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VB MSTU Minutes 10/11/2012 • VancJerbilt beach Advisory Committee �J 3299 East Tamiami Trail Suite 103 ralummo Naples, FL 34112 October 11, 2012 BY: MINUTES Call Meeting to Order The meeting was called to order by Dick Lydon, Vice Chiron at 2:00 p.m7)✓ A quorum was established. Hider ✓ Henning r! (Charles Arthur arrived at 2:02 p.m.) Coyle .- Coletth 5Ci II. Attendance Members: Charles Arthur, Dick Lydon, Bruce Forman, Michael Price, William Sjostrom County: Darryl Richard—MSTU Project Manager Others: Robert Kindelan—CLM, Terry Cole and Mike Roddis-Hole Montes, Inc, Ginny Kendall—Juristaff III. Approval of Agenda Add: Xl. B. 2-Board Members Terms will expire in November Xl. C. Report on 2-Issues re: Meeting with Clerk and County Attorney Mr. Lydon moved to include notes for the June 7, 2012 even though no quorum was established. Second by Mr. Price. Motion carried unanimously, 4-0. Mr. Sjostrom moved to approve the agenda as amended. Second by Mr. Lydon. Motion carried unanimously, 4-0. IV. Approval of Minutes — May 3, 2012 Mr. Sjostrom moved to approve the May 3, 2012 minutes as presented. Second by Mr. Lydon. Motion carried unanimously, 4-0. V. Beach Access Signs Kathy Robbins —Vanderbilt Beach Residence Association, Secretary placed signs on hold. She stated the signs were not in compliance with the proposal. Misc.Corres: 1 Item#: l(. Copies to: Mr. Sjostrom voiced concern that road beach access signs should be marked to match the beach access number on the beach for emergency response purposes. Mr. Arthur stated according to the agreement, the access signs could only have the words "Beach Access" and anything else was forbidden. A consensus was formed to place project on hold. It was noted Mr. Sjostrom will contact the Sheriffs office for additional response information. VI. Budget Report Darryl Richard distributed and reviewed the Vanderbilt MSTU Fund 143 Report dated October 11, 2012. (See attached) He reported Remaining Purchase Orders in the amount of$336,448.08 to be paid. Mr. Arthur requested a balance sheet for the Boards' review. Staff will ask the Clerk to provide a balance sheet for the next meeting. Darryl Richard asked for a motion to close out Phase 1 FPL Project. Mr. Arthur asked to hear the Landscape Maintenance Report first. VII. Landscape Maintenance Report— CLM Robert Kindelan reported routine maintenance, some irrigation problems, restoration landscape valves on Gulfshore Drive is up to date. Mr. Lydon moved to approve $40,000 for Commercial Landscape Maintenance (CLM) for restoration and requested maintenance and demolition by FPL. Second by Mr. Arthur. Motion voted on under IX. A. VIII. Utilities Report—Addressed after IX. A. Bruce Forman arrived at 2:40 p.m. IX. Project Manager Report A. Alternate Transportation Modes (ATM) Department Darryl Richard distributed the Vanderbilt Beach MSTU —Weekly Construction Update for week ending October 5, 2012. He introduced Terry Cole and Mike Roddis from Hole Montes. They gave an update and problems with water and sewer underground connections and conducts for cable lines. • Gulf Shore Drive —trees cleared, installed conduit bores and equipment, pulled wire into conduits; connected equipment. • Private irrigation, phone and cable service lines are being repaired by Mas/Tec (Florida Sol) as necessary. • Landscape restoration will not occur until all FPL and Comcast work has been completed. • Pending construction issues on Gulf Shore Drive include: 2 - LaPlaya — Mas-Tec installed the conduits. The trench was backfilled with flowable fill. Striping and installation of reflectors has been schedule within 30 days. - BQ Concrete began clearing site for installation of a Vista Cabinet and Transformer at Monte Carlo. Restoration will occur next week. - Additional bores are needed because some transformers on Gulf Shore Drive do not have spare conduits. Mas-Tec to coordinate with FPL. - Areas south of LaPlaya have existing transformers to be checked for spare conduits in order to complete looped systems. Clearing for proposed equipment and connection to existing transformers. Mas-Tec (Florida Sol) will check areas and coordinate additional work with FPL. It was noted a dual system will run until transformers are all in place. FPL will notify homeowners on power shut offs. There was a sewer break on Sea Breeze and water service repairs on Gulf Shore. Mr. Arthur cited possible risks in Phase II if Contractor was hired directly instead of FPL using their own personnel. Darryl Richard noted Comcast will take the poles down under their contract. Hole Montes will stay involved until Comcast completes work. (Motion made during VII - Mr. Lydon moved to approve $40,000 for Commercial Landscape Maintenance (CLM) for restoration and requested maintenance and demolition by FPL. Second by Mr. Arthur.) Motion carried unanimously, 5-0. B. Public Utilities Department - None VIII. Utilities Report Staff provided a letter addressed to The Honorable Dwight E. Brock from Gerry Hammond, Senior Assistant Attorney General, State of Florida dated August 9, 2012. (See attached) Mr. Arthur reported the status of Phase II & III Project in terms of bidding versus doing an escrow. He stated that if the MSTU were to bid Phase II & III the MSTU would have to hire it's own contractor as opposed to how Phase I Project is being done with FPL's contractor. Staff reported that in order to move forward with bidding Comcast for construction; the present agreement with Comcast must be terminated. It was noted that bidding Comcast may result in lower cost for the project but could also result in higher cost for the project than having Comcast just do the project as a Comcast Project. 3 Staff pointed out the present agreement has to be cancelled in order to enter into another agreement whereby the project could be bid for construction. The Advisory Committee Members expressed concern it would be unwise to move forward with cancellation of the present agreement prior to obtaining bid prices for construction of Comcast underground conversion. Mr. Price moved not to cancel current contract with Comcast. Second by Mr. Forman. Motion carried unanimously, 5-0. The Advisory Committee agreed to contact congressman after the election. Mr. Lydon agreed and suggested contacting the Clerk regarding Comcast. Darryl Richard asked for a timeline confirmation for the required ROW permit process. It was decided on 90 days for substantial completion and 120 days for the final. He mentioned there was plenty of competition available on both fiber optics and standard cable. Mr. Arthur pointed out Hole Montes started at the end of May and Comcast should need less time. X. Old Business A. Bud Martin Memorial Bench Staff will schedule a meeting with Charles Arthur and Bud Martin's widow next week on suggested locations to place Memorial Bench. B. 2-Board Members Terms will expire in November Mr. Arthur and Mr. Sjostrom reported they submitted applications. Formal approval of their applications will take place at the November meeting. C. Report on 2-Issues re: Meeting with Clerk and County Attorney— Addressed previously XI. Update Report A. Maintenance— None XII. New Business — None XIII. Public Comment — None Mr. Lydon moved to adjourn at 3:40 p.m. Second by Mr. Price. Motion carried unanimously, 5-0. There being no further business for the good of the County, the meeting was adjourned by the Chairman at 3:40 p.m. 4 Vanderbilt Beach MSTU Advisory Committee d ' dfti Charles Arthur, Chairman These minutes approved by the Boardjommittee on /1- /- /v2 as presented OR amended ,/ The next meeting is November 1, 2012 at 2:00 P.M. ST. JOHNS PARISH LIFE CENTER 625 111TH Ave. Naples, FL 5