $300 $300 $0 so $0 $0 $0 $0 $0 $800 $ $800 $0 $500 $500 $800 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,000 $ $1.000 $0 $1,000 $1,000 $1,000 $49,000 $46,325 $52,300 $19,459 $31,541 $51,000 $51,700 $0 $ $0 $0 $0 $0 $49,000 $46.325 $52,300 $19,459 $31,541 $51,000 $51,700 $90,215 $86,762 $93,700 $35,304 $57,096 $92,400 $93,900 March 7, 2012 Pelican Bay Services Division Board 4. Initial review of Proposed Fiscal Year 2013 Budget (Corrected 3/26/2012) Page 9 of 19 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2013 Street Lighting Fund Statement of Revenue, Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30, 2012 & Fiscal Year 2011 Budget to Actual Expenditures Field Services: Regular Salaries ER 457 Contributions Overtime Reserve for Salary Adj. Social Security Matching Retirement Regular Ilealth Insurance Life Insurance Workers Compensation Vehicle Allowance Sub- total: Engineering Fees Other Contractual Services Cellular Phones Electricity Auto Insurance Insurance - General Bldg. Repairs/Mntc. Fleet Maintenance Electrical Contractor Light Bulbs Ballast Personnel Safety Equipment Sub - total: Emergency Electricl Repair Servi Sub- total: Total Field Services: Capital Outlay: Building Improvements Improvements - General Other Machinery & Equipment Sub - total: Total Capital Outlay: Other Fees & Charges: Tax Collector Property Appraiser Revenue Reserve Sub - total: Total Other Fees & Charges Total Appropriations: Corrected 3 -26 -2012 Received Anticipated Total Proposed FY 2011 FY 201 l FY 2012 Expended Mar. /Sept. Received 2013 Budget Actual Bud et Year -To -Date 2012 Expended Budget $40,400 $40,585 $40,500 $14,856 $25,644 $40,500 $40,500 $165 $165 $200 $39 $161 $200 $200 $4,000 $3,745 $4,000 $1,640 $2,360 $4,000 $4,000 $100 $ $1,400 $0 $1,400 $1.400 $1,400 $3,400 $3,200 $3,500 $1,178 $2,322 $3,500 $3,500 $5,300 $4,270 $2,600 $758 $1,842 $2,600 $3,200 $8,300 $8,300 $9,300 $4,652 $4,648 $9,300 $9,700 $100 $il $100 $56 $44 $100 $100 $1,100 $1,10 $900 $450 $450 $900 $900 $o $0 $0 $0 $0 $0 $0 $62.865 $61,475 $62,500 $23,629 $38.871 $62,500 $63,500 $0 $0 $0 $0 $0 $0 $800 $0 $800 $0 $500 $500 $800 $500 $432 $400 $144 $256 $400 $500 $44,200 $35.100 $44,200 $14,452 $29,548 $44,000 $44,200 $900 $900 $900 $450 $450 $900 $900 $800 $800 $800 $400 $400 $800 $800 $0 $0 $1,700 $0 $1,700 $1,700 $1,700 $1,500 $1.011 $5,700 $1,076 $4,624 $5,700 $2.300 $7.300 $13,567 $7,300 $3.900 $3,100 $7,000 $7,300 $12,400 $9,950 $12,400 $2,145 $8,655 $10,800 $13,100 $500 $0 $500 $0 $500 $500 $500 $68,900 $61,760 $74,700 $22,567 $49,733 $72.300 $72,100 $9,600 $ $9,600 $0 $0 $0 $9.600 $78,500 $61,760 $84,300 $22,567 $49,733 $72,300 $81,700 $141,365 $123,235 $146,800 $46.196 $88,604 $134.800 $145,200 $0 $0 $0 $0 $0 $0 $0 $13,200 $0 $o $0 $0 $o $0 $1,000 so $1.000 $0 $0 $0 $1,000 $14,200 $0 $1,000 $0 $0 $0 $1,000 $14,200 $01 $1,000 $0 $0 $o $1,000 $8,400 $5,295 $13,500 $7,967 $1,553 $9,520 $8,400 $5,500 $0 $8,900 $0 $8,900 $8,900 $5,500 $14,400 $0 $22.000 $o $0 $o $13.600 $28,300 $5,295 $44,400 $7,967 $10,453 $18,420 $27,500 $28.300 $5,295 F $44,400 $7,967 $10,453 WAN $27,500 IF- $274,080 $21L292 JF $285.900 $89,467 S156,153 $245.6201E $267.600 March 7, 2012 Pelican Bay Services Division Board 4. Initial review of Proposed Fiscal Year 2013 Budget (Corrected 3/26/2012) Page 10 of 19 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2013 Street Lighting Fund Statement of Revenue, Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30, 2012 Fiscal Year 2012 Net Income from Operations $196,610 Fund Balance October 1, 2011 (Actual) $177,200 Fiscal Year 2012 Transfer to Fund 322 $0 Fund Balance September 