VB MSTU Agenda 12/01/2011a
Vanda Ndt fleaeA JVI.S.TA
Advisory Cosmomktaa
2705 Horseshoe Drive Soudi
Naples, FL 34104
December 1, 2011 RaRg V
1)Fr 2 7
AGENDA
By.....................
I. Call Meeting to Order
11. Attendance
III. Approval of Agenda
IV. Approval of Minutes: November 3, 2011
V. Budget Report
VI. Landscape Maintenance Report - CLM
VII. Utilities Report - Charles Arthur
VIII. Project Manager Report
A. ATM Department - Darryl Richard
B. Public Utilities Department - Mark Sunyak
IX. Old Business
X. Update Report
A. Maintenance - Bruce Forman
B. Tax Analysis - Bud Martin Fiala
Hiller
XI. New Business Henning
Coyle ✓
XII. Public Comment Coletta .YC-,_
XIII. Adjournment
The next meeting is January 5, 2012 at 2:00 PAR
ST. JOHNS PARISH LIFE CENTER "Sc' :
625 111TH Ave. Date. 3�131i
Naples, FL Z
Item # LeX Z p -2
Copies to:
RichardDa
From:
Crystal K. Kinzel [ Crystal .Kinzel @collierclerk.comj
Sent:
Tuesday, November 22, 20112:33 PM
To:
John.Lehr@fpl.com; Charlotte.R.Miller@fpl.com; jordan.whyte@fpl.com
Cc:
TeachScott; Anthony Pires; Dwight E. Brock; ArnoldMichelle; RichardDarryl; Bonnie L. Baer;
Connie C. Murray, FederNorman; KlatzkowJeff
Subject:
Clerk's information as requested
Attachments:
FPL Vanderbilt final response.docx
Importance: High
John/Charlotte/Jordan;
Attached please find several referenced citations, many as we discussed in the meeting. Sorry for not getting this to you
on Friday but we wanted further review. We appreciate the time you spent at the meeting hopefully working to a
positive resolution that works for the MSTU, the County and FPL and provides a mechanism for the Clerk to legally pay.
If you have any further information on the issue, please provide that as soon as possible as County staff is working
toward the December 13 BCC meeting if any additional agreements or information requires their approval. If you need
any additional information from our office please let me know as we too would like to reach resolution for proper
payment.
Thank you again for meeting with us last Wednesday, have a Happy Thanksgiving and we hope to hear from you as soon
as possible.
Crystal K. Kinzel
Director of Finance and Accounting
Clerk of the Circuit Court
Collier County Government Center
3301 E. Tamiami Trail Bldg F 4th Floor
Naples, FL 34112
(239)252 -6299
Crystal. Kinzel @Collierclerk.com
Please visit us on the web at ww,%v.collierclerk.com
This electronic communication is confidential and may contain privileged information intended solely for the named addressee(s). It may not
be used or disclosed except for the purpose for which it has been sent. If you are not the intended recipient, you must not copy, distribute or
take any action induced by or in reliance on information contained in this message.
Unless expressly stated, opinions in this message are those of the individual sender and not of the Office of the Clerk of the Circuit Court of
Collier County. If you have received this communication in error, please notify the Clerk's Office by emailing helpdesk(@collierclerk.com
quoting the sender and delete the message and any attached documents. The Collier County Clerk's Office accepts no liability or responsibility
for any onward transmission or use of emails and attachments having left the CollierClerk.com domain.
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to
a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing.
K. Section 215.422(14). Florida Statutes (2011) provides that the Chief Financial
Officer may adopt rules to authorize advance payments for goods and services,
including, but not limited to, maintenance agreements and subscriptions. Such rules
shall provide objective criteria for determining when it is in the best interest of the
state to make payments in advance and shall also provide for adequate protection to
ensure that such goods or services will be provided.
L. Bureau of Auditing Rule 691- 40.120(3)(a)(4), Advance Payments provides for
approval of the Chief Financial Officer
Attempts to authorize the requested advance payment utilizing the statutes and rules
noted in C, K and L above have been unsuccessful. However, in the absence of such
approval, for the advance payment, the Clerk is able to process progress payments for
actual construction based upon submission of evidence that the work has been
completed. This will include but is not limited to:
1. Copies of competitive bid documents for the contractors and subcontractors used
on the project.
2. Copies of invoices for materials purchased and stored for the project. FPL has
indicated that many of the materials are available from stocked materials. To
validate the value of these items we would need a schedule of materials values
that are applied to the project, and confirmation that they have in fact been used
on the project.
3. Copies of invoices submitted for payment by subcontractors, material men and
laborers and any applicable releases for the subcontractors.
4. Submission of an engineer's or other certification that the work billed has been
completed.
