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VB MSTU Agenda 12/05/2013I. CALL TO ORDER II. ATTENDANCE Vcndwdidt BewA MAYA Advisory Oomomittee Naples, FL D AGENDA: DECEMBER 5, 2013, BY— K�-� I III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES: NOVEMBER 7, 2013 V. LANDSCAPE MAINTENANCE REPORT — ROBERT KINDELAN, CLM A. Irrigation repair Vanderbilt Drive VI. PROJECT MANAGER REPORT — HARRY SELLS A. Financial Budget Explanation of Interest Explanation of Transfers out to other County Funds B. Clerk's issues with FPL payments. C. 227 Channel Landscape Restoration D. Street Lights Vanderbilt Beach and 14 finger streets. VII. OLD BUSINESS X. NEW BUSINESS A. NEXT MEETING DATE XI. MEMBER COMMENT XII. PUBLIC COMMENT NEXT MEETING DATE: JANUARY 2, 2013 — 2:00 PM "Claussen Family Center" at St. John's Church 625 111TH Ave., Naples, FL I. CALL TO ORDER Vwndwdidt lleaeA ) I.S.TA Advisory GwtNmlittee 3299 East 'famiami Trail Suite 103 Naples, FL 34112 NOVEMBER 7, 2013. ; MINITTF,C _... !' 4 [J� Chairman Charles Arthur called the meeting to order at 2:00 PM. Roll was called and a quorum was established; five voting members were present. II. ATTENDANCE Members: Charles Arthur — Chairman Bruce Forman, Michael Price, William Sjostrom — Vice Chair, Mark Weber County: Harry Sells, Project Manager Others: Robert Kindelan — CLM (Anne Iacuzzo — JuriSolutions) III. APPROVAL OF AGENDA Michael Price moved to approve the Agenda as presented. Bruce Forman offered a Second in support of the motion. Carried unanimously, 5 — 0. IV. APPROVAL OF MINUTES — OCTOBER 179 2013 Correction: • Page 2 (under FY 2013 — 2nd bullet) — "power" lines was changed to "cable" lines William Sjostrom moved to approve the Minutes of the October 17, 2013 meeting as amended. Bruce Forman offered a Second in support of the motion. Carried unanimously, S— 0. V. LANDSCAPE MAINTENANCE REPORT — ROBERT KINDELAN, CLM f • There are a "handful" of restorations remaining to be completed on Gulfshore • Normal maintenance on Vanderbilt: o Irrigation at the north end of Vanderbilt has been a significant problem • Two zones are not working due to the control wires that control the valves along the pipes • In places where there are large Ficus trees, the roots have wrapped around and grown around the pipes which stretched the wires November 7, 2013 • One location can be fixed, the other may not — it is being inspected to determine if it is repairable • A temporary (battery- controlled) Controller has been installed as a valve to ensure distribution of water • Repairs will involve tearing out the main line and replacing with new control wires • Since there will be construction in the area in the near future, it would be more cost effective to not replace the wires but, as more wires keep breaking, install the Controllers which work well • This solution require more maintenance to re- program the Controllers on an individual basis • Problem: Eventually the roots will break the pipe — repairs will be delayed until the power and cable lines are buried • It the main line breaks, repairs will be costly • Photos will be emailed to Mr. Sells for distribution to the Committee members Harry Sells noted there is a potential for the construction to tear up sections of the pipe. Chairman Arthur suggested the pipe should be completely replaced. Robert Kindelan stated the problem was limited to the area where the large Ficus trees are located on the corners by the sidewalk. He further stated if the pipe breaks, repairs will involve cutting the pipe (100 to 200 feet down), removing the roots, and splicing new wires as opposed to replacing the entire pipe. He continued it would not make sense to do anything while the area is under construction. Harry Sells suggested discussion short term versus long -term fixes and what the trade- off is — dollar wise. The MSTU cannot let the landscaping die. Mr. Kindelan agreed, stating that was the reason why the battery- operated Controllers were installed. William Sjostrom asked how long the Controllers last and if they had a timer. Mr. Kindelan explained the device was a mini - computer which used a 9 volt battery. It will be programmed to run when the rest of the system is not running. Mr. Sells noted each Controller must be individually tested. Mr. Kindelan stated the batteries will work for several months. Discussion ensued concerning whether or not the large Ficus trees should be removed since they are in the Right -of -Way and other options, i.e., root pruning. Action Item: Options will be presented at the next meeting. Chairman Arthur noted restoration will be needed at his neighbor's ( #227 Channel') residence in the front yard. Some shrubs were removed — there is bare ground. The sprinkler is missing and water is shooting straight up from the ground. He stated a photo of the property prior to construction was available. Harry Sells confirmed virtually no restoration has been done on the finger streets to date. Action Item: Harry Sells will inspect the property to assess the damage. 