Radio Road East MSTU Minutes 04/06/2011
4,.,'A.- e
ie~ i&cr4 S44t
?N. S. 7.ft. IN,c.,.., e~.. me-
zrrs s. ""-. .L 'f)'fitJe
~, '1.4 84104
Minutes
April 6, 2011
I. Call Meeting to Order
The Meeting was called to order by Chairman Dale Johnson at 10:00
AM.
II. Attendance
Members: Sue Chapin, Thomas Depouw, Dale Johnson, Renato
Fernandez, Paige Simpson (Excused)
County: Michelle Edwards Arnold - A TM Director, Darryl Richard _
Project Manager, Pam Lulich - Landscape Operation Manager
Others: Dayna Fendrick - Urban Green Studio, Katie Binkowski _
Urban Green Studio, Sue Flynn - Juristaff
Public: Jerry and Janice Bundy - Sanctuary/Blue Heron
III. Approval of Agenda
Reverse: VI. A. Landscape Design and B, Public Meeting Comments
Sue Chapin moved to accept the Agenda for April 4, 2011 as amended.
Second by Renato Fernandez. Motion carried 4-0.
IV. Approval of Minutes - February 23, 2011 Meeting
Sue Chapin moved to approved February 23, 2011 Minutes as
submitted. Second by Tom Depouw. Motion carried 4-0.
V. Transportation Services Report
A. Budget Report
Darryl Richard distributed and reviewed the Radio Road East MSTU
Fund 166 Budget Report dated April 6, 20 II. (See attached)
He reported as follows:
. Ad Valorem Tax Received $128,501.95
. Operating Expense - Available $8,994.00
. Total Actual Expenditures $24,993.96
. Reserves/Future Construction - Available $56,300.00
1
B. Project Manager Report
Darryl Richard reported Staff was working with Urban Green
Studios to finalize the application for a well permit to be submitted to
SFWMD before the May meeting. It was noted the application
process may take 2-3 months.
C. Review & Approval of FY-2012 MSTU Budget
Darryl Richard distributed and reviewed each line item for the Draft
Budget FY-2012.
He also reported the following:
. Total Fund 150 Expense - $84,700.
. Investment Interest will be applied monthly.
. Carry Forward - $62,700.
. Negative 5% of Estimated Revenue is a budget consideration
of estimated revenue.
A consensus was formed not to change the millage rate. The new
construction in the MSTU will create additional revenues.
Tom Depouw moved to approve the MSTU Budget FY-2012 as
presented. Second by Renato Fernandez. Motion carried 4-0.
VI. Landscape Architect Consultant Report
A. Public Meeting Comments
Darryl Richard reported the meeting being very positive.
He stated the public liked the landscape concept but would like the
project expedited. It was noted only one Comment Sheet was
submitted after the presentation.
Tom Depouw did an excellent job in explaining the project
construction process, including permitting and well installation to the
public.
Sue Chapin commended the Staff for their efforts in making their
presentation. E-mails received also stated they loved the concept
layout but not the time frame of 20 17. She suggested continuing their
research of financial options and the maturity of trees and shrubs to
be planted.
Dayna Fendrick responded the cost difference of maturity would fall
between $15,000 and $20,000.
Dale Johnson stated changing the height of some trees may not be an
option due to FDOT and County sightIine requirements.
Tom Depouw reported meeting with Staff and the Budget Office
regarding financing options. The MSTU must get the support of the
BCC before requesting any alternative funding.
Staff will draft a letter to the BCC on behalf of the MSTU.
Financing options as follows:
2
VII.
VIII.
. Internal Loan (Advance within the County) - 1% interest and
requires BCC approval.
. Bank Loan - 5-6% interest and requires a ballot vote.
. Municipal Bond - requires a ballot vote.
The Committee will work towards getting Commissioner Henning on
board and in agreement with alternate funding.
Renato Fernandez moved to direct Staff draft a letter to the BCC on
the alternate funding options. Second by Sue Chapin. Motion
Carried 4-0.
It was suggested the Staff prioritize the 3-options in the letter to the
BCC as follows; I) an advance from the County, 2) a bank loan and
3) a municipal bond.
It was decided to request the full amount and not to include any
attachments with the letter.
Darryl Richard stated a draft letter will be e-mailed to the Advisory
Committee for their review.
B. Landscape Design - Urban Green Studio (UGS)
Dayna Fendrick asked for direction on going forward.
Staff recommended Urban Green proceed with construction
documents until the budget is complete and final plans are submitted.
Discussion was made on future CAT plans to add a turn lane at Radio
Road and Davis Boulevard. A consensus was formed for Staff to
direct UGS to complete the construction documents. Staff will
forward CAT plans to UGS.
It was noted "if' the MSTU received an internal advance; the project
could go out to bid in a year. A bond may take 2-3 years. Staff
stated the time to procure a bond may work out well with revenues.
Both options must be placed on the 2012 Ballot for construction in
2013.
C. Well Drilling Timeline/Purchase of Equipment - None.
New Business
A. Grant Update
Pam Lulich reported the Radio Road East MSTU is still close to the
bottom of the Grant List and will continue to pursue Grant funds.
It was suggested the finance letter to the BCC include the endeavor to
apply for Grant Funds.
Public Comments - None.
Janice Bundy asked what the timeline for the construction of project to
begin and what the quality of the landscaping would be. She also stated
3
they were pursuing a traffic light at Davis and Madison. She expressed
concern about plants interfering with site lines.
Darryl Richard responded UGS took site lines into consideration.
Sue Chapin stated the Committee agreed to use the best landscaping
options from the start of the MSTU which is one of the reasons they
chose UGS. (Low maintenance and native plants)
Dayna Fendrick responded she uses historical information on what
works and does not work.
The meeting was adjourned at 11:25 and reconvened at 11: 30 with a quorum
established
Dale Johnson called the meeting back to order.
Dayna Fendrick stated the Scope called for a second public meeting and
prior to going into Final Design Phase, asked if or when to schedule.
The Advisory Committee formed a consensus not to hold a second public
meeting at this time.
There being no further business to come before the committee, the meeting was
adjourned at 11:35 AM.
Radio Road East Beautification
MSTU Advisory Committee
f}A-l; )
Dale Johnson, C
These minutes approved by the Advisory Committee on ,~ - L{ II
as presented or amended ,X
The next meeting is scheduledfor May 4, 2011 at 10:00 a.m.
2885 Horseshoe Drive South,
Naples, FL 34104
4