VB MSTU Minutes 02/03/2011
"""","" "..,~ M.s.7.k
Advisory 6o...."t..
2705 Horseshoe Drive South
Naples, FL 34104
February 3, 2011
MINUTES
I. Call Meeting to Order
The meeting was called to order by Charles Arthur at 2:00 p.m.
A quorum was established.
II. Attendance
Members: Dick Lydon, Charles Arthur, Bill Gonnering, Bruce Forman,
Bud Martin (Excused)
County: Darryl Richard-MSTU Project Manager, Gloria Herrera-Budget
Analyst, Michelle Arnold-Director ATM, Pam Lulich-Landscape Operations
Manager, Diana Dueri-Public Utilities
Others: Chris Tilman-Malcolm Pirnie, Jim Fritchey-CLM, Darlene
Lafferty-Juristaff
III. Approval of Agenda
Add: XI. A. Government Liaison
Dick Lydon moved to approve the agenda as amended. Second by
Bruce Forman. Motion carried unanimously 3-0.
IV. Approval of Minutes - January 6,2011
Change: IV, pg 3, sixth paragraph, first bullet should read: "Bill" Ferry
Dick Lydon moved to approve the minutes of January 6, 2011 as
amended. Second by Bruce Forman. Motion carried unanimously
3-0.
2:03 p.m. Bill Gonnering arrived
V. Budget Report
Gloria Herrera reviewed the following information:
o Collected Ad Valorem Tax $856,996.84
o Available Capital Outlay $5,672,700.00
1
"
Discussion took place on inconsistencies between the Budget Report and
the Adjusted Balance Sheet.
Darryl Richard noted after the February Audit the Adjusted Balance
Sheet and Budget Report will be in balance.
VI. Landscape Maintenance Report-CLM-Jim Fritchey
Darryl Richard reported the Contractor was directed to trim the Berry
Bush between 10200 and 103rd Ave to prevent a safety hazard.
VII. Utilities Report-Charles Arthur
Chris Tilman gave additional information on Phase I Easement Status:
(See attached)
Location (4) Vanderbilt Bav Condominiums Phase 2
o FPL approved relocation of (2) Units
Location (5A and 9) Chafee
o Original Easement Documents were received without a required
Notary Stamp
Location 9A Forbis
o (3) Easement Documents were submitted to Mr. Forbis
Location (11) Mario Costantini
o Status is pending the outcome of acquiring an Easement from
Mr. Monaghan (11A)
Location 13 Villas of Vanderbilt Beach
o RWA Survey is pending
Location 13A Le Dauphin
o RWA Survey is complete
Location 15 Manatee Resort
o Pending FPL approval on final Easement Documents
Location 16 Vanderbilt Beach LLC
o Easement Documents are under review by Legal Counsel (for
the Association)
Location 18 & 19 Vanderbilt Beach Motel
o Original Signatures by all Property Owners is required on the
Easement Documents in lieu of scanned signatures
Charles Arthur recommended Malcolm Pirnie provide prepaid FEDEX
envelopes to Property Owners to expedite acquiring signatures for
Easement Documents.
2
Darryl Richard responded that Staff will provide the County (Growth
Management Division) FEDEX account number to Chris Tilman.
Charles Arthur reported on the Meeting held January 21st with FPL and
Com cast:
o It was agreed that FPL will begin work first
- In August if Easement Acquisitions are complete
Chris Tilman stated:
o Comcast may need additional Easements to install (4) Power
Units
o Confirmation is needed from FPL on the following items
- If Pits are required at the beginning and end of
Directional Bores (Gulf Shore Dr.)
- The required Pit size
- The number of drills (longitudinally and laterally)
Darryl Richard noted the Asbestos Concrete AC Pipe runs the length of
the job site and was factored in on the Directional Boring plan by FPL.