2 November 7, 2013 V1. PROJECT MANAGER'S REPORT — HARRY SELLS A. Budget FY 14 (Report attached: "Vanderbilt MSTU Fund 143 — November 7, 2013') • Ad Valorem taxes are being collected o Approximately $5,000 has been collected • Budget: $974,400.00 • Landscape Incidentals (Line Item 19): o $21,042 has been allocated for maintenance to be performed by Commercial Land on Vanderbilt Drive — not restoration as indicated o $8,968 is the correct amount allocated to restoration o $8,000 has been allocated for incidentals • Other Contractual (Line Item 20): • There are outstanding contracts in the amount of $421,251.01 • Paid: $53,780.40 • The amount was paid to Bentley Electric • Conduit has been buried under 58 residences to date • Average cost upon completion: approximately $2,000 per residence • Work is part of Phase III Chairman Arthur asked if anything has been done on South Bay Drive. Harry Sells replied South Bay Drive was part of Phase II. He explained he may try to complete Phase II and Phase III at the same time. • Operating Expense (Line Item 36): $5,778,232.98 • Commitments: $579,271.54 • Expenditures: $61,252.97 • Available: $5,137,708.47 • Total Budget (Line Item 44): $5,241,679.89 • Committed but not spent: $579, 271.54 • Estimated Cash: $5,820,951.43 • Estimated Cash less Missing Income: $4,851,498.80 • Actual Cash: $4,837,292.83 Mr. Sells explained the difference of approximately $37,000 between estimated cash (less missing income) and actual cash was due to accounting procedures. William Sjostrom asked why the MSTU earned only $5,000 in interest income on $4.8Million? He stated it was less than one -tenth of one percent. He claimed the income was "going somewhere else in the County." Chairman Arthur noted the interest income from the previous Fiscal Year was also $5,000. It was suggested the interest should be at least one percent. Mr. Sells explained the money was deposited into the County's "General Fund" in a local bank. Action Item: Harry Sells will inquire and report back at the next meeting. November 7, 2013 William Sjostrom questioned the amount of "Transfers out to other County Funds" of $412,200 which he thought was very high. Chairman Arthur stated the amount was cumulative since the MSTU was created. The actual number is $54,000. Harry Sells explained the MSTU has enough money to do what was needed to be done within the next two years unless Phase IV was begun during the two -year period. Chairman Arthur stated in case of a short-fall, his preference was to borrow the funds necessary to keep the Project moving to completion. B. Phases II, III, and IV Project Construction Plan: Phases II, III, and IV • Phase II: Blue Bill, Vanderbilt Beach Road, and a small portion of South Bay are "stand alone" and could be done separately or at the same time since they are isolated • Construction on Vanderbilt Drive will be difficult because it is so narrow and with constant traffic both vehicle and pedestrian. • There are fourteen "finger" streets which could be done 2 or 3 at the same time, if the crew is available • Phase IV is totally independent of Phase II and Phase III ■ From Blue Bill Drive north to the second bridge • Phase IV could be done at the same time as Phase II and III Chairman Arthur stated the reason why Phase IV was to be done last was because the MSTU residents preferred to see some progress before work was done on an empty road. Harry Sells explained if construction slowed down due to being in season, for example, and there was a gap, Phase IV could begin. The Phases are independent of each other and could be done in any order. The streets: Blue Bill Drive, Vanderbilt Beach Road, Vanderbilt Drive, and Vanderbilt Drive north of Blue Bill. Chairman Arthur stated the initial plan was to begin on Gulfshore Drive and work around the corner; then do the "finger" streets, and Vanderbilt Drive. Mr. Sells cautioned the corner on Gulfshore was not a good place to start work during season due to the increased traffic. Additionally, there is heavy traffic on Vanderbilt Drive during season. Those two streets