Radio Road East MSTU Minutes 10/05/2011RHl.'e R"Id E44
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October 5, 2011
I. Call Meeting to Order • "" °"......••••• °• °°
The Meeting was called to order by Vice - Chairman Sue Chapin at 10:07
AM. A quorum was established.
II. Attendance
Members: Sue Chapin, Thomas Depouw, Paige Simpson, Renato
Fernandez, Dale Johnson (Excused)
County: Michelle Edwards Arnold — ATM Director, Darryl Richard —
Project Manager, Pam Lulich — Landscape Operation Manager, Gloria
Herrera — Management Budget Analyst
Others: Dayna Fendrick — Urban Green Studio, Katie Binkowski —
Urban Green Studio, Sue Flynn — Juristaff
Public: Janice Bundy — Sanctuary /Blue Heron Fiala
Hiller
III. Approval of Agenda Hennin
Add: V.B.1 Application Coyle
B.2 ROW Permit Coletta �v
B.3 Resolution
Renato Fernandez moved to approve the Agenda for October S, 2011 as
amended. Second by Tom Depouw. Motion carried 3 -0.
IV. Approval of Minutes — August 3, 2011 Meeting
Renato Fernandez moved to approved August 3, 2011 Minutes as
submitted. Second by Tom Depouw. Motion carried 3 -0.
V. Transportation Services Report
A. Budget Report
Gloria Herrera distributed the Radio Road East MSTU - Fund 166
Report dated October 5, 2011. She reported the beginning 2012
Budget as follows:
• Ad Valorem Tax - $158,200.00
• Operating Expense - $44,600.00 Misc. Corres:
• Improvements General - $ .00 Date: 5/131/2_
• Capital Outlay - $ .00
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B. Project Manager Report
1. Application
Darryl Richard reported the County is in receipt of Dale
Johnsons' application to renew his term. He noted the 2-
Advisory Committee positions have been advertised with a
deadline of October 29th. Janice Bundy has applied.
Paige Simpson arrived at 10:12 am.
Sue Chapin moved to approve Dale Johnson's application form
for the Radio Road MSTUAdvisory Board to be forwarded and
approved by the BCC. Second by Tom Depouw. Motion carried
4 -0.
It was noted Paige Simpson's term will expire October 27, 2011.
Paige reported not receiving a renewal letter from the
County Managers Office regarding her term expiration and her
intention is to submit a renewal application. Staff will check with
the County Managers Office to make sure they have her correct
address.
2. ROW Permit
Darryl Richard previously emailed the 30% Plan Submittal to the
Advisory Board, Urban Green and Staff. The plan was submitted
for an internal review and approval on the crushed shell and the
tree placement concepts. ROW Permitting approved the 30% Plan
without any disapproval comments with the following special
conditions attached to the permit:
➢ The amount of exposure (1/4 inch) of the border will be
allowed at this time. At any time in the future should the
border fail to contain the crushed shell /stone and /or
become a public safety issue the County reserves the
right to have the material removed from the ROW at the
MSTU expense.
➢ No work shall be performed within 1800 feet of Davis
Blvd unless coordinated by Collier County TECM.
Staff confirmed they are coordinating with TECM.
Dayna Fendrick clarified the amount of exposure (1/4 inch) of the
border as 1/4 inch below the top of the curb.
Pam Lulich stated the 1/4 inch exposure will satisfy both the MRP
standards and ROW requirements.
Staff stated ROW reserves the right up to 100% for additional
comments on plans.
Darryl Richard reported an increase in the Urban Green Studio
contract due to contract completion date adjustment. Additional
time will be required to cover future meetings. The rate is based
on the approval of the original contract. The original completion
date of October 5, 2011 was extended until the end of February,
2012 and increased $6,072.
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Tom Depouw moved to extend the contract (Urban Green Studio)
at the rate specified. (Not to exceed $6,100) Second by Renato
Fernandez. Motion carried 4 -0.
3. Resolution
Michelle Arnold reported the Executive Summary has been
placed on the October 11, 2011 BCC agenda. The Executive
Summary recommends approval on the resolution calling for the
BCC to authorize the ballot question to be put on the Presidential
Primary in January 31, 2012. (See attached)
She asked for approval on the Executive Summary and Staff
recommendations.
Sue Chapin expressed concerns received from Commissioner
Henning. Mark Isackson emailed Commissioner Henning
financial points to consider as the financing moves forward. (See
attached)
Sue suggested the MSTU possibly change the term of the loan
from 15 years to a 10 -year term.
Michelle Arnold responded it could be done but doesn't allow
flexibility for the maximum 15 -year term and if property values
continue to decrease, it will take longer to pay.
Tom Depouw also expressed his concerns and stated he could not
approve 15 years of payments.
Michelle Arnold responded the language given was to allow for
flexibility and it was important that the public know that 15 years
is the maximum and it could be paid off sooner. She recommended
identifying the impact to the individual taxpayer.
The focus of the ballot question is; can we use the dollars we are
currently collecting to pay for the loan.
Much discussion was made on changing the term, the loan amount
and how to seek public support on the January ballot question.
It was noted Sue Chapin and Commissioner Henning plan to visit
many of the developments to provide facts and answer any
questions the public may have on the ballot question.
Sue asked staff to provide backup information and any graphs that
would be helpful in presenting facts to the residents.
