VB MSTU Minutes 03/03/2011
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AAlI'gory 601ft1ltlttu
2705 Horseshoe Drive South
Naples, FL 84104
March 3, 2011
MINUTES
I. Call Meeting to Order
The meeting was called to order by Charles Arthur at 2:02 p.m.
A quorum was established.
II. Attendance
Members: Dick Lydon, Charles Arthur, Bill Gonnering (Excused), Bruce
Forman, Bud Martin
County: Darryl Richard-MSTU Project Manager, Pam Lulich-Landscape
Operations Manager
Others: Chris Tilman-Malcolm Pirnie, Robert Kindelan-CLM, Darlene
Lafferty-Juristaff
III. Approval of Agenda
Bruce Forman moved to approve the agenda as submitted. Second
by Dick Lydon. Motion carried unanimously 4-0.
IV. Approval of Minutes - February 3,2011
Change: Pg 4, VIII, third paragraph, first bullet should read:
Vanderbilt "Dr."
Bud Martin moved to approve the minutes of February 3, 2011 as
amended. Second by Dick Lydon. Motion carried unanimously
4-0.
V. Budget Report
Darryl Richard reviewed the following information:
o Collected Ad Valorem Tax $889,141.16
o Staff will distribute the FY -12 Draft Budget to the Committee for
review prior to the April meeting
Dick Lydon moved to accept the Budget Report as presented.
Second by Charles Arthur. Motion carried unanimously 4-0.
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VI. Landscape Maintenance Report-CLM
Robert Kindelan reported:
o CLM is documenting Contactor vehicles parking in the grass (to
assess and track damages)
Charles Arthur stated he observed County vehicles parking in grass
areas (in addition to the Contractors.)
Darryl Richard noted damage to the Irrigation System (by vehicles)
contribute to increased water usage and cost.
Discussion took place on the MSTU utilizing gray water (from Pelican Bay)
to irrigate.
Darryl Richard responded Staff will request that the item be added to the
Utility Department agenda for the March 23rd meeting.
o Fertilization is scheduled (during March)
VII. Utilities Report-Charles Arthur
Chris Tilman noted pending items on the Easements: (See attached)
Location (4) Vanderbilt Bav Condominiums Phase 2
o Easement documents will be distributed for approval upon
completion of the RWA Survey
Location (11A) Monaohan
o Sketch was revised for the Equipment relocation
- FPL requirements were met
Location 16 Vanderbilt Beach LLC
o Easement Documents were approved by Legal Counsel (for the
Association)
o Executed Documents were misplaced (by Jerry Griffin)
Charles Arthur directed Malcolm Pirnie to secure a signed Easement
Document from Mr. Griffin (in person) if the approved Documents were not
received by Monday (3-7-11.)
Location 18 & 19 Vanderbilt Beach Motel
o Easement Documents are in Connecticut for a final signature
Chris Tilman was advised that the Property Owner (pending signature) is
currently in Naples.
Easements (FPL & Comcast)
o Pits are only needed to contain the boring drill fluid
o Pits are not required for all instances
- When needed the Pit size is minimal
o Comcast Power units (4 with slab) can be installed within the
ROW
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Darryl Richard reported:
o Comcast signed Agreement is pending until Easement issues
are resolved
o Conference call will be held with Comcast to settle pending
issues
Chris Tilman noted:
o Comcast perceives that Easements are not required
- Access is only needed on 3 sides of the Power Unit
o Drilling in an west to east configuration will minimize the amount
of traffic across the fragile AC Main (Asbestos Concrete Pipe)
Discussion ensued on Phase I Completion Schedule and the following
timeline was confirmed: (See attached)
o Secure Easement Acquisitions
o Complete Underground Facilities Conversion Agreement
o Obtain BCC Approval
o Make payment to FPL
o FPL Design/Equipment lead time
- 16 weeks for Switch Cabinets and Fuse Cabinets
- Design work and Contractor Bidding will be conducted
concurrently
Discussion took place on obtaining BCC approval for the UCFA
(Underground Conversion Facility Agreement.)
Staff will prepare the following Documents to present to the BCC:
o Draft of the UCFA (Underground Conversion Facility Agreement)
o Pro Forma based on information from the Channel Drive Project
Chris Tilman stated signed Easement Documents will be completed by
the end of March.
Dick Lydon volunteered to assist in obtaining the Easement Documents.
VIII. Project Manager Report-Darryl Richard reviewed the following:
(VA-35-B) Asbestos Abatement Proiect
o March 23rd a follow up meeting is scheduled with the Utilities
Department and Staff at the Growth Management Division
Prooosals bv Malcolm Pimie (See attached)
o General Consulting Services - $39,974.00
- Scope includes meeting attendance and miscellaneous
activities not related to other Projects
o Phase 1 Owner's Agent Services - $192,164.00
- Scope includes Construction oversight and coordination
with Property Owners (in 4 Construction sequences)
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Dick Lydon moved to approve the Contract for General Consulting
Services (Malcolm Pimie) in the amount of $39,974.00. Second by
Bud Martin. Motion carried unanimously 4-0.
Bud Martin requested Malcolm Pirnie provide a visual Data base of
Properties (within the Project area) at "pre" and "pasf' Construction as
documentation for repairs or liability issues.
Charles Arthur suggested:
o Retaining an on call Contractor to repair damages by FPL
o Track the expenditure as a separate Line Item
Dick Lydon moved to approve the Proposal by Malcolm Pimie
($192,164.00 - Phase 1 Owner's Agent Services) subject to
confirmation by the County that it meets the County Bidding
Requirements. Second by Bruce Fonnan. Motion carried
unanimously 4-0.
IX. Old Business - None
X. Update Report
A. Maintenance - Bruce Forman - None
B. Tax Analysis - Bud Martin - None
XI. New Business - None
XII. Public Comment - None
There being no further business for the good of the County, the meeting
was adjourned by the Chair at 3:23 p.m.
Vanderbilt Beach MSTU
Advis.or'i Committee
.----
Charies Arthuf~ Chairman
These minutes apD-roved by the BoardjCommittee on Y "'''"]-l ?
as presented .)< .. or amended
,
The next meeting is April 7, 2011 at 2:00 P.M.
ST. JOHNS PARISH LIFE CENTER
625111TH Ave.
Naples, FL.
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