Radio Road East MSTU Minutes 12/07/2011M.S.T. U. AAQosv� eoow,•
2885 S. N NZv
Nom, FL 34104
Minutes
December 7, 2011
I. Call Meeting to Order
The Meeting was called to order at 10:16 a.m.
PX Van 7, "" M
JAN! 7 2'-.,
No quorum was established. Fiala
Hiller
The meeting continued for informational purposes. Henning .
Coyle
Staff noted the Committee members are required to notify S�a �a
Transcriptionist) if they are not able to attend the meeting.
II. Attendance
Members: Sue Chapin, Thomas Depouw (Absent), Renato Fernandez,
Dale Johnson
County: Michelle Edwards Arnold — ATM Director, Darryl Richard —
Project Manager, Pam Lulich — Landscape Operation Manager, Gloria
Herrera — Management Budget Analyst
Others: Dayna Fendrick — Urban Green Studio, Katie Binkowski —
Urban Green Studio, James Abney — James C Abney and Associates,
Darlene Lafferty — Juristaff Misc. Corres:
Public: Janice Bundy — Sanctuary /Blue Heron
III. Approval of Agenda — None
Date: 31 1-611 -z
Item #:lU- Z2.02.L
IV. Approval of Minutes — October 5, 2011 Meeting — None
Conies to:
V. Transportation Services Report
A. Budget Report - Gloria Herrera reviewed the December 7, 2011
Radio Road East MSTU Report: (See attached)
• Collected Ad Valorem Tax - $65,785.60
• Operating Expense P.O.s - $15,070.79
— Clarified the acronym IGC (pg 2) is Inter Government
Charge
B. Project Manager Report
Darryl Richard submitted the Cost Estimate ($1,472.57) for the
Radio Road East Ballot Informational Mailing. (See attached)
1
Discussion took place on the preparation for the Ballot Mailing and it
was concluded:
o The Ballot Mailing will be prepared on Saturday
December 10th at 10:00 a.m.
• Volunteers to prepare the Ballot Mailing are
- Darryl Richard, Sue Chapin and guest, Janice
Bundy and guest
Sue Flynn (Juristafj) will assist with the mailing
• Staff will provide the following services to expedite the
Mailing process
- Print the Ballot Informational Mailing Letter
- Confirm with the Clerks Finance Office if the
machine is available to pre fold the Ballot Letter
- Budget Office will pre -stamp the envelopes with
the MSTU supplied postage
VI. Landscape Architect Consultant Report
A. Landscape Design - Urban Green Studio
Dayna Fendrick reported:
• Landscape and Irrigation 90% Design Plans were submitted
and reviewed on Monday (December 5th)
• Based on comments received a new set of Plans was prepared
by James Abney
Staff requested additional time to review the Plans and perceived the
target date for 100% Design Plans is mid to late January.
Darryl Richard stated Staff will confer with Traffic Operations
regarding the Advanced Design on the Madison Park and Sanctuary
Traffic Signal.
Pam Lulich reported removal of Median tips is planned during the
Traffic Signal installation due to Crosswalks and ADA requirements.
Discussion ensued on the Madison Park and Sanctuary Traffic Signal.
After discussion the following was determined:
• The Signal Warrant Study is scheduled in February
• Staff deemed there is amply time to coordinate with Traffic
Operations to avoid Median Design conflicts on the Traffic
Signal Project and Radio Road East MSTU Project
• If a Traffic Signal is warranted the timeframe for Crosswalk
Improvements is approximately 6 -8 weeks
• ADA ramps will be installed on sidewalks only
- Median (paver) Landings are not designed to be ADA
accessible
• Construction Cost and Irrigation and Landscaping
modifications (for the Traffic Signal) is funded by Madison
Park and Sanctuary HOA (per Gene Calvert)
Dayna Fendrick noted due to the removal of the Median tips the No
Tree Zone may be pushed back and affect Tree spacing.
Staff recommended keeping the Plans as Designed (until additional
information is available on the Traffic Signal.)
The Median Grading Plans was discussed.
It was noted that the original Estimate did not include soil fill to
grade up to a 12 inch crown in the wider medians.
After discussion it was concluded the additional soil square footage
will be added as an Alternate to the Bid.
Darryl Richard requested Dayna Fendrick submit a change for
Services during Construction and the hours required for Design
changes on the Turn Lane.
Sue Chapin asserted that the Radio Road East MSTU Project should
be stalled until the Traffic Signal Project is complete.
Michelle Arnold reported on the Loan:
• Purchasing is in the process of going out to bid with Banks
• Staff will have an indication of the loan rates that are available
prior to the Referendum Election
The Loan and Bid Solicitation were discussed.
It was concluded that in the event the Referendum passes Staff will
proceed to Bid for the Landscape Materials.
Staff projected a NTP will be issued to the Contractor in June for
Construction.
VII. New Business — None
VIII. Old Business
A. Liaison Report — Radio Road MSTU
Sue Chapin stated she attended the Radio Road MSTU meeting and
gave an update on the Radio Road East MSTU Project.
11:16 a.m. Dale Johnson arrived.
Darryl Richard announced Janice Bundy will be appointed to serve
on the Committee on December 13th by the BCC.
IX. Public Comments
There being no further business to come before the committee, the meeting
was adjourned at 11:23 PM.
The next meeting is December 7, 2011 at 10:00 a.m.
