PBSD MSTBU Agenda 01/04/2012PELICAN BAY SERVICES DIVISION
Municipal Service Taxing and Benefit Unit
NOTICE OF PUBLIC MEETING
WEDNESDAY, JANUARY 4, 2012
THE PELICAN BAY SERVICES DIVISION BOARD UNITY LCENTERI AT EPEL SESSI
BAYOnLOCATEDDATS8960
JANUARY 4 AT 1:00 PM, AT THE COM
HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108.
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO
ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND
ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO
SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL
A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE
MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN
ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF
CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597 -1749.
12/22/20114:03:22 PM
AGENDA
O 13
The agenda includes, but is not limited:
JAN I'9 a u j �
1.
Pledge of Allegiance
BY:
2.
Roll Call
.......................
3.
Agenda Approval
4.
Approval of Meeting Minutes
a. December 7, 2011 Pelican Bay Services Division Board Regular Session
b. December 14, 2011 Pelican Bay Services Division Board Special Sessf thla
S.
Administrator's Report
Hiller
Henning.`
a. Community Crosswalks
Coyle
b. Community Landscaping
Coletta �G
c. Pelican Bay Boulevard Pathways
d. South Berm Restoration Permitting
e. Update on Removing Exotics from Clam Pass Park & Along Beach
f. Monthly Financial Report
6.
Chairman's Report
a. Clam Bay Update
Misc. Cotes'
b. Announcements
7.
Committee Reports
Date,_: 3 I 11 112—
8.
9.
Old Business
New Business
��A 2t5
Item #du - —
1o.
Audience Comments
11.
Miscellaneous Correspondence
plies to'.
12.
Adjournment
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO
ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND
ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO
SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL
A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE
MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN
ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF
CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597 -1749.
12/22/20114:03:22 PM
PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MINUTES
WEDNESDAY, DECEMBER 7, 2011
LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Regular Session on Wednesday,
December 7, 2011 at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida. The
following members were present:
1.
2.
3.
4.
5.
6.
9.
10
11.
12.
13.
Pelican Bay Services Division Board
Keith J. Dallas, Chairman
Tom Cravens, Vice Chairman
John P. Chandler
Geoffrey S. Gibson absent
John Iaizzo
Michael Levy
Pelican Bay Services Division Staff
W. Neil Dorrill, Administrator
Kyle Lukasz, Operations Manager
Susan O'Brien
Dave Trecker
Mary Anne Womble
John Baron absent
Hunter H. Hansen absent
Mary McCaughtry, Operations Analyst
Lisa Resnick, Recording Secretary
Also Present
Susan Boland, President, Pelican Bay Property Owners Association
James Carr, P.E., Agnoli, Barber, & Brundage, Inc.
Kevin Carter, Field Manager, Dorrill Management Group
Steve Feldhaus, Chairman, Pelican Bay Foundation's Clam Bay Ad Hoc Committee
Tim Hall, Senior Ecologist & Principal, Turrell, Hall & Associates, Inc.
Jim Hoppensteadt, President, Pelican Bay Foundation
REVISED AGENDA
851
Pelican Bay Services Division Board Regular Session Minutes
December 7, 2011
ROLL CALL
With the exception of Messrs. Baron, Gibson, and Hansen all members were present.
AGENDA APPROVAL
Mr. Chandler made a motion seconded by Vice Chairman Cravens to amend the agenda to have Mr.
Feldhaus present a Clam Bay updatefirst. The Board voted unanimously in favor, passing the motion.
AUDIENCE COMMENTS
Dr. Ted Raia made a presentation stressing red and
ACOE and USCG, canoe trail markers satisfy the requirements
have safe passage. According to
Pelican Bay Services Division Board Regular Session Minutes
December 7, 2011
Mr. Bob Naegele was concerned if the Services Division takes the recommended action it might impede the Board of
County Commissioners from returning control of Clam Bay to the Services Division.
Mr. Tim Hall said that his firm was responsible for implementation of the Plan, not development of it. The firm did
eventually address the statement in question through the canoe trail markers. He indicated the statement was in the Plan because
dredging would place a channel to an operational structure, the drawbridge. The USCG requires the approach marked so that
boats know where to go before the bridge. However considering the drawbridge was seldom used, in 1999, the USCG did not
require red and green markers be installed and in 2000, the canoe trail markers were permitted.
BOARD DISCUSSION
The Board discussed Mr. Feldhaus' recommendation. Members expressed concerns that a modification of the Plan could
be seen by a judge as gratuitous. However, most members were concerned with not taking action to modify the Plan as
recommended by Mr. Feldhaus. Language would be drafted and general consensus was to review, discuss further and vote on
approval at the January 4 meeting.
7LAdministrator made a motion, second by Vice Chairman Cravens to authorize the Chairman and
to work with the Foundation and County to seek a modification of the 1998 permit as
The Board voted unanimously in favor, passing the motion.
APPROVAL OF MEETING MINUTES
OCTOBER 26, 2011 CLAM BAY & LANDSCAPE WATER MANAGEMENT SUBCOMMITTEES
Dice Chairman Cravens made a motion, second by Mr. Chandler to approve the October 26, 2011 Clam Bay
& Landscape Water Management Subcommittees Joint Session minutes as presented. The Board voted
unanimousl in favor passing the motion.
NOVEMBER 2, 2011 BOARD REGULAR SESSION
Vice Chairman Cravens made a motion, second by Dr. Trecker to approve the November 2, 2011 Pelican
Bay Services Division Board Regular Session minutes as presented. The Board voted unanimously in favor
passing the motion.
Mr. Dorrill reported that the all -way stop at Pelican Bay Bouleva e is complete with flags
installed to call attention to drivers of the new four -way stop.
