VB MSTU Minutes 03/01/2012 4
V assd a,oiOf B,ac& MS.T.I t.
Advisory Committee
2705 Horseshoe Drive South
toy Naples, FL 34104
March 1, 2012
MINUTES
Call Meeting to Order
The meeting was called to order by Charles Arthur at 2:00 p.m.
A quorum was established.
II. Attendance
Members: Dick Lydon, Charles Arthur, Bruce Forman, Michael Price
County: Darryl Richard—MSTU Project Manager, Michelle Arnold-Director ATM,
Pam Lulich-Landscape Operations Manager, Gloria Herrera-Budget Analyst
Others: Robert Kindelan—CLM, William Sjostrom-Public, George Hermanson-
Hole Montes, Darlene Lafferty—Juristaff
HI. Approval of Agenda
Add:Xl. A. Distribution of Minutes
Xl. B. Application for the Vanderbilt Beach MSTU Advisory Committee
Bruce Forman moved to approve the agenda as amended. Second by Dick
Lydon. Motion carried unanimously 4-0.
IV. Approval of Minutes — February 2, 2012
Change: VIII. A., page 2, last paragraph, fifth sentence should read: "Michael
Price"
VIII. A., page 3, second paragraph should read: "Michael Price"
IX. A. page 4, strike the first bullet
Dick Lydon moved to approve the minutes of February 2, 2012 as amended.
Second by Michael Price. Motion carried unanimously 4-0.
V. Budget Report
Gloria Herrera reviewed the following information:
o Available Operating Expense $2,110,766.36
o The Escrow Monies $1,800,000.00 are reflected in the Budget
Charles Arthur questioned the reason that the Escrow Monies are listed in
Other Contractual as the Committee requested to track the Projects by Phase.
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Gloria Herrera replied:
o The Breakdown per Phase is listed on page (2) of the II2eport
o A new object code cannot be created on page (1)
Charles Arthur clarified the preferred information for the Breakdown per Phase:
o Beginning Balance per Phase - FY2012
o Monthly Expenditures per Phase
o Remaining Monthly Balance per Phase
Dick Lydon questioned the purpose of tracking Fifth Third 0/N Interest
($1,197.20) and Investment Interest separately.
Charles Arthur requested Staff confer with the Budget Office on the separate
tracking method for Interest.
Discussion took place on the actual available MSTU Funds and the Escrow
Account.
The following was noted:
o Available Cash Balance - $4,628,850.41 (Balance Sheet)
o The Escrow Account does not accrue Interest
o Escrow monies ($1,800,000.00) are reported as an Actual Expenditure
Line Item 19 - Other Contractual on the Budget Report
VI. Landscape Maintenance Report- CLM
Robert Kindelan reported:
o Plumbago is being treated for Chili Thrips
VII. Utilities Report-Charles Arthur
Staff reviewed Phase I Proposal for CEI and Landscape Inspection Services by
Hole Montes Inc. (See attachments)
o Coordination meetings were held to determine if the proposed Task
Items by Hole Montes were a duplication of the services provided by
FPL
o Verified that Task 2.1 - 2.7, and 3.1 costs are on an as needed basis
- Project cost is based on time and materials
o Hole Montes will be onsite during the Directional Boring by FPL and
Comcast
- Directional Boring poses the greatest risk (to the asbestos line)
o Noted Task 2.1 - 2.3 Services are not needed during the period when
work is not being performed
- RFP 11-5724 Analysis of Proposed Deliverables (See attached)
o FPL is responsible for (red line) modifications to the FPL Plans
- Hole Montes will validate the (red line) modifications
George Hermanson concurred with Staff that the underground work is the most
critical phase.
Staff stated the County Attorney recommends proceeding with the Hole Montes
Proposal.
Bruce Forman noted a discrepancy on the Senior Inspector Hourly Rate listed
on the Professional Fee Schedule ($75.00) and CEI and Landscape Inspection
Phase I Costs ($85.00.)
George Hermanson verified the Senior Inspector Hourly Rate is $85.00.
Dick Lydon moved to accept the Proposal by Hole Montes Inc. with a not to
exceed amount of$165,544.00. Second by Bruce Forman. Motion carried
unanimously 4-0.
Discussion took place on obtaining the Attorney General Opinion.
Staff stated the County Attorney perceives that a private citizen cannot request
an opinion by the Attorney General.
Charles Arthur volunteered to confer with FPL and the Board of County
Commissioners on the issue. Additionally he will clarify the procedures required
for the next Phase of the Project with the County Clerk.
VIII. Project Manager Report
A. ATM Department - Darryl Richard — None
B. Public Utilities Department— Mark Sunyak— None
IX. Old Business — None
X. Update Repot.:
A. Maintenance — Bruce Forman — None
XI. New Business
A. Distribution of Minutes
The Committee requested to discontinue mail distribution of the Minutes as
they are submitted via email and a copy is provided at the meeting.
Additionally the Committee will confirm receipt of the email distribution (via
email response to the transcriptionist.)
B. Application for the Vanderbilt Beach MSTU Advisory Committee
William Sjostrom was introduced to the Committee. (See attached)
Charles Arthur moved to recommend to the Board of County
Commissioner for approval the appointment of William Sjostrom.
Second by Dick Lydon. Motion carried unanimously 4-0.
The Committee and Staff agreed to hold the April meeting at 9:00 a.m. due to
a scheduling conflict.
XII. Public Comment — None
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There being no further business for the good of the County, the meeting was
adjourned by the Chair at 3:05 p.m.
Vanderbilt Beach MSTU
Advisory Committee
'71/ Z-4(7
Charles Arthur,C airman
These minutes approved by the Board/Committee on - icy
as presented or amended
The next meeting is April 5, 2012 at 9:00 A.M.
ST. JOHNS PARISH LIFE CENTER
625 111TH Ave.
Naples, FL
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