should be started during March or April. Chairman Arthur asked if there was a preliminary design. Mr. Sells responded he had designs from everyone except Century Link which he expected to receive in the near future. Chairman Arthur asked if FPL had submitted a binding cost estimate and the reply was "no." • Clerk's Issues with FPL payments November 7, 2013 • As discussed previously, the County Clerk has refused to pay FPL in advance. • The Clerk's Office has paid only one of four approved Purchase Orders. • FPL is in negotiation with the Clerk's Office; a verbal agreement was reached concerning how FPL will bill and how the Clerk's Office will pay. • The original verbal agreement: Deposit the funds for FPL into a separate bank account from which the Clerk's Office would pay FPL as each bill was submitted. • A written document was drafted by the Clerk's Office and submitted to FPL, FPL revised the document and sent it to the Clerk's Office; it was again revised and is currently at FPL for review by their Legal Department. • If the Clerk's Office accepts the document from FPL, it will be presented to the Board of County Commissioners for approval. Harry Sells stated he will present the final agreement to the Committee for their review as soon as it has been approved. He further stated he attempted to place an item on the Board of County Commissioners' Agenda in October to pay $192,000 but the County Attorney, Jeffrey Klatzkow, removed the item from the Agenda and asked the Clerk's Office to resolve the issue. Bid Request for CEI (Construction Engineer Inspector) • The bid has been written and should be published on the County's website within the week — it has been reviewed by the Purchasing Department • Work could begin in February, 2014 Excavator Bid • The MSTU will bid out for an excavator to trench, bore, and lay the conduit for all four Phases of the Project • The excavator will lay the conduit and set the concrete pads for FPL, Comcast, Century Link, and Summit Cable. ■ Time to complete: estimated from 9 months to one year • The MSTU will bill Summit Cable for the cost on Bluebill since they have agreed to pay for burial of their facilities. • The bid for the excavator should be out during the first week in December. • The contract will be presented to the Board of County Commissioners for approval. Chairman Arthur asked when Phase II would begin. Harry Sells stated his "best guess" was March or April, 2014, starting at South Bay (formerly Commercial). Easements will be necessary. There are 27 easements to obtain. RWA will conduct a survey. The contract with RWA has been approved. • Concept for Construction: o Vanderbilt Drive: lift a section of the sidewalk at the corner and bore to the next corner OR lift a section from the middle of the block and bore to the corner o Problem: There are two pressurized sanitary lift stations on Vanderbilt Drive ■ There are sixteen 24 to 36 -inch storm drains November 7, 2013 o Vanderbilt Drive is narrow o Goal is to avoid tearing up all the sidewalks and minimally disturbing the landscaping (Chairman Arthur left at 3:00 PM. Vice Chairman Sjostrom conducted the meeting.) Residence Notification • Background: A public meeting was held for the residents of Gulfshore in 2001 before the project began. The #1 issue at the meeting was burying the lines. • It was suggested to hold a public meeting (March is preferred) at the Auditorium at St. John's. • Vice Chairman Sjostrom suggested contacting the Vanderbilt HOA and will email a contact name /number to Harry Sells. • Harry Sells stated the public meeting should also inform the residents concerning the additional work to be done on Vanderbilt Drive and the fourteen "finger" streets, i.e., to replace the storm sewers, the sanitary sewers, and the water lines. VII. OLD BUSINESS A. New Member, Mark Weber, and BCC Approval • Mr. Weber's initial term will expire on November 131h His new appointment will be presented to the Board of County Commissioners on December 10th The next MSTU meeting is December 5th which he can attend as an "interested member" who cannot vote. VIII. NEW BUSINESS • Harry Sells distributed a flow chart for the Utility Conversion Project. IX. MEMBER COMMENT (None) X. PUBLIC COMMENT (None) NEXT MEETING DATE: JANUARY 29 2014 "CLAUSSEN FAMILY CENTER" AT ST. JOHN'S CHURCH 625 111TH AVENUE, NAPLES, FLORIDA There being no further business brought before the Committee, the meeting was adjourned by order of the Vice Chair at 3:30 PM. November 7, 2013 VANDERBILT BEACH MSTU ADVISORY COMMITTEE CHARLES ARTHUR, CHAIR WILLIAM SJOSTROM, VICE CHAIR The minutes approved by the Board/Committee on "as submitted" [ I OR "as amended" []. 