Radio Road Beautification MSTU Minutes 05/13/2013I. CALL TO ORDER
Radio Road Beautification M.S.T.U.
Advisory Committee
3z99 East Tamiami Trail Suite 103
Naples Florida 34112
May 13, 2013
MINUTES
The meeting was called to order by Chairman Dale Lewis at 2:05
A quorum was established. Three voting members were present.
II. ATTENDANCE:
Members: Dale Lewis, Chairman
Helen Carella, Fred Rogers,
Non - Voting: John Weber
D
i Il GEC 31 2013.
Note: Mr. Weber attended but could not vote because his term had expired.)
County: Darryl Richard — MSTU Project Manager
Michelle Arnold — Director, ATM
Harry Sells — MSTU Project Manager
Pam Lulich — Land Operations Manager
Others: Scott Windham — Windham Studio, Inc.
Al Benarroch — Affordable Landscaping Service & Design, LLC
(Anne Iacuzzo — JuriStaff )
Excused: Robert Kindelan — CLM
III. APPROVAL OF AGENDA
Addition:
• Under Item X. — "New Business " — Topic was added
o A. Video —Project Tour
Helen Carella moved to approve the Agenda as amended Second by Fred Rogers.
Carried unanimously, 3 — 0.
IV. APPROVAL OF MINUTES: April 15, 2013
Fred Rogers moved to approve the Minutes of the April 15, 2013 meeting as submitted.
Second by Chairman Lewis. Carried unanimously, 3 — 0.
V. LANDSCAPE MAINTENANCE REPORT — ROBERT KINDELAN, CLM
(Note: Mr. Kindelan was not present. Mr. Windham presented both reports)
(Report: "Radio Road and Devonshire Monthly Maintenance, dated May 13, 2013 ")
May 13, 2013
Devonshire:
• Medians and Right -of -Way areas are healthy and well - maintained.
• Asian Jasmine weed problem Jiltiah /S Id AP—de S E
o Tops have been sheered
• Applications of herbicide (spray) and pre- emergent (granular) have been
completed and will be continued.
• Back of gutter and sidewalks have been mechanically edged
Several "Action Items" were noted in the Report for implementation.
Radio Road.
• Medians are healthy and well - maintained.
Mr. Windham reviewed Affordable Landscape's maintenance report and noted:
• Active applications of pesticides, herbicide and fungicide have been made;
• Plant masses must be kept neatly trimmed;
• Plants were fertilized on April 24 — 30th
• Refurbishment plantings have been completed
Chairman Lewis questioned why the mulching had not been completed — especially since
the Committee had voted in April to contribute up to $10,000 to finish the project.
Pam Lulich replied she did not have enough money in her budget and was waiting to
ensure that other projects were completed first. She stated Radio Road was on the list to be
mulched but not until 2014.
Chairman Lewis noted Ms. Lulich indicated, during the March meeting, that after the
refurbishment plantings were completed, she would be able to mulch approximately
50 to 60% of Radio Road. The Committee authorized a contribution of $10,000 to complete
the mulching based on her statement.
He stated that, after checking various statistics, it appeared the County was relying on the
MSTU to fund mulching of Radio Road in its entirety, not just the portion within the MSTU.
Ms. Lulich stated she will request the Board of County Commissioners approve a budget
for 2014 which will include funds to fully mulch all of the County's roadways.
Chairman Lewis stated in the future, all requests for funds /contributions from the MSTU
are to be submitted to the Committee in writing for review and consideration.
Chairman Lewis moved to rescind the $10,000 previously contributed to the County.
Second by Fred Rogers. Carried unanimously, 3 — 0.
Chairman Lewis stated residents who complain about the mulching situation will be
advised to contact the County directly.
VI. LANDSCAPE ARCHITECT'S REPORT — SCOTT WINDHAM, WSI
(Report: "Projects Status Report, dated May 13, 2013 " was submitted for review by the
Committee.)
