PBSD MSTBU Minutes 04/11/2011 B
RECEIVED
MAY - 9 2011
dnard of County Commissioners
BUDGET COMMITTEE OF THE PELICAN BAY SERVICES DIVISION BOARD MEETING MINUTES
MONDAY, APRIL 11,2011
LET IT BE REMEMBERED that the Budget Committee of the Pelican Bay Services Division Board met on
Monday, April II, 2011 at 2:00 p.m. at the Community Center at Pelican Bay. 8960 Hammock Oak Drive, Naples,
Florida with the following members present:
Budget Committee Members
Michael Levy, Chairman
John Chandler
Keith J. Dallas
Pelican Bay Services Division Staff
W. Neil DorrilI
Kyle Lukasz
Also Present
Gerald Moffatt, Pelican Bay Foundation Board Member
Fiala
Geoffrey S. Gibson (excused absencerliller
John laizzo Henning
Coyle
Coletta
Mary McCaughtry
Lisa Resnick
AGENDA
I. Roll Call
2. Approval of March 18,2011 Meeting Minutes
3. Audience Participation
4. Review of Revised Tentative FY 2012 Budget
5. Discussion of Community Improvement Plan (CJP) Funding
6. Audience Comments
7. Adjourn
ROLL CALL
With the exception of Mr. Gibson, all Committee members were present.
APPROVAL OF MARCH 18.2011 MEETING MINUTES
Mr. Chandler made a motion, second by Mr. Dallas to approve the March 18,2011 Budget Committee
meetine minutes as-.p.resented. The Committee voted unanimously in favor, passing the motion.
AUDIENCE PARTICIPATION
None
REVIEW OF REVISED TENTATIVE FY 2012 BUDGET
Mr. Lukasz reported that statrrevised the tentative FY 2012 budget as directed by the Budget Committee at
the last meeting. Clam Bay fund 320 modified to show an increase in the County's contribution from $35,000 to
$78,000, and a subsequent decrease of the Services Division's assessment to a matching $78,000 for a total of
$156,000. $71,000 retained in street lighting fund 778 for future street lighting capital improvements. County
indirect costs reduced and savings reflected in fund 322 other contractual services increasing the total to $30 I ,300
for future Community Improvement Plan (eIP) projects. FY 2010 actual revenue and expenditures column added to
Clam Bay fund 320. Staff has not received the actual number for the Services Division's share of insurance and
assessment fees for the maintenance facility site, which is in lieu of a payment for rent, so FY 2012 fees are
estimated to be $14,600. the same as FY 20 I I.
Mr. Dorrill reported that Mr. Ochs' broached the possibility of exploring a tri-party inter local agreement
between the City of Naples, Board of County Commissioners and the Services Division t~%b:~8ftis:'new rationale" .
1120
Date:~\ '2- "l!.l , I
irem #\L,(;1:;J,~-,'"1.
Budget Committee of the Pelican Bay Services Division Board Meeting Minutes
April 11, 2011
for funding all programs going forward in Clam Bay. He described his response to Mr. Ochs as being "cool to the
idea" because all facilities and assets of Clam Bay arc within the unincorporated area. He opted to put on hold
asking the County to fund morc of the existing Clam Bay operation through fund III because he felt the
conversation was heading in the opposite direction.
The current FY 2011 Clam Bay fund 320 budget allocates $ I 50,000 to the south berm project. Mr. Lukasz
reported that Wilson Miller would be placing stakes along the south berm to establish visually how far out from the
edge of the pavement on the west side that they have to go.
Mr. Dorrill said the Services Division asserts the position that the south berm project is a maintenance
project within a defined and previously cleared and improved drainage easement. Mr. Tim Durham is the chief
environmentalist at Wilson Miller and has a much better understanding of the scope of the project and after
reviewing the staked areas, Mr. Durham will discuss with the Army Corps of Engineers (LJSACE).
DISCUSSION OF COMMUNITY IMPROVEMENT PLAN ICIP) FUNDING
Mr. Dallas referred to his revised CIP non-ad valorem cash flows sheet and eXplained that if they raise the
non-ad valorem assessment by $27.50 annually over a fivl:-year period, the Services Division could fund identified
CIP projects through 2015, ending with a fund balance of $502.000 in 2016. This would raise the FY 2012
assessment to $398.13 or 7.4% from FY 2011 assessment of$370.63. Referring to his revised CIP non-ad valorem
$50 cash flows sheet, by comparison that if they raised the non-ad valorem assessment by $50 annually over a five.
year period, the Services Division could fund the same CIP projects through 2015, ending with a fund balance of
$1.2 million in 2016.
The Budget Committee agreed that raising the assessment by $50 was not necessary at this time.
Mr. Dallas referred to his revised ad valorem cash flows over IS years sheet. His calculations assumed an
inflation rate of 3% yearly. If they raise the millage by 0.0292 or by 55% from 0.0531 to 0.0823 by 2018, they
would have enough funds to replace street lighting fixtures on Pelican Bay Boulevard and Gulf Park Drive. By
2021, they would have enough funds to replace residential street lighting fixtures and poles.