851
Pelican Bay Services Division Board Regular Session Minutes
December 7, 2011
PELICAN BAY BOULEVARD PATHWAYS
Mr. Dorrill reported that staff obtained bids from two contractors on the County's list and the pricing for asphalt on both
bids were more than $75,000 over the engineers' original estimate or alternatively, staff could explore whether Bateman
contractors are interested in preparing a proposal.
SOUTH BERM RESTORATION PROJECT STATUS
Mr. Dorrill reported that a meeting is scheduled today at 4 p.m. with the consultants and Special Counsel Frank
Matthews to discuss permit requirements in advance of the agencies pre - application meetings. Staff would provide an update
January 4.
PELICAN BAY BOULEVARD RESURFACING STATUS
Mr. Dorrill reported that staff received a draft executive summary from County staff that states their intent to phase -in
resurfacing work and repayment of eligible expenses in FY 15/16 and FY 16/17. Additional cost to protect the brick pavers is
$20,000 and is not eligible for reimbursement.
Mr. Chandler said the Chairman's article in the Pelican Bay Post committed the Board to holding public workshops in
Season and he does not see a need to approve moving forward until the Board has an opportunity to review and comment on the
backup material provided. He pointed out the vendor proposals show this project will cost $1.2 million vs. $1.5 million previously
estimated. However, bicycle lane striping is an additional $70,000.
Chairman Dallas said most comments he has heard regarding loaning the County funds to resurface Pelican Bay
Boulevard have been negative. Arguments against included the Services Division would set a precedent by paying for a project
that is the County's responsibility; the County could default on repayment; funding deficit could defer implementation of
Community Improvement Plan (CIP) projects; project is for cosmetic, not structural purposes; and is frivolous spending. He
suggested the Board discuss and decide whether to move forward or table this project.
AUDIENCE COMMENTS
Mr. Thomas Brown said the Services Division should not loan the County funds for public road maintenance.
Ms. Noreen Murray was concerned about the Services Division loaning the County funds for road maintenance and the
impact it could have on CIP projects.
BOARD DISCUSSION
Several members agreed with what Chairman Dallas articulated regarding comments and arguments
project. The Board discussed preventive maintenance and mitigation measures, and the accuracy of the G
evaluation. The Board agreed that the issues were whether to move forward or table loan negotiations w'
find out if the road is structurally sound by obtaining an independent engineering evaluation.
Mr. Dorrill pointed out the reason the Board was having this conversation is because the County
8515
rd g the
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ave a uniform
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vs. structural problems; and
department.
Pelican Bay Services Division Board Regular Session Minutes
December 7, 2011
Vice Chairman Cravens made a motion, second by Dr. Trecker to table current negotiations with Collier
County to loan the County the funds to resurface Pelican Bay Boulevard until some future date. The Board
voted unanimousl in avor assin the motion.
COMMUNITY LANDSCAPING
Mr. Dorrill reported that community landscaping projects are nearing completion. At the renovated areas, staff installed
new pop -up stream irrigation heads that conserve water.
Mr. Jerry Moffatt was concerned about when sod and plants would be replaced where removed to construct ADA ramps
at the Hammock Oak and Oakmont crossings.
Mr. Lukasz replied substantial landscaping work would be complete by the end of next week.
UPDATE ON REMOVING EXOTICS FROM CLAM PASS PARK AND ALONG BEACH
Mr. Dorrill reported that the County's does not have excess grant funds to remove exotics south of Clam Pass. He
recommended the Board direct staff to obtain a bid from the County's contractor, Earth Balance to do additional work for the
Services Division north of the Pass.
property.
Mr. James Hoppensteadt reported the Foundation has given the County approval to remove exotics on Foundation
Mr. Tim Hall confirmed the Clam Bay channel maintenance permit requires exotic removal. However agencies
recognize the impossibility of 100% removal and allow exotics to cover 2 -5% of the area.
Ms. Marcia Cravens suggested the Board utilize Mr. Hall, already on board to remove exotics.
Vice Chairman Cravens suggested the Board utilize trained volunteers to remove exotics and replant native plants.
Staff would work with Mr. Hall to identify additional exotic removal areas and report back on January 4.
MONTHLY FINANCIAL REPORT
Mr. Dorrill reported that one -half of the annual assessment revenue was received. Of note, seasonal expenses for
fertilizer and herbicide were within $400 of the year -to -date budget, but this was expected. Operating Fund payroll expenses are
understated because it does not reflect recent activity. The street lighting fund shows an insurance payment to pay for damages to
ANNOUNCEMENTS
Chairman Dallas announced the Board of County Commissioners meet Decem
December 16; and next Services Division Board meeting is January 4
COMMITTEE REPORTS
CLAM BAY SUBCOMMITTEE REPORT
Dr. Trecker reviewed the Board's November 2 discussion regarding
Board voted not to take any action.
8516
oard meets
regulations and that the
Pelican Bay Services Division Board Regular Session Minutes
December 7, 2011
Dr. Trecker reported that what is proposed in the County's permit application to dredge Clam Pass in his opinion should
cause no harm. Rather than discuss at great length today, he suggested that after the Clam Bay annual monitoring report is issued
scheduling a workshop that would involve presentations by Messrs. Tim Hall and Ken Humiston.
Mr. Hall said that he expects the annual report complete by mid - December and available to the Board January 4.
Ms. Cravens alleged the County withheld pertinent information when it submitted the permit application.
Ms. O'Brien requested Dr. Trecker provide a copy of the permit application.
