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Radio Road East MSTU Minutes 01/04/2012'fu440 Raul EAa M ST. u. AAA eo.""Vw 299S S. H*u"I-oe N�vt Nom,, Fl 34104 Minutes January 4, 2012 I. Call Meeting to Order The Meeting was called to order by Chairman Dale Johnson at 10:07 A.M. Roll call was taken and a quorum was established. II. Attendance Members: Janice Bundy, Sue Chapin, Thomas Depouw, Renato Fernandez, Dale Johnson County: Michelle Edwards Arnold — ATM Director, Darryl Richard — Project Manager, Pam Lulich — Landscape Operation Manager, Gloria Herrera — Management Budget Analyst Others: Dayna Fendrick — Urban Green Studio, Katie Binkowski — Urban Green Studio, Sue Flynn — Juristaff III. Approval of Agenda Add: IV. A. December 7, 2011 Meeting VII. A. Postcard Mailing VIII. B. Liaison Report —Sue Chapin /Commissioner Henning Tom Depouw moved to approve the Agenda for January 4, 2012 as amended. Second by Sue Chapin. Motion carried unanimously5 -0. IV. Approval of Minutes — November 2, 2011 Meeting Sue Chapin moved to approve the November 2, 2011 Minutes as presented. Second by Tom Depouw. Motion carried unanimously 5 -0. Approval of Minutes — December 7, 2011 Meeting Change: Page 1, title to "Notes" Add: Page 3, 3rd Paragraph, 2"d sentence to read "that portion of Radio Road" Change: Page 3, bottom of page to read "The next meeting is January 4, 2012 " Tom Depouw moved to approve the December 7, 2011 Notes as amended. Second by Renato Fernandez. Motion carried unanimously 5 -0. 1 V. Transportation Services Report A. Budget Report Gloria Herrera distributed the Radio Road East MSTU - Fund 166 Report dated January 4, 2012. (See attached) • Ad Valorem Tax Received - $125,555.76 • Operating Expense Available - $37,483.00 • Improvements General - $ .00 • Capital Outlay - $ .00 • Reserves Available - $131,900.00 It was noted the P.O. for Legal Advertising covered 2 advertisements on the Ballot Resolution. B. Project Manager Report Darryl Richard distributed the 90% Design Plan provided by Urban Green and reported Staff will be reviewing the height of plant materials to meet site -line requirements and utility locations. (See attached) Design Plan #LP 107 Darryl Richard noted a change will be made to mulch a 6' section currently showing as "existing pavers" to accommodate a future sidewalk in the median on both sides at the corner of Radio Road and Sanctuary Drive /Madison Park Boulevard. The traffic light and the sidewalk will be installed at the same time, if the traffic count warrants a light and is approved for installation. The Committee formed a consensus to install pavers and then the sidewalk for the safety of pedestrians. The Engineer Consultant will determine the sidewalk placement but staff will give their recommendations. The plans will be provided to the Advisory Committee for review. The County Engineers were concerned on the maximum 18" height of the Bromeliads which was related to Urban Green. Dayna Fendrick responded there are varieties that would scathe that height. The Bromeliad varieties have not been identified at this point. Desijzn Plan #LPI I I The Design Plan was prepared after review of the intersection of Radio Road and Davis Boulevard construction plans. A question was posed on who will be responsible for payment of the pavers. Dayna Fendrick reported the Design does not show pavers. Staff will review the contract covering fill and pavers and report back to the Committee. The median was cut back approximately 13' to accommodate turn lanes. Pam Lulich reported receiving documents verifying location of utilities and will coordinate with Dayna Fendrick and report the results back to the Committee. 