The Budget Committee agreed that periodically the Board should reevaluate the millage rate and adjust
according to inflation and valuation rates, and project costs.
Ms. McCaughtry eXplained that the Board of County Commissioners Budget hearing is in early September
and Services Division would send assessment notices in early August, or at least fifteen days prior to the Budget
Hearing, as required.
PELICAN BAY BOULEVARD ROADWAY RESURFACING IJ. CHANDLER)
Mr. Chandler reported that he and Mr. Dorrill met April 7 with Commissioner Hiller to lobby for County
funds to mill and resurface Pelican Bay Boulevard. The Asphalt Rating Scores spreadsheet received from the
County's Road and Bridge department estimates it would cost $1.2 million to resurface Pelican Bay Boulevard. The
County's current budget is $3.9 million for roadway resurfacing projects countywide and is "grossly inadequate",
but if the Services Division offered to pay for this project, it could jeopardize receiving future County roadway
resurfacing funds.
1121
----_._,----_....,-~,.._~
.....<-,~--_._~~_...~_..~
Budget Committee of the Pelican Bay Services Division Board Meeting Minutes
April 11, 2011
Mr. Dorrill said they did discuss a possible inter local agreement between the Board of County
Commissioners and the Services Division where the Services Division would advance funds to the County and be
repaid over the short-term or three years. He agreed with Mr. Chandler that offering Services Division funding for
roadway resurfacing could be precarious. He suggested they discuss with the full Board whether they would
consider the inter-local agreement scenario as a policy decision.
Mr. Dorrill reported that Commissioner Hiller requested he obtain a cost estimate from a private contractor
for the milling and resurfacing of Pelican Bay Boulevard and he plans to contact Joe Banness, a paving contractor.
Mr. Chandler reported that he, Mr. Dorrill, and Commissioner Hiller plan to meet with Mr. Nick
Casalanguida. Deputy Administrator of Collier County Growth Management Division to discuss the asphalt rating
system process and where the Services Division might stand in the overall rankings, as well as lobby for milling and
resurfacing of Pelican Bay Boulevard.
Mr. Dallas said if the Services Division loans the County $1.2 million, they would deplete their reserves
and might consider recommending raising the assessment higher than $27.50.
The Committee did not agree on making a recommendation to the full Board that they raise the FY 2012
assessment higher than $27.50.
PATHWAYS
Chairman Levy referred to his comment made at the March 18 Budget Committee meeting regarding the
Services Division's new responsibility for pathways. Being a new undertaking, they should discuss whether they
should fund pathways projects by non-ad valorem assessment, or similar to street lighting, by an ad valorem tax. In
his opinion, the pathways are like other beautification items, an amenity enjoyed by everyone within Pelican Bay,
commercial and gated communities equally, and therefore, everyone should pay the same rate. Contrary, should the
Services Division become responsible for roadways they should consider funding roadway projects by an ad
valorem based method.
The Budget Committee agreed that no changes should be made to the current assessment methodology and
street lighting should continue to be funded via an ad valorem method.
Mr. Moffatt asked whether sufficient funds were available for lake bank enhancement projects.
Mr. Lukasz responded that the FY 2012 allocates $105,000 for lake bank enhancement projects.
Mr. Dallas made a motion, ,'iecond by Mr. Chandler to make recommendations to the/ull Board to:
I. Approve the FY 2012 tentative budget as presented,.
2. Increase the FY 201/ non-ad valorem asse.'isment of $370.63 h)' $27.50 or 7.4% in FY 2012 to total
$398.13;
3. Increase the current FY 2011 ad valorem millage rate of O. OJ3l by 0.0292 or 55% in FY 2012 to
0.0823.
The Budget Committee voted unanimously in favor, oassinf! the motion.
Mr. Chandler made a motion, second by Mr. Dallas that no changes be made to the current asseument
methodology and only street lighting be funded hy an ad valorem method. The Budget Committee voted
unanimously in favor, passin/( the motion.
1122
--_.._,----,-------~-_.,~_...
Budget Committee of the Pelican Bay Services Division Board Meeting Minutes
April 11, 2011
Mr. DorrilI would be contacting Joe Bonness, a paving contractor to obtain a proposal for the milling and
resurfacing of Pelican Bay Boulevard and schedule a meeting to disclIss roadway resurfacing projects in Pelican Bay
with Commissioner Hiller, Mr. Chandler, and Mr. Nick Casalanguida, the County's Growth Management Division
Deputy Administrator.
ADJOURN
Mr. Dallas made a motion, second by Mr. Chandler to adjourn. The Committee voted
unanimouslv in favor, nassinp the motion.
The meeting was adjourned at 3:06 p.m.
~~
Michael Levy, Chairman
Minutes by Lisa Resnick \4/29/20119:39:37 AM
1123
_.._'-_.__.~--_._.".-._.-