STRATEGIC PLANNING COMMITTEE REPORT
Ms. Womble reported the Foundation's Strategic Planning Committee (SPC) met to discuss conceptual plans to improve
The Commons and Community Center; including developing green space, tree canopies, communitywide fiber optic internet
technology; and voted to recommend to the Foundation Board to engage the services of a civil engineer.
Mr. Moffatt reported that the Facilities Committee recommended supporting Foundation staff opinion to not make
changes the commissary kitchen at The Commons and explore expanding the Sandpiper kitchen instead.
NEW BUSINESS
OUR HEALTH IN PELICAN BAY
Ms. Womble reported at the last Foundation Board meeting, Mr. Dave Ritger presented information regarding studies
that concluded "tailpipe pollution" is the cause of health problems that might be prevented by constructing a barrier between the
highway and residential area that would trap and reduce pollutants in adjacent neighborhoods.
Mr. Dave Ritger expressed frustration because no groups in Pelican Bay are studying whether a barrier is needed along
U.S. 41 and requested the Board have a study done that focuses on health issues caused by tailpipe pollution.
Mr. Hoppensteadt and the Board acknowledged the U.S. 41 barrier project is the Foundation's responsibility.
PELICAN BAY SERVICES DIVISION OFFICE SPACE IN PROPOSED COMMUNITY CENTER ADDITION
Ms. O'Brien reported that the Foundation is proposing Services Division office space at the Community Center and
suggested the Board discuss and provide input.
Mr. Hoppensteadt said the Foundation welcomed the Board's feedback and the space would be rent free.
'I Vice Chairman Cravens made a motion, second by Dr. Trecker to adjourn. The Boa oted un ly in 11
favor, nassine the motion.
Keith J. Dallas, Chairman
851
by LRJ 12/29/20113:12:00 PM
PELICAN BAY SERVICES DIVISION BOARD SPECIAL SESSION MINUTES
WEDNESDAY, DECEMBER 14, 2011
LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Special Session on
Wednesday, December 14, 2011 at one o'clock in the afternoon at the Community Center at Pelican Bay, 8960
Hammock Oak Drive, Naples, Florida. The following members were present:
Pelican Bay Services Division Board
Keith J. Dallas, Chairman
Tom Cravens, Vice Chairman
John P. Chandler
Geoffrey S. Gibson absent
John Iaizzo
Michael Levy
Pelican Bay Services Division Staff
W. Neil Dorrill, Administrator absent
Kyle Lukasz, Operations Manager
Susan O'Brien
Dave Trecker absent
Mary Anne Womble
John Baron absent
Hunter H. Hansen
Mary McCaughtry, Operations Analyst
Lisa Resnick, Recording Secretary
Also Present
Susan Boland, President, Pelican Bay Property Owners Association
Tim Hall, Senior Ecologist & Principal, Turrell, Hall & Associates, Inc.
Jim Hoppensteadt, President, Pelican Bay Foundation
AGENDA
1. Pledge of Allegiance
2. Roll Call
3. Discussion of Proposed Resolution Regarding Pending Legal Action Concerning Markers in Clam Bay
4. Audience Comments
5. Adjournment
ROLL CALL
With the exception of Dr. Trecker, and Messrs. Baron and Gibson, all members were present.
INTRODUCTION
Chairman Dallas explained the sole issue of the meeting was to discuss and decide whether to support the
proposed resolution regarding pending legal action initiated by Seagate concerning markers in Clam Bay.
AUDIENCE COMMENTS r
Dr. Ted Raia supported the Pelican Bay Foundation defending the community against reda}i green
markers. However the Board of County Commissioners is ex- officio governing body of the Peliew,B tees
Division Board and sole authority to modify the 1998 permit. All regulatory agencies stated the 1' t does
not require red and green markers. He does not agree this Board should take swift action thatthe urt coul env as
disingenuous and suggested postponing a vote to support the proposed resolution.
Ms. Jane DeFalco, 16 -year resident of Pelican Bay supported Dr. Raia's�osxon
rT
Ms. Mary Johnson was concerned the Services Division's support fi tc e �esr� utton vguld enshrine "sign
pollution ".
No one else in the audience wished to speak and Chairman Dallas closed Elie and ence comments session.
mm
Pelican Bay Services Division Board Special Session Minutes
December 14 2011
DISCUSSION OF PROPOSED RESOLUTION REGARDING PENDING LEGAL ACTION
CONCERNING MARKERS IN CLAM BAY
Mr. James Hoppensteadt, President, Pelican Bay Foundation presented the Foundation's position regarding
the pending legal action concerning markers in Clam Bay. The Foundation recommended the Services Division
support the proposed resolution that seeks to memorialize the Services Division's endorsement of the existing canoe
trail markers and informational signs in Clam Bay authorized by Florida Department of Environmental Protection
(FDEP).
The issue is how to properly mark Clam Bay. Although all approving authorities recently authorized canoe
trail markers and informational signs as appropriate markers in Clam Bay, the Board must recognize this position
was not always universally held. Previously and despite the community's objections, the Board of County
Commissioners, Clam Bay Advisory Committee, Coastal Advisory Committee, and Army Corps of Engineers
(ACOE) agreed red and green lateral navigation markers were appropriate markers for Clam Bay, so there is
ambiguity with how the language can be interpreted.
As the Board discussed December 7, under a Florida Statute that authorizes individuals and homeowners
associations to seek enforcement of agency actions, Seagate contends the 1998 Joint Coastal Permit issued by FDEP
and the Army Corps of Engineers (ACOE) and Clam Bay Restoration and Management Plan ( CBRMP) requires red
and green lateral navigation markers in Clam Bay.
