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Date: June 6, 2012
CURRENT CONSTRUCTION SCHEDULE PROJECTION
Radio Road East MSTU Median Landscape & Irrigation Project
60 DAYS RISK, LEGAL, PURCH.
REVIEW OF CONTRACT
Construction Start
180 DAYS OF CONSTRUCTION
Final Completion
May 22nd to July 21, 2012
July 23, 2012 [BEGIN CONSTRUCTION]
July 23, 2012 —January 19, 2013
January 19, 2013 [END CONSTRUCTION]
4-,
AG=TRONIX
SPECW06IN MOTOROLA IRRIU71011 CONTROL SYSTEMS
1304 N. 15th STREET
IMMOKALEE, FL 34142
239 - 657 -5519
CUSTOMER NAME
Clerk's Finance Department
3299 Tamiami Trl. E. Suite 700
Naples, FL 34112 -5749
QUOTATION /PROPOSAL
DATE
QUOTE NO.
4/19/2012
2380
QUOTE WOO FOR 60 DAYS.
Sam @ag- tronix.com www.ag- tronix.com
Page 1 6 I
TERMS
REP
SHIP VIA
PROJECT
Net 30
SLC
Radio Rd East MSTU
ITEM
DESCRIPTION
QTY
PRICE
TOTAL
Radio Road East MSTU Landscaping & Irrigation
1 - Irrinet M AC 24 Station w/2 Radios (1 High Power - 1
Low Power)
F4860A
IRRInet -M AC 12 DO and 4 DI, Without Radio
2
1,350.00
2,700.00
FUE5523
CDM750 Radio 403 -470 MHZ
2
888.00
1,776.00
FLN4305A
CDM Radio Installation Kit for Moscad
2
217.50
435.00
967 -0159
Power supply, switching, in:85- 264VAC, out:12VDC,
2
110.00
220.00
12.5A, 15OW, power factor corn
15348
115V - 24V, 75VA Transformer for IRRInet M
2
160.00
320.00
MLB -I2 -AC
Surge Protector AC 4in/12out (NON BID ITEM)
2
275.00
550.00
51020 -WM
Leviton Surge Protection
1
190.00
190.00
7299 -NW (8299 -...
GFI W /Switch and Cover Leviton (15Amp)
1
39.00
39.00
TP7010 (T -11)
Single Gang Box
1
4.57
4.57
50537
450 -460 5.OdB Fiberglass antenna omni with N female
1
220.00
220.00
connector
70072
Yagi Antenna 450- 47OUBF 7.1db (N Female)
1
179.00
179.00
451969
LMR400 20' Antenna cable w/ corn (LMR400)
2
65.00
130.00
AEP
Antenna Extension Pole
2
40.00
80.00
SB -24DSS
SS Enclosure DD 24W X 36H 24D
1
2,280.00
2,280.00
PED -24DSS
SS Pedestals 24W X 12H X 20D
1
585.00
585.00
TS1
Technical Services
6
85.00
510.00
3 - IRRINET M DC 24ST.
F4960A
IRRInet -M DC 12 DO and 4 DI, without radio
3
1,275.00
3,825.00
V260AM
ADD DC 4/12 I/O Expansion Kit
3
375.00
1,125.00
FUE5523
CDM750 Radio 403 -470 MHZ
3
888.00
2,664.00
FLN4305A
CDM Radio Installation Kit for Moscad
3
217.50
652.50
MLB -I2 -DC
Surge Protector DC 4in/12out
6
299.00
1,794.00
Thank you for your business.
TOTAL
QUOTE WOO FOR 60 DAYS.
Sam @ag- tronix.com www.ag- tronix.com
Page 1 6 I
AGuTRONIX
SPECIAMMO IN MOTOROLA IRRIGATION CONTROL Sl'ME
1304 N. 15th STREET
IMMOKALEE, FL 34142
239 - 657 -5519
CUSTOMER NAME
Clerk's Finance Department
3299 Tamiami Trl. E. Suite 700
Naples, FL 34112 -5749
QUOTATION /PROPOSAL
DATE
QUOTE NO.
4/19/2012
2380
QUOTE GOOD FOR 60 DAYS.
