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PBSD MSTBU Minutes 08/03/2011 R01 1 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MINUTES WEDNESDAY, AUGUST 3, 2011 LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Regular Session on Wednesday, August 3, 2011 at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida. The following members were present: Pelican Bay Services Division Board Michael Levy Keith J. Dallas, Chairman Dave Trecker absent Tom Cravens, Vice Mary Anne Womble John P. Chandler absent John Baron Geoffrey S. Gibson absent Hunter H. Hansen absent John Iaizzo Brendan Culligan, Stop for People Coalition Pelican Bay Services Division Staff W. Neil Dorrill, Administrator Mary McCaughtry, Operations Analyst Kyle Lukasz, Field Manager absent Lisa Resnick, Administrative Assistant Also Present Susan Boland, President, Pelican Bay Property Owners Association James Carr, P.E., Agnoli, Barber, & Brundage, Inc. a (M 5-,3 y� Rn Marcia Cravens, Dorchester at Pelican Bay Resident 1S V Brendan Culligan, Stop for People Coalition Joe Doyle, Laurel Oaks at Pelican Bay Resident `EP 1 ;i Tim Hall, Senior Ecologist & Principal, Turrell, Hall & Associates, Inc. Jim Hoppensteadt, President, Pelican Bay Foundation BY. Gerald Moffatt, Member, Pelican Bay Foundation Board of Directors " " " " """'• Noreen Murray, Member, Pelican Bay Foundation Board of Directors Susan O'Brien, Candidate, Pelican Bay Services Division Board AGENDA 1. Roll Call 2. Agenda Approval 3. Approval of June 13, 2011 Pelican Bay Services Division Board Regular Session Minutes 4. Administrator's Report a. Community Crosswalks b. FDOT Crosswalk at Pelican Bay Boulevard and U.S. 41 c. All -Way Stop at Pelican Bay Boulevard and Ridgewood Drive d. Repaving Pelican Bay Boulevard Fiala e. Pelican Bay Boulevard Pathways Hiller f. Schematic Roadway Intersection Plans ✓ g. South Berm Permit Status Henning Y 1" h. Monthly Financial Report Coyle ` �—'- i. County Email Accounts Coletta j. Update on Health of Mangroves k. Update on Removing Exotics from Clam Pass Park & Along Beach Chairman's Report a. Recommendation to BCC to Appoint Susan O'Brien to Board b. Discussion of Committees Under Consideration i. Clam Bay Committee ii. Water Management Committee (T. Cravens) c. Stop for People Pedestrian Safety Sign Discussion d. Clam Bay Update Misc. Corres: e. Announcements 6. 7. 8. Community Issues Date: Committee Reports a. Strategic Planning Committee item # �l.cT \ Old Business 1=1, 1,'2., 8487 Copies to: 161 1 Pelican Bay Services Division Board Regular Session Meeting Minutes August 3, 2011 9. New Business 10. Audience Comments 11. Miscellaneous Correspondence 12. Adjournment ROLL CALL Six members were present and quorum established. Messrs. Chandler, Gibson, Hansen, and Dr. Trecker were absent. AGENDA APPROVAL Vice Chairman Cravens made a motion, second by Mr. Levy to approve the agenda as resented. The Board voted unanimously in favor, passing the motion. APPROVAL OF JUNE 13.2011 REGULAR SESSION MINUTES Mrs. Womble amended page 8481 to read, "Commissioner Hiller previously suggested..." rice Chairman Cravens made a motion, second by Mr. Levy to approve the June 13, 2011 Pelican Bay Services Division Board Regular Session Minutes as amended. The Board voted unanimously in favor, passing the motion. ADMINISTRATOR'S REPORT COMMUNITY CROSSWALKS Mr. Dorrill reported that the original award of bid for fourteen crosswalks was modified to allow the contractor to provide a performance bond for the initial seven crosswalks slated for construction. The County Manager will approve the modification in absentia on August 9 and then the issue Notice to Proceed will be issued shortly afterward. FDOT CROSSWALK AT PELICAN BAY BOULEVARD AND U.S. 41 Mr. Dorrill reported that crosswalk construction will begin soon at the intersection of Pelican Bay Boulevard and U.S. 41. The Services Division provided funds to FDOT to upgrade materials using clay brick pavers. ALL-WAY STOP AT PELICAN BAY BOULEVARD AND RIDGEWOOD DRIVE Mr. James Carr reported that Agnoli, Barber, and Brundage submitted the application to the County's Transportation department to install an all -way stop at Pelican Bay Boulevard and Ridgewood Drive. The County is verifying ABB's traffic counts and the County supports the project. REPAVING PELICAN BAY BOULEVARD June 13, the Board directed staff by motion, second, and unanimous vote to explore with the Board of County Commissioners the possibility of the Services Division loaning the County funds to mill and resurface Pelican Bay Boulevard earlier than forecasted. Mr. Dorrill reported that he is waiting to hear from Mr. Nick Casalanguida, Director of Growth Management for an executive summary and agreement that includes terms for repayment for Board of County Commissioners' consideration and he will provide an update on September 7. E.MB a 12'1 16° 1 '12, Pelican Bay Services Division Board Regular Session Meeting Minutes August 3, 2011 PELICAN BAY BOULEVARD PATHWAYS Mr. James Carr reported that Agnoli Barber and Brundage (ABB) reported that the proposed layout is complete for the pathways widening project along the west side of Pelican Bay Boulevard from