The CBRMP states that if the main channel is marked, it must be marked in accordance with U.S. Coast
Guard (USCG) standards. This language does not exist in the FDEP permit. This language does not exist in the
CBRMP implementation section. This Board is the authority to implement the CBRMP. It is the Foundation's
position that the Services Division has a duty to amend this language because it has caused confusion. He urged the
Board not to waive its authority and opportunity to amend the CBRMP and support the proposed resolution.
Chairman Dallas explained the deadline for the legal filing is December 19, so this issue must be dealt with
today. There are two parts to the proposed resolution. One is that the Board supports the Foundation, and the other
part is amending the CBRMP so that the language does not exist, remove any doubt, and render Seagate's argument
moot. The Foundation would provide the Services Division with adequate representation vs. the County Attorney�i
who does not have a vested interest. __.,...
Vice Chairman Cravens made a motion, second by Ms. Womble to approve the
recommending to amend specific language in the 1998 Clam Bay Restoration and Manag
and to remove any Scriveners errors in the document. The Board voted unanimously ruff[
the motion.
ADJOURNMENT
Vice Chairman Cravens made a motion, second by Mr. Chandler
unanimously in favor, passing the motion.'
Keith J. Dallas, Chairman
8519
by LRJ 12/22/201110:55:43 AM
' r
PELICAN BAY SERVICES ADVISORY MEETING
JANUARY4, 2012
Name: Elaine Daravingas (_med5 @comcast net)
Chair, Landscaping and Grounds Committee for the Montenero
Why here today:
Over the busy holiday weekend, a committee member drew my attention to the article on p. 25 -26 of the
Pelican Bay Post updating the current activities of the Pelican Bay Services Division. Of particular interest was the
PATHWAYS WIDENING PROJECT of which there are many misconceptions using the term "pathways." [from bike paths
on the street -4 ft. either side, to berm widening, etc.]. Also, rumors that concerned residents, of which there are many,
do not need to worry since this project will require a vote to proceed and thus adds to the lack of immediate resident
input to the PBSD.
CONCERNS:
Pelican Bay Improvement Projects had 3 main goals: safety, property values, and quality of life
Property values:
The Montenero is scheduled to lose the most trees in this project -6- [1/2 of the 12 oaks the stand in a line in front of
our wall. Our front entrance will be compromised. The widening will remove some of the grass which frames our front
boulevard gardens and will butt up against the ficus hedge on the south.
Safety and quality of life:
-- Montenero service entrance: Current plan moves the sidewalk closer to our wall and reduces the critical
visibility buffer of pedestrian and bicycle traffic on the walks especially with vehicles entering and exiting at the
same time. The Montenero has about 133 units and considerable service traffic and use of this entrance by the
residents and services vehicles.
-- Widening the walks to 8 ft., while giving more room for bicycles and pedestrians to use the same walk, will
also give more freedom to bicycles to move at a faster speed, encourage more bicycle traffic, and potentially
create a more hazardous condition.
-- Although the Wilson- Miller study justified the project with photos of use, does non - season use of the walks,
which is most of the year when there is less traffic on the boulevard allowing for safe biking, justify the
expenditure.
REQUEST FOR ACTION:
1. To put the project on hold until the Pelican Bay Services Division conducts a formal survey of residents to get
their feedback. To listen to what the people want and not make decisions on studies done by companies
that do not live here. There are many irate residents.
2. To not slip this project under the radar but to have the plans out on display at the Community Center to fill
this information gap.
3. To consider abandoning the project altogether for now and to look at alternatives in a few years down the
line to alleviate bike traffic when the paving of the boulevard will be undertaken. There is no urgency to
undertake this project.
ResnickUsa
From: Helmut Simon [helmut @helmuthedi.co.uk]
Sent: Wednesday, January 04, 2012 11:26 AM
To: office@pelicanbayservicesdivision.net
Subject: Widening of the path along PB Blvd.
I am horrified to read that you plan to widen this path. It is
absolutely not neccessary because usage is very low. Have you done a
survey of how many people use this path at any given time ? I look down
on the path from the 21 st floor, most of the time it is not used at all.
Driving along PB Blvd. I count the number of people using it; the
highest I have counted was 12 between my building and the end of the
Blvd, and that is at peak time in the morning when people are exercising.
Please do a survey and you will come to the conclusion that widening is
totally unneccessary.
