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VB MSTU Agenda 01/09/20141 —Z V wmd wd id t I;meA )KAT A Advisory Committee Naples, FL AGENDA: JANUARY 9, 2014 I. CALL TO ORDER II. ATTENDANCE III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES: DECEMBER 5, 2013 V. LANDSCAPE MAINTENANCE REPORT — ROBERT KINDELAN, CLM VI. PROJECT MANAGER REPORT — HARRY SELLS A. Budget B. Construction Engineering Inspector- Hole Montes C. Clerk's issues with FPL payments. D. Street Lights Vanderbilt Beach and 14 finger streets. VII. OLD BUSINESS X. NEW BUSINESS XI. MEMBER COMMENT XII. PUBLIC COMMENT NEXT MEETING DATE: FEBRUARY 6, 2014 — 2: 00 PM "Claussen Family Center" at St. John's Church 625 111 TH Ave., Naples, FL Vanderbilt [each M Advisory Committee 3299 East Tamiami Trail Suite 103 Naples, FL 34112 DECEMBER 5, 2013 SUMMARY: MINUTES AND MOTIONS II. ATTENDANCE Members: William Sjostrom — Vice Chair Bruce Forman, Michael Price Excused: Charles Arthur — Chairman Ex- Officio: Mark Weber LJ 19 Li By AS (Note: Mr. Weber's application for membership had not been approved by the Board of County Commissioners. He could not vote and appeared as an interested party.) County: Harry Sells, Project Manager Others: Robert Kindelan — CLM (Anne Iacuzzo — JuriSolutions) I. APPROVAL OF AGENDA Michael Price moved to approve the Agenda as presented. Bruce Forman offered a Second in support of the motion. Carried unanimously, 3 — 0. II. APPROVAL OF MINUTES — OCTOBER 17, 2013 Corrections: • Page 3 (under Budget FY -14) —The sentence shall read as follows: ■ "Conduit has been buried to 59 residences to date." • Page 6: Next Meeting Date o The date was changed to December 5, 2013 Bruce Forman moved to approve the Minutes of the November 7, 2013 meeting as amended. Michael Price offered a Second in support of the motion. Carried unanimously, 3— 0. V. PROJECT MANAGER'S REPORT — HARRY SELLS B. Clerk's Issues with FPL Payments • The Clerk's Office and FPL have come to a written Agreement concerning payment. o The Agreement will be presented to the Board of County Commissioners December 5, 2013 for final approval. • After it has been approved, the Clerk's Office will open an escrow account. • The MSTU will transfer funds into the escrow account and FPL will be paid from the account. • The escrow account will be a State account, not a bank account. The State's Financial Officer will monitor the account and the MSTU should not be charged any fees. Harry Sells noted, in addition to objecting to the bulk of the Project, the Clerk's office has also refused to pay for the smaller portions of the project, i.e., the advance non - refundable deposit for Phase IV, as well as the $664 per house that FPL charged to bury the wires from the street to the property. The costs for those items will be included in the agreement and will be paid from the escrow account. He requested the MSTU authorize him to transfer $200,000 from the MSTU's funds into the escrow account, if the Agreement is approved by the BCC before the next MSTU meeting, which would allow the FPL portion of the Project to continue. Q. What would the $200,000 cover? A. The funds would pay the non - refundable deposit for Phase IV; approximately $107,000 for the original 159 houses that were converted, and $15,000 to convert individual commercial business from aerial to underground. Mr. Sells stated the only other amount to be paid from the escrow account would be the cost to tear down the poles (approximately $70,000). Bruce Foreman moved to approve authorizing Harry Sells to transfer $200,000 of the MSTU's funds into the State supervised escrow account if the Agreement between the Clerk's