6 l� INIt r� *07 -��/� 7 2013, Vanderbilt beach M.5. I .u . Advisor, Committee `_re 3299 East Tamiami Trail Suite 103 Naples, FL 34112 NOVEMBER 7,2013 By SUM MARY: MINUTES AND MOTIONS III. APPROVAL OF AGENDA Michael Price moved to approve the Agenda as presented. Bruce Forman offered a Second in support of the motion. Carried unanimously, 5— 0. IV. APPROVAL OF MINUTES—OCTOBER 17,2013 Correction: • Page 2 (under FY 2013—2nd bullet)—"power" lines was changed to "cable" lines William Sjostrom moved to approve the Minutes of the October 17, 2013 meeting as amended. Bruce Forman offered a Second in support of the motion. Carried unanimously, 5—0. V. LANDSCAPE MAINTENANCE REPORT—ROBERT KINDELAN,CLM Mr. Kindelan stated there were a"handful"of restorations remaining to be completed on Gulfshore. He provided an overview of the maintenance issues on Vanderbilt. • Irrigation at the north end of Vanderbilt has been a significant problem o Two zones are not working due to the control wires that control the valves along the pipes. In places where there are large Ficus trees, the roots have wrapped around and grown around the pipes which stretched the wires. o A temporary(battery-controlled) Controller has been installed as a valve to ensure distribution of water. o Since there will be construction in the area in the near future, it would be more cost effective to not replace the wires but, as more wires keep breaking, install the Controllers which work well. o Issue: Eventually the roots will break the pipe—repairs will be delayed until the power and cable lines are buried Harry Sells noted there is a potential for the construction to tear up sections of the pipe. Robert Kindelan stated the problem was limited to the area where the large Ficus trees are located on the corners by the sidewalk. He further stated if the pipe breaks, repairs will involve cutting the pipe (100 to 200 feet down),removing the roots, and splicing 1 November 7, 2013 new wires as opposed to replacing the entire pipe. He continued it would not make sense to do anything while the area is under construction. Discussion ensued concerning whether or not the large Ficus trees should be removed since they are in the Right -of -Way and other options, i.e., root pruning. Action Item: Options will be presented at the next meeting. Chairman Arthur noted restoration will be needed at his neighbor's ( #236) residence in the front yard. Some shrubs were removed. The sprinkler is missing; water is shooting straight up from the ground. He stated a photo of the property prior to construction was available. Harry Sells confirmed virtually no restoration has been done on the finger streets to date. Action Item: Harry Sells will inspect the property to assess the damage. VI. PROJECT MANAGER'S REPORT — HARRY SELLS A. Budget FY 14 (Report attached: "Vanderbilt MSTU Fund 143 — November 7, 2013') Harry Sells explained the MSTU has enough money to do what was needed to be done within the next two years unless Phase IV was begun during the two -year period. Chairman Arthur stated in case of a short-fall, his preference is to borrow the funds necessary to keep the Project moving to completion. B. Phases II, III, and IV Project Construction Plan: Phases II, III, and IV • Phase II: Blue Bill, Vanderbilt Beach Road, and a small portion of South Bay are "stand alone" and could be done separately or at the same time since they are isolated • Construction on Vanderbilt Drive will be difficult because it is so narrow and the constant traffic • There are fourteen "finger" streets which could be done 2 (or 3) at the same time, if the crew is available • Phase IV is totally independent of Phase II and Phase III ■ From Blue Bill Drive north to the second bridge • Clerk's Issues with FPL payments • As discussed previously, the County Clerk has refused to pay FPL in advance. • The Clerk's Office has paid only one of four approved Purchase Orders. • FPL is in negotiation with the Clerk's Office; a verbal agreement was reached concerning how FPL will bill and how the Clerk's Office will pay. • The original verbal agreement: Deposit the funds for FPL into a separate bank account from which the Clerk's Office would pay FPL as each bill was submitted. • A written document was drafted by the Clerk's Office and submitted to FPL, FPL revised the document and sent it to the Clerk's Office; it was again revised and is currently at FPL for review by their