H. Simon
St. Laurent
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Current Assets
Cash and Investments
Interest Receivable
Due from. Property Appraiser
Due from Tax Collector
Total Current Assets
Total Assets
Current Liabilities
Accounts /Trade Payable
Accrued Wages Payable
Goods Received /Inventory Recv'd
Total Liabilities
Fund Balance
Fund Balance - unreserved
Excess Revenues (Expenditures)
Total Fund Balance
Total Liabilities and Fund Balance
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet - December 30, 2011
Operating Fund 109
(Unaudited)
Assets
2,821,541.21
$ 2,821,541.21
$ 2,821,541.21
Liabilities and Fund Balance
$ 392.50
85,899.33
1,292,615.54
1,442,633.84
$ 86,291.83
2,735,249.38
$ 2,821,541.21
Total Water Management Admin Operating $ 209,000.00 $ 67,400.00 $ 60,339.25 $ 7,060.75
Water Management Field Operations
Payroll Expense
Pelican Bay Services
33,200.00 $
22,686.80 $
10,513.20
Engineering Fees
Municipal Services Taxing
Unit
236.25
2,763.75
Income Statement w/ Budget - December
30, 2011
1,748.00
-
1,748.00
Operating Fund 109 - FY 2011
8,500.00
2,123.00
-
(Unaudited)
Interdepartmental Payment (Water Quality Lab)
22,600.00
5,700.00
-
Annual
YTD
YTD
-
-
Budget
Budget
Actual
Variance
Operating Revenues:
13.58
Temporary Labor
42,400.00
13,600.00
Carryforward
$ 1,122,300.00
$ 1,122,300.00
$ 1,122,300.00
$ -
Special Assessment - Water Management Admin
666,300.00
553,029.00
555,424.10
2,395.10
Special Assessment- Right of Way Beautification
1,907,800.00
1,583,474.00
1,590,176.45
6,702.45
Special Assessment Past Due
-
Insurance - General
2,603.19
2,603.19
Charges for Services
1,500.00
Insurance - Auto
-
-
Surplus Property Sales
90.00
-
1,700.00
-
Insurance Payment for Damages
-
Fleet Maintenance and Parts
-
-
Interest
15,300.00
1,530.00
1,361.63
(168.37)
Total Operating Revenues
$ 3,713,200.00
$ 3,260,333.00
$ 3,271,865.37
$ 11,532.37
Operating Expenditures:
2,508.00
Clothing and Uniforms
1,100.00
400.00
Water Management Administration
(129.56)
Payroll Expense
$ 41,400.00
$ 10,400.00
$ 6,653.57
$ 3,746.43
Emergency Maintenace and Repairs
8,800.00
-
-
-
IT Direct Capital
400.00
-
-
-
IT Office Automation /Billing Hr.
4,800.00
1,200.00
1,100.00
100.00
Indirect Cost Reimbursement
84,500.00
42,300.00
42,250.00
50.00
Inter Payment /Mnt. Site Ins. Assessment
13,400.00
100.00
-
100.00
Other Contractural Services
26,900.00
6,700.00
6,216.00
484.00
Telephone
3,900.00
1,000.00
504.50
495.50
Postage and Freight
3,000.00
200.00
107.69
92.31
Rent Buildings and Equipment
11,300.00
3,800.00
3,339.00
461.00
Insurance - General
1,200.00
300.00
-
300.00
Printing, Binding and Copying
2,300.00
200.00
-
200.00
Clerk's Recording Fees
2,000.00
200.00
-
200.00
Advertising
2,000.00
200.00
-
200.00
Other Office and Operating Supplies
2,000.00
500.00
143.49
356.51
Training and Education
1,100.00
300.00
25.00
275.00
Total Water Management Admin Operating $ 209,000.00 $ 67,400.00 $ 60,339.25 $ 7,060.75
Water Management Field Operations
Payroll Expense
$ 132,800.00 $
33,200.00 $
22,686.80 $
10,513.20
Engineering Fees
12,000.00
3,000.00
236.25
2,763.75
Flood Control Berm and Swale Mntc.
14,000.00
1,748.00
-
1,748.00
Landscape Materials /Replanting Program
8,500.00
2,123.00
-
2,123.00
Interdepartmental Payment (Water Quality Lab)
22,600.00
5,700.00
-
5,700.00
Plan Review Fees
1,500.00
-
-
-
Other Contractural Services
1,000.00
300.00
286.42
13.58
Temporary Labor
42,400.00
13,600.00
14,623.00
(1,023.00)
Telephone
500.00
100.00
72.08
27.92
Trash and Garbage
5,700.00
3,200.00
1,609.87
1,590.13
Motor Pool Rental Charge
100.00
-
-
-
Insurance - General
2,300.00
23.00
-
23.00
Insurance - Auto
900.00
90.00
-
90.00
Building Repairs & Mntc.
1,700.00
-
-
-
Fleet Maintenance and Parts
5,400.00
1,400.00
356.79
1,043.21
Fuel and Lubricants
8,900.00
2,200.00
621.81
1,578.19
Tree Triming
30,000.00
7,500.00
4,992.00
2,508.00
Clothing and Uniforms
1,100.00
400.00
529.56
(129.56)
Page 1 of 3
Personal Safety Equipment
Fertilizer and Herbicides
Other Repairs and Maintenance
Other Operating Supplies and Equipment
Total Water Management Field Operating
Right of Way Beautification - Operating
Payroll Expense
Emergency Repairs and Maintenance
IT Direct Capital
Office Automation
Other Contractural Services
Telephone
Postage
Rent Buildings /Equipment /Storage
Insurance - General
Printing, Binding and Copying
Clerk's Recording
Legal Advertising
Office Supplies General
Training and Education
Total Right of Way Beautification Operating
Right of Way Beautification - Field
Payroll Expense
Emergency Maintenance and Repairs
Flood Control (Water Use & Swale /Berm Mntc.)