Office and FPL is approved by the Board of County Commissioners prior to the next MSTU meeting. Michael Price offered a Second in support of the motion. Carried unanimously, 3 — 0. D. Street Light — Vanderbilt Beach and 14 Finger Streets • There are approximately 9 lights throughout the finger streets. • It is believed the cost for electrical service is paid by the individual homeowner. • Harry Sells noted the lights are turned toward each home. • If a light is requested by a homeowner, FPL will install it and charge a flat fee for monthly maintenance. Action Item: Mr. Sells will research the issue. Harry Sells stated the poles have been removed on Gulfshore, including the individual home lights. He anticipates the residents on Gulfshore will begin to complain about the lack of street lights. He stated if the MSTU decides to install street lights, it could buy and install street lights privately and only pay FPL the flat fee for power. Other options: • Run a conduit down the street from the corner and install a light every 300 feet. o The lights would be run off meters. 2 December 5, 2013 • Install solar - powered lights. Harry Sells noted Vanderbilt Beach Drive has three lights on power poles which have been installed at 300 -foot intervals. The Ritz- Carlton is paying for the power. He stated he will meet with representative from the Ritz - Carlton to explain the construction project timeline and inform them that the light poles will be removed. He will extend an opportunity to the Ritz - Carlton to participate in the Project, i.e., select new light fixtures and contribute to the cost for same. Bob Kindelan mentioned the Lely MSTU recently installed LED street lights on St. Andrew's Boulevard. Harry Sells stated LED lights function better in a residential setting where the streets are fairly narrow. He further stated most of the solar- powered lights that he has reviewed do not have enough power to last through the night. • Install meters or connect to existing meters and run a conduit down the street. • Conduits for the Project will be installed within the next 3 to 4 months and to add an additional conduit would not be a problem. The charge will be minimal. • The additional conduit could be installed to be available if lights are installed at a future date. Vice Chair Sjostrom concurred, stating contacting the Ritz - Carlton should be the first step. Action Item: Harry Sells will approach the Ritz - Carlson concerning lighting portion of the Project. He will also investigate current solar and LED options and report to the Committee at the next meeting. E. OLD BUSINESS A. Mark Weber's Application • Mr. Weber's initial term expired on November 13, 2013. • His application for membership will be presented to the Board of County Commissioners at their next meeting on December 10, 2013. F. NEW BUSINESS A. Next Meeting Date: January, 2014 Bruce Forman moved to approve changing the January 2014 meeting date from January 2nd to January 9th. Michael Price offered a Second in support of the motion. Carried unanimously, 3 — 0. Action Item: Staff will contact St. John's Church concerning the change of date and confirm the availability of a meeting room. Staff will notify the members via email of any changes. December 5, 2013 He stated if the MSTU decides to install street lights, it could buy and install street lights privately and only pay FPL the flat fee for power. o It was noted installing solar - powered lights was an option. Other options: • Run a conduit down the street from the corner and install a light every 300 feet. o The lights would be run off meters. Harry Sells noted Vanderbilt Beach Drive has three