30, 2012 (Projected) $373,810 Fund Balance Allocations - Fiscal Year 2013 Reserved for Operations Opening Balance (10 /01/12) $115,710 Fiscal Year 2013 Transfer to Carryfor%vard $0 Transfer to SL Capital Reserve $56,000 Sub -total Reserved for Operations: $59,710 Reserve for Street Light Capital Improvements Capital Improvement (Opening Balance 10-01 -2011) $228,100 Transfer from SL Operations $56,000 Addition to Capital Reserve $4,800 Sub -total Reserved for Capital Improvements: $288,900 Reserved for Capital Outlay Equipment Replacement (Opening Balance 10/01/12) $30,000 Fiscal Year 2013 Additions $2,500 Fiscal Year 2013 Transfers to Carryfonvard $0 Sub -total Reserved for Capital Outlay $32,500 Total Fund Balance - Sept. 30, 2013 (Projected) $3811110 Corrected 3 -26 -2012 10 March 7, 2012 Pelican Bay Services Division Board 4. Initial review of Proposed Fiscal Year 2013 Budget (Corrected 3/26/2012) Page 11 of 19 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2013 Clam Bay Fund Clam Bay Restoration Program Revenue Projections Carryfonvard Interest Income Transfer from TDC Transfers from Fund I 1 I Assessment Levy Appropriation Projection Clam Bay Operations & Maintenance (511001) Engineering Fees Other Contractual Services Photo Processing Tree Trimming Repairs & Maintenance Minor Operating Equipment Other Operating Supplies Capital Outlay Clam Bay Capital Projects (511051) Engineering Consultant Services Other Contractual Services Other Fees & Charges: Taff Collector Property Appraiser Revenue Reserve $5,000 $700 $0 $32,300 $124,300 Total Available Funds: $162,300 $73,600 $20,000 $7,500 $34,000 $500 $2,400 $500 Sub Total Operating Expenditures $138,500 $11,000 Total Operating Expenditures $149,500 $0 $0 Total Ecosystem Enhancements $0 $3,800 $2,500 $6,500 Total Other Fees & Charges: $12,800 Total Appropriations: $162,300 Corrected 3 -26 -2012 11 March 7, 2012 Pelican Bay Services Division Board 4. Initial review of Proposed Fiscal Year 2013 Budget (Corrected 3/26/2012) Page 12 of 19 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2013 Clam Bay Fund Clam Bay Restoration Program Statement of Revenue, Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30, 2012 Revenue: Carryforward Assessment Levy Transfer from Fund 322 Interest Income TDC Funding Interfund Transfers (Fund 11 I) Carryforvard of Encumbrances Total Revenue Appropriations: Operations (183800) Engineering Other Contractual Photo Processing Tree Trimming Repairs & Maintenance Minor Operating Eqpt. Computer Software Other Operating Supplies Total Operations Ecosystem Enhancements (183805) Engineering Other Contractual (Amended Budget) Other Contractual Total Capital Projects Other Fees & Charges Tax Collector Property Appraiser Revenue Reserve Total Other Fees and Charges Total Appropriations Corrected 3 -26 -2012 12 Adopted Received Anticipated Total Proposed FY 2011 FY 2011 FY 2012 Expended Mar. /Sept. Received FY 2013 Budget Actual Budget Year -To -Date 2012 Expended Budget $209,458.00 $0.00 $301,300 $5,000 $35,000 $33,744 $127,100 $115,900 $6,200 $122,100 $124,300 $0 $0 $0 $0 $0 $1,300 $3,200 $700 $832 $268 $1,100 $700 $o $0 $o $0 $o $35,000 $35,000 $34,000 $0 $34,000 $34,000 $32,300 $0 so $o $0 $0 $280,758 $71,944 $463,100 $116,732 540,468 $157,200 $162 300 $102,944 $51,175 $163,369 $12,900 $111,600 $124,500 $73,600 $137,390 $67,238 $70,151 $0 $45,000 $45,000 $20,000 50 $7,500 $0 $7,500 $7,500 $7,500 $0 $29,000 $7,488 $21,512 $29,000 $34,000 $485 $842 $350 $o $350 $350 $500 $4,800 $4,005 $580 $0 5580 $580 $2,400 $0 $o $0 $0 $0 $500 $1.000 51,000 $0 $1,000 $1.000 $500 $246,619 $123,2G0 5271,950 $20,388 $187,542 $207,930 $139,000 $11,300 $4,046 $7,254 $4,800 $48,500 553,300 So $143,000 $0 $143,000 $0 $96,700 $96,700 $0 $o $0 $0 50 $0 $o $154,300 54,046 $150,254 $4,800 $145,200 $150,000 $0 $1,100 $675 $3,900 $2,318 $1,582 $3,900 $3,800 $700 $o $2,600 $1,482 $1,118 $2,600 $2,500 $1,800 $1,800 $0 $0 $0 $6,500 $3,600 J $8,300 $3,800 $2,700 $6,50011 $12,800 5404,519 $127,981 $430,504 $28,988 $335,442 $364,43011 $151,800 12 March 7, 2012 Pelican Bay Services Division Board 4. Initial review of Proposed Fiscal Year 2013 Budget (Corrected 3/26/2012) Page 13 of 19 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2013 Clam Bay Fund Clam Bay Restoration Program Statement of Revenue, Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30, 2012 Fiscal Year 2012 Net Income from Operations ($207,230) Fund Balance October 1, 2011 (Actual) $292,600 Fiscal Year 2012 Transfer to Fund 322 $0 Fund Balance September 30, 2012 (Projected) $85,370 Fund Balance Allocations - Fiscal Year 2013 Opening Balance (10/01/12) $85,370 Rolled Capital Projects /Programs - Transfer to Carryfonvard $64,020 Fiscal Year 2013 Transfer to Fund 322 (Capital Projects) $0 Capital Projects /Programs - Transfer to Carryforvard $5.000 Sub -total Reserved for Operations: $16,350 Total Fund Balance - Sept. 30, 2013 (Projected) $16,350 Corrected 3 -26 -2012 13 March 7, 2012 Pelican Bay Services Division Board 4. Initial review of Proposed Fiscal Year 2013 Budget (Corrected 3/26/2012) Page 14 of 19 Collier County Pelican Bay Services Division Operating Budget Proposed FY 2013 Capital Projects Fund Irrigation System & Community Landscape( Including Hardscape) Improvements Revenue Summary Carryforvard Interest Income Assessment Levy $333,000 $25,700 $125,200 Total Available Funds: $483,900 Appropriation Projection Capital Projects Irrigation System & Community Landscape ( Including Hardscape) Improvements Pelican Bay Hardscape Renovations (50066.1) Engineering $50,000 Other Contractual Services $60,800 Landscape Materials $225,000 Mulch Requirements $0 Other Operating Supplies $0 Total Improvements $335M0 Lake Bank Enhancements (51026.1) Engineering $o Berri and Swale $851000 Total Improvements $85,000 Pelican Bay Traffic Sign Renovation (50103.1) Traffic Signs $50,000 Total Improvements 50, Tax Collector $3,900 Property Appraiser $2,600 Revenue Reserve $6,600 Total Other Fees & Charges: $13,100 Total Appropriations: $483,900 Equivalent Residential Units 7618.29 Projected ERU Rate: $16.43 Corrected 3 -26 -2012 14 March 7, 2012 Pelican Bay Services Division Board 4. Initial review of Proposed Fiscal Year 2013 Budget (Corrected 3/26/2012) Page 15 of 19 Collier County Pelican Bay Services Division Operating Budget Proposed FY 2013 Capital Projects Fund Irrigation System & Community Landscape ( Including Hardscape) Improvements Statement of Revenue, Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30, 2012 Revenue: Assessment Levy Interest Income Miscellaneous Income Foundation Contribution Carryforw•ard of Rolled Pn Carryforward Total Revenue Appropriations: Pelican Bay Hardscape Engineering Fees Other Contractual Service. Sprinkler System Landscape Materials Mulch Requirements Road Materials Licenses and Permits Electrical Contractors Other Operating Supplies Lake Bank Enhancemen Engineering Fees Other Contractual Service Sprinkler System Mainten Swale Maintenance Landscape Materials Other Operating Supplies Pelican Bay Traffic Sign Traffic Signs Total Operating Expense Received Anticipated Total Proposed Budget Amended Expended Rfar. /Sept. Received FY 2013 FY 2012 Budget Year -To -Date 2012 Expended Budget $331,900 5331,900 $276,575 $42,000 $318,575 $125,200 519,500 $19,500 $5,925 $13,575 $19,500 $25,700 $0 $0 $0 $0 $0 $0 50 $0 $53,487 SO $53,487 ($53,487) $0 $2,080,626 $0 $0 $0 $0 $442,900 $0 $0 $0 $0 $333,000 $794,300 $2,432,026 $335,987 $55,575 $391,562 5430,413 Renovations (50066.1) $75,000 $131,654 $12,346 $48,000 $60,346 $50,000 $549,700 $2,956,362 $426,540 $400,000 $826,540 $60,800 $5,570 $6,000 $11,570 $0 $0 $69,365 $100,000 $169,365 $225,000 50 $0 $0 $1,000 51,000 $0 $21,323 $16,500 516,500 $1,000 $0 $1,000 $7,004 S2,500 $9,504 $0 $39.569 $38,553 $1,200 $39,753 $0 $624,700 $3,1481908 $560,378 $575,200 $1,135,578 $335,800 is (51026.1) $0 $500 $0 $500 $500 $0 $0 $22,275 $0 $22,275 $22,275 $85,000 $0 $0 $0 So $0 $0 $85,000 $85,000 $0 $85,000 $85,000 $0 $0 $0 $0 SO $0 $0 $0 $0 $0 $0 50 $0 $85,000 $107,775 $0 $107,775 5107,775 $85,000 Renovation (50103.1) $50,000 $50.000 $0 $50,000 $50,000 550,000 $50,000 $50,000 $0 $50,000 $50,000 $50,000 Expenses Corrected 3 -26 -2412 15 $759,700 $3,306,683 $560,378 $682,975 $1,243,353 $470,800 Corrected 3 -26 -2412 15 March 7, 2012 Pelican Bay Services Division Board 4. Initial review of Proposed Fiscal Year 2013 Budget (Corrected 3126/2012) Page 16 of 19 Collier County Pelican Bay Services Division Operating Budget Proposed FY 2013 Capital Projects Fund Irrigation System & Community Landscape ( Including Hardscape) Improvements Statement of Revenue, Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30, 2012 Other Fees & Charges Budget FY 2012 Received Expended Year -To -Date Anticipated Mar. /Sept. 2012 Total Received Expended Proposed FY 2013 Budget $2,572,000 Tax Collector $10,300 $5,532 $4,768 $10,300 $3,900 Property Appraiser $6,800 $3,897 $2,903 $6,800 $2,600 Revenue Reserve $17.500 $0 $0 $0 $6,600 $13,100 Total Other Fees & Chgs. $34,600 $9,429 $7,671 $17,100 Total Appropriations $794,300 $569,807 $690,646 $1,26U,45J Fiscal Year 2012 Net Income from Operations ($868,891) Fund Balance October 1, 2011 (Actual) $2,572,000 Fiscal Year 2012 Transfer from Fund 109, 778, 320 $436,500 Fund Balance September 30, 2012 (Projected) $2,139,609 Fund Balance Allocations - Fiscal Year 2013 Reserved for Capital Outlay Opening Balance (10/01/12) $2,139,609 Transfers from Funds 109 $206,700 Rolled Capital Projects/Programs - Transfer to Carryforward $2,013,330 Capital Projects /ProgramsTransfer to Carryforward $332.979 Sub -total Reserved for Capital Outlay: $0 Total Fund Balance - Sept. 30, 2013 (Projected) $0 Corrected 3 -26 -2012 16 March 7, 2012 Pelican Bay Services Division Board 4. Initial review of Proposed Fiscal Year 2013 Budget (Corrected 3/26/2012) Page 17 of 19 Collier County Pelican Bay Services Division Operating Budget Proposed FY 2013 Capital Projects Fund Irrigation System & Community Landscape ( Including Hardscape) Improvements Appropriation Analysis: Capital Projects - Irrigation Sytem, Community Landscaping Pelican Bay Hardscape Renovations (50066.1) Engineering (322-183825-631400-50066) $50,000 These fees are being budgeted for engineering services as may be required for the implementation of the proposed community capital improvements identified and approved by the PBSD Board. Other Contractual Services (322 - 183825- 634999 - 50066) $60,800 These fees are for contractor services that would be required for the construction services required for the implementation of community capital improvements identified and approved by the PBSD Board. Westside PBB Pathway (Est. Total Cost $557,000) $21,300 Myra Janco Daniels Pathway (Concrete) $39,500 $60.800 Landscape Materials (322-183825-646320-50066) $225,000 Intersection Landscape Improvements $200,000 