Radio Road East MSTU Backup Documents 04/13/2012 Radio Road Sme
'!x S 7.It ritictioelo eassmetttee
2825 S. Wmwealwe nr4'e
ZVI& 74 34104
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April 13, 2012
AGENDA
I. Call Meeting to order
II. Attendance
III. Approval of Agenda
IV. Approval of Minutes -March 7,2012 Meeting
V. Transportation Services Report
A. Budget Report—Gloria Herrera
B. Project Manager Report—Darryl Richard
VI. Landscape Architect Consultant Report
A. Landscape Design- Dayna Fendrick, Urban Green Studio
VII. New Business
A. Review Construction Contractor Bids
VIII. Old Business
A. Liaison Report—Radio Road MSTU—Sue Chapin
IX. Public Comments
X. Adjournment
The next meeting is scheduled for May 2, 2012 at 10:00 a.m.
2885 Horseshoe Drive South
Naples, FL 34104
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Date:April 13, 2012
CURRENT LOAN SCHEDULE PROJECTION
Radio Road East MSTU Median Landscape& Irrigation Project
Activity Date
a `;ik''c [BB&T SINGLE PROPOSAL SUBMITTED]
MSTU Advisory Committee Review of
Bid Results & Recommendation to BCC April 13, 2012
GMD Agenda Central Deadline
(for May 8, 2012 BCC meeting) April 12, 2012 [Staff to request extension ]
BCC Award to BB &T May 8, 2012 [BCC DATE]; Under a separate item on
5/8/12 will be approval of Ordinance modification
removing 6 year sunset provision.
[Tentative] Loan Closing Date May 10, 2012
Date: April 13, 2012
CURRENT CONSTRUCTION SCHEDULE PROJECTION
Radio Road East MSTU Median Landscape& Irrigation Project
Activity Date
f
2if a 2
114 r .V}^l;i. {l.�e�15' ' lA 7e �t
MSTU Advisory Committee Review of
Bid Results & Recommendation to BCC April 13, 2012
GMD Agenda Central Deadline
(for May 22, 2012 BCC meeting) April 26, 2012
BCC Award of Bid May 22, 2012 [BCC DATE]
60 DAYS RISK, LEGAL, PURCH.
REVIEW OF CONTRACT May 22nd to July 21, 2012
Construction Start July 23, 2012 [BEGIN CONSTRUCTION]
180 DAYS OF CONSTRUCTION July 23, 2012—January 19, 2013
Final Completion January 19, 2013 [END CONSTRUCTION]
Co ler County
Groff Management Division
Construction & Maintenance
Alternative Transportation Modes
April 13,2012
Attn: Dayna Fendrick
Urban Green Studio PLLC
P.O.Box 111841
Naples,FL 34108
RE: Notice To Proceed
Project Name: Landscape Architectural Maintenance Consulting Services for Radio Road East MSTU
Bidding Assistance, Site Observation and Maintenance Specifications
PURCHASE ORDER: P. O.#4500135562 (dated 04/13/2012)
CONTRACT: #08-5060; Landscape Architectural Services Fixed Term
COUNTY FUND: 166-162526-631403-0
Dear Mrs. Fendrick,
This letter serves as Collier County's official NOTICE TO PROCEED (NTP)to your Company to commence
with services per Contract#08-5060 Landscape Architectural Services Fixed Term. The purchase order number
is shown above. This NTP is limited to services per Contract#08-5060-Purchase Order No. 4500135562
executed for the Materials Not to Exceed: $28,426.00. Please include the purchase order number, Contract
number and project number on each invoice to facilitate the payment process.
Commencement date for the services associated herewith shall be considered to be Friday,April 13,2012.