lights on power poles which have been installed at 300 -foot intervals. The Ritz - Carlton is paying for the power. He stated he will meet with representative from the Ritz - Carlton to explain the construction project timeline and inform them that the light poles will be removed. He will extend an opportunity to the Ritz- Carlton to participate in the Project, i.e., select new light fixtures and contribute to the cost for same. Bob Kindelan mentioned the Lely MSTU recently installed LED street lights on St. Andrew's Boulevard. Harry Sells stated LED lights function better in a residential setting where the streets are fairly narrow. He further stated most of the solar - powered lights that he has reviewed do not have enough power to last through the night. • Install meters or connect to existing meters and run a conduit down the street. • Conduits for the Project will be installed within the next 3 to 4 months and to add an additional conduit would not be a problem. The charge will be minimal. • The additional conduit could be installed to be available if lights are installed at a future date. Vice Chair Sjostrom concurred, stating contacting the Ritz- Carlton should be the first step. Action Item: Harry Sells will approach the Ritz - Carlson concerning lighting portion of the Project. He will also investigate current solar and LED options and report to the Committee at the next meeting. VII. OLD BUSINESS A. Mark Weber's Application • Mr. Weber's initial term expired on November 13, 2013. • His application for membership will be presented to the Board of County Commissioners at their next meeting on December 10, 2013. • Harry Sells confirmed that approval of his application is an item on the BCC's agenda. December 5, 2013 VIII. NEW BUSINESS A. Next Meeting Date: January 2, 2014 Bruce Forman moved to approve changing the January 2014 meeting date from January 2 "d to January 9th. Michael Price offered a Second in support of the motion. Carried unanimously, 3 — 0. Action Item: Staff will contact St. John's Church concerning the change of date and confirm the availability of a meeting room. Staff will notify the members via email of any changes. IX. MEMBER COMMENT (None) X. PUBLIC COMMENT Mark Weber noted, in the past, lights on Vanderbilt Beach between 41 and Goodlette were turned off at approximately 2:00 AM. He hoped the new LEDs would last longer. It was noted the State of Florida and the Federal government use solar panels along I -75 to power the traffic cameras and items which are in use 24 hours per day. NEXT MEETING DATE: JANUARY 9, 2014 "CLAUSSEN FAMILY CENTER" AT ST. JOHN'S CHURCH 625 111TH AVENUE, NAPLES, FLORIDA There being no further business brought before the Committee, the meeting was adjourned by order of the Vice Chair at 3:30 PM. VANDERBILT BEACH MSTU ADVISORY COMMITTEE WILLIAM SJOSTROM, V E CHAIR The minutes approv-1 by the Board/Committee on , 2014, "as submitted" OR "as amended" [1. VANDERBILT MSTU FUND 143 December 5, 2013 Vendor Item PO# Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (974,400.00) $ $ (793,644.91) $ (180,755.09) 2 DEL AD VALOREM $ $ $ - $ - 3 FIFTH THIRD 0/N INTEREST $ $ $ (108.66) $ 108.66 4 INVESTMENT INTEREST $ (5,000.00) $ $ (2,746.74) $ (2,253.26)' 5 INTEREST TAX COLLECTOR $ $ $ - $ 6 REVENUE STRUCTURE $ (979,400.00) $ $ (796,500.31) $ (182,899.69). 