VB MSTU Minutes 04/05/2012 Vandaalfef Ø.ac& 45.7.11.
Advisory Committee
2705 Horseshoe Drive South
Naples, FL 34104
April 5, 2012
MINUTES
Call Meeting to Order
The meeting was called to order by Charles Arthur at 8:56 a.m.
A quorum was established.
II. Attendance
Members: Charles Arthur, Dick Lydon, Bruce Forman, Michael Price, William
Sjostrom
County: Darryl Richard-MSTU Project Manager, Pam Lulich-Landscape
Operations Manager, Gloria Herrera-Budget Analyst, Crystal Kinzel-Clerk of
Court Finance Director, Robert St. Cyr-Clerk of Court Community Outreach
Director
Others: Maria Jost-CLM, Darlene Lafferty-Juristaff
III. Approval of Agenda
Change: VII. Utilities Report was moved to Agenda Item V.
Subsequent Agenda Items were renumbered.
Dick Lydon moved to approve the agenda as amended. Second by Michael
Price. Motion carried unanimously 5-0.
IV. Approval of Minutes - March 1, 2012
Dick Lydon moved to approve the minutes of March 1, 2012 as submitted.
Second by Bruce Forman. Motion carried unanimously 5-0.
V. Utilities Report- Charles Arthur
Charles Arthur reported:
o FPL will commence the underground work on May 1st
o FPL work will be completed by September 1st
- With the exception of the Pole(s) removal
- Poles will be removed upon the completion of work by Comcast
Darryl Richard stated the Comcast work will be finished within (2) months.
Charles Arthur announced that the County Clerk is requesting an opinion by the
Attorney General (on the FPL prepayments.)
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Crystal Kinzel provided the following information:
o The first draft letter (by Scott Teach) to request the Attorney General
Opinion is complete
- To address the Bidding and Prepayment Requirements
o The Clerk is requesting an expedited Opinion from the Attorney General
o Noted Category II Expenditures under $35,000.00 are permitted under
Statutory preclusions for prepayments
9:09 a.m. Charles Arthur left.
The time required and added Expenditure(s) by the MSTU to proceed with the
Project was noted by the Committee and Staff.
Discussion took place on payments to FPL.
Darryl Richard stated:
o (1) pay application was requested by FPL for Materials (Vista Switches)
o The Clerk's Office will inspect the Materials when they are received
Crystal Kinzel gave additional information on the pay application process:
o The Materials will be inspected at no cost to the MSTU by one of the
following
- FDOT Representative
- Volunteer Engineer from the Clerk's Office
o Noted the primary role of the Clerk's office is to verify that the Goods and
Services are received before payment is issued
VI. Budget Report
Gloria Herrera reviewed the following:
o Budget Report - Operating Expense Expenditures $1,885.635.37 (See
attached)
- Includes Escrow Account monies
o FPL Project Expense 2008 - 2011 Report per Phase (See attached)
Preliminary FY13 Budget
Darryl Richard reviewed the following Line Items on the proposed Budget:
Engineering- Other
o Forecast 12 - $170,000.00 (Hole Montes)
Surveying Fees
o Forecast 12 - $82,000.00 (RWA)
o Requested Current FY13 - $50,000.00 for additional Sirveys
- Pending confirmation of Funding by Public Utilit► s
Staff noted the $2,000,000.00 (FY11 Carry Forward reporting error) is included in
the Preliminary FY13 Budget.
Dick Lydon requested Staff provide a Profit and Loss Statement at the next
meeting.
Staff replied that the Adjusted Balance Sheet will be provided to the Committee
via email. (Staff Action Item)
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William Sjostrom moved to approve the Preliminary FY13 Budget subject to
necessary revisions. Second by Bruce Forman. Motion carried
unanimously 4-0.
VII. Landscape Maintenance Report— CLM
Maria Jost reported:
o Routine Maintenance is underway
o Large vehicles are driving over the curbs and damaging Plants
Dick Lydon directed Staff to draft a letter to Waste Management to request a
route direction change to prevent damage to the foliage.
VIII. Project Manager Report
A. ATM Department - Darryl Richard — None
B. Public Utilities Department— Mark Sunyak— None
IX. Old Business — None
X. Update Report
A. Maintenance — Bruce Forman — None
XI. New Business
XII. Public Comment — None
There being no further business for the good of the County, the meeting was
adjourned by the Vice Chairman at 10:07 a.m.
Vanderbilt Beach MSTU
Advisory Committee
7AZA
Dick ydon, Vice Chairma
These minutes approved by the Board/Committee on "3- (I-
as presented or amended
The next meeting is May 3, 2012 at 2:00 P.M.
ST. JOHNS PARISH LIFE CENTER
625 111TH Ave.
Naples, FL
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