2
May 13, 2013
VII. BUDGET
(Report attached: "Radio Road MSTU Fund 168, dated May 13, 2013')
• Current Ad Valorem Tax:
$
308,200.00 (anticipated)
• Received to date:
$
290,423.87
• To be Collected:
$
17,776.13
• Operating Expenses:
$
200,000.00 (Line Item 31)
• Open Purchase Orders:
$
43,349.43
• Spent to date:
$
83,204.39
• Operating Funds Available:
$
73,446.18
• Improvements General:
$
350,300.00 (Line Items 32 and 33)
• Reserves (for contingency):
$
3,200.00
• Total Budget (Available funds):
$
429,293.72
VIII. PROJECT MANAGER'S REPORT
A. Annual Maintenance Contract — Bid Result
• Commercial Land Maintenance was the lowest bidder.
• The Board of County Commissioners will award the Contract at the May 28th
meeting.
B. Rich King Greenway Project — Entrance
• Will be presented to the Board of County Commissioners on May 140'
o First Step: to obtain permission to revise the Ordinance
Darryl Richard stated it was initially thought Parks & Recreation would maintain the
area but, due to Parks & Rec's budget restrictions, Commercial Land Maintenance will
be responsible for the area. (Approximate cost: $1,500)
• The area is not located in a County Right -of -Way but in an FPL easement.
• Maintenance requirements should be minimal.
Chairman Lewis moved to approve requesting Staff contact Parks & Recreation for
a final decision concerning maintenance of the Rich King Greenway entranc4
Second by Helen Carella.
Discussion:
Chairman Lewis noted his goal as a member of the Committee has been to complete
the projects and reduce the millage rate. He stated if the MSTU assumes responsibility
for the maintenance of the Greenway entrance, the contract will go on "forever."
Darryl Richard stated the MSTU has sponsored the project and must see it through.
Parks and Recreation did not initiate the project.
Chairman Lewis noted Parks and Recreation was asking the MSTU to absorb $125.00
per month in costs to maintain the area.
May 13, 2013
Action Item:
Michelle Arnold agreed with Mr. Richard that each department's budget is being
"Squeezed"
She will contact Barry Williams, Director — Parks and Recreation, and will advise the
Committee of the results of that conversation.
Chairman Lewis called for a vote on the Motion. Carried unanimously, 3 — 0.
John Weber noted the Committee did initiate the project. "This is our project —we
started it."
He questioned if Parks and Recreation is currently mowing the area, why couldn't
they continue?
Darryl Richard reiterated Barry Williams would be contacted.
IX. OLD BUSINESS
A. Permit — Proposed Pad for Utility Vehicles
(Note: A detailed plan drawing was prepared by WSI and distributed to the
members)
Scott Windham explained the various options for the concrete service pads,
including the option of decorative concrete pavers over the concrete pad.
• Advantages:
• the area will be permanent, neat and tidy;
• Jasmine should not be damaged.
Chairman Lewis moved to approve authorizing Staff and WSI to obtain bids for the
installation of concrete pads Second by Fred Rogers Carried unanimously, 3 — 0.
X. NEw Busmss
A. Video — Project Tour
Darryl Richard and Harry Sells provided a video tour of the streets within the MSTU,
starting at Santa Barbara (toward Airport- Pulling Road), and Devonshire.
Fred Rogers noted the medians on Radio Road were "really outstanding."
Chairman Lewis concurred, stating it was the MSTU's responsibility to maintain the
good condition.
XI. COMIVIITTEE MEMBER COMMENTS
• June Meeting:
o The Committee changed the date to June 17a' at 2:00 PM
• Median Numbering Project:
o Has not begun
4
May 13, 2013
XII. PUBLIC COMMENTS
(None)
NEXT MEETING: June 17, 2013 at 2:00 PM
Berkshire Lakes Master Association Clubhouse
495 Belville Boulevard, Naples, FL 34105
There being no further business to come before the Committee, the public meeting
was concluded at 3:25 PM.
RADIO ROAD BEAUTIFICATION MSTU
ADVISORY COMMITTEE
4 f �"
DALE LEWIS, CHAIRMAN
The Minutes were approved by the Commi e Chair on f , 2013
as submitted'" OR "as amended" C � \