Speakers
Janice Bundy stated people want the project and are anxious to
see it started. They will be looking at the numbers and the term of
the loan. Some will vote no. She suggested a realistic loan
amount and to hold a public meeting to explain the ballot to the
Communities.
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Floyd Chapin said it has to go on the ballot in January
otherwise it will be dead for another year. He asked the Advisory
Board to agree on something today. It's very important not to
delay the project.
Michelle Arnold suggested amending the ballot question to read:
Shall the existing ad valorem property tax levied at a rate not
exceeding. 5 mils on taxable property within "Radio Road East
Municipal Service Taxing Unit (MSTU) " be used to obtain and
repay general obligation bonds in a principal amount not
exceeding_ , with a maturity not longer than years and
an interest rate less than the maximum legal rate, to advance the
construction of landscaping /irrigation improvements with the
MSTU?
Sue Chapin moved to change the amount on the official ballot
(from $750,000) to $659,000, term no longer than 10 years and
amend the question as Michelle suggested. Second by Tom
Depouw.
Further discussion was made on future estimated MSTU funds that
may be available, the term and the loan amount.
Sue Chapin moved to amend the motion to state the amount to
$649,000 for 10 years. Second by Tom Depouw. Motion carried
4 -0.
Michelle Arnold stated the proposed changes will be submitted to
Mark Isackson and Counsel.
Darryl Richard suggested the MSTU consider gaining public
support on the ballot question by doing a mailing. It will be
discussed at the November meeting.
Michelle Arnold will research who is able to vote.
Is it the property owner or registered voter regardless of
ownership?
Dayna Fendrick suggested adding the verbiage; the purpose is to
advance the project to the ballot question.
VI. Landscape Architect Consultant Report
A. Landscape Design — Urban Green Studio
Dayna Fendrick provided and discussed memos regarding Gumbo
Limbo /Buccaneer Palm availability and Lee County staff comments
regarding Colonial Boulevard shells. A list of suppliers for
Buccaneer Palms and Gumbo Limbos was distributed. (See
attachments)
Paige Simpson left at 11:37am.
M
Dayna also reported a productive coordination meeting was held with
Michelle Arnold, Staff and the Botanical Garden staff on maintenance
requirements for the Buccaneer Palms and Gumbo Limbos.
She affirmed the ROW Permit was approved and Urban Green
would be moving forward on the 60% Final Documents and suggested
Staff set up a meeting with James Abney & Associates regarding
irrigation.
VII. New Business
A. Liaison to Commissioner Henning Report - Discussed in V. B.3
VIII. Old Business
A. Grant Update
None
B. Liaison Report - Radio Road MSTU
None
IX. Public Comments
Janice Bundy stated she would like to see the project get started as soon
as possible. She will get the word out in her community to vote yes on
the ballot question.
There being no further business to come before the committee, the meeting
was adjourned at 11:50 AM.
Radio Road East Beautification
MSTU Advisory Committee
Suzanne Chapille& ice Chairman
These minutes approved by the Advisory Committee on // -Z - 2-0//
as presented K or amended
The next meeting is November 2, 2011 at 10:00 a.m.
2885 Horseshoe Drive South,
Naples, FL 34104
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Summary of Minutes and Motions
October 5, 2011
III. Approval of Agenda
Add: V.B.1 Application
B.2 ROW Permit
B.3 Resolution
Renato Fernandez moved to approve the Agenda for October S, 2011 as
amended. Second by Tom Depouw. Motion carried 3 -0.
IV. Approval of Minutes — August 3, 2011 Meeting
Renato Fernandez moved to approved August 3, 2011 Minutes as
submitted. Second by Tom Depouw. Motion carried 3 -0.
V. Transportation Services Report
B. Project Manager Report
1. Application
Darryl Richard reported the County is in receipt of Dale
Johnsons' application to renew his term.
Paige Simpson at 10:12 am.
Sue Chapin moved to approve Dale Johnson's application form
for the Radio Road MSTU Advisory Board to be forwarded and
approved by the BCC. Second by Tom Depouw. Motion carried
4 -0.
Darryl Richard reported an increased in the Urban Green Studio
contract due to contract completion date adjustment. Additional
time will be required to cover future meetings will be based on the
approval of the original contract; the original completion date of
October 5, 2011 was extended until the end of February, 2012 and
increased $6,072. He recommended the Advisory Committee
approve the additional funding not to exceed $6,100.
1
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Tom Depouw moved to extend the contract (Urban Green Studio)
at the rate specified. Second by Renato Fernandez. Motion
carried 4 -0.
3. Resolution
Discussion was made on what the loan amount and term should be,
the information presented at previous public meetings and how to
seek public support on the January ballot question.
Michelle Arnold suggested the amending the ballot question
read:
Shall the existing ad valorem property taxed levied at a rate not
exceeding. 5 mils on taxable property within "Radio Road East
Municipal Service Taxing Unit (MSTU) " be used to obtain and
repay general obligation bonds in a principal amount not
exceeding___ , with a maturity not longer than ___ years and
an interest rate less than the maximum legal rate, to advance the
construction of landscaping /irrigation improvements with the
MSTU?
Sue Chapin moved to change the amount in the official ballot
the amount of money be $659,000 and not longer than 10 years
and amend the question as Michelle suggested. Second by Tom
Depouw.
Further discussion was made on the amount.
Sue Chapin moved to amend the amount to $649,000. Second by
Tom Depouw. Motion carried 4 -0.
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