2 VI. Landscape Architect Consultant Report A. Landscape Design — Urban Green Studio Dayna Fendrick reported receiving comments from the County Engineers and will provide responses. Darryl Richard recommended submitting a ROW Permit at this time. The costs for a ROW Permit are approximately $1,200- $1,500. Urban Green will provide alternate line items for a 6" and 12" crown on filler in the medians. Tom Depouw left at 10:48 am VII. New Business A. Postcard Mailing Sue Chapin reported the letter mailing did not mention that "every registered voter in the MSTU can vote regardless of their affiliate." She noted both Commissioner Henning and she have verbally told the voters this in the different developments during their presentations, but that the presentations aren't getting to all the voters. Tom Depouw returned at 10:55 am Sue expressed the importance and suggested the Advisory Committee send out a postcard. Darryl Richard distributed an estimate to do the postcard mailing from Cecil's Copy Express in the amount of $897.24 (See attached) Renato Fernandez left at 10:55 am Discussion was made on the previous mailing with eliminating duplicate addresses on mailing list and the fact only 30 letters were undeliverable. Renato Fernandez returned at 10:58 am A consensus was formed on the contents of the postcard and was decided Staff compose the wording and email a draft to the Advisory Committee for review and changes. Sue Chapin moved to approve mailing a postcard (and to approve Cecil's Copy Express estimate) not to exceed $900 as a reminder for upcoming referendum. Second by Renato Fernandez. Motion carried unanimously 5 -0. VIII. Old Business A. Liaison Report — Radio Road MSTU Staff stated the BCC approved and awarded their contract to Hannula Landscape for the Devonshire Project and will commence project in late January. Discussion followed on the County's bidding process, negotiating pricing, mandatory pre -bid meetings, interviewing qualified bidders, bidder's background and type of experience and identifying services the MSTU will require. 3 Michelle Arnold described the Purchasing Departments' bidding process and review committee and how an Advisory Committee member(s) could be a part of that process. B. Liaison Report — Sue Chapin /Commissioner Henning Sue Chapin confirmed upcoming meetings that both Commissioner Henning and she will attend to discuss the ballot referendum with the residents of the following developments: ➢ Plantation Club House — January 10th at 7:30 pm ➢ The Shores Club House — January 18th at 6:00 pm ➢ Sherwood — No date at this time ➢ Sapphire Lakes — Residents will write a "Letter to the Editor" and include what will be included in the postcard. IX. Public Comments Michelle Arnold reported the County has not started the bidding process to the banks for the loan yet and does not expect to hear back prior to the elections. There being no further business to come before the committee, the meeting was adjourned at 11:33 AM. Radio Road East Beautification MSTU Advisory Committee Dale Johnson, Ch man These minutes approved by the Advisory Committee on as presented or amended VI-11� . The next meeting is February 1, 2012 at 10:00 a.m. 2885 Horseshoe Drive South, Naples, FL 34104 rd � U W F- O0 W m 6� J Cl) U w Z � O O z J F - XwLLJ wXC�O w0 cn U �U Q� W J d Q � ?, Z w ~ z w 0 a H z z az W z C U Z a. Of zo�OOQQwO� _ om� cold U) Q D cncnZ zU oOQ�Q� Li -LL tS`Z �.NdW cn �W Z� ZZO 0� QQ�W�W ��OOc~i�� 0� <� cu g� �� If fy �L� �> _�co� � W W LL L w 0 >Q� Q a)Z W00w ~~w LLWw Q Q= W Z Z w� in z J IWi Q N w V) Q Q Q W W (/� > � �WLL >I- %QQ < <OQH z ��F- �- m �W QQ m0Q wow Z Z W�� Q Q W� O Z U) U H +. 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NAPLES, FL 34119 Phone: 239-353-4285 Fax: 239-353-1775 I NAME /ADDRESS I BOARD OF COUNTY COMMISIONERS FINANCE 3299 TAMIAMI TR E. STE 700 NAPLES, FL 34112 -5749 Estimate DATE ESTIMATE # 12/20/2011 14655 PROJECT DESCRIPTION QTY COST TOTAL 2508 POST CARDS 1/1 RADIO ROAD EAST 2,508 0.07775 195.00 ADDRESS AND BARCODE 2,508 0.04 100.32 BULK RATE PRICE WILL GO UP IN ABOUT 2 WEEKS POST 2,508 0.24 601.92 OFFICE IS RAISING PRICES. COST FOR LOCAL POST CARDS IS .24 EACH AND OUT OF STATE IS .27 EACH. I'LL GO BY THE LOCAL PRICE FOR NOW. TOTAL $897.24 s �a FJ ) 0. °m n M E _e M Q R 0 off- `y b a1 f� Z O 6+v B d� a a A EO a D h N c a 7 CL ce N H O O H O O y m m d d a C s r- u. 9 X T O C •rNN 000 ANN A LAN rj >1 >1 L L :3 :3 MCd nn f� f� C L 2: +J rd V) V) L (n cd -0 VV) w 0 0 C C •r•r 00 r r L L W W w o o ca O_ O L (a U > U Az- C O O O C . — O O O .0 •� > � _0 U) L .LF (a O (4 >, LO C U O 03 C -0 Q) (2) � a t. 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