Sam @ag- tronix.com www.ag- tronix.com
Page 2
7,
TERMS
REP
SHIP VIA
PROJECT
Net 30
SLC
Radio Rd East MSTU
ITEM
DESCRIPTION
QTY
PRICE
TOTAL
34965
Sunsaver 10 Voltage Regulator
3
74.95
224.85
BSP65 -12
65 Watt 12V Solar Panel
3
530.00
1,590.00
SPBLG
Solar Panel Bracket (Large)
3
115.00
345.00
BBF27T130
12V HEAVY DUTY MARINE BATTERY
3
142.00
426.00
BK730 -4009
Battery Box
3
26.95
80.85
493711
Cable/ antenna kit 17ft RG58 phantom MHz 450 -470
3
90.00
270.00
61600
Mini UHF Male Crimp -RG58 Connector
3
4.00
12.00
SB -18SS
SS Enclosure 18W X 36H X 12D
3
1,290.00
3,870.00
PED -18SS
SS Pedestals 18W X 12H X IOD
3
375.00
1,125.00
TS1
Technical Services
18
85.00
1,530.00
Thank you for your business.
TOTAL 1 $29,752.77
QUOTE GOOD FOR 60 DAYS.
Sam @ag- tronix.com www.ag- tronix.com
Page 2
7,
EXECUTIVE SUMMARY
Recommendation to award Bid #12 -5878 for "Radio Road, East of Santa Barbara
Boulevard to the Intersection of Radio Road and Davis Boulevard Municipal Service
Taxing Unit Landscaping and Irrigation Project" to Hannula Landscaping & Irrigation,
Inc., in the amount of $467,914.63.
OBJECTIVE: To obtain the Board's approval to award Bid #12 -5878 for "Radio Road, East of
Santa Barbara Boulevard to the Intersection of Radio Road and Davis Boulevard Municipal
Service Taxing Unit (MSTU) Landscaping and Irrigation Project" to Hannula Landscaping &
Irrigation, Inc.
CONSIDERATIONS: On March 12, 2012, the Purchasing Department sent out 894 notices for
Bid #12 -5878 "Radio Road, East of Santa Barbara Boulevard to the Intersection of Radio Road
and Davis Boulevard MSTU Landscaping and Irrigation Project." Fifty..rseven (57) companies
downloaded the bid package. The County received four (4) bids on ApPl 11, 2012, from the
following contractors: Hannula Landscaping & Irrigation, Inc., Valleycrest Landscape
Development Inc., Arazoza Brothers Corporation, and Superior Landscaping & Lawn Service,
Inc. Two out of the four vendors (Valleycrest and Superior Landscaping) were deemed non-
responsive because of failure to submit all the required documentation related to previous
experience (Motorola or equivalent), and MOT Certification respectively. Consistent with the
MSTU's Advisory Committee's April 13, 2012 recommendation, staff is recommending award
to the lowest, responsive and qualified bidder, including selected alternates, to Hannula
Landscaping & Irrigation Inc.
Contractor
Base Bid Amount
Base Bid + Alternates
Hannula Landscape
$456,296.59
$ 467,914.63
Valleycrest*
$631,358.90
$ 651,355.17
Arazoza Brothers
$635,713.97
$ 654,086.57
Superior Landscape*
$689,970.76
$ 717,836.01
Leemea non - responsive — vendors did not submit all required prequalification documentation.
FISCAL IMPACT: Also on the May 22, 2012 agenda the Board will consider approval of a
loan with BB &T to fund this project. Upon approval of the loan a project budget will be
established in Radio Road East MSTU Fund (166) with loan proceeds as the source of funding.
A Budget amendment will also be processed to establish the debt service budget in fund (266).
The cost for on -going operation and maintenance is estimated to be $93,354.00 on an annual
basis and will be funded by the MSTU.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office, is legally sufficient for Board action and only requires a majority vote for
approval —SRT.
9
W
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this Executive Summary.
RECOMMENDATION: That the Board award Bid #12 -5878 to Hannula Landscaping &
Irrigation, Inc., authorize the Chairman to execute the attached contract after final review by the
County Attorney's Office and approve necessary budget amendments.
Prepared By: Darryl Richard, RLA, Project Manager, ATM Department
Attachments: (1) Bid #12 -5878 Bid Tabulation; (2) Copy of Contract #12 -5878 Hannula
Landscape, (3) Urban Green OPC On -Going Maintenance
5.