Final completion of all work, based on 159 day contract completion, shall be considered to be Wednesday
September 19,2012
Sincerely Yours,
6,4,161",,t;
Darryl Richard,MSTU Project Manager
r 111
i t e m a`v e T t odaton Mods•2 8 8 5 South H o t s e s h o e D r i v e.Naples,Fk a 34404.239-252.8192.FAX 239-2525899 www.coliergo.rte1
f
Send all Invoices to:
Collier County Board of County Commissioners O'uLrt'
Purchasing Department Collier County Board of County Commissioners
I..' *s
3327 Tamiami Trl E -15 . Attn:Accounts Payable
Naples FL 34112-4901 •� y ':: 3299 Tamiami Trl E Ste 700
Tax Exempt:85-8012621830C-2 p 1' `1 Naples FL 34112-5749
Purchase Order number must appear on all related
correspondence,shipping papers and invoices:
Vendor# 118696 Purchase order
URBAN GREEN STUDIO PLLC PG Number 4500135562 Dale 04/13/2012 I
PO Box 111841 contact Person Trans ATM
NAPLES FL 34108
Please deliver to:
GROWTH MANAGEMENT DIVISION C&M Delivery Date: 09/30/2012
LANDSCAPE MAINTENANCE
2885 S HORSESHOE DR
NAPLES FL 34104
Terms of Payment Net 30 Days Currency USD
Item Material Description Order Qty Unit Price Per Unit Net Value I
00010 Task 2.1 Meetings 4,940 each 1.00 4,940.00
Release order against contract 4600001972 item 00010
166-162526-631403-0 W/O for Radio Rd East Maintenance Specifications
00020 Task 2.2 As Built/Record Drawings 2,808 each 1.00 2,808.00
Release order against contract 4600001972 Item 00010
00030 Task 2.3 Bidding Asst&Const Observatic 14,588 each 1.00 14,588.00
Release order against contract 4600001972 Item 00010
00040 Task 2.:4 Main Specifications 5,290 each 1;00 5,290.00
Release order against contract 4600001972 Item 00010
00050 Task 3,0 Reimbursable Expenses 800 each 1.00 80000
(((( Release order against contract 460000/972 item 00010
! Total net value exci,tax USD 28,426.00
VENDOR Terms and Conditions
The VENDOR agrees to comply with all Purchase Order Terms and Conditions as outlined on the Collier County Purchasing Internet site:
http://www.colliergov.net/lndex.aspx?page=762(revision date 01/22/2008),including delivery and payment terms.Further the VENDOR agrees to:
1. Provide goods and services outlined in this Purchase Order with the prices,terms,delivery method and
specifications listed above.
2. Notify department Immediately if order fulfillment cannot occur as specified.
13. Send all invoices to:
Collier County Board of County Commissioners
•
Attn:Accounts Payable
3299 Tamiami TO E Ste 700
i
Naples FL 34112-5749
i
The Purchase Order is authorized under direction of Collier County Board of County Commissioners by:
.t [ % Stephen Y.Carnell,General Services/Purchasing Director
Printed Fn APr 13 2012 13:4520 GMT-0400 166-162525-6631403 Pans t a;.
WORK ORDER/PO #
Agreement for:Landscape Architectural Services Fixed Term
Dated:September 23,2008 (RFPBID#08-5060)
This Work Order is for Professional Landscape Architectural Services,subject to the terms and conditions
of the contract referenced above,for work known as: Maintenance Consulting Services.
Project Name: Landscape Architectural Maintenance Consulting Services for Radio Road East
MSTU Bidding Assistance,Site Observation and Maintenance Specifications
The work is specified in the proposal dated March 6,2012 which is attached hereto and made a part
of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,
Work Order/Purchase Order # is assigned to:Urban Green Studio.
Scope of Work: As detailed in the attached proposal and the following:
Task 2.1 Meetings
Principal /Senior Landscape Architect 30 hrs. @ $128/hr. $ 3,840.00
Design Associate 4 hrs. @ $ 75/hr. $ 300.00
Irrigation Sub-Consultant Lump Sum $ 800.00
$ 4,940.00
Task 2.2 As-Built/Record Drawings
Principal /Senior Landscape Architect 6 hrs. @ $128/hr. $ 768.00
Auto CAD Technician 20 hrs @ $ 62/hr. $ 1,240.00
Irrigation Sub-Consultant Lump Sum $ 800.00
$ 2,808.00
Task 2.3 Bidding Assistance & Const Observation
Principal /Senior Landscape Architect 72 hrs. @ $128/hr. $ 9,216.00
Design Associate 24 hrs.@ $ 75/hr. $ 1,800.00
Auto CAD Technician 6 hrs. @ $ 62/hr. $ 372.00
Administrative Assistant 20 hrs @ $ 55/hr. $ 1,100.00
Irrigation Sub-Consultant Lump Sum $ 2,100.00
$ 14,588.00
Task 2.4 Maintenance Specifications
Principal /Senior Landscape Architect 16 hrs. @ $128/hr. $ 2,048.00
Design Associate 12 hrs.@ $ 75/hr. $ 900.00
Auto CAD Technician 6 hrs. @ $ 62/hr. $ 372.00
Administrative Assistant 6 hrs @ $ 55/hr. $ 330.00
Irrigation Sub-Consultant Lump Sum $ 200.00
Arborist Sub-Consultant Lump Sum $ 1,440.00
$ 5,290.00
Task 3.0 Reimbursable Expenses(estimated)
Reimbursable Expenses allowance $ 800.00
TOTAL FEE $ 28,426.00 (TME)
WO -Page 2
Urban Green Studio/Radio Road East MSTU
Bidding Assistance,Site Observation and Maintenance Specifications
Schedule of Work: Complete work within 159 days from receipt of the Notice to Proceed which
is accompanying this Work Order.