7 TRANSFERS FROM PROP APP $ $ $ $ 8 TRANSFERS FROM TAX COLL $ $ $ $ 9 CARRY FORWARD GEN $ (4,437,000.00) $ $ $ (4,437,000 00) 10 CARRY FOR OF ENCUMB AMT $ (517,132.98) $ $ $ (517,132.98) 11 NEG 5% EST REV $ 49,000.00 $ - $ - $ 49,000.00 12 TRANSFERS & CONTRIB $ (4,905,132.98) $ $ $ (4,905,132.98) 13 TOTAL REVENUE $ (5,884,532.98) $ $ (796,500.31) $ (5,088,032.67) 15 LEGAL FEES $ 2,500.00 $ $ - $ 2,500.00 16 ENG FEES Hole Montes UG CONVERSION PH I 4500143122 $ 141,758.28 $ 35,121.91 $ 6,636.37 $ 100,000.00 17 SURVEYING FEES RWA Surveying and Mapping 4500144501 $ 94,504.70 $ 44,504.70 $ - $ 50,000.00 18 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay $ 7,700.00 $ - $ 3,850.00 $ 3,850.00 19 INTERDEPT CHARGES Collier County Variable Message Sign Direct Pay $ 170.25 $ (170.25) Commercial Land Restoration 1400147874 $ 21,042.00 Commercial Land Restoration 1400147874 $ 30.62 $ 8,937.38 Comercial Land Incidentals 1400147473 $ - $ 6,440.00 $ 1,560.00 20 LANDSCAPE INCIDENTALS $ 100,000.00 $ 27,512.62 $ 10,497.38 $ 61,990.00 Bentley Electric Co. Phase III 4500143690 $ - $ 377,839.60 $ 53,030.40 Bentley Electric Co. Credit on Old PO 4500145262 $ $ (50.00) Bentley Electric Co. On Call Electrical Repairs 4500148720 5.205. G0 $ - Commercial Land Ground Maint. 1400147473 c - 31 040 OC $ 8,710.00 Commercial Land Restoration 1400147473 S 46341 $ 3,948.00 21 OTHER CONTRACTUAL $ 5,352,170.00 $ 414,548.01 $ 65,638.40 $ 4,871,983.59 22 POST FREIGHT Collier County Purchasing Postage Direct Pay $ - $ - $ 1.16 $ (1.16) ` 23 ELECTRICITY FPL Electricity 4700001462 $ 200.00 $ 77.40 $ 22.60 $ 100.00 24 WATER AND SEWER Collier County Util. Water & Sewer 4700001888 $ 35,000.00 $ 25.012.01 $ 4,987.99 $ 5,000.00 25 RENT EQUIPMENT J.M. Todd Shared Copier Lease 4500147422 $ - $ 133.06 $ 133.06 $ (266.12) , 26 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 2,000.00 $ - $ - $ 2,000.00 27 SPRINKLER SYSTEM MAIN Florida Irrigation Sprinkler Maint. 4500147267 $ 2,500.00 $ 942.80 $ 557.20 $ 1,000.00 28 MULCH Forestry Resources Mulch 4500147268 $ 4,000.00 $ 1,811.30 $ 188.70 $ 2,000.00 29 PRINTING AND BINDING 30 LICENCES AND PERMITS $ 1,500.00 $ 1,500.00 31 CLERKS RECORDING FEES $ 500.00 $ - $ - $ 500.00 32 LEGAL ADVERTISING Naples Daily News Legal Ads 4500147296 $ 400.00 $ 300.00 $ $ 100.00 33 OTHER MISCELLANEOUS Juristaff Inc Clerical Services 4500147270 $ 3,000.00 $ 3,000.00 $ $ - 34 OFFICE SUPPLIES Staples Office Supplies 4500147413 $ 300.00 $ 200.00 $ $ 100.00 35 COPYING CHARGES J.M. Todd Copier CPC 4500147480 $ - $ - $ 100.00 $ (100.00) 36 FERT HERB CHEM Florikan Fertilizer 4500147386 $ 5,000.00 $ 3,600.00 $ - $ 1,400.00 37 OTHER OPER SUPPLIES $ 200.00 $ - $ 200.00 38 OPERATING EXPENSE $ 5,753,232.98 $ 556,763.81 $ 92,783.11 $ 5,103,686.06 39 TRANS TO 111 UNINCOR $ 54,000.00 $ - $ - $ 54,000.00 40 OTHER SALARIES $ 25,000.00 $ 25,000.00 41 Budget Trans from Appraiser $ 8,600.00 $ $ 4,353.08 $ 4,246.92 42 Budget Trans from Tax Collector $ 24,300.00 $ $ 16,122.90 $ 8,177.10 43 TRANSFERS $ 1111900.00 $ $ 20,475.98 $ 91,424.02 44 RESERVE FOR CAPITAL $ 19,400.00 $ $ - $ 19,400.00 45 RESERVES $ 19,400.00 $ E $ 19,400.00 46 TOTAL BUDGET $ 5,884,532.98 $ 556,763.81 $ 113,259.09 $ 5,214,510.08 2,068,487,415 FY 10 Final Taxable Value Total Available Balance $ 5,214,510.08 2,006,897,752 FY 11 Final Taxable Value Plus Commited And Not Spent $ 556,763.81 1,910,384,837 FY 12 Final Taxable Value 1,904,053,751 FY 13 July 1 Taxable Value 1,948,849,572 FY 14 July 1 Taxable Value Estimated Cash $ 5,771,273.89 2.35% Adj. 12 to 13 FY 14 July 1 Taxable Value FY 13 Estimated Cash Less Missing Income $ 5,590,518.80 Millage 0.5000 0.5000 Millage Cap =.5000 Extension 974,425 952,027 Actual Cash Property Tax Limitation Impact FY 14 Gross Taxable Value 1,948,849,572 Minus: New Const. Annex. 