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VB MSTU Agenda 04/04/2013Vamdw6i8t BewA Advisory Cowmittee 3299 East Tamiami Trail Suite 103 Naples, FL 34112 APRIL 49 2013 AGENDA I. CALL TO ORDER II. ATTENDANCE III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES: MARCH 7, 2013 V. BUDGET REPORT — DARRYL RICHARD VI. LANDSCAPE MAINTENANCE REPORT A. Robert Kindelan — Commercial Land Maintenance VII. UTILITIES REPORT - CHARLES ARTHUR VIII. PROJECT MANAGER REPORT — DARRYL RICHARD IX. OLD BUSINESS A. Memorial Benches X. UPDATE REPORT A. Maintenance — Bruce Forman XI. NEW BUSINESS XII. PUBLIC COMMENT NEXT MEETING DATE: MAY 2, 2013 — 2:00 PM "Claussen Family Center" at St. John's Church 625 111TH Ave., Naples, FL a f C �& VanJer6ilt beach M Advisory Committee 3299 East Tamiami Trail Suite 103 Naples, FL 34112 MARCH 7, 2013 SUMMARY: MINUTES AND MOTIONS III. APPROVAL OF AGENDA Changes: • Under Item VIII (A). "Project Manager's Report" — remove the words "Results for" Michael Price moved to approve the Agenda as amended. Second by William Sjostrom. Carried unanimously, 4 — 0. IV. APPROVAL OF MINUTES — FEBRUARY 7, 2013 Corrections: • Page 2 (last paragraph — 4th line) — Change "Comcast" to "FPL" in the second sentence • Under IX (A). "Old Business" — Change Jeanne Lydon to Jean Lydon Michael Price moved to approve the Minutes as amended Second by William Sjostrom. Carried unanimously, 4 — 0. V. BUDGET REPORT — DARRYL RICHARD A. Review of Fund 143 Chairman Arthur noted the Advisory Committee had requested revisions the Budget Report to make the format more customer - focused. VI. LANDSCAPE MAINTENANCE REPORT — ROBERT KINDELAN, CLM Darryl Richard requested that Mr. Kindelan inspect for white fly infestation and treat as needed. VII. OLD BUSINESS A. Memorial Benches Chairman Arthur requested that Mr. Richard accompany him when he shows the selected location to Mrs. Lydon next week. VANDERBILT MSTU FUND 143 April 4, 2013 Vender Name Amended PO# Actual Available Better Roads, Inc. Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (952,700.00) $ $ (851,369.04) $ (101,330.96) 2 FIFTH THIRD DIN INTEREST $ - $ $ (752.99) $ 524.22 3 INVESTMENT INTEREST $ (15,100.00) $ $ (8,501.65) $ (6,598.35) 4 INTEREST TAX COLLECTOR $ - $ - $ (15.09) $ 15.09 5 REVENUE STRUCTURE $ (9671800.00) $' $ -' , (860,638.77) $ (107,161.23) 6 TRANSFERS FROM PROPERTY APPRAISERS $ $ $ 207.72 $ (207.72) 7 TRANSFERS FROM TAX COLLECTOR $ $ $ - $ - 8 CARRY FORWARD GEN $ (4,090,500.00) $ $ $ (4,090,500.00) 9 CARRY FORWARD OF ENCUMB AMT $ (205,207.37) $ - $ - $ (205,207.37) 10 NEG 5% EST REV $ 48,400.00 $ $ $ 48,400.00 11 TRANSFERS & CONTRIB $ (4,247,307.37) $ $ 207.72 $ (4,247,515.09) 12 TOTAL REVENUE $ (6,21$,107.37) 4 $ (860,431.05) $ (4,354,676,32) 13 LEGALFEES $ 2,500.00 $ $ - $ 2,500.00 14 ENG FEES OTHER $ 170,000.00 $ $ $ 170,000.00 15 SURVEYING FEES $ 50,000.00 $ $ - $ 50,000.00 16 INDIRECT COST REIMBURSEMENT $ 7,000.00 $ $ 31500.00 $ 3,500.00 17 LANDSCAPE INCIDENTAL $ 40,000.00 $ 11:458,17 $ 34,155.07 $ (5,613.24) 18 OTHER CONTRACTUAL $ 4,778,907.37 $ 1731004.85 $ 119,244.13 $ 4,486,658.39 19 BANK FEES $ 5,000.00 $ - $ - $ 5,000.00 20 ELECTRICITY $ 300.00 $ 6330 $ 36.70 $ 200.00 21 WATER AND SEWER $ 34,000.00 $ 791.61 $ 14,208.39 $ 19,000.00 22 RENT EQUIPMENT $ - $ 133.06 $ 133.06 $ (266.12) 23 INSURANCE GENERAL $ 2,800.00 $ - $ 1,400.00 $ 1,400.00 24 SPRINKLER SYSTEM MAINTENANCE $ 2,500.00 $ 65916 $ 840.84 $ 1,000.00 25 MULCH $ 7,000.00 $ 4,000.00 $ - $ 3,000.00 26 LICENCES & PERMITS $ - $ $ 1,000.00 $ (1,000.00) 27 CLERKS RECORDING FEES $ 500.00 $ $ - $ 500.00 28 LEGAL ADVERTISING $ 400.00 $ 23154 $ 68.46 $ 100.00 29 OTHER MISCELLANEOUS $ 5,000.00 $ 3,776.30 $ 723.70 $ 500.00 30 OFFICE SUPPLIES $ 300.00 $ 139.88 $ 160.12 $ (0.00) 31 COPYING CHARGES $ - $ 196.00 $ - $ (196.00) 32 FERT HERB CHEM $ 5,000.00 $ 1763.52 $ 1,543.08 $ 1,693.40 33 DUES & MEMBERSHIPS $ - $ - $ 171.01 $ (171.01) 34 OPERATING EXPENSE $ 6,111,207.37 $ 196,21719 $ 177,18416 $ 4,737,005.42ss 35 TRANS TO 111 UNINCOR $ 54000.00 $ - $ 54,000.00 $ 36 TRANSFERS $ 54,000.00 $ : $ $4,000,00 $ 37 Budget Trans from Appraiser $ 8,600.00 $ - $ 6,487.62 $ 2,112`38 38 Budget Trans from Tax Collector $ 23,800.00 $ $ 17,277.60 $ 6,522.40 39. TRANSFER CONST $ 32,400.00 $ $ 23,765.22 $ 8,634.78 40 RESERVE FOR CAPITAL $ 17,50000 $ $ - $ 17,500.00 41 RESERVES 3 17:600.400 S ``' S _ S 17.500.00 Vender Name Item PO# Remaining Paid Better Roads, Inc. Phase 1 4500143007 $ 1.95200 $ Bor:rless Inc. Phase 1 4500140204 $ $ 16,530.11 BQ Concrete Concrete Work Phase 1 4500140962 $ $ 842.40 BO Concrete Sidewalk Maintenance 4500137997 Extension $ 15,822.00 BO Concrete Sidewalk Maintenance 4500142936 $ 3.161.80 $ BUE. Inc (Gatekeepers) Fence Repair 4500141916 $ $ 240.00 Collier County Indirect Cost Direct Pa $ $ 3,500.00 Collier County Insurance General Direct Pa $ $ 1,400.00 Collier County Util. Water & Sewer 4700001469 $ 7G1,61 $ 14,206.39 $ $ 1,000.00 Collier County ROW ROW Permit Direct Pa Commercial Land Ground Maint. 4500140714 $ 2 t3 9 $ 22,770.65 Commercial Land Ground Maint. 4500140715 $ i1.9 &7.36 $ 6,662.64 Commercial Land Ground Maint. 4500140320 $ 30.1 82:; $ 22,22178 1 Commercial and Florida Irrigation Ground Maint. Sprinkler Maint. 4500140386 4500140086 $ - $ 059 16 $ 10.015.30 $ 840.84 Florikan Fertilizer 4500140166 $ 1.763.52 $ 1,543.08 Forestry Resources Mulch 4500140088 $ 4,0(1000 1 $ - FPL Electt 4700001462 $ 6320 $ 36.70 ', Hole Montes Orbend4n114e1.PM1,2 4500135881 $ 4-2,480.43 $ 58,110.57 :I J.M Todd Shared Copier Lease 4500140630 $ 33 06 $ 133.06 J.M. Todd Copier CPC 4500141933 $ 196.00 $ Juristaff Inc Clerical Services 4500140163 $ 3716.30 $ 723.70 Naples Daily News Le al Ads 4500140349 $ 231.54 $ 68.46 RWA PH 11 A& 0= S.U.E. 4500134672 $ 81,351 25 $ 183.75 RWA PH )l6 4500134673 $ 6,55937 $ Staples Office Supplies 4500140157 $ 1.3988 $ 160.12 Suntrust VISA Renew Subs. AutoCadd Direct Pa $ $ 171.01 $ $ BREAKDOWN PER PHASE LINE 33 $ 196,217.39 $ 177,184.56 PHASE I $ 734,392.56' PHASE', 118111 $ 164,094195 PHASE III $ 27,042.00 TOTAL $ 925,529.51 2, 225, 039,681 FY09 iT4>1I8t10 2,068,487,416 PY 19 F'0'f� Yam 2, 005,897,752 F'"4`Y'1.'i'OIMOtY ! i0 1, 910,384,837 FY1(iT #Xe'Me 1,905,463,580 -Cn% A4.12 to 13 FY 13 FY 12 Millage 0.6000 0.5000 Millage Cap =.6000 Extension 852,732 055;192 Property Tax Limitation Impact OR 422 Levy FY 13 Gross Taxable Value 1,905,443,890 Minus: New Const. Annex. 