Radio Road East MSTU Minutes 08/03/2011Rio Road EA4
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Minutes JAN 7 2012
August 3, 2011
BY : .......................
I. Call Meeting to Order
The Meeting was called to order by Vice - Chairman Sue Chapin at 10:04
AM.
II. Attendance
Members: Sue Chapin, Thomas Depouw, Renato Fernandez, Dale
Johnson (arrived later), Paige Simpson
County: Michelle Edwards Arnold — ATM Director, Darryl Richard —
Project Manager, Pam Lulich — Landscape Operation Manager, Gloria
Herrera — Management Budget Analyst
Others: Dayna Fendrick — Urban Green Studio, Katie Binkowski — t�
Urban Green Studio, Sue Flynn — Juristaff Fiala
Public: Jerry and Janice Bundy — Sanctuary /Blue Heron Hiller
Henning T
Coyle ?
III. Approval of Agenda Coletta ?G
Renato Fernandez moved to approve the Agenda for August 3, 2011 as
submitted. Second by Paige Simpson. Motion carried 4 -0.
IV. Approval of Minutes — June 21, 2011 Meeting
Renato Fernandez moved to approved June 21, 2011 Minutes as
submitted. Second by Paige Simpson. Motion carried 4 -0.
V. Transportation Services Report
A. Budget Report
Gloria Herrera distributed the Radio Road East MSTU - Fund 166
Report dated August 3, 2011. She reported as follows:
• Ad Valorem Tax Collected - $148,028.59
• Operating Expense Available - $ 5,229.00
• Capital Outlay Available - $ .00
• Reserves for Future Construction Available - $56,300.00
• Purchase Order Items - Inter - Government Charge (IGC) covers
the ROW Permit Urban Green pulled and SFW>its by
Visa) covers a direct vehicle expense paid by Darry ichard.
D*._..rta 3(/2
Item A i am-
Copies 1 to:
B. Project Manager Report
Darryl Richard reported Staff met with Scott Teach, Mark Isaccson
and Election Office representatives on June 30. He distributed a "To
Do List" noting some critical deadlines in getting the MSTUs' Ballot
Question on either the 1st Tuesday in January or the 1st Tuesday in
March for residents to vote at no costs to the Committee. (See
attached)
Michelle Arnold stated the Attorney and Budget Offices requested
the following steps be addressed prior to submitting the Ballot
Question to the BCC:
o Draft Resolution for the Radio Road East MSTU in
which ceases after 6 years and will need to be revised.
o Attorney's office will prepare the ballot question.
o Budget Office does not want the loan to exceed a 10
year term.
Staff will then provide the draft Resolution and Ballot Question for
the Advisory Committee's review.
Michelle Arnold stated Commissioner Henning offered to assist with
the process and requested working with one representative (due to
Sunshine Law) from the Radio Road East MSTU Advisory
Committee.
Dale Johnson arrived at 10:15 am.
Tom Depouw moved to appoint Sue Chapin as the liaison person to
work with Commissioner Henning. Second by Renato Fernandez.
Motion carried unanimously 5 -0.
Commissioner Henning had agreed previously to speak to the
different developments to explain the facts of the ballot question and
any other questions that may arise.
Dayna Fendrick was directed to proceed with the Development Plans
for re- submittal. It was noted the approval process could take 2-
weeks without any issues.
Discussion occurred on the maintenance of the buccaneer palms, the
overall height of the gumbo limbo trees and the 8 -10' setback use of
crushed shells. Urban Green will provide detailed specifications on
maintenance and each tree will be discussed individually.
VI. Landscape Architect Consultant Report
A. Landscape Design — Urban Green Studio
Dayna Fendrick reported both the buccaneer palm and gumbo
limbo trees are native to the area.
Staff expressed concerns over the cost and maintenance of the
buccaneer palms.
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Staff stated it may be difficult to find potential suppliers for
Florida #1 grade gumbo limbo trees with a single leader. Staff urged
Urban Green to find a supplier who would commit to a delivery
schedule to avoid a variance submittal.
Dayna Fendrick suggested using Florida #2 grade gumbo limbo trees
and to provide the supplier specific details to fill the order. The trees
will not be as full as the Florida #1. Staff provided pictures of
Florida #2 gumbo limbo trees. (See attached)
Michelle Arnold suggested having a public meeting closer to
project construction to show how the medians will look before and
after a few years of growth along with maintenance costs.
Dayna Fendrick displayed and reviewed Option A and B Overlay
Concept Designs with the crushed shell setback of 7' with some
mulch under the plants.
A consensus was formed to go with "A" Concept Design (less crushed
shell than "B" Concept Design) and use shell adjacent to the curb in
narrow medians at turn lanes but not the travel lanes.
Tom Depouw suggested holding a public meeting prior to Election
Day to explain the ballot question and gain support.
VII. New Business
A. Ballot Question — Supervisor of Elections and County Attorney
Previously Discussed in V. B.
VIII. Old Business
A. Concept Review Request
Previously Discussed in VI.
B. Grant Update
Michelle Arnold confirmed the Committee is aware the Radio Road
East Project was moved up to the #2 position. The Grant decision
may be made around the construction time and suggested the
Committee give consideration to not starting the project prior to
Grant approval. She noted even though the Grant is for matched
funds, the benefit would be helping to repay the loan sooner.
C. Liaison Report — Radio Road MSTU
None
IX. Public Comments
None
September 7, 2011 meeting is canceled. The next meeting will be held on
October 5, 2011 at 10:00 am.
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There being no further business to come before the committee, the meeting
was adjourned at 11:34 AM.
Radio Road East Beautification
MSTU Advisory Committee
Dale Jo" son, Chaivikan V
These minutes approved by the Advisory Committee on
as presented '; or amended
The next meeting is October 5, 2011 at 10:00 a.m.
2885 Horseshoe Drive South,
Naples, FL 34104
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2885 S. Na 1l
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Summary of Minutes and Motions
August 3, 2011
III. Approval of Agenda
Renato Fernandez moved to approve the Agenda for August 3, 2011 as
submitted. Second by Paige Simpson. Motion carried 4 -0.
IV. Approval of Minutes — June 21, 2011 Meeting
Renato Fernandez moved to approved June 21, 2011 Minutes as
submitted. Second by Paige Simpson. Motion carried 4 -0.
V. Transportation Services Report
B. Project Manager Report
Michelle Arnold stated Commissioner Henning offered to assist with
the process and requested working with one representative from the
Radio Road East MSTU Advisory Committee.
Tom Depouw moved to appoint Sue Chapin as the liaison person to
Commissioner's Office. Second by Renato Fernandez. Motion
carried unanimously 5-0.
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