Littoral Plantings $25,000 $225,000 Mulch Requirements (322 - 18382.5- 646314- 50066) $0 Other Operating Supplies (322- 183825- 652990- 50066) $0 Corrected 3 -26 -2012 17 March 7, 2012 Pelican Bay Services Division Board 4. Initial review of Proposed Fiscal Year 2013 Budget (Corrected 3/26/2012) Page 18 of 19 Collier County Pelican Bay Services Division Operating Budget Proposed FY 2013 Capital Projects Fund Irrigation System & Community Landscape ( Including Hardscape) Improvements Appropriation Analysis: Lake Bank Enhancements (51026.1) These fees are for contractor services required for the installation of Erosion Barrier Tube for the enhancement of the water management system lake banks. Engineering (322-183825-631400-510261) Berm and Swale (322 - 183825- 634251 - 510261) Pelican Bay Traffic Sign Renovation (50103.1) Funds are being budgeted for the renovation of the community enhanced ornamental traffic signage to be completed over a three year program.. Traffic Signs (322-183825-653710-50103. 1) Other Fees and Charges: Tax Collector: (322- 959050- 930700) $1900 Fees are based on Fiscal Year 2012 assessments to be collected. The Tax Collector charges three percent (3 1/6) of the assessments collected. Property Appraiser (322 - 959050- 930600) $2,600 Fees are based on Fiscal Year 2012 assessments levied. The Property Appraiser charges two percent (2 %) of the amount levied. Revenue Reserve (322-919010-489900) $6,600 The Board of County Commissioners policy and State Law requires the Division to appropriate 95% of estimated revenues, which will cover discounts and non - payment of assessments. $0 $85,000 $50,000 Total Other Fees & Charges: $13,100 Total Appropriations: $483,900 Corrected 3 -26 -2012 18 0 N N � r N N 0 CA U N 'O O) f0 7 O m m M O O y N .j � N U m U 0) LL U) -, >. 0) m ti M a O U d d O N W O ` w N p r N 01 U C m m m v(L 0 C c , L ' V r V O � _ E f - o0o c_ vac po p o v�oo v, a 601 6, H O S M h o �n oo a O M O O h O O V, C� h 0o N b V' N M L 7 0 vi O en .- M h h a OD N vl M H H y r .1 b n r^l N O N V3 H C'J vt � H H N6 rn N N H H H iVR n H ff 00 � M H H v Q N m rv, a O O O H � V) O 601 ry S oo `QQ-' O ooc b V' N M L 00 V N O� en C T 00 b n r^l N O N V3 H C'J vt O� 00 v rn N N H H N v _ n H ff 00 � M H H v u C L L H O G po c O O� O O ,;:�, H O O Eft Q lO r N h C; O� M 4 H3 n M N Pr; O 1 eq VI N9 H H H vl H H V ` . Q N m rv, O= O O O CVi O O O tOR S O ooc b V' N 00 pO T b n M vt O� 00 O N N n O y n u, tfi H 00 � M H H M iR 00 td'�9 H H H 402 Cs 1 N G � c erg^ H �o oG0n4 N'3 0° v C V. G � H? N C N Q 00 N •7 , O N CM'S r H v J H N O O O O O O N C h 6- O O 1/i N C oo O oo H M 00 n V e b C -I h H H I.3 W n 'T C, _v !j H H H ,f l FR fA v, Cl O Ct O c h Fti F/: h t NC O 64 Q r- N � 61 00 cn 61) IV in r H H NH i C F N t•" L O o LE V] y 9 G u 'O V 2 C O � V H C 3 d _ p Cfl aE L i aye �E to to o R n A v w p Qoy Ev y° cpw o 4 0 N v v •° > O' e0� aRi L r. U yy0, E M 4 E- ��.=. A o �...F -FCC •� y uoo y o N d d N_ y W N N d u C N Li. Li LL (i it Q N m ResnickLisa From: Keith Dallas [keithjdallas @gmail.com] Sent: Friday, March 16, 2012 3:58 PM To: ResnickLisa Cc: Neil Dorrill; LukaszKyle Subject: Pathway Evaluation Attachments: Pathway Evaluation copy.pdf Follow Up Flag: Follow up Flag Status: Flagged Lisa, I have attached an evaluation of the Pelican Bay pathways that Kyle recently provided me. Please see it is distributed to Board members before the Budget meeting. In his transmittal, Kyle said: "Attached is a modified pathway evaluation that includes the section from Commons to the North Tram Station west side. I have modified some of the ratings, I found that some