Compensation: In accordance with Article Five of the Agreement, the County will compensate the
Firm in accordance with following method(s): /(Negotiated Lump Sum ❑Lump Sum Plus
Reimbursable Costs X Time&Material(established hourly rate—Schedule A)OCost Plus Fixed Fee,
(define which method will be used for which tasks)as provided in the attached proposal.
Any change made subsequent to final department approval will be considered an additional service and
charged according to Schedule"A"of the original Contract Agreement.
APPROVED BY: Darryl Richard,Project Manager Date
APPROVED BY: 1 ..
Pam Lulich,Landscape Operations Manager ate
APPROVED BY
Michelle Edwards old,ATM Director Date
APPROVED BY� , 7'1tf' Il�
Nick C . . guida,Ai If°ntst :tor,Growth Mgmt.Division Date
ACCEPTED BY: Urban Green Studio
old..ea .rite -z- IZ-
'"� ..wof uthorized Company Officer Date
mczn I2/t'
Type or Print Name and Title
• liar •unty
Growth Management Division
Construction & Maintenance
Alternative Transportation Modes
Memorandum
To: Nick Casalanguida,Administrator
Growth Management Division
From: Michelle Edwards Arnold,Director j if,
Alternative Transportation Modes Dep. ..ent
Date: March 30,2012
CC: Pamela Lulich,Landscaping Operations Manager
Subject: Delegation of Authority
I will be out of the office on April rd through April 6th, 2012 for my vacation. In my absence
Pamela Lulich will have authorization to act on my behalf and sign off on purchasing matters while I
am unavailable.
i"r NI'
Altemaive Transportalion Modes•2885 South Horseshoe Drive•Naples,Florida 34104.239-252-8192•FAX 239-252-5899•www.cdGergov.net
° PROFESSIONAL SERVICES PROPOSAL
FOR: Radio Road East MSTU
SUBMITTED TO: Ms. Pamela Lulich, RLA, Manager of Landscape Operations
Mr. Darryl T. Richard, RLA, Landscape Project Manager
Collier County Growth Management Division
Alternative Transportation Modes Department
PREPARED BY: Ms. Dayna L. Fendrick, RLA, AICP
Urban Green Studio, PLLC
DATE: March 6, 2012
SUBJECT: Proposal for Landscape Architectural Services
Bidding Assistance, Site Observation and Maintenance Specifications
1.0 OVERVIEW&ASSUMPTIONS
1.1 The project is approximately 1.3 miles in length, and extends from Santa Barbara
Boulevard east to Davis Boulevard. The subject medians range in width from 35'to
45'. Curbing and irrigation sleeving is in place.
1.2 The project is to be funded by the Radio Road East MSTU, which was created for the
purpose of landscape and irrigation installation and maintenance. The Radio Road East
MSTU Committee (Client) will be responsible for design review and decisions, with input
from the Alternative Transportation Modes Department staff(ATM).
1.3 This contract will be administered under Collier County Contract # 08-5060"Fixed Term
Landscape Architectural Services".
1.4 The project team will include James Abney &Associates as a sub-consultant for
irrigation design, and Signature Tree Care as an arborist. UGS will be the prime
consultant, and will manage and coordinate the sub-consultants.