the Commons to the North tram station. ABB completed surveying the project area identifying existing trees, utilities, curb cuts, and driveways. Mr. Carr plans to walk the site with landscape architect Ms. Ellin Goetz next week to ensure ABB's finding that no trees are directly impacted. If possible, work would be complete before January. SCHEMATIC ROADWAY INTERSECTION PLANS Mr. Dorrill reported that Ms. Goetz has completed the landscaping plans and prepared to present them to Vice Chairman Cravens because other members of the Landscape Committee, Mr. Gibson and Dr. Trecker are out of town. Vice Chairman Cravens suggested that Mr. Lukasz could also present information about new technology and irrigation systems designed to reduce water consumption. Pending Ms. Goetz' availability, a special workshop to present landscaping plans was tentatively scheduled for the afternoon of August 9. SOUTH BERM RESTORATION PERMIT STATUS Mr. Dorrill engaged the services of attorney and environmental permitting expert Mr. Frank Matthews, Hopping Green & Sams. Mr. Matthews recommended that the Services Division obtain a U.S. Army Corps of Engineers (USACE) Nationwide 3 (NWS 3) permit for the south berm restoration work. Mr. Dorrill authorized Wilson Miller to prepare and submit a permit application to USACE. He anticipates work to restore the berm starting in April, 2012 and would entail recovering and stockpiling additional fill across the west side of the berm, placing riprap at the toe, and replacing some asphalt atop. MONTHLY FINANCIAL REPORT Mr. Dorrill reported that there are two months left in the fiscal year and the overall position is good. Vice Chairman Cravens made a motion, second by Mr. Levy to accept the financial report into the record The Board voted unanimousl in vor, assin the motion. COUNTY EMAIL ACCOUNTS For public records purposes, Mr. Dorrill reported that County email accounts were established for each Board member and to contact Ms. Resnick for assistance. UPDATE ON HEALTH OF MANGROVES Mr. Hall reported that the boring beetles have not hatched, but they are growing. There does not appear to be an expansion of die -off from the ground. Photographing the die -off from strategic points atop several condominiums is ongoing and by month's end, they should have the basis to start comparisons. The aerial photograph of the entire system will take place this month. Monitoring of the system, plots, and seagrass continues. UPDATE ON REMOVING EXOTICS FROM CLAM PASS PARK AND ALONG BEACH Mr. Dorrill reported that the County received a $60,000 grant to remove exotics within Clam Pass Park first and any remaining funds would be used to remove exotics along the beach. Mr. Hall reported that that the County's original grant application identified exotic removal in the upland areas from Clam Pass Park and along the beach north to Vanderbilt Beach. The Services Division's Clam Bay .�.. 161 Pelican Bay Services Division Board Regular Session Meeting Minutes August 3, 2011 permits cover exotic removal only in the project area and wetlands to the mean high waterline. The beach is not in the project area, but in his opinion, the exotics should be removed. Mr. Dorrill plans to discuss the intended use of grant funds with Mr. Gary McAlpin, Director of Coastal Zone Management (CZM) and Mr. James Hoppensteadt, President, Pelican Bay Foundation. If Services Division funding is necessary to remove exotics in the uplands areas or beach then Mr. Dorrill would present a dollar - specific cost sharing proposal at the September 7 meeting. AUDIENCE COMMENTS Mr. Gerald Moffatt, Member, Pelican Bay Foundation Board suggested that an effort be made to obtain community input regarding bicycle lanes on Pelican Bay Boulevard prior to resurfacing. He suggested landscaping committees from both the Foundation and Services Division should meet with Ms. Goetz on August 9. Chairman Dallas responded that the Services Division has preliminary plans to perform an unbiased survey for community input regarding bicycle lanes. Mr. Joe Doyle, Laurel Oaks at Pelican Bay resident asked if there is an agreement between the Services Division and the Foundation for the Foundation to pay for the four crosswalks that it is financially responsible. Mr. Dorrill responded that he would contact the Clerk of Courts to determine how to process the Foundation's amount due and take action accordingly. Ms. Marcia Cravens, Dorchester at Pelican Bay resident asked for clarification of the public speaker policy. Chairman Dallas said as each agenda item is heard, a public speaker would have up to three minutes per item to address the Board. CHAIRMAN'S REPORT RECOMMENDATION TO BCC TO APPOINT SUSAN O'BRIEN TO BOARD =BoardThte Cravens made a motion, second by Mrs. Womble to make a recommendation to the ty Commissioners to appoint Ms. Susan O'Brien to the Pelican Bay Services Division ard voted unanimouslv in favor, passing the motion. Staff anticipates the Board of County Commissioners' to appoint Ms. O'Brien to the Board September 13. DISCUSSION OF COMMITTEES UNDER CONSIDERATION CLAM BAY COMMITTEE Ms. Marcia Cravens, Dorchester at Pelican Bay resident said she supports having both a Clam Bay