EXECUTIVE SUMMARY
Recommendation to approve a Resolution accepting a proposal from Branch Banking and
Trust Company (BB &T), per ITB #12 -5829 Radio Road MSTU Fixed Term Loan, to
provide a fixed term loan to finance cost for the Landscaping and Irrigation construction
project within the Radio Road, East of Santa Barbara Boulevard to the Intersection of
Radio Road and Davis Boulevard Municipal Service Taxing Unit (MSTU), approving a
loan agreement in an amount not exceeding $649,000, with a maturity date for the Note no
later than ten (10) years from the date of issuance, and authorizing such note to be payable
from ad valorem taxes in an amount not to exceed .5 mills on all taxable property within
the MSTU.
OBJECTIVE: To accept a fixed term loan proposal from BB &T to finance cost for the
landscaping and irrigation project within the Radio Road, East of Santa Barbara Boulevard to the
intersection of Radio Road and Davis Boulevard Municipal Service Taxing Unit (MSTU) and
enter into a formal loan agreement in an amount not exceeding $649,000. Such note will be
payable from ad valorem taxes from all taxable property within the MSTU, with a maturity date
no later than ten (10) years from the date of issuance.
CONSIDERATIONS: On July 28, 2009, the Board enacted Ordinance No. 2009 -44 creating
the Radio Road, East of Santa Barbara to the intersection of Radio Road and Davis Boulevard.
Municipal Service Taxing Unit. The principal purpose of the MSTU is to provide landscaping
and irrigation systems for the section of Radio Road from Santa Barbara Boulevard East to Davis
Boulevard.
In response to a request by the MSTU Advisory Committee, the Board authorized the placement
of a referendum on a ballot to determine if qualified electors residing within the MSTU were in
favor of utilizing debt secured by and payable from existing ad valorem taxes levied against all
taxable property within the MSTU to allow the MSTU Landscaping improvement project to be
completed sooner.
On January 31, 2012, voters within the MSTU approved, with a 71.71% margin (682 -yes; 269 -
no), utilizing the existing ad valorem property taxes to support a loan not to exceed $649,000,
with a maturity no longer than 10 years.
A request for proposal was advertised on February 23, 2012. The e- procurement system
recorded that 200 notifications were sent to potential bidders, 21 packages were downloaded, and
one proposal was received on March 09, 2012 from BB &T. On March 23, 2012 the Finance
Committee reviewed the single proposal and recommended Branch Banking and Trust Company,
as a qualified, responsive bidder.
FISCAL IMPACT: The principal amount of the loan shall not exceed $649,000 and is secured
by the ad valorem property tax receipts collected from property owners within the Radio Road
East MSTU. The annual fixed interest rate is 3.44% and the term is 10 years. The fee for legal
review and underwriting payable to BB &T is $3,000.
10,
Debt service on the loan will be paid from a separate debt service fund (266) and the millage rate
will be split between that tax amount required to be raised to satisfy debt and that amount for
operations. Level debt service will occur on this loan over the 10 year period from FY 13 to FY
22 at $76,800 per year. Each year the debt service levy will be calculated first.
Budget amendments will be required to establish the project in fund (166) as well as the debt
service budget in fund (266).
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office, is legally sufficient for Board action and only requires a majority vote for
approval —SRT.
GROWTH MANAGEMENT IMPACT: There is no growth management impact with this
Executive Summary.
RECOMMENDATION: That the Board of County Commissioners adopt the Resolution
accepting the fixed term loan proposal from BB &T to finance cost for landscaping and irrigation
improvements within the Radio Road, East of Santa Barbara Boulevard to the intersection of
Radio Road and Davis Boulevard Municipal Service Taxing Unit (MSTU) and enter into a loan
agreement in an amount not exceeding $649,000 and requiring such note to be payable from ad
valorem taxes levied on all taxable property within the Radio Road East MSTU. Additionally,
authorize staff to process necessary budget amendments.
Prepared By: Darryl Richard, Project Manager, Department of Alternative Transportation Modes
Attachments: (1) Resolution, (2) Loan Agreement, (3) Distribution List, (4) Proposal
H A,
EXECUTIVE SUMMARY
Recommendation to approve an amendment to Collier County Ordinance No. 2009 -44, the
Radio Road, East of Santa Barbara Boulevard to the Intersection of Radio Road and Davis
Boulevard Municipal Service Taxing Unit (MSTU) Ordinance, to remove the six -year
sunset provision and provide for the dissolution of the MSTU upon recommendation by the
MSTU Advisory Committee and approval by the Board of County Commissioners.
