Loading...
Radio Road Beautification MSTU Minutes 04/15/2013r tLEQ # N-10 A / Radio Road Beautification M.S.T.U. Advisory Committee aUG , 9 a 3299 East Tamiami Trail Suite 103 Ito Naples Florida 34.112 CLERK OF April 15, 2013 8Y MINUTES I. CALL TO ORDER The meeting was called to order by Chairman Dale Lewis at 2:05 PM. A quorum was established. Three voting members were present. Mr. Parillo attended. (Note: Mr. Parillo could not vote because his term had expired.) II. ATTENDANCE: Members: Dale Lewis, Chairman Helen Carella, Fred Rogers, Non - Voting: John Weber County: Darryl Richard — MSTU Project Manager Others: Scott Windham — Windham Studio, Inc. (Anne Iacuzzo — JuriStajf) Excused: Robert Kindelan — CLM III. APPROVAL OF AGENDA Chairman Lewis moved to approve the Agenda as presented Second by Fred Rogers. Carried unanimously, 3 — 0. IV. APPROVAL OF MINUTES: April 8, 2013 Correction: • On Page 8 (2nd paragraph) — the sentence shall read: "The Committee and Staff expressed appreciation to Al Benarroch and Scott Windham for the placement of the Betty Schudel memorial plaque." Fred Rogers moved to approve the Minutes of the April 8, 2013 meeting as amended Second by Helen Carella. Carried unanimously, 3 — 0. VII. LANDSCAPE MAINTENANCE REPORT — ROBERT KINDELAN, CLM (None) X. NEW BUSINESS A. Cost Estimate — Median Numbering Project Chairman Lewis moved to approve the estimate of $780.00 submitted by Affordable Landscaping Service and Design, LLC, to number the medians on Radio Road from Santa Barbara to Airport. Second by Fred Rogers. Carried unanimously, 3 — 0 April 15, 2013 VIII. LANDSCAPE ARCHITECT'S REPORT — SCOTT WINDHAM A. Devonshire Progress Report — Weed Issue (Report attached: "Devonshire Weeding Report, dated April 12, 2013 ") • Clean-up was done on Friday, April 12th • The 20 man crew began weeding at 7:00 AM and started at the west ROW • Weeds were pulled out at the roots and bagged for removal • Majority of work was completed o Not completed: a 30 -foot section east of the lakeside park • Site inspections were performed (9:30 AM and 5:00 PM) • Work will continue during the week to complete the west ROW and to begin/complete the east ROW — contingency fund will be utilized as previously approved by the Committee • Chemical layering will be continued on a regular basis by CLM ( "Commercial Land Maintenance" • Will follow weeding with top shearing of Asian Jasmine to achieve uniform height o Do not want blooms — can be mistaken for weeds • Normal watering should suffice • The section by the shopping center will need continuous attention • has been drier