VB MSTU Minutes 04/07/2011
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2705 Horseshoe Drive South
Naples, FL 34104
April 7, 2011
MINUTES
I. Call Meeting to Order
The meeting was called to order by Charles Arthur at 2:00 p.m.
A quorum was established.
II. Attendance
Membel'$: Dick Lydon, Charles Arthur, Bill Gonnering, Bruce Forman
(Excused), Bud Martin
County: Darryl Richard-MSTU Project Manager, Pam Lulich-Landscape
Operations Manager, Mark Sunyak - Public Utilities Department
Others: Maria Jost-CLM, David Galloway-Public, Darlene Lafferty-
Juristaff
III. Approval of Agenda
Change: V. Landscape Maintenance
VI. Budget Report
VIII. A. A TM Department
Add: VIII. A. A TM
VIII. B. PUD - Mark Sunyak
IX A. IQ Water
XI. B Sidewalks
Bud Martin moved to approve the agenda as amended. Second by
Dick Lydon. Motion carried unanimously 3-0.
Bill Gonnering arrived 2:05 p.m.
IV. Approval of Minutes - March 3, 2011
Dick Lydon moved to approve the minutes of March 3, 2011 as
presented. Second by Bud Martin. Motion carried unanimously
4-0.
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V. Landscape Maintenance Report - CLM
Maria Jost reported:
o Fertilizer was applied in March
o Tracking vehicle damage to the Irrigation (by the Contractor
repairing sidewalks)
- Photo is available of Contractor vehicle parked in the median
Darryl Richard requested the following (of ClM):
o Photo of the Contractor vehicle parked in the median
o Track the cost of Irrigation damage separately (by the Contractor)
VI. Budget Report
Darryl Richard reviewed the following information: (See attached)
o Capital Outlay Expenditures $53,401.00
o Available Capital Outlay $5,656,800.00
o Adjusted Balance Sheet (Unaudited as of 9-30-10) (See attached)
- Anticipated the Carry Forward Report is forthcoming as
Audits are complete for the MSTU's
FY-2012 MSTU Budaet
o Forecast FY11 Engineering Line Item - $200,000.00
- includes Survey Fees
Charles Arthur requested the MSTU Budget track Survey Fees as a
separate Line Item.
o Requested FY12 Engineering Fees Line Item - $350,000.00
- Survey Fees are minimal
Darryl Richard stated an RFP for Services during construction of Phase I
will be pursued (with the assistance of the Utilities Department.)
Discussion took place on the Malcolm Pirnie Proposal (approximately
$192,000.00) that was approved by the Committee in March and the
following was concluded:
o Purchasing Department indicated that Competitive Bids are required
based on the total Project Cost
o Perceived the Expenditure to oversee FPl as purposeless
o Using a Maintenance Contractor is vital during FPl construction to
promptly repair damages sustained to Private Property
- Utilizing up to (4) Maintenance Contractors under an RFP is
cost effective (as needed basis)
o Engineering Scope of Work requirements for the RFP will include:
- Previous CEI experience
- Asbestos Certification
- Familiarity with Public Utilities
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Bud Martin questioned if the Contractor Fee was based on cost plus
pricing or a fixed amount.
Staff responded that the Contractor Bid is based on the total expectation
of the job:
o Time - An Hourly rate for the number hours spent on the job
o Material(s) - not to exceed the specified amount
Dick Lydon questioned Project (VA-38) Phase II & III Location: Vanderbilt
Dr. as the section from Vanderbilt Beach Rd to 111th Ave. is not included
in the RFP.
Staff concurred with Dick Lydon and stated the area in question will be
incorporated into the RFP.
Darryl Richard announced:
o Coordination with Public Utilities is essential on the Project(s)
o Public Utilities will lead the Project(s) based on the departments
expertise with Asbestos Abatement
o Public Utilities is relocating the Asbestos Pipe
o The MSTU is responsible for Public Utilities Staff cost associated
with the Project(s)
The Committee requested the following stipulations for the FY12 Budget:
o Assessment of Engineering cost $350,000.00 (to supervise FPL)
o Break out Survey cost from the Engineering line item
Dick Lydon expressed discontent with the $40,000.00 Transfer MSTD.
Dick Lydon moved to approve the FY12 Budget with the changes
indicated (break out of survey fees.) Second by Bill Gonnering.
Motion carried 3-1, Bud Martin voted no.
Staff reported the following impending issues with Malcolm Pirnie:
o Malcolm Pirnie reported a billing error in the amount of $6,400.00
o The Contract amount was $40,000.00
- $38,400.00 payment was made with the stipulation that the
(2) outstanding Easement Documents would be submitted
o Malcolm Pirnie has requested $10,000.00 - $30,000.00 to render
the remaining 2 Easements Documents
o The Property Acquisitions Department can resolve the issue if
Malcolm Pirnie does not surrender the Easement Documents
The Committee perceived the following:
o The (2) Easement Documents are the property of the Vanderbilt
Beach MSTU
o Malcolm Pirnie is in breach of Contract
o If the Easement Documents are not surrendered by Malcolm Pirnie a
refund will be requested
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o Staff will contact the (2) Property Owners to confirm if the Easement
Documents were executed and if necessary secure a new Easement
Document:
- Mr. Monaghan
- Vanderbilt Beach LLC - Jerry Griffin
- Attorney for Vanderbilt Beach LLC - Mr. Crawford
VII. Utilities Report-Charles Arthur
Darryl Richard reviewed the following: (See attached)
Comcast Update
o Agreement Documents will be signed by the Company Attorney
o Email discussion on Fiber optics upgrade (see attached)
Schedule Critical Path
o Staff will clarify if the UFCA (Underground Facility Conversion
Agreement) can go before the BCC in May for approval
VIII. Project Manager Report
A. A TM Department - Darryl Richard - Previously discussed under VI.
B. Public Utilities Department - Mark Sunyak - Previously discussed
under VI.
IX. Old Business
A. IQ Water
Darryl Richard reviewed a letter by the Public Utilities Department
addressing Staff's request for Irrigation Quality Water for Vanderbilt
Beach MSTU. (See attached)
X. Update Report
A. Maintenance - Bruce Forman - None
B. Tax Analysis - Bud Martin - None
XI. New Business
A. Review and Approval FY -2012 MSTU Budget - Previously
discussed under VI.
B. Sidewalks
Dick Lydon deemed that the Vanderbilt Beautification MSTU should
be notified by the County of scheduled sidewalk installations.
XII. Public Comment
David Galloway, President of Vanderbilt Beach Property HOA reported
that numerous violations have been issued by Code Enforcement to the
corner property at Vanderbilt Beach Rd. and Gulf Shore.
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Discussion ensued and it was concluded:
o Staff will coordinate with Code Enforcement and the Sheriff's office
o The property is an eyesore
o Soil running into the drain system is considered a Environmental
issue
There being no further business for the good of the County, the meeting
was adjourned by the Chair at 3:45 p.m.
Vanderbilt Beach MSTU
Advisory Committee
These minutes aPXved by the Board/Committee on
as presented or amended
~ -5 - U
.
The next meeting is May 5, 2011 at 2:00 P.M.
ST. JOHNS PARISH LIFE CENTER
625 111TH Ave.
Naples, FL.
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