Legal Department. • If the Clerk's Office accepts the document from FPL, it will be presented to the Board of County Commissioners for approval. November 7, 2013 Bid Request for CEI (Construction Engineer Inspector) • The bid has been written and should be published on the County's website within the week — it has been reviewed by the Purchasing Department • Work could begin in February, 2014 Excavator Bid • The MSTU will bid out for an excavator to trench, bore, and lay the conduit for all four Phases of the Project • The excavator will lay the conduit and set the concrete pads for FPL, Comcast, Century Link, and Summit Cable. • The MSTU will bill Summit Cable for the cost. • The bid for the excavator should be out during the first week in December. • The contract will be presented to the Board of County Commissioners for approval. • Residence Notification • Background: A public meeting was held for the residents of Gulfshore in 2001 before the project began. The #1 issue at the meeting was burying the lines. • It was suggested to hold a public meeting (March is preferred) at the Auditorium at St. John's. • Vice Chairman Sjostrom suggested contacting the Vanderbilt HOA and will email a contact name /number to Harry Sells. • Harry Sells stated the public meeting should also inform the residents concerning the additional work to be done on Vanderbilt Drive and the fourteen "finger" streets, i.e., to replace the storm sewers, the sanitary sewers, and the water lines. VII. OLD BUSINESS A. New Member, Mark Weber, and BCC Approval • Mr. Weber's initial term will expire on November 131H His new appointment will be presented to the Board of County Commissioners on December 131H The next MSTU meeting is December 5th which Mr. Weber can attend only as an "interested party" who cannot vote. VIII. NEW BUSINESS • Harry Sells distributed a flow chart outlining the stages of the Utility Conversion Project. VANDEBILT MSTU FUND 143 DECEMBER 5, 2013 2,068,487,415 FY 10 Final Taxable Value 2,005,897,752 FY 11 Final Taxable Value 1,910,384,837 FY 12 Final Taxable Value 1,904,053,751 FY 13 July 1 Taxable Value 1,948,849,572 FY 14 July 1 Taxable Value Millage Extension FY 14 Gross Taxable Value Minus: New Const. Annex. Plus: Amendment #1 Adj. Taxable Value 13 Levy Rolled Back Rate 91 % of Rolled Back Rate 2.351/6 Adj. 12 to 13 FY 14 July 1 Taxable Value FY 13 0.5000 0.5000 974,425 952,027 Property Tax Limitation Impact TV Component (less Amend. One) Total Available Balance $ 5,239,359.80 Plus Commited And Not Spent $ 566,486.01 Estimated Cash $ 5,805,845.81 Estimated Cash Less Missing Income $ 4,831,445.81 Millage Cap Actual Cash $ 4,830,215.42 1,948,849,572 4,640,192 0 1,944,209,380 952,027 955,192 DR 422 Levy 0.4897 0.4456 Vendor Item PO# Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (974,400.00) $ - $ (113,420.95) $ (860,979.05) 2 DEL AD VALOREM $ $ $ - $ - 3 FIFTH THIRD 0/N INTEREST $ $ $ (43.49) $ 43.49 4 INVESTMENT INTEREST $ (5,000.00) $ $ (1,712.24) $ (3,287.76) 5 INTEREST TAX COLLECTOR $ - $ - $ - $ 6 REVENUE STRUCTURE $ (979,400.00) $ - $ (115,176.68) $ (864,223.32) 7 TRANSFERS FROM PROP APP $ $ $ $ 8 TRANSFERS FROM TAX COLL $ $ $ $ 9 CARRY FORWARD GEN $ (4,437,000.00) $ - $ - $ (4,437,000.00) 10 CARRY FOR OF ENCUMB AMT $ (517,132.98) $ $ $ (517,132.98) 11 NEG 5% EST REV $ 49,000.00 $ - $ - $ 49,000.00 12 TRANSFERS & CONTRIB $ (4,905,132.98) $ $ $ (4,905,132.98) 13 TOTAL REVENUE $ (5,884,532.98) $ - $ (115,176.68) $ (5,769,356.30) 14 OTHER SALARIES $ 25,000.00 $ $ 25,000.00 15 LEGAL FEES $ 2,500.00 $ - $ - $ 2,500.00 16 ENG FEES Hole Monies UG CONVERSION PH 1 4500143122 $ 141,758.28 $ 36,786.91 $ 4,971.37 $ 100,000.00 17 SURVEYING FEES RWA Surveying and Mapping 4500144501 $ 94,504.70 $ 44,504 70 $ - $ 50,000.00 18 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay $ 7,700.00 $ - $ - $ 7,700.00 19 INTERDEPT CHARGES Collier County Variable Message Sign Direct Pay $ 154.00 $ (154.00) Commercial Land Restoration 1400147874 $ 21,042.00 Commercial Land Restoration 1400147874 $ 2,968.00 $ 6,000.00 Comercial Land Incidentals 1400147473 $ $ 8,000.00 $ 20 LANDSCAPE INCIDENTALS $ 100,000.00 $ 32,010.00 $ 61000.00 $ 61,990.00 Bentley Electric Co. Phase III 4500143690 $ - $ 377,839.60 $ 53,030.40 Bentley Electric Co. Credit on Old PO 4500145262 $ - $ (50.00) Commercial Land Ground Maint. 1400147473 $ - $ '4.270 00 $ 5,480.00 Commercial Land Restoration 1400147473 4 a •1. 