Radio Road East MSTU Minutes 03/07/2012 Co. ►41ot
299S S. H,, ,t 303/M31
Nµ ,FL 34104
Minutes BY:
March 7, 2012
Call Meeting to Order
The Meeting was called to order by Chairman Dale Johnson at 10:10
A.M. Roll call was taken and a quorum was established.
II. Attendance
Members: Janice Bundy, Sue Chapin, Thomas Depouw, Renato
Fernandez, Dale Johnson
County: Michelle Edwards Arnold — ATM Director, Darryl Richard —
Project Manager, Pam Lulich — Landscape Operation Manager, Gloria
Herrera — Management Budget Analyst
Others: Dayna Fendrick — Urban Green Studio, Sue Flynn — Juristaff
Fiala
III. Approval of Agenda Hiller
Henning
Add: VIII. B. Cecil's (Invoice) Coyle
Colette
Renato Fernandez moved to approve the Agenda for arc as
amended. Second by Sue Chapin. Motion carried unanimously 5-0.
IV. Approval of Minutes — February 1, 2012 Meeting
Change: III. Moved to approve the Agenda from February 2 to
February 1, 2012
Sue Chapin moved to approve the February 1, 2012 Minutes as
amended. Second by Renato Fernandez. Motion carried unanimously
5-0.
V. Transportation Services Report
A. Budget Report
Gloria Herrera distributed the Radio Road East MSTU - Fund 166
Report dated March 7, 2012. (See attached)
• Ad Valorem Tax Received - $125,555.76 Mist Corres:
• Operating Expense Available - $35,196.12 Misc. Comes:
• Reserves Available - $131,900.00 Date: 't
• Purchase Orders Paid - $17,195.94 Date:
• Open Purchase Orders - $4,611.78
Item t t Co 2.2J - IS
Copies to:
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B. Project Manager Report
Darryl Richard reported the ROW Permit was issued on March 6,
2012 on Radio Road East MSTU Beautification. He distributed an
updated on the Opinion of Probable Cost revision on the project.
Staff planned to finalize the bid documents and put "Out to Bid" this
Friday. The revised Contractor's requirements to bid this project
include:
> 5-years experience
> Completed 5-projects in excess of$200,000
> Evidence of previous Control System experience
Discussion was made on the method of checking Contractors
references and it was decided Staff would check references and
research and analysis bidder's current or previous construction sites.
Darryl Richard received confirmation the bank solicitation on the
project have gone out on the streets and due back on March 9th. The
Finance Committee will review the results on March 23rd and planned
to take the award to the BCC meeting in May. He will email those
results to the Advisory Committee.
Staff distributed and reviewed a proposal for Landscape Architectural
Services from Urban Green Studios dated March 6, 2012. (See
attached) The Scope of Services includes service for maintenance
specifications. A Fee Schedule dated March 5, 2012 was provided.
(See attached)
Sue Chapin moved to approve the professional services proposal
from Urban Green Studio not to exceed $29,000. Second by Renato
Fernandez. Motion carried unanimously 5-0.
VI. Landscape Architect Consultant Report
A. Landscape Design — Urban Green Studio
Dayna Fendrick reported the ROW permit had been issued.
It was noted the when the work on FDOT Radio/Davis project is
completed the MSTU will be responsible for the last median. It is a 3
year project.
VII. New Business
A. Draft Letter to BCC on ROW Permit Fees
The Committee reviewed and signed a letter addressed to the BCC for
a request for exemption on ROW Lane Closure Fees.
The project may begin construction during off season and contractors
could utilize a turn lane without incurring additional expense.
VIII. Old Business
A. Liaison Report — Radio Road MSTU
Sue Chapin will attend their next scheduled meeting March 19 at
2:00 pm.
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B. Cecil's (Invoice)
Staff distributed an adjusted invoice presented by Cecil's Copy
Express dated January 18 for the post card printing and mailing for
informational purposes only. The invoice has been paid.
Sue Chapin expressed disappointment on the minor adjustment made.
IX. Public Comments
The next meeting will be April 11, 2012 at 1:00 p.m. due to the deadline
dates on construction bids. Staff will research the timing of the bid
tabulation with Purchasing and email a confirmation to the Advisory
Committee on the meeting date.
Sue Chapin suggested Staff request a larger conference room for that
meeting.
There being no further business to come before the committee, the meeting
was adjourned at 11:20 AM.
Radio Road East Beautification
MSTU Advisory Committee
PrAi 411/.
I,S /I
Dale Johnson, Chair 11 an
These minutes approved by the Advisory Committee on 'lb-3/#Z.
as presented x' or amended
The next meeting date is April 11, 2012
2885 Horseshoe Drive South,
Naples, FL 34104
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