Pest Control
Landscape Incidentals
Other Contractural Services
Temporary Labor
Telephone
Electricity
Trash and Garbage
Rent Equipment
Motor Pool Rental Charge
Insurance - General
Insurance - Auto
Building Repairs and Maintenance
Fleet Maintenance and Parts
Fuel and Lubricants
Licenses, Permits, Training
Tree Triming
Clothing and Uniforms
Personal Safety Equipment
Fertilizer and Herbicides
Landscape Maintenance
Mulch /Landscape Materials
Pathway Repairs
Sprinkler Maintenance
Painting Supplies
Traffic Signs
Minor Operating Equipment
Other Operating Supplies
Total Right of Way Beautification - Field Operating
Total Operating Expenditures
500.00
100.00
491.34
(391.34)
98,400.00
22,700.00
16,115.11
6,584.89
1,500.00
400.00
161.75
238.25
2,500.00
2,100.00
2,258.45
(158.45)
$ 394,300.00 $
99,884.00 $
65,04123 $
34,842.77
$ 42,600.00 $
7,400.00
400.00
14,100.00
34,300.00
3,900.00
3,000.00
12,500.00
500.00
2,600.00
2,000.00
2,000.00
2,500.00
1,500.00
$ 129,300.00 $
$ 807,300.00 $
3,300.00
89,900.00
5,000.00
2,500.00
29,500.00
190,100.00
3,200.00
3,400.00
17,000.00
2,500.00
300.00
8,800.00
10,000.00
1,700.00
25,100.00
67,300.00
800.00
63,600.00
9,400.00
3,000.00
62,000.00
46,000.00
53,100.00
6,000.00
30,000.00
800.00
3,000.00
3,000.00
9,000.00
$ 1,556,600.00 $
$ 2,289,200.00 $
Page 2 of 3
10,700.00 $
5,700.00
8,600.00
1,000.00
300.00
4,200.00
200.00
200.00
200.00
600.00
400.00
32,100.00 $
201,800.00 $
23,300.00
1,300.00
600.00
12,300.00
59,400.00
800.00
900.00
3,000.00
600.00
2,200.00
2,500.00
400.00
6,300.00
16,800.00
200.00
57,200.00
1,900.00
800.00
21,900.00
27,500.00
23,900.00
1,500.00
7,500.00
200.00
800.00
800.00
2,300.00
478,700.00 $
678,084.00 $
6,854.96 $ 3,845.04
3,500.00
2,200.00
7,003.00
1,597.00
506.50
493.50
(92.28)
392.28
3,605.05
594.95
-
200.00
-
200.00
-
200.00
214.97
385.03
25.00
375.00
21,617.20 $ 10,482.80
120,780.05 $
20,580.31
800.00
112.62
12,744.00
61,708.36
430.38
411.21
3,448.01
700.29
76.93
6,923.48
8,125.47
49,759.25
1,969.32
644.34
22,342.37
27,953.10
17,547.40
1,722.58
1,326.64
1,714.64
361,820.75
508,818.43
81,019.95
2,719.69
500.00
487.38
(444.00)
(2,308.36)
369.62
488.79
(448.01)
(100.29)
(76.93)
2,200.00
2,500.00
400.00
(623.48)
8,674.53
200.00
7,440.75
(69.32)
155.66
(442.37)
(453.10)
6,352.60
1,500.00
5,777.42
200.00
800.00
(526.64)
585.36
$ 116,879.25
$ 169,265.57
Capital Expenditures:
Water Management Field Operations
Other Machinery and Equipment
$
1,000.00
$
$ -
$
General Improvements
-
-
Total Water Management Field Operations Capital
$
1,000.00
$
-
$ -
$
-
Right of Way Beautification - Field
Autos and Trucks
$
102,000.00
$ -
$
Other Machinery and Equipmeny
1,000.00
Total Right of Way Beautification - Field Capital
$
103,000.00
$
-
$
$
-
Total Capital Expenditures
$
104,000.00
$
$ -
$
-
Total Operating Expenditures
$
2,393,200.00
$
678,084.00
$ 508,818.43
$
169,265.57
Non- Operating Expenditures:
Transfer to Fund 322
$
436,500.00
$
436,500.00
$ 436,500.00
$
-
Tax Collector Fees
79,600.00
43,780.00
42,912.01
867.99
Property Appraiser Fees
73,300.00
40,315.00
37,554.54
2,760.46
Reserves (2 1/2 months for Operations)
538,000.00
540,300.00
540,300.00
-
Reserves for Equipment
94,800.00
94,800.00
94,800.00
-
Reserved for Attrition
(31,700.00)
(31,700.00)
(31,700.00)
-
Revenue Reserve
129,500.00
-
Total Non - Operating Expenditures
$
1,320,000.00
$
1,123,995.00
$ 1,120,366.55
$
3,628.45
Total Expenditures
$
3,713,200.00
$
1,802,079.00
$ 1,629,184.98
$
172,894.02
Net Profit /(Loss)
$
-
$
1,458,254.00
$ 1,642,680.39
$
184,426.39
Page 3 of 3
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet - December 30, 2011
Street Lighting Fund 778
(Unaudited)
Assets
Current Assets
Cash and Investments $ 500,895.30
Interest Receivable -
Due from Tax Collector -
Total Current Assets $
Total Assets
Current Liabilities
Accounts /Trade Payable
Goods Received /Inventory Recv'd
Accrued Wages Payable
Total Liabilities
Fund Balance
Fund Balance - unreserved
Excess Revenue (Expenditures)
Total Fund Balance
Total Liabilities and Fund Balance
Liabilities and Fund Balance
2,118.27
194,157.20
304,619.83
500,895.30
$ 500,895.30
$ 2,118.27
498,777.03
$ 500,895.30
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/ Budget - December 30, 2011
Street Lighting Fund 778 - FY 2011
(Unaudited)
Annual YTD YTD
Budget Budget Actual
Operating Revenues:
Ca rryfo rwa rd
Curent Ad Valorem Tax
Delinquent Ad Valorem Tax
Insurance Claim
Interest
Total Operating Revenues
Operating Expenditures:
Street Lighting Administration
Payroll Expense
Indirect Cost Reimbursement
Other Contractural Services
Telephone
Postage and Freight
Rent Buildings /Equipment /Storage
Insurance - General
Office Supplies General
Other Office and Operating Supplies