5. Any other evidence to support cost reimbursement.
Additionally, should an escrow account be required it must be a qualified public
depository in Florida, under the control of the Clerk as the custodian of all county
funds, with withdrawals authorized by the Board of County Commissioners, the Clerk
and FP &L.
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Date: December 1, 2011: Current Schedule Projection
CURRENT SCHEDULE CONTINGENT UPON
Date of actual PAYMENT TO FPL for 1.8 mill. For Phase One Project
Activity Date
BCC Approval of payment of CIAC November 8, 2011
Check is issued to FP & L for 1.8 mill. December 9, 2011
John Lehr orders equipment December 12, 2011 (note: John will not place the order
until he confirms check has been processed —this has
16 week order time -line for eauipment
Shipment received for material
Construction Start (FPL)
Construction Completion (FPL)
Comcast - Construction Start
Comcast - Construction Completion
Completion of Pole Removal
Project Completion
taken up to 2 weeks previously)
December 12 (order is placed with vendor(s))
April 2, 2012
April 3, 2012 (BEGIN CONSTRUCTION]
January 1, 2013 (based on 9 months construction)
June 30, 2012 (NOTE: WE NEED TO PROCESS A CHECK
FOR COMCAST PER THE JUNE 14 BCC APPROVAL FOR
$331,351.25; Upon BCC approval of UFCA on Nov. 8,
2011 BCC meeting staff will request payment to
Comcast in the amount of $331,351.25
August 30, 2012
August 30 to September 13, 2012 (per discussion with
FP & L poles will be removed within 2 weeks after
Comcast completion)
January 1, 2013 (includes complete site restoration)
i /,)
RichardDarryl
From: SunyakMark
Sent: Tuesday, November 29, 2011 4:33 PM
To: RichardDarryl
Subject: Notification to Vanderbilt MSTU
Darryl, will you please forward the following to the MSTU so they can distribute to their members. Thanks.
The Public Utilities Division is performing maintenance activities in advance of Florida Power and Light's project to place
their power lines underground. This work will consist of the abandonment of various sections of water mains in three
locations between the addresses of 10352 and 10540 Gulf Shore Drive, just North of Seabreeze Avenue. Work will begin
on MONDAY, DECEMBER 5, 2011; final restoration work is expected to be completed in early January. During
construction please observe all posted warning signs to ensure the safety of those working along the roadway. If you
have any questions please contact Public Utilities Project Manager, Mark J. Sunyak, P.E., at 252 -6083.
Mark J. Sunyak, P. E.
Principal Project Manager
Collier County Public Utilities Division
3339 Tamiami Trail East, Suite 303 (� 5_ _:, f
Naples, Florida 34112
office: 239.252.6083
mobile: 239.784.1093
fax: 239.252.2814
Under Florida Law, e -mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send
electronic mail to this entity. Instead, contact this office by telephone or in writing.
Vanderbilt MSTU - FP &L Project Expense 2008 to 2011
Total Paid
Vendor
Paid Amount
PO #
Amount
Comcast
$
4,000.00
4500114151
$ 4,000.00
FP &L
$
8,861.00
Check #854647
FP &L
$
27,042:00
Check #854646
FP &L
$
2,266.36
4500108372
FP &L
$
13,027.00
4500105390
FP &L
$
23,242.00
4500113762
FP &L
$
2,832.95
4500116848
FP &L
$
5,665.90
4500116847
FP &L
$
5,099.31
4500116846
FP &L
$
3,966.13
4500116782
$ 92,002.65
Harts Electric
$
4,882.00
4500107832
Harts Electric
$
650.00
4500114725
Harts Electric
$
1,950.00
4500115010
$ 7,482.00
Itran Partners, Inc.
$
48,539.00
4500116849
$ 48,539.00
Malcome Pirnie
$
7,600.00
450093126
Malcome Pirnie
$
32,400.00
4500098566
Malcome Pirnie
$
80,000.00
4500113620
Malcome Pirnie
$
49,920.10
4500108136
Malcome Pirnie
$
69,360.00
4500105066
$ 239,280.10
Nabors Giblin & Nickerson
$
953.95
4500114062
Nabors Giblin & Nickerson
$
520.00
igc
$ 1,473.95
Naples Daily News
$
400.70
4500106328
Naples Daily News
$
266.54
4500114103
$ 667.24
RWA
$
104,550.82
4500092247
RWA
$
50,015.15
4500103184
RWA
$
944.50
4500101773
RWA
$
50,015.15
4500103184
RWA
$
19,006.75
4500115366
$ 224,532.37
St. John The Evangelist
$
500.00
4500104949
$ 500.00
Suntrust /visa
$
30.18
$ 30.18
Bentley Electric
$
24,610.00
4500118114
Bentley Electric
$
17,216.00
4500125769
$ 41,826.00
Pelican Engineering
$
9,830.00
4500132372
Total Amount Paid Out
$
670,163.49
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