1 4 1 $ - 21 OTHER CONTRACTUAL $ 5,352,170.00 $ 416,521.01 $ 58,480.40 $ 4,877,188.59 22 ELECTRICITY FPL Electricity 4700001462 $ 200.00 $ 92.40 $ 7.60 $ 100.00 23 WATER AND SEWER Collier County Util. Water & Sewer 4700001888 $ 35,000.00 $ 26,423.34 $ 3,576.66 $ 5,000.00 24 RENT EQUIPMENT J.M. Todd Shared Copier Lease 4500147422 $ - $ 133.06 $ 133.06 $ (266.12) 25 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 2,000.00 $ - $ - $ 2,000.00 26 SPRINKLER SYSTEM MAIN Florida Irrigation Sprinkler Maint. 4500147267 $ 2,500.00 $ 977.29 $ 522.71 $ 1,000.00 27 MULCH Forestry Resources Mulch 4500147268 $ 4,000.00 $ 1,937.30 $ 62.70 $ 2,000.00 28 PRINTING AND BINDING 29 LICENCES AND PERMITS $ 1,500.00 $ 1,500.00 30 CLERKS RECORDING FEES $ 500.00 $ - $ - $ 500.00 31 LEGAL ADVERTISING Naples Daily News Legal Ads 4500147296 $ 400.00 $ 300.00 $ - $ 100.00 32 OTHER MISCELLANEOUS Juristaff Inc Clerical Services 4500147270 $ 3,000.00 $ 3,000.00 $ - $ - 33 OFFICE SUPPLIES Staples Office Supplies 4500147413 $ 300.00 $ 200.00 $ - $ 100.00 34 COPYING CHARGES J.M. Todd Copier CPC 4500147480 $ - $ - $ 100.00 $ (100.00) 35 FERT HERB CHEM Florikan Fertilizer 4500147386 $ 5,000.00 $ 3,600.00 $ - $ 1,400.00 36 OTHER OPER SUPPLIES $ 200.00 $ $ 200.00 37 OPERATING EXPENSE $ 5,778,232.98 $ 566,486.01 $ 73,988.50 $ 5,137,758.47 38 TRANS TO 111 UNINCOR $ 54,000.00 $ - $ - $ 54,000.00 40 Budget Trans from Appraiser $ 8,600.00 $ $ 2,180.25 $ 6,419.75 41 Budget Trans from Tax Collector $ 24,300.00 $ - $ 2,518.42 $ 21,781.58 42 TRANSFER $ $6,900.00 $ - $ 4,698.67 $ 82,201.33 43 RESERVE FOR CAPITAL $ 19,400.00 $ $ - $ 19,400.00 44 RESERVES $ 19,400.00 $ $ $ 19,400.00 TOTAL BUDGET $ 5,884,532.98 $ 566,486.01 $ 78,687.17 $ 5,239,359.80 2,068,487,415 FY 10 Final Taxable Value 2,005,897,752 FY 11 Final Taxable Value 1,910,384,837 FY 12 Final Taxable Value 1,904,053,751 FY 13 July 1 Taxable Value 1,948,849,572 FY 14 July 1 Taxable Value Millage Extension FY 14 Gross Taxable Value Minus: New Const. Annex. Plus: Amendment #1 Adj. Taxable Value 13 Levy Rolled Back Rate 91 % of Rolled Back Rate 2.351/6 Adj. 12 to 13 FY 14 July 1 Taxable Value FY 13 0.5000 0.5000 974,425 952,027 Property Tax Limitation Impact TV Component (less Amend. One) Total Available Balance $ 5,239,359.80 Plus Commited And Not Spent $ 566,486.01 Estimated Cash $ 5,805,845.81 Estimated Cash Less Missing Income $ 4,831,445.81 Millage Cap Actual Cash $ 4,830,215.42 1,948,849,572 4,640,192 0 1,944,209,380 952,027 955,192 DR 422 Levy 0.4897 0.4456 Collier County, Florida Vanderbilt Beach MSTU Adjusted Balance Sheet (Unaudited) As of respective date Total Uses $ 5,884 532 98 Unaudited Fiscal 2014 - Unaudited 5,137,708.47 Add back: purchase orders in process - F/C 162543 579,271.54 As of Subtotal Available to SPEND/Transfer in budget 5,716,980.01 Available cash 4,804,749.11 D/(7ervi 9130/2013 10/15/2013 111412013 121412013 11112014 21112014 31112014 41112014 Pooled cash and investments $ 4,837,292.83 $ 4,798,074.69 $ 4,804,749.11 $ 4,830,215.42 $ - $ - $ - $ - Market valuation of investments (done annually) (12,897.19) (4,137.32) (12,897.19) (12,897.19) - - - - Due from Tax Collector 7,127.73 7,107.21 7,127.73 7,127.73 - - - Due from Property Appraiser 1,588.33 1,914.81 1,588.33 1,588.33 - - - - Due from other funds - - - - Interest receivable 5,138.68 4,073.18 5,138.68 5,138.68 Total Assets $ 4,838,250.38 _L4 $ 4,805,706.66 $ 4,831,172.97 $ $ $ - $ Goods Receipt/invoice Receipt $ 4,040.92 $ 1,162.06 $ 54,994.76 $ 656.22 $ - $ - $ - $ - Accounts Payable 75,642.01 9,229.40 11,838.24 390.15 - - 4,572,979.15 Revenues: Ad Valorem Collections 918,963.39 - 4,944.37 113,420.95 - - - - Interest Revenue 15,214.87 - - 1,755.73 - - - - Miscellaneous - Expenditures: Other Contractural Services (523,519.98) - (53,780.40) (28,233.07) - - - - Legal Fees Engineering (58,780.72) - (4,971.37) (4,971.37) - - - - Surveying Fees (575.30) - - - - - - - Bank Fees Licenses and Permits (3,000.00) - - - - - - - Indirect Cost Reimbursement (7,000.00) - - (3,850.00) - - - - Water and sewer (28,989.47) - (2,085.58) (3,576.66) - - - - Sprinkler maintenance (1,512.23) - (120.96) (522.71) - - - - Landscaping (40,010.39) - - (61000.00) - - - Mulch - - - (62.70) - - - - Other miscellaneous (fertilizer, electricity, etc.) (12,433.33) (154.00) (294.66) (418.41) - - FPL Underground Conversion Improvements - General (Capital) - - - - - - - Transfer to PA (7,269.54) - 4,947.48 4,947.48 - - - - TransfertoTC (11,499.00) - 1,440.00 (930.09) - - - Transfer to Fund 111 (Unit. MSTD) (54,000.00) - - - Total Liabilities and Equity $ 4,838,250.38 _S_4 807,032.57 $ 4,805,706.66 $ 4,831,172.97 $ - $ $ $ Collier County, Florida Vanderbilt Beach