3,524,777 Plus: Amendment #1 TV Component 0 Adj. Taxable Value 1,901,938,803 12 Levy 955,192 '= = 935,142.. Rolled Back Rate (less Amend. One) 0.6022 91 % of Rolled Back Rate 0.4570 2 10/01/07 to 09/30/08 10/01/08 to 09/30/09 10/01/09 to 09/30/10 10 /01 /10 to 09/30/11 10/01/11 to 09/30/12 10/1/12 to 9/30/13 SUB TOTOAL Fiscal Year 08 Fiscal Year 09 Fiscal Year 10 Fiscal Year 11 Fiscal Year 12 Fiscal Year 13 Phase I Vendor PO # Phase I Florida Power & light 4500108372 2,266.36 Phase I Florida Power & light 4500105390 13,027.00 Phase I Harts Electric 4500107832 4,882.00 ase 1 Naples Daily News 4500106328 400.70 nase I RWA 4500092247/450-0101773 104,550.82 944.50 Phase I Nabors Giblin & Nickerson 4500114062 953.95 Phase I Naples Daily News 4500114103 266.54 Phase I Malcolm Pirnie 4500093126/4500098566 7,600.00 30,400.00 2,000.00 Phase I Itran Partners 4500116849 48,539.00 Phase I Harts Electric 4500115010 1,950.00 Phase I Harts Electric 4500114725 650.00 Phase I Florida Power & light 4500113762 23,242.00 Phase I Florida Power & light 4500116848 2,832.95 Phase I Florida Power & light 4500116847 5,665.90 Phase 1 Florida Power & light 4500116846 5,099.31 Phase I Florida Power & light 4500116782 3,966.13 Phase I First Title & Abstract 4500119851 875.00 Phase I Comcast 4500114151 4,000.00 Phase I Nabors Giblin & Nickerson Direct 520.00 Phase I Bentley Electric 4500118114 24,610.00 Phase I Shenandoah Gen Const. 4500129138 3,064.50 Phase I RWA 4500103184 35,000.00 15,015.15 Phase I RWA 4500115366 14,982.05 4,024.70 Phase I Malcolm Pirnie 4500124426 40,000.00 Phase I Malcolm Pirnie 4500105066 59,302.80 10,057.20 Phase[ Malcolm Pirnie 4500113620 42,320.00 37,680.00 Phase I Malcolm Pirnie 4500128235 6,303.50 Phase I Malcolm Pirnie 4500108136 49,420.80 499.20 Phase I Bentley Electric 4500125769 17,216.22 Phase I ROW Permits Direct 5,000.00 Phase I Clerk of Courts Recording Fees Direct 3.33.68 432.70 ase I Pelican Eng. 4500132372 9,830.00 nase I Fifth & Thrid Direct Phase I Nabors Giblin & Nickerson 8,000.00 Phase I Permits 2,784.80 Phasel BQConcrete 4500137997 10,000.00 1,000.00 Phase I BQ Concrete 4500140962 15,822.00 842.40 Phase I Florida Land Maint. 4500140714 Phase I Florida Land Maint. 4500140715 22,770.65 Phase 1 Florida Land Maint. 4500140386 6,662.64 Phase I Bonness, Inc. 4500140204 10,015.30 Phase I Bue, Inc. 4500141916 16,530.11 240.00 Phase I FP &L Escrow N/A 615,276.00 1,190,815.00 Phase I Totals 112,150.82 51,920.56 326,196.43 139,194.15 646,323.50 1,264,698.10 2,540,483.56 Phase II & III Florida Power & light 4500127947 8,861.00 RWA 4500134673 29,286.63 Florida Power & light 4500136727 2,700.00 Hole Montes 4500135881 64,953.00 58,110.57 RWA 4500134672 183.75 Phase II & III Totals 8,861.00 96,939.63 58,294.32 164,094.95 Phase III Florida Power & light 4500127948 27,042.00 Phase III Totals 27,042.00 27,042.00 Phase I, 11 & III Totals 112,150.82 51,920.56 326,196.43 175,097.15 743,263.13 1,322,992.42 2,731,620.51