Radio Road East MSTU Minutes 04/13/2012 f M.S.T.U. ply 3 CO N I V
2895 S. H�'.0 m 1 i
tv
kg. Nom,FL 34104
JP"
Minutes
April 13, 2012
Call Meeting to Order
The Meeting was called to order by Chairman Dale Johnson at 12:59
P.M. Roll call was taken and a quorum was established.
II. Attendance
Members: Janice Bundy, Sue Chapin, Thomas Depouw, Renato
Fernandez, Dale Johnson
County: Michelle Edwards Arnold — ATM Director, Darryl Richard —
Project Manager, Gloria Herrera — Management Budget Analyst
Others: Dayna Fendrick — Urban Green Studio, Sue Flynn — Juristaff
III. Approval of Agenda
Add: V. C. FY13 Budget
Sue Chapin moved to approve the Agenda for April 13, 2012 as
amended. Second by Renato Fernandez. Motion carried unanimously
5-0.
IV. Approval of Minutes — March 7, 2012 Meeting
Sue Chapin moved to approve the March 7, 2012 Minutes as presented.
Second by Renato Fernandez. Motion carried unanimously 5-0.
V. Transportation Services Report
A. Budget Report
Gloria Herrera distributed the Radio Road East MSTU - Fund 166
Report dated April 13, 2012. (See attached)
Fiala • Ad Valorem Tax Received - $141,781.66
Faller
-fanning • Operating Expense Available - $7,228.47
Coyle ,/' • Reserves Available - $131,900.00
Ccletta J(/ • Purchase Orders Paid - $19,734.29 Misc.Con'es:
• Open Purchase Orders - $30,396.82 9�I i j 12
DaOe:
B. Project Manager Report —Addressed after V.C. Item#: I(..9 2-1 5
Copies to:
1
C. FY13 Budget
Staff distributed the draft Fund 166 Radio Road East MSTU Budget
FY13 dated April 13, 2012. (See attached) He reviewed the Staff
recommendations and received direction from the Advisory
Committee.
Forecast 12
• 643100 — Electricity $2,000
• 649010 — Licenses and Permits $2,000
Requested-Current 13
• 631403 — Engineering Fee $15,000
• 643100 — Electricity $500
• 646180 — Building RM $1,200
• 652310 — Fertilizer, Herbicides $5,000
Sue Chapin moved to approve the preliminary FY13 Budget
Worksheet as modified. Second by Tom Depouw. Motion carried
unanimously 5-0.
The final budget will be provided to the Advisory Committee and
approved in June when property taxable values are finalized.
B. Project Manager Report
Staff distributed and reviewed the Current Loan Schedule and Current
Construction Schedule Projections for the Radio Road East MSTU
Median Landscape & Irrigation Project. (See attached) (Shaded line
items have been completed.)
• May 8, 2012 - MSTU Loan with payment schedules will be
presented to the BCC for approval.
• May 8, 2012 — Approval of Ordinance modification removing 6
year sunset provision will be presented to the BCC for
approval.
• May 10, 2012 — Tentative loan closing date.
• BB&T will be the lender.
• Funds will be provided on a draw basis.
VI. Landscape Architect Consultant Report —Addressed after VII.
VII. New Business
A. Review Construction Contractor Bids
Darryl Richard distributed a comparison analysis on the construction
bids received from 4-Contractors. (See attached)
The analysis was stamped "Preliminary Subject to Change. "
Bids are as follows:
> Hannula $456,296.59
> Valley Crest $631,358.90
> Arazoza $635,713.97
> Superior $689,970.76
Staff reported working with Hannula in the past and received good
quality plants and services without any issues.
2
The Advisory Committee asked Staff to confirm Hannula bid costs as
follows:
➢ Quality of topsoil
➢ Green markers
➢ Landscape edging installation
Tom Depouw moved to accept bid from Hannula as presented (to be
submitted to BCC for approval.) Second by Renato Fernandez.
Motion carried unanimously 5-0.
Staff volunteered invite Hannula Landscaping to the May meeting for
a meet and greet session.
VI. Landscape Architect Consultant Report
A. Landscape Design — Urban Green Studio
Dayna Fendrick reported she had not received a purchase order on
Landscape Architectural Maintenance Consulting Services.
Staff presented a newly issued purchase order.
VIII. Old Business
A. Liaison Report — Radio Road MSTU - None
IX. Public Comments
A consensus was formed to hold next regular session on June 6, 2012 at
10:00 am.
Staff will email status updates on the bank loan, budget, bid award and
amended Ordinance to the Committee members when approved.
There being no further business to come before the committee, the meeting
was adjourned at 2:10 PM.
Radio Road East Beautification
MSTU Advisory Committee
Dale Johnson, Chairman
✓'
These minutes approved by the Advisory Committee on ,e !2c/l
as presented /< or amended .
The next meeting date is June 6, 2012
2885 Horseshoe Drive South,
Naples, FL 34104
3