Dick Lydon questioned the cost involved for mitigation and protection of
the existing AC Pipe not covered by the FPL Contract. (See attached)
Darryl Richard responded:
o Placement of protective steel sheets over the AC pipe is not
covered under the (FPL) Contract
- The Project will be supervised separately (Asbestos AC
Pipe protection)
After discussion it was concluded if the AC Pipe should break during
construction the MSTU will be responsible for repairs.
Discussion ensued on the condition of the Asbestos Concrete AC Pipe.
Diana Dueri stated County Standards must be followed to protect the
Asbestos Concrete AC Pipe.
Charles Arthur requested the County Utilities Department coordinate with
FPL on County Standards to protect the AC Pipe.
Darryl Richard reported Public Utilities will assist in the management of
the Asbestos Abatement on the Water Line Relocation Project.
Charles Arthur questioned if the Steel Casing issue was resolved.
Chris Tilman responded negative. The Plans were submitted without
Steel Casing included due to lack of response (by Plan Review.)
Diana Dueri will confer with Plan Review Department on the Steel Casing
issue.
3
Proiect Phase I Completion Schedule (See attached)
Chris Tilman reported:
o Construction Schedule was broken into 3 components
- FPL Underground System installation (90 days)
- Comcast Underground System installation (30 days)
- FPL Aerial System removal (90 days)
o Com cast Easement Acquisition
- Bar indicates timeframe allotted to acquire Easements to
remain on Schedule
o Recommended postponing payment to Comcast until the
Project is near the Construction Phase
- Excluding lead time to order Materials
o FPL lead time to order Materials is 16 weeks
o Confirm with FPL and Comcast if Temporary Construction
Easements are required
VIII. Project Manager Report-Darryl Richard reviewed the following items:
o Bentley Electric Quote $15,900.00 for the Meter Conversion at
10021 Gulf Shore Dr. (See attached)
Dick Lydon moved to spend $15,900.00 (Bentley Electric Quote.)
Second by Bruce Forman. Motion carried unanimously 4-0.
o Comcast Underground Facilities Conversion Agreement (See
attached)
- Was approved by the County Attorney
- Noted a change to paragraph 3 and paragraph 4, should
read: Gulf Shore Dr. in lieu of Vanderbilt Beach Road
Dick Lydon moved to approve the (Comcast) Conversion Agreement
as amended with the understanding that it will be Planning approved
by legal (County Attorney.) Second by Bill Gonnering. Motion
carried unanimously 4-0.
o MSTU Project map Phasing in relation to current Public Utilities
Projects in the area
- Phase" & III Water Line Replacement on Vanderbilt
Beach Rd. to 111th
- Water Line Replacement from 111 th to gth Street
o Pathways Project is postponed until MSTU Projects are
complete
It was noted coordination is needed as (3) Project Phases will be
underway simultaneously in the same corridor (Vanderbilt to 111th Street):
o Public Utilities Project
o Vanderbilt Beach Utilities Project
o Pathways Project
4
o County Attorney Letter regarding the selection process for
Construction Contractors by Comcast (See attached)
Jim Fritchey announced he submitted his resignation to CLM.
Charles Arthur commended Jim Fritchey on a job well done.
IX. Old Business
X. Update Report
A. Maintenance - Bruce Forman - None
B. Tax Analysis - Bud Martin - None
XI. New Business
A. Government Liaison
Dick Lydon perceived the MSTU Committee should establish a
rapport with the new 2nd District County Commissioner.
Charles Arthur volunteered to update Commissioner Hiller on the
Vanderbilt Beach MSTU Project.
XII. Public Comment - None
There being no further business for the good of the County, the meeting
was adjourned by the Chair at 3:25 p.m.
Vanderbilt Beach MSTU
Advisory Committee
Oi~~
Charles Arthur, Chairman
These minutes approved by the Board/Commi~~e on .J ~ 3 ~ 11
as presented or amended ~
The next meeting is March 3, 2011 at 2:00 P.M.
ST. JOHNS PARISH LIFE CENTER
625 111TH Ave.
Naples, FL.
5