Total Street Lighting Admin Operating
Street Lighting Field Operations
Payroll Expense
Emergency Maintenance & Repairs
Other Contractual Services
Telephone
Electricity
Insurance - General
Insurance - Auto
Building Maintenace & Repairs
Fleet Maintenance and Parts
Fuel and Lubricants
Other Equipment Repairs
Personal Safety Equipment
Other Operating Supplies
Electrical Contractors
Variance
$ 157,600.00
$
157,600.00
$ 157,600.00
$
-
436,800.00
355,992.00
356,844.56
$
852.56
15.36
$
15.36
10,366.50
$
10,366.50
4,500.00
180.00
178.47
$
(1.53)
598,900.00
513,772.00
525,004.89
11,232.89
$ 41,400.00
$
10,400.00
$ 6,653.51
$
3,746.49
5,300.00
$
2,650.00
2,650.00
$
-
26,900.00
$
6,725.00
6,216.00
$
509.00
3,900.00
$
1,000.00
389.04
$
610.96
2,000.00
$
100.00
107.69
$
(7.69)
12,100.00
$
4,000.00
3,489.65
$
510.35
300.00
$
-
-
$
-
800.00
$
200.00
15.39
$
184.61
1,000.00
$
300.00
-
$
300.00
93,700.00
25,375.00
19,521.28
5,853.72
62,500.00
15,600.00
10,649.56
4,950.44
9,600.00
-
-
-
800.00
200.00
-
200.00
400.00
100.00
72.08
27.92
44,200.00
11,100.00
8,769.00
2,331.00
800.00
-
-
900.00
-
-
1,700.00
4,300.00
1,100.00
605.02
494.98
1,200.00
300.00
106.80
193.20
200.00
100.00
-
100.00
500.00
100.00
-
100.00
64.40
(64.40)
7,300.00
3,700.00
3,899.00
(199.00)
Page 1 of 2
Light Bulb Ballast
Total Street Lighting Field Operating
Total Field Expenditures
Capital Expenditures:
Street Lighting Field Operations
Other Machinery /Equipment
General Improvements
Total Capital Expenditures
Total Operating Expenditures
Non - Operating Expenditures:
Tax Collector Fees
Property Appraiser Fees
Reserve for Future Construction
Reserves (2 1/2 mos. for Operations)
Reserves for Equipment
Revenue Reserve
Total Non - Operating Expenditures
Total Expenditures
Net Profit /(Loss)
12,400.00
2,500.00
1,312.18
146,800.00
34,800.00
25,478.04
240,500.00
60,175.00
44,999.32
1,187.82
9,321.96
15,175.68
1,000.00
200.00
-
200.00
1,000.00
200.00
-
200.00
241,500.00
60,375.00
44,999.32
15,375.68
13,500.00
7,155.00
7,179.74
(24.74)
8,900.00
4,895.00
-
4,895.00
228,100.00
228,100.00
228,100.00
54,900.00
54,900.00
54,900.00
-
30,000.00
30,000.00
30,000.00
-
22,000.00
-
-
357,400.00
325,050.00
320,179.74
4,870.26
598,900.00
385,425.00
365,179.06
20,245.94
-
128,347.00
159,825.83
31,478.83
Page 2 of 2
Current Assets
Cash and Investments
Interest Receivable
Due from Tax Collector
Total Current Assets
Total Assets
Current Liabilities
Accounts /Trade Payable
Goods Received /Inventory Recv'd
Accrued Wages Payable
Total Liabilities
Fund Balance
Fund Balance - unreserved
Excess Revenues (Expenditures)
Total Fund Balance
Total Liabilities and Fund Balance
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet - December 30, 2011
Clam Bay Fund 320
(Unaudited)
Assets
$ 399,258.48
399,258.48
$ 399,258.48
Liabilities and Fund Balance
16,384.75
303,213.58
79,660.15
16,384.75
382,873.73
$ 399,258.48
0
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/ Budget - December 30, 2011
Clam Bay Fund 320 - FY 2011
(Unaudited)
Annual YTD YTD
Budget Budget Actual _
Operating Revenues:
Carry Forward $ 289,511.88 $ 289,511.88 $ 289,511.88 $
Special Assessment 127,100.00 105,493.00 105,927.50
Special Assessment Past Due 496.47
Fund 111 34,000.00 - -
Transfer from Tax Collector 939.67
Interest 700.00 200.00 320.74
Total Operating Revenues $ 451,311.88 $ 395,204.88 $ 397,196.26 $
Operating Expenditures:
Clam Bay Restoration
Engineering Fees
$
163,368.75 $
Other Contractural Services
$
70,151.60
Tree Trimming
102.08
29,000.00
Other Equipment Repairs
451,311.88 $
349.77
Aerial Photography
42,079.17
7,500.00
Minor Operating
Net Profit /(Loss)
588.01
Other Operating Supplies
330,601.88
1,000.00
Total Clam Bay Restoration
$
271,958.13 $
Clam Bay Ecosystem
Engineering Fees
$
7,253.75 $
Other Contractual Services
143,000.00
Total Clam Bay Ecosystem
$
150,253.75 $
Total Clam Bay Operating Expenditures
$
422,211.88 $
Non - Operating Expenditures:
Tax Collector Fees
$
3,900.00 $
Property Appraiser Fees
2,600.00
Revenue Reserve
6,700.00
Reserves (2 1/2 month for Operations)
15,900.00
27,200.00 $ 17,586.25 $
11,700.00 4,992.00
4,800.00 -
Variance
434.50
496.47
939.67
120.74
1,991.38
9,613.75
6,708.00
4,800.00
43,700.00 $ 22,578.25 $ 21,121.75
100.00 $ - $ 100.00
1,200.00 - 1,200.00
1,300.00 $ - $ 1,300.00
45,000.00 $ 22,578.25 $ 22,421.75
2,145.00 $ 2,118.55 $ 26.45
1,558.00 1,482.37 75.63
15,900.00 15,900.00 -
Total Non - Operating Expenditures
$
29,100.00 $
19,603.00
$
19,500.92
$
102.08
Total Expenditures
$
451,311.88 $
64,603.00
$
42,079.17
$
22,523.83
Net Profit /(Loss)
$
- $
330,601.88
$
355,117.09
$
24,515.21
Page 1 of 1
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet - December 30, 2011
Capital Projects Fund 322
(Unaudited)
Assets
Current Assets