committee and water management committee because the Services Division's permits have responsibilities that require action by this Board. Vice Chairman Cravens recommended that the Clam Bay Committee monitor requirements, responsibilities, and make recommendations to the Board on issues related to mangrove die -off and eco- restoration work authorized by the Florida Department of Environmental Protection (FDEP) for five years, and U.S. Army Corps of Engineers (USACE) for ten years. The Board discussed permits requirements, and responsibilities defined including water quality monitoring, biological monitoring, reporting, and channel maintenance. Consensus was that the Clam Bay committee should monitor issues west of the berm; and meet once per month. Chairman Dallas directed staff to solicit volunteers and the Board would continue the discussion at the September meeting. E:1MIX 16 1 Al 2. Pelican Bay Services Division Board Regular Session Meeting Minutes August 3, 2011 WATER MANAGEMENT COMMITTEE Vice Chairman Cravens pointed out that a third of the Services Division's budget is for water management and suggested forming a Water Management Committee to deal with water management issues that are east of the berm. Ms. Cravens supports a Water Management Committee because Clam Bay water management issues that are west of the berm are different and should be segregated from the water management issues east of the berm. Mr. Dorrill informed the Board that there is a Pelican Bay Master Surface Water Permit with amendments issued by South Florida Water Management District and staff would provide copies of the permit to the Board. STOP FOR PEOPLE PEDESTRIAN SAFETY SIGN PRESENTATION Mr. Brendan Culligan, Stop for People Coalition introduced several supporters and residents of Pebble Creek and gave a brief presentation about his concerns for pedestrian safety at the North Tram Station crossing on Pelican Bay Boulevard. Vice Chairman Cravens made a motion that the Pelican Bay Services Division installs a pedestrian activated red light at the North Tram Station and Pelican Bay Boulevard crossing. He presented photographs of the Myra Janco Daniels Boulevard motion - activated red light and believes the light is a good permanent solution to install at all midblock crossings. The signs currently in the roadway cause confusion and should be removed. Mr. Iaizzo agreed with Vice Chairman Cravens and seconded the motion. The Board acknowledged that plans are already underway to improve safety at the North Tram crossing and considered whether making changes now are necessary, consistent, and the added expense. Vice Chairman Cravens made a motion, second by Mr. Iaizzo recommending that the Pelican Bay Services Division install a pedestrian activated red light at the North Tram Station and Pelican Bay Boulevard crossing. The Board vote was tied 3 -3 (Baron, Levy, Womble opposed, Dallas, Cravens, Iaizzo in favor) and the motion did not pass. CLAM BAY UPDATE Chairman Dallas reported that the County submitted the Clam Bay Canoe Trail markers permit application to Florida Fish and Wildlife Conservation Commission (FFWCC). Mr. Dorrill reported that staff installed replacement Canoe Trail markers several weeks ago. ANNOUNCEMENTS Chairman Dallas announced the Services Division's Landscaping Workshop will be August 9 in the afternoon, Coastal Advisory Committee meets August 11, Foundation Board meets August 19, and this Board's next meeting is September 7. Vice Chairman Cravens added that the North Tram Station will be closed Thursday and Friday. COMMUNITY ISSUES None STRATEGIC PLANNING COMMITTEE REPORT Mrs. Womble reported that the Strategic Planning Committee (SPC) is discussing ways to utilize The Commons and Community Center spaces more efficiently. Ms. Noreen Murray added that the Foundation Board formed a Facilities Committee to vet what SPC proposes. Ow A t st Pelican Bay Services Division Board Regular Session Meeting Minutes August 3, 2011 Mr. Moffatt added that proposals would not move forward without proper community vetting J,l Al2 Ms. Cravens said the three proposed tram routes does encroach the preserve area. Ms. Susan O'Brien and Ms. Murray confirmed that all proposed routes, although minimal do encroach the preserve area. OLD BUSINESS None NEW BUSINESS None AUDIENCE COMMENTS Ms. Cravens said it is not necessary to route the tram in a way that encroaches the wetlands. Mr. John Domenie suggested installing signs for motorists to share the road with bicyclists instead of bicycle lanes; and the Services Division should publish an article every month in the Pelican Bay Post recapping decisions made by this Board. Comments were duly noted however, Chairman Dallas explained that there are timing issues with Post deadlines. Mr. Culligan said drivers are responsible to stop for pedestrians in crosswalks and a red light provides reinforcement. ADJOURNMENT Vice Chairman Cravens made a motion, second ht• AIr. Irrizzo to adjourn at 3:13 p.m. The Board voted unanimously in fa vor, Dassing the motion. The next Board meeting is September 7. F f' 1> K t . Dallas, Cha " Fman •,• Minutes by Lisa Resnick \ 8/19/201111:28:08 AM T00 WV 9T :TT TTOZ -£T-60