OBJECTIVE: To approve an amendment to Ordinance Number 2009 -44 to remove its existing
six -year sunset provision and provide for the dissolution of the Radio Road, East of Santa
Barbara Boulevard to the Intersection of Radio Road and Davis Boulevard Municipal Service
Taxing Unit (the "MSTU ") upon recommendation by the MSTU Advisory Committee and
approval by the Board of County Commissioners after the landscape and irrigation project is
completed and all indebtedness, which is in the process of being financed, is paid.
CONSIDERATIONS: On July 28, 2009, the Board of County Commissioners established the
MSTU. The Committee has been meeting since October 2010 and in that short time hired a
landscape architect and developed preliminary plans for the beautification of the roadway. When
the Ordinance establishing the MSTU was enacted, it contained a six -year sunset provision. With
the downturn in property values it would take additional time to accrue the funds needed for the
construction of the project.
On March 29, 2011, the MSTU Advisory Committee held a public meeting for review of
preliminary project plans for landscaping & irrigation on Radio Road between Santa Barbara
Boulevard and Davis Boulevard. There were 41 residents who attended that publicly advertised
meeting, representing various communities within the MSTU boundary. The overwhelming
comments received during that meeting indicated that the community wanted to see the project
done as soon as possible and that the MSTU should pursue financing to advance the construction
to take advantage of lower contractor pricing.
On June 14, 2011, the MSTU Advisory Committee Chairman petitioned the Board of County
Commissioners seeking direction for staff assistance in acquiring a loan for the landscape and
irrigation installation project. The Board directed staff to assist the MSTU in obtaining the
appropriate financing to advance the project. In order to meet the MSTU Committee's financial
goals, a referendum question was posed to the qualified electors residing within the MSTU to
determine whether they agreed that the capital improvements project should be financed through
a loan and whether the ad valorem taxes already being levied can be utilized to repay said loan.
County staff worked with the Supervisor of Elections office to coordinate the timeline to submit
the referendum question for the Presidential Preference Primary. On January 31, 2012, voters
within the MSTU approved utilizing the existing ad valorem property taxes to support a loan not
to exceed $649,000, with a maturity no longer than 10 years.
1Z.,
In order to proceed with project financing the existing ordinance must be amended to remove the
six -year sunset provision to allow the life of the MSTU to extend, at a minimum, through the 10
year life of the loan.
On April 24, 2012, the Board authorized staff to advertise a proposed amendment to the
Ordinance. The Ordinance amendment has been advertised and staff is at this time
recommending approval of the amendment in order to move forward with the project and
provide for the ability to repay the project loan within the timeframe prescribed for in the loan
agreement and consistent with the Referendum approved by the voters within the MSTU.
FISCAL IMPACT: Extending the life of the MSTU will result in additional years during
which properties within the MSTU could be subject to the Radio Road East MSTU tax levy. The
immediate cost for recording the Ordinance amendment is approximately $27.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office, is legally sufficient for Board action and only requires a majority vote for
approval. -SRT
GROWTH MANAGEMENT IMPACT: There is no growth management impact with this
Executive Summary.
RECOMMENDATION: That the Board of County Commissioners approve an amendment to
Collier County Ordinance Number 2009 -44, to remove the current six -year sunset provision and
to provide for dissolution of the MSTU, upon recommendation by the MSTU's Advisory
Committee and approval by the Board of County Commissioners, after completion of the
landscape and irrigation project is completed and all indebtedness is paid. A copy of the
proposed Amended Ordinance is attached for the Board's review.
Prepared By: Darryl Richard, Project Manager, Department of Alternative Transportation Modes
Attachments: (1) Amended Ordinance
1-38
-
� .mil
'1
:
i L. Vi�
ORDINANCE N0.2012 -17 +
AN ORDINANCE AMENDING COLLIER COUNTY ORDINANCE 200944 (THE
_
RADIO ROAD, EAST OF SANTA BARBARA BOULEVARD TO THE INTEitSECTIO
OF RADIO ROAD AND DAVIS BOULEVARD MUNICIPAL SERVICE TAXING
UNIT); AMENDING SECTION THREE, PURPOSE AND GOVERNING BODY;
AMENDING SECTION FOUR, FUNDING AND LEVY OF TAXES; PROVIDING FOR
CONFLICT AND SEVERABILITY; PROVIDING FOR INCLUSION IN THE COLLIER
COUNTY CODE OF LAWS AND ORDINANCES; PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, on July 28, 2009, the Board of County Commissioners enacted Ordinance
No. 2009 -44 creating the "Radio Road, East of Santa Barbara Boulevard to the intersection of
Radio Road and Davis Boulevard MSTU (the "MSTU y to fund and implement the installation
of landscaping and irrigation capital improvements within that geographic area; and
WHEREAS, the MSTU's Advisory Committee requested that the Board of County
Commissioners amend and revise Sections Three and Four of Collier County Ordinance No.