2885 Horseshoe Drive South,
Naples, FL 34104
3
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M.S.T.U. A44" Ca
2885 S. H *W441 iD4
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RECEIVED
FEB 0 7 2012
Board of Cow yl Camp
Minutes Fiala
December 7, 2011 Hiller
Henning T_ „__
I. Call Meeting to Order Coyle
The Meeting was called to order at 10:16 a.m. Coletta —rte
No quorum was established.
The meeting continued for informational purposes.
Staff noted the Committee members are required to notify Staff (or
Transcriptionist) if they are not able to attend the meeting.
I1. Attendance
Members: Sue Chapin, Thomas Depouw (Absent), Renato Fernandez,
Dale Johnson
County: Michelle Edwards Arnold — ATM Director, Darryl Richard —
Project Manager, Pam Lulich — Landscape Operation Manager, Gloria
Herrera — Management Budget Analyst
Others: Dayna Fendrick — Urban Green Studio, Katie Binkowski —
Urban Green Studio, James Abney — James C Abney and Associates,
Darlene Lafferty — Juristaff
Public: Janice Bundy — Sanctuary /Blue Heron
III.
IV.
LY
Mist. Comes:
Approval of Agenda — None
Approval of Minutes — October 5, 2011 Meeting — None
Transportation Services Report
A. Budget Report - Gloria Herrera reviewed the December 7, 2011
Radio Road East MSTU Report: (See attached)
• Collected Ad Valorem Tax - $65,785.60
• Operating Expense P.O.s - $15,070.79
— Clarified the acronym IGC (pg 2) is Inter Government
Charge
Date: 31I a I I2
�Zp2.LB. Project Manager Report
ltem � arryl Richard submitted the Cost Estimate ($1,472.57) for the
Copvesta Radio Road East Ballot Informational Mailing. (See attached)
1
Discussion took place on the preparation for the Ballot Mailing and it
was concluded:
• The Ballot Mailing will be prepared on Saturday
December 10th at 10:00 a.m.
• Volunteers to prepare the Ballot Mailing are
Darryl Richard, Sue Chapin and guest, Janice
Bundy and guest
- Sue Flynn (Juristaffi will assist with the mailing
• Staff will provide the following services to expedite the
Mailing process
- Print the Ballot Informational Mailing Letter
- Confirm with the Clerks Finance Office if the
machine is available to pre fold the Ballot Letter
- Budget Office will pre -stamp the envelopes with
the MSTU supplied postage
VI. Landscape Architect Consultant Report
A. Landscape Design - Urban Green Studio
Dayna Fendrick reported:
• Landscape and Irrigation 90% Design Plans were submitted
and reviewed on Monday (December 5th)
• Based on comments received a new set of Plans was prepared
by James Abney
Staff requested additional time to review the Plans and perceived the
target date for 100% Design Plans is mid to late January.
Darryl Richard stated Staff will confer with Traffic Operations
regarding the Advanced Design on the Madison Park and Sanctuary
Traffic Signal.
Pam Lulich reported removal of Median tips is planned during the
Traffic Signal installation due to Crosswalks and ADA requirements.
Discussion ensued on the Madison Park and Sanctuary Traffic Signal.
After discussion the following was determined:
• The Signal Warrant Study is scheduled in February
• Staff deemed there is amply time to coordinate with Traffic
Operations to avoid Median Design conflicts on the Traffic
Signal Project and Radio Road East MSTU Project
• If a Traffic Signal is warranted the timeframe for Crosswalk
Improvements is approximately 6 -8 weeks
• ADA ramps will be installed on sidewalks only
- Median (paver) Landings are not designed to be ADA
accessible
• Construction Cost and Irrigation and Landscaping
modifications (for the Traffic Signal) is funded by Madison
Park and Sanctuary HOA (per Gene Calvert)
Dayna Fendrick noted due to the removal of the Median tips the No
Tree Zone may be pushed back and affect Tree spacing.
2
Staff recommended keeping the Plans as Designed (until additional
information is available on the Traffic Signal.)
The Median Grading Plans was discussed.
It was noted that the original Estimate did not include soil fill to
grade up to a 12 inch crown in the wider medians.
After discussion it was concluded the additional soil square footage
will be added as an Alternate to the Bid.
Darryl Richard requested Dayna Fendrick submit a change for
Services during Construction and the hours required for Design
changes on the Turn Lane.
Sue Chapin asserted that the Radio Road East MSTU Project should
be stalled until the Traffic Signal Project is complete.
Michelle Arnold reported on the Loan:
o Purchasing is in the process of going out to bid with Banks
o Staff will have an indication of the loan rates that are available
prior to the Referendum Election
The Loan and Bid Solicitation were discussed.
It was concluded that in the event the Referendum passes Staff will
proceed to Bid for the Landscape Materials.
Staff projected a NTP will be issued to the Contractor in June for
Construction.
VII. New Business — None
VIII. Old Business
A. Liaison Report — Radio Road MSTU
Sue Chapin stated she attended the Radio Road MSTU meeting and
gave an update on the Radio Road East MSTU Project.
11:16 a.m. Dale Johnson arrived.
Darryl Richard announced Janice Bundy will be appointed to serve
on the Committee on December 13th by the BCC.
IX. Public Comments
There being no further business to come before the committee, the meeting
was adjourned at 11:23 PM.
The next meeting is December 7, 2011 at 10:00 a.m.
2885 Horseshoe Drive South,
Naples, FL 34104
3