Radio Road East MSTU Proposal
Bidding&Site Observation Services
March 6,2012
1.5 This Bidding Assistance and Construction Services scope is based on implementing the
100% Landscape and Irrigation design plans prepared by UGS and approved by Collier
County, per the established limit of work line.
1.6 Collier County Purchasing will be responsible for the preparation of"front end"
documents, including General Conditions, instructions to bidders, etc. and for issuing the
bids, addenda and preparing the bid tabulation.
2.0 SCOPE OF SERVICES
2.1 MONTHLY MSTU MEETINGS
Attend monthly MSTU Committee meetings throughout the bidding and construction
process. Twelve (12) meetings are allowed for in the proposed fee table. The fee
schedule reflects attendance by one (1) UGS personnel, Ms. Fendrick or Ms. Binkowski,
at the regularly scheduled meetings. Mr. Abney will attend every other monthly
meeting.
Attend utility coordination meetings with utility contacts identified through Sunshine
One.
2.2 AS-BUILT RECORD DRAWINGS
Prepare AutoCADD Record Drawings based on redlined drawings and field information
provided by the Contractor. UGS will provide one CD with electronic files (AutoCADD
drawings) and one set of PDF's to Collier County ATM.
2.3 BIDDING ASSISTANCE &SERVICES DURING CONSTRUCTION
UGS and Mr. Abney will provide the same services outlined below during bidding and
construction, except as where noted.
Provide bidding assistance, which will include: Outline bid items and alternates, provide
bid quantities, attend one pre-bid conference, respond to bidders'questions, and assist
with addenda as needed.
Attend one pre-construction meeting. Provide design clarification, respond to RFI's
from the Contractor, and review shop drawings and materials samples. Review pay
requests, completed quantities and process change orders.
2
Radio Road East MSTU Proposal
Bidding&Site Observation Services
March 6,2012
Make recommendations for modification and adjustments of irrigation and/or plant
materials in response to known utility conflicts. Apply for deviation (if necessary) using
standard county procedures for deviation approval.
Conduct up to two (2) nursery tagging trips along with the selected Contractor and the
County Project Manager to field tag the specified Gumbo Limbo trees and Buccaneer
Palms. It is assumed the trips will be made to the east coast of Florida, and the
Contractor will provide transportation. If more than two (2) field trips are required to
find acceptable plant materials, these trips will be performed as additional services at
the established hourly rates. Mr.Abney will not attend field tagging trips.
Perform periodic site visits to observe the contractor's progress and general compliance
with the plans and specifications. The construction time frame is assumed to be 150
days (21 weeks) to substantial completion and 180 days (26 weeks) to final
acceptance. UGS staff will attend weekly field meetings during construction and
prepare field progress reports every other week. Mr. Abney will attend field meetings
and prepare field reports every other week during construction. If the construction
time frame extends beyond the assumed schedule, additional services will be required
to perform continued site observation.
Perform one preliminary walk-through at substantial completion and prepare a punch
list outlining corrective actions needed. Perform one final walk-through to verify
corrections have been made, and prepare a final project report.
Perform a walk-through one year after final acceptance to review the condition of plant
materials and the irrigation system components. Identify any materials that are not in
acceptable condition, which must be replaced under warranty.
2.4 MAINTENANCE SPECIFICATIONS
Review Collier County standard Maintenance Specifications and modify as necessary to
address the Radio Road East design elements and specific plant materials. Modified
items may include the following:
• Fertilization recommendations, based on information to be provided by Collier
County ATM regarding recent Collier County experience.
• Arborist services/ pruning recommendations for Gumbo Limbo trees.
• Recommendations for preparation for and/or treatment of plant materials
after a frost event.
• Crushed shell maintenance.
• Maintenance bid items&quantities, based on record drawings.
3
Radio Road East MS i U Proposal
Bidding&Site Observation Services
March 6,2012
3.0 REIMBURSABLE EXPENSES
Expenses for blue prints, reprographic services, color reprographics, overnight express
delivery, and local courier delivery shall be reimbursable to UGS.
4.0 FEES
Please see attached Exhibit A for the proposed Fee Schedule.
5.0 EXCLUDED SERVICES
Survey services for field locates of underground utilities.
Maintenance bidding process and ongoing maintenance site inspections.
4
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