MSTU Source of monies from inception - CUMULATIVE Ad valorem taxes $ 9,496,771.29 $ 9,496,771.29 $ 9,501,715.66 $ 9,610,192.24 $ $ - $ - $ - Miscellaneous income (refund) 503.65 503.65 503.65 503.65 - - - Interest earnings 684,108.69 684,108.69 684,108.69 685,864.42 - - - - Insurance recoveries 13,085.17 13,085.17 13,085.17 13,085.17 - - - - Good and services (4,944,975.97) (4,984,194.11) (4,982,464.06) (5,067,230.06) - - - Transfers out to other County funds (412,200.00) (412,200.00) (412,200.00) (412,200.00) - - Cash balance as of respective date $ 4,837,292.83 _L4,798,074 _$_4 804,749 11 $ 4,830,215.42 $ - $ - $ - $ b:\Derek \vandymee\ing.As Current Budget -As amended, thru 1011712013 Carryforward $ 4,964,132.98 Ad Valorem Taxes 974,400.00 Less: Revenue Reserve (49,000.00) Interest Revenue 5,000.00 Total Sources $ 5,884,532.98 Operating Expenditures $ 5,778,232.98 Transfers Out to Collier MSTD 54,000.00 Balanced Transfers Out to TC/PA Reserves for Capital Outlay 32,900.00 19,400.00 Total Uses $ 5,884 532 98 "Available amounts" in the budget: Available net of requisitions /Pos - F/C 162543 5,137,708.47 Add back: purchase orders in process - F/C 162543 579,271.54 Add back: requisitions in process - F/C 162543 Subtotal Available to SPEND/Transfer in budget 5,716,980.01 Available cash 4,804,749.11 D/(7ervi (912,230.90) Difference mostly due to the fact that FY -2014 budget is predicated on Ad valorem tax receipts Budgeted ad valorem receipts, net of 5% reserve 925,680.00 Actual recepils to date (4,944.37) DM►erwws 920,735.63 1. With approximately $5 million in the bank, why is interest only $5000, 0.1 %. Seems pretty low even in these hard times. I would expect about 10 times that amount. The $5,000 is only a budgeted figure, cannot give you the reasons behind or the factors in its calculation but I will tell you that OMB generally does not want to set a target that cannot be met. For reference, last years' interest budget was $15,100 and the actual postings totaled $22,889. The answer for the small budgeted amount is a reflection of the possibly large spend down of "principal" balance that is budgeted for FY -2014. Less money in the bank means less interest ... for further reference we have posted $1,755 against the $5,000 budgeted already in Fy -2014, with November not even posted yet. The $5,138.68 on the face of the balance sheet is interest receivable, which is recognition of amounts accrued but not yet received in cash. I did not know which one you were alluding to... In the balance sheet, what does transfers to other county Funds include? a. Probably Trans to 111 as overhead to operate the MSTU Yes, an allocation for staff time. b. Transfers to and from the appraiser ?? The bill (transfer to) for the appraisal of property, happens in all ad valorem funds. Transfer from is turnback of excess fees. c. Transfers to and from the Tax Collector? The bill (transfer to) for collection, also happens in all ad valorem funds. Transfer from is a turnback of excess fees. d. Water Bills? Irrigation bill from CWS District - 2" meter. e. Permit Fees? Even County projects are subject to County permit fees. f. Payment for work done by other dept. for MSTU? I did not get the reference on this one... which dollar figure is it related to? As a point of reference, the MSTU started collecting ad valorem in FY -2003; the $196K was the aggregate paid by the MSTU from 2003 to FYE 2006 for indirect cost and an allocation of Fund 111 and 101 costs for services rendered to the MSTU (staff time, etc.) k } TIM 4 N co 0 i � t :�` ►� d "` ter. !} - — f Concept of Construction Vanderbilt Beach MSTU Utility Conversion Project Phase II, III, and IV Aerial Utilities in the Vanderbilt Beach Area consist of power supplied by FP &L, Telephone by Century Link, and TV Service by Comcast and NuVu. All service including service drops must be converted to underground. A Construction Engineering Inspector CEI will be provided by the MSTU to observe all phases of construction to ensure compliance to the contract, specifications, and safety. The intent is to remove all aerial utilities and poles form Gulf Shore Drive, Vanderbilt Beach Road, Commerce Street, Vanderbilt Drive, 14 finger streets off Vanderbilt Drive, and Blue Bill Drive. Even though the dividing line goes down the center of the boundary streets, we intend to remove poles from both sides of the street. The only poles left remaining will be stand alone street light poles. Due to right of way size constraints, one contractor will provide buried conduit, concrete pads, and