parameters weren't scoring correctly. After going back and looking at Hammock Oak I noticed that although it ranks 23% and 29% it wouldn't need to be overlayed but could just be repaired at this point, especially compared to others that are below 20 %. As a point of reference a 1000 foot sidewalk with two patches and one are of root damage with minimal edging problems would score 92 %, the same 1000 foot sidewalk with 10 areas of root damage (one /100') would score 20%." hope this will help us think about where the PBSD goes in future years. Keith Pelican Bay Pathway Evaluation * Overall Pathway Location Length Rating Pelican Bay Boulevard Pelican Bay Blvd. - South Entrance to Commons, West Side 5430 29% Pelican Bay Blvd. - South Entrance to Gulf Park Drive, East Side 5950 21% PBB - Gulf Park to North Tram Station, East Side 5675 7% PBB - Commons to North Tram Station, West Side 6240 28% Pelican Bay Blvd. - North Entrance to North Tram Station, East Side 4900 10% Pelican Bay Blvd. - North Entrance to North Tram Station, West Side 4900 10% Gulf Park Drive Gulf Park Drive - North Side 3960 63% Gulf Park Drive - South Side 3960 66% Pelican Bay Boulevard Side Streets MJD Blvd. - Bridgeway to Seagate, West Side 1220 11% MJD Blvd. - PBB to Bridgeway, West Side 725 73% MJD Blvd by Phil, East Side 725 62% Crayton Road 2050 60% Glenview Drive 440 37% North Point Drive, West Side 2150 87% North Point Drive, East Side 2150 57% Hammock Oak Drive, West Side 1625 23% Hammock Oak Drive, East Side 1625 29% Ridgewood & Oakmont Single Family, Commercial @ Ridgewood Dr. /Laurel Oak Dr. Ridgewood Drive, Laurel Oak Drive 6300 22% Oakmont Pkwy, Greentree Drive 6300 55% * Rating is based upon the number of repairs estimated to be necessary in the next 18 months from root damage, amount of cracking on the edges of the pathway and the general condition including amount of existing patches. March 7, 2012 Budget Subcommittee of the Pelican Bay Services Division Board 5. Discussion of non -ad valorem and ad valorem cash flow spreadsheets with and without the resurfacing of Pelican Bay Boulevard (Dallas) Page 1 of 4 ResnickLisa Subject: 3/26/2012 Budget Subcommittee Meeting Agenda Item 5. Revised Cash Flow Sheets (Dallas) From: Keith Dallas [ mailto :keithjdallasCabamail.com] Sent: Monday, March 19, 2012 1:33 PM To: ResnickLisa Cc: Neil Dorrill; McCaughtryMary; LukaszKyle Subject: Revised Excel Sheets for Budget Committee Lisa, Attached are revised Excel projections for the Budget Committee next week. Please see they are distributed in advance so that members will have a chance to understand them before the next Budget meeting. A few comments on my approach may help: The Advalorum Sheet is unchanged from last time. It assumes this year's tax rate is continued into the future, with the tax base increasing 3% a year. The cash flows are from Wilson Miller's projections with inflation, and assume we replace the Pelican Bay and Gulf Park Drive light fixtures (not the poles) in 2018 and the residential street light fixtures and poles in 2021. Then I've assumed the Pelican Bay and Gulf Park Drive poles (but not fixtures) are replaced in 2026. I didn't reduce the tax rate in 2022, although I expect that is what will happen. The Fund 322 Non Advalorum cash flows are shown twice, once assuming monies are not loaned to the County to repave Pelican Bay Blvd, and once assuming the loan: • Both projections assume the 2012 tax rate continues into the future. • Both assume projects as listed on the bottom of the charts: ■ 2012 is what we have decided for this year. ■ 2013 assumes we also redo the rest of the pathway on the west