PBSD MSTBU Agenda 02/13/2012PELICAN BAY SERVICES DIVISION FEB 2 ,� Z -,el'
Municipal Services Taxing and Benefit Unit
BY.......................
NOTICE OF PUBLIC MEETING MONDAY, FEBRUARY 13, 2012
THE BUDGET SUBCOMMITTEE OF THE PELICAN BAY SERVICES DIVISION
BOARD WILL MEET IN REGULAR SESSION ON MONDAY, FEBRUARY 13, 2012 AT
3:00 PM AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960
HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108.
AGENDA
1. Roll Call
2. Approval of January 17, 2012 Budget Subcommittee meeting minutes
3. Audience Participation
4. Financial goals for preparation of FY 2013 budget
5. Discussion of Capital Projects for FY 2013
a) Repaving Pelican Bay Boulevard loan /repayment "cash flow" schedule
b) Repairing /replacing pathways loan /repayment "cash flow" schedule
6. Review "cash flow" sheets Fiala _
7. Audience Comments Hiller
8. Adjourn Henning
Coyle
Coletta L
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THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL
SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY
PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE
BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN
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DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING
PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A
VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON
WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO
PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF
CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES
DIVISION AT (239) 597 -1749 OR VISIT PELICAN BAYSERVICESDIVISION.NET.
misc. comes:
Item
2/7/2012 3:53:25 PM
Budget Subcommittee of the Pelican Bay Services Division Board Meeting Minutes
January 17, 2012
Mr. Dorrill said there is no rationale other than historically the south berm projects have been allocated to the Clam
Bay Fund and the Services Division's FY 2012 Board of County Commissioners approved budget has the funds for this
project in the Clam Bay Capital account.
The Subcommittee agreed that going forward in future budgets they would consider budgeting and charging
additional projects to the Water Management operating fund.
STATUS OF FY 2013 COUNTY GUIDELINES REGARDING SALARIES, BENEFITS, AND TAX RATES
Mr. Dorrill said the County has not yet adopted the FY 2013 fiscal policy and estimated having the information in
early March that includes indirect costs, information technology support, and annual rental amount in lieu of a formal
agreement for the maintenance facility.
INITIAL DISCUSSION OF CAPITAL FUNDS FOR FY 2013 BUDGET AND BEYOND
CIP
The Subcommittee discussed Mr. Dallas' preliminary FY 2013 CIP ad valorem and non -ad valorem cash flow sheets
that describe that if the assessment and millage rates in FY 2013 remain the same rates as FY 2012 then the Services Division
could fund certain identified CIP projects; and whether to perform a survey to prioritize future CIP projects; and directed
staff to include in the preliminary FY 2013 budget three crosswalks on Pelican Bay Boulevard at the intersections of Myra
Janco Daniels, North Pointe, and Crayton; redoing the balance of the pathway on the west side of Pelican Bay Boulevard; and
additional landscaping.
Mr. Moffatt suggested the Services Division consider the CIP recommended project to install pavers at the three
entrances to the community in the FY 2013 budget.
OTHER
The Subcommittee discussed other projects including staff developing a pathways repair program, landscaping
projects plan; lake bank enhancements; continued refurbishment of street signs; and directed staff to include $5,000 for exotic
removal and /or maintenance in the FY 2013 budget and all future budgets.
REVIEW FORMAT FOR BUDGET PREPARATION
The Subcommittee was pleased with the current budget preparation format.
SCHEDULE FOR PREPARATION OF FY 2013 BUDGET
Mr. Dorrill said staff would have a preliminary FY 2013 budget prepared for the Subcommittee to rev* arch,
so the Subcommittee can make a recommendation to the full Board in May.
DISCUSSION OF CURRENT FORMAT FOR THE MONTHLY FINANCIAL REPORT
The Subcommittee was generally pleased with Mr. Dorrill's monthly financial report
Mr. Iaizzo suggested including a line item to explain the cost of outsourcing labor.
Mr. Dorrill explained staff is required to use the state's chart of accounts, but he
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Chairman Levy expressed satisfaction with the current format.
ADJOURN
There was no further discussion and the meeting was adjourned at
Michael Levy, Chairman
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Resnick 2/6/2012 4:18:30 PM
PBSD Budget SIC Feb 13. 2012 - Discussion Material
Agenda Item 4. FY 2013 Budget Goal
FY 2011 W/O CIP FY 2012 CIP
Assessment per ERU $ 370.63 $ 27.50
Total $2,823,600 $209,500
Advalorem Rate 0.0531 0.0327
Total $273,200 $163,600
Goal Fund Operations within the FY 2011 level (w /o CIP) and strive to provide excess to help
fund the CIP.
Budget S/C to recommend amount to be added for CIP.
Agenda Item 5. Capital Projects for FY 2013
a. Crosswalks:
PB Blvd at Myra Daniels & North Pointe
PB Blvd at Crayton
$ 105,000
$ 53,000
For Discussion: Advance the above remaining cross walks into FY 2012 (Summer 2012)
b. Pathways:
Remainder of west side of Pelican Bay Blvd. $ 685,000
(Contingent upon recommendation from staff)
Myra Daniels — Concrete side walk $ 39,500
c. Landscaping
For Discussion: Is $150,000 enough; CIP landscaping total is $2,250,000?
d. Other Items:
$ 150,000
Lake Banks $ 85,000
Sign Renovation $ 50,000
? Additional Trees (per CIP)? $ 75,000
?Littoral Plantings (per CIP)? $123,000
Total FY 2013-------------------------- - - - - -- $1,365,500
j
Agenda Item 6. Review "Cash Flow" Sheets.
a. Capital Expenditures FY 2014
Pathways: Residential Neighborhoods — 5' Concrete
$ 425,000
East side of Pelican Bay Blvd.
$ 900,000
(Contingent upon recommendation from staff)
Gulf Park — North Side
$ 150,000
Sign Renovations
$ 50,000
Landscaping
$ 150,000
Lake Banks
85,000
Total FY 2014 ------------------------------- - - - - --
$1,760,000
b. Capital Expenditures FY 2015
Pathways: Gulf Park —South Side
$ 150,000
North Pointe, Hammock Oak & Crayton
$ 250,000
Landscaping
$ 150,000
Lake Banks
85,000
Total FY 2015-------------------------------------- - - - - --
$ 635,000
c. Capital Expenditures FY 2016
Pathways: Oakmont Parkway (new)
$ 150,000
Oakmont Lake
?
Landscaping
$ 150,000
Lake Banks
$ 85,000