vaults for all Utilities in Phase II, III, and IV. On Vanderbilt Drive the desire is to not destroy the landscape, and sidewalk. To this end, we anticipate removing a section of sidewalk at each street corner and boring to the next corner, one bore for FPL and one or more for low Voltage communications. An additional low voltage irrigation control conduit will be added. If the distance is too far to effectively control the bore or an obstruction is encountered, a second bore access point will be opened in the center of the block. A four inch irrigation water line will be added 5' from the last low voltage line. Vanderbilt Drive and its sidewalk are narrow and heavily traveled and will require special MOT for pedestrians and automobiles. It is also mandated that the removed portions of sidewalk be placed back in service as soon as possible. Another contractor will be responsible for replacing the removed sidewalk. The general method of construction will be trenching through soil and boring under paved surfaces. FPL conduit will be in one trench or Bore as near to the outer Right of Way Line as possible and will maintain a 12" separation from all other utilizes, and a 60" separation from potable water. If one bore for FPL is not possible, we will use what is necessary and move other utilities to maintain separation. FPL Feeder, Primary service, and secondary service conduit can share the same trench or bore. We would prefer that all low voltage conduits share the same trench or bore while maintaining a 12" separation from High Voltage and 60" from potable water. This requires a shared trench agreement executed by all parties. If no shared trench agreement is reached, separate bores /trenches will be used. The method of construction on the fourteen finger streets off Vanderbilt Drive will be by trenching and boring under driveways and the street. Cutting and trenching through driveways will be the method of last resort. FPL's design calls for a transformer on one side of the street feeding two houses with a secondary junction box directly across the street feeding two more houses. We will duplicate this design for low voltage with a video and a voice distribution point next to the FPL transformer, and a video and a voice distribution point next to the FPL Junction box across the street. This will require two cross street bores at every transformer. The parking lot for Conner Park on the North side of Blue Bill extends to the north edge of the Right of Way. The path through the parking lot will be done by boring from Parking Lot Island to Parking Lot Island following the same procedure as on Vanderbilt Drive. Cutting asphalt and trenching will be the method of last resort. The cross water bore on Blue Bill will require one 6" conduit for FPL and as many as six 2" conduits for low voltage utilities. The takeoff and landing points will be in the same general vicinity of each other. The method of construction on Vanderbilt Beach Drive, Gulf Shore Drive, and Commerce Street will be by trenching, with boring under driveways and streets. Cutting asphalt and trenching will be the method of last resort. Having one contractor supply all buried conduits requires close coordination to ensure that the correct conduit terminates in the correct location. After all conduits are buried in the project area, separate contractors or the utilities themselves will follow with the installation of their individual networks. The geographical size of the project area will allow at least three contractors to be working simultaneously. This will ensure an earlier completion time of the total project. When all new networks are installed, tested, and connected, the old network must be taken down as soon as possible. FPL will take down their old network and their poles but cannot do so until all other utilities are off the poles. Landscaping in the way of boring and trenching will be removed by the contractor. Landscaping will be restored by the MSTU. This is not carte blanche to destroy existing landscaping. All effort should be made to maintain the look and feel of the neighborhood. After completion in the area, elevations must be checked for proper drainage and all excess soil, and construction debris removed from the site. There is no excuse for unprofessional work. The conversion of individual residences electrical services from aerial to underground will be performed by Bentley Electric in conjunction with FP &L. The conversions of individual service for cable and telephone will be done by the supplying companies.