Cash and Investments $ 2,738,952.05
Interest Receivable -
Due from Tax Collector -
Total Current Assets
Total Assets
Current Liabilities
Accounts /Trade Payable
Goods Received Inv. Received
Total Liabilities
Fund Balance
Fund Balance - unreserved
Excess Revenues (Expenditures)
Total Fund Balance
Total Liabilities and Fund Balance
Liabilities and Fund Balance
$ 20,934.03
188,354.50
2,582,848.52
(53,185.00)
2,738,952.05
$ 2,738,952.05
209,288.53
2,529,663.52
$ 2,738,952.05
1 �
Operating Revenues:
Carry Forward
Transfer from Fund 109 General
Foundation Payment for Crosswalks
Special Assessment
Interest
Total Operating Revenues
Operating Expenditures:
Irrigation & Landscaping
Engineering Fees
Lake Bank Restoration
Other Contractural Services
Sprinkler System
Landscape Materials
Licenses and Permits
Traffic Signs
Electrical Contractors
Other Operating Supplies (Pavers)
Other Road Materials
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/ Budget - December 30, 2011
Capital Projects Fund 322 - FY 2011
(Unaudited)
Annual YTD YTD
Budget Budget Actual Variance
Total Irrigation & Landscaping Expenditures
Non - Operating Expenditures:
Tax Collector Fees
Property Appraiser Fees
Reserve for Contingencies
Revenue Reserve
Total Non - Operating Expenditures:
Total Expenditures
Net Profit /(Loss)
$ 2,553,384.04
$ 2,553,384.04
$ 2,553,384.04 $
436,500.00
4361500.00
436,500.00
-
-
53,487.00
331,900.00
275,477.00
276,574.45
19,500.00
2,145.00
2,205.76
$ 3,341,284.04
$ 3,267,506.04
$ 3,322,151.25 $
$ 132,154.37 $
85,000.00
2,978,637.97
50,000.00
39,568.70
21,323.00
$ 3,306,684.04 $
$ 10,300.00 $
6,800.00
17,500.00
$ 34,600.00 $
33,038.59
$ 8,844.65 $
496,439.66
340,147.47
$ 2,688,199.09
4,034.04
29,606.00
1,000.00
7,004.18
39,568.70
38,326.10
569,046.95
$ 428,962.44 $
6,180.00 $ 5,531.53 $
4,080.00 3,896.51
10,260.00 $ 9,428.04 $
$ 3,341,284.04
$ 579,306.95
$ 438,390.48 $
$ -
$ 2,688,199.09
$ 2,883,760.77 $
Page 1 of 1
53,487.00
1,097.45
60.76
54,645.21
24,193.94
156,292.19
(4,034.04)
(29,606.00)
(1,000.00)
(7,004.18)
1,242.60
140,084.51
648.47
183.49
831.96
140,916.47
195,561.68
Discussion Of Potential 2013 PBSD CIP Projects
The following are my thoughts about potential fiscal year 2013 CIP
projects for PBSD. This is being written to begin our Budget discussions
and to encourage members to think about their own CIP priorities.
Crosswalks
• If we build more crosswalks, we should do them in conjunction
with any being done by the Foundation.
• Since the Foundation is only starting to consider the redesign of
the Commons, and since they will do that work after any work on
the Community Center, I don't expect the Foundation to be ready
to build a crosswalk at the Commons before 2013, if then.
• When we do decide to build PBSD crosswalks, I personally would
do:
• Myra Daniels & PBB based on its high traffic.
• North Pointe Drive & PBB, for consistency with others on
PBB.
■ I also think this location should include the granite
cobbles, to be consistent with other crosswalks where
there are not stop signs.
• I personally would NOT do:
• The two more proposed on Gulf Park Drive, since we have
heard little from residents encouraging these 2 crosswalks.
• Crayton Road & PBB, since it is very close to Myra Daniels
and I think redundant.
Widening Pathways
• We are scheduled to widen to 8 feet the first segment on the west
side of PBB from the Commons to North Tram Station.
• I would wait for resident and Board reactions in the 2012/2013
Season before formally deciding to do additional areas.
• Nonetheless I would include the widening of the remainder of the
west side of PBB into the 2013 PBSD Budget, with the final
decision to be made during the 2012/2013 Season and scheduled
for spring /summer 2013.
Landscaping
• I think we should continue rebuilding our PBB landscaping as
resources and staff time allow.
• Staff should be asked for their recommendations regarding:
• Potential locations, &
• Possible timing.
• If possible, more rebuilding should occur in spring /summer 2012
(this year's budget).
• And each year thereafter.
2012 PBSD Budget
Combining all the thoughts above, I think we should build the following
CIP items into the 2013 PBSD Budget.
• Two crosswalks at Myra Daniels /PBB and North Pointe
Drive /PBB, assuming the Foundation is ready to do their
crosswalk(s).
• Widening the remainder of the pathways on the west side of PBB
to 8 feet.
• Continuing rebuilding PBB landscaping, as recommended by staff.
• And continuing funding for the Street Light replacements at the
same level as 2012.
It is my hope that this discussion will trigger further discussions about
possible CIP priorities first among Budget Committee members, and
then among the full PBSD Board.