2009 -44; and
WHEREAS, on May 22, 2012, the Board of County Commissioners as the governing
body of the Radio Road, East of Santa Barbara Boulevard to Davis Boulevard Municipal Service
Taking Unit approved this amendment to Ordinance 200944.
NOW, THEREFORE. BE IT ORDAINED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA that:
SECTION ONE. Section Three, Purpose and Governing Body is hereby amended as
follows:
Section Three. Purpose and Governing Body.
The MSTU is created for the purpose of providing landscaping and eF system
irrigation capital improvements for the section of Radio Road from Santa Barbara Boulevard east
to Davis Boulevard. This MSTU
shall be dissolved uaon recommendation by the MSTU Advisory
Committee and avvroval by the Board of Coun U Commissioners after a ent of all
indebtedness incurred for the project, and completion of the project
SECTION TWO. Section Four, Funding and Levy of Taxes is hereby amended as follows:
SECTION FOUR. Funding and Levy of Taxes.
For the purpose of implementing this Ordinance, the Board of County Commissioners
shall annually, at the time required by general budgetary law, make an itemized estimate of the
amount of money required to carry out the business of the MSTU for the next fiscal year, which
shall be from October 1 to and including September 30 following, until the project is ei lm
completedall related indebtedness is paid and the MSTU is dissolved as provided in Section
Three
The estimate shall describe the
purpose for which the moneys are required and the amount necessary to be raised by taxation
within the MSTU. At the time and place for fixing the annual rate of taxation for County
purposes, the Board shall fix and cause to be levied on all properties within the MSTU subject to
taxation a millage rate not to exceed .S mils per year.
SECTION THREE. Conflict and Severability.
In the event this Ordinance conflicts with any other Ordinance of Collier County or other
applicable law, the more restrictive shall apply. If any court of competent jurisdiction holds any
phrase or portion of the Ordinance invalid or unconstitutional, such portion shall be deemed a
separate, distinct and independent provision and such holding shall not affect the validity of the
remaining portion.
SECTION FOUR. Inclusion in the Code of Laws and Ordinances.
The provisions of this Ordinance shall become and may be made a part of the Code of
Laws and Ordinances of Collier County, Florida The section of the Ordinance may be
renumbered or re- lettered to accomplish such, and the word "Ordinance" may be changed to
"Section," "Article," or any other appropriate word.
SECTION FIVE. Effective Date.
This Ordinance shall take effect upon filing with the Florida Department of state.
PASSED AND DULY ADOPTED by the Board of County Commissioners of Collier
County, Florida this 22nd day of May, 2012.
BOARD OF COUNTY COMMISSIONERS
ATTEST.""....
DWIGs $ COLLIER COUNTY, FLORIDA
` CLERK
W.
By:
FRED W. COYLE, C L
P
l -,
Approved as to form and
Legal sufficiency:
&4 e14--C�
Scott R. Teach
Deputy County Attorney
This ordinance filed with the
Secretory of State's Office tha
2S
_'F++da; of _, a. _2012
W %1 K '1eagement�f that
fill received this J� do
of �urt� onto y
STATE OF FLORIDA)
COUNTY OF COLLIER)
I, DWIGHT E. BROCK, Clerk of Courts in and for the
Twentieth Judicial Circuit, Collier County, Florida, do
hereby certify that the foregoing is a true and correct
copy of:
ORDINANCE 2012 -17
which was adopted by the Board of County Commissioners
on the 22nd day of May, 2012, during Regular Session.
WITNESS my hand and the official seal of the Board of
County Commissioners of Collier County, Florida, this 24th
day of May, 2012.
DWIGHT E. BROCK
Clerk of Courts and Clerk
Ex- officio to Board of
County Commissioners •.;,'
By: Martha ;Ui'gara,
Deputy C!e ,rlg: ti ,,