side of Pelican Bay, adjusting the W/M numbers by 40% to reflect expected increased cost.The rest of the items are listed in last month's Budget Committee minutes. ■ 2014 and 2015 diverge from what we discussed at last month's meeting. Rather they reflect Kyle's analysis of our pathways, and assume we would do the worse pathways first. In 2014 I assumed we redo the East side of Pelican Bay (I just used the expected cost of the west side, and ignored that pathway might not be 8 feet wide and therefor cost a bit less). ■ In 2015 1 assumed we redo Ridgewood Drive and Hammock Oak. My numbers take the W/M numbers and prorate them for the relative length of segments (using Kyle's estimates) versus the total length as described in the study. A lot of proration, but I think they are reasonable. ■ 1 stopped doing projects in 2016 because I had no idea what would be appropriate at that time. I'll leave that to future Boards. ■ Note we still have $500,000 left in the Capital Fund at the beginning of 2016, which is consistent with our unofficial objective of always leaving something in the account for unexpected emergencies. o The second page uses the same numbers, but also assumes we loan the County $1.3 million next year to repave Pelican Bay Blvd. Obviously that would mean we couldn't do as many pathways, but I did not try to anticipate how that would work. I also did not reflect the repayment of the loan since again I wasn't sure of the timing. I hope this helps the Board put the Capital Fund and potential projects in perspective. 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Lisa, Would you also see this email is distributed to the Board before our next Budget Meeting. It explains where numbers came from and hopefully eliminates some past confusion as to what is included /excluded from various numbers. Keith Begin forwarded message: From: Keith Dallas <keithdallas(a-comcast.net> Subject: Cost of Pathways. Date: February 20, 2012 3:50:46 PM EST To: Kyle Lukasz <Kyle Lu kasz(cb-colliergov. net> Cc: Lisa Resnick <LResnick(a-)-colliergov.net >, Neil Dorrill <neil(a)-dmgfl.com> The question you asked about my estimates of the cost of pathways. All came from Wilson/ Miller report, and then I increased them 40% to reflect the one quote that was obtained for the central section of PBB. Here is a summary: Item W/M Cost Increased 40% Central PBB $205,700 $288,000 N & S PBB $351,700 $492,300 Gulf Park $138,000 $193,200 Confusion is that the total of N & S PBB and Gulf Park Drive, increased 40 %, is $685,500, which may have described by some as "the remainder of PBB ". That with the central section gives you almost $975k. We will have to be careful (me included) to make it clear that the higher # includes Gulf Park, or to say rest of PBB is only $492k. Keith ResnickLisa From: John Chandler Dohnchandler219 @gmail.com] Sent: Wednesday, March 21, 2012 5:54 PM To: ResnickLisa Subject: Project Prioritization Lisa, Please forward this email to all Budget Subcommittee members as a one way communication. Since I will not be at Monday's meeting, I would like to pass on my comments concerning prioritizing capital projects for budgeting purposes. Without raising taxes, we must choose between repaving pathways and resurfacing Pelican Bay Blvd. My recommendation is that we not raise taxes, we budget the repaving of PBB for summer 2013, we assume that the County will repay us in fiscal 2017 (to be conservative) and we postpone pathway repaving so that our capital fund stays above $500,000 at all times. In the meantime, we need to press the County to repair the worst sections of our pathways. John Chandler