4,640,192 Plus: Amendment #1 TV Component 0 Adj. Taxable Value 1,944,209,380 13 Levy 952,027 955,192 OR 422 Levy Rolled Back Rate (less Amend. One) 0.4897 91 % of Rolled Back Rate 0.4456 EXECUTIVE SUMMARY Recommendation to approve the selection committee rankings, and to authorize entering into contract negotiations for Request for Proposal No. 13 -6178, "Construction, Engineering, and Inspection (CEI) Services for Vanderbilt Beach Beautification Municipal Service Taxing Unit (MSTU) Utility Conversion Phase II, III, and IV ", with Hole Montes, Inc. OBJECTIVE: To provide expert professional construction, engineering, and inspection services that will result in a quality, best value project to serve the Vanderbilt Beach Beautification MSTU utility conversion project phase II, III, and IV. CONSIDERATION: Vanderbilt Beach Beautification MSTU is managing the Project to convert all FP &L, Comcast, Century Link, NuVu, and FPL - Fiberlink, from aerial to underground. Underground conversion of all utility lines (cable and phone) is required by FPL in order to remove the existing poles. Phase I consisting of the area along Gulfshore Boulevard and adjacent finger streets is complete and will be used to evaluate the operation in Phase II, III, and IV. The project provides hurricane protection as well as enhances the community aesthetics to further the beautification purpose of the MSTU. The Scope of Services for this contract includes design, inspection, documentation, and restoration design for the Phases II, III and IV of the Underground Conversion project. Request for Proposal No. 13- 6178, Construction, Engineering, and Inspection (CEI) Services for Vanderbilt MSTU Utility Conversion Phase II, III, and IV was posted on November 8, 2013, with 1,164 notices sent out and 55 firms downloaded the packages. Three responsive proposals were received December 5, 2013. The selection committee met on December 17, 2013 and by consensus selected Hole Montes, Inc. to provide construction, project management, engineering, inspection, and landscape architecture services. The final rankings are shown below. Name of Firm Final Ranking Hole Montes, Inc. 1 KCCS /KCA, Inc. 2 Q. Grady Minor and Associates, Inc. 3 All three firms are local and are sufficiently familiar with the scope of the project. They are qualified and extensive experience in performing CEI Services. Staff recommends approval of the short list and authorization to commence contract negotiations with the highest ranked firm, Hole Montes, Inc. for this work. After contract terms are agreed upon with the consultant, staff will return to the Board for final approved of the proposed contract. FISCAL IMPACT: There is no fiscal impact at this time. Once negotiations are completed and approved, funding is available in Vanderbilt Beach MSTU fund 143, Other Contractual. GROWTH IMPACT: There is no growth impact associated with this Executive Summary. LEGAL CONSIDERATIONS: [To be completed by County Attorney's Office.] RECOMMENDATION: That the Board of County Commissioners approves the selection committee rankings and authorize entering into contract negotiations for RFP #13 -6178. Prepared by: Harry Sells, Project Manager, Alternative Transportation Modes Department Pveinium Modular LED Cobvarhead Street, Highway &Area Lighting Take a load off your energy bill, power grid and environment. LP P ENE RGY 888.791.1463 DIHM11GHTS I I USA Made LED Infrastructure www.LightPolesPlus.com �� ........ 1. LPP Energy intends this specification brochure to serve as a general guide. our products are continually 888.791.1463 www.LightPolesPlus.com being engineered and improved, and specifications are subject to change without notice. Housing Dimensions 13.2in. (335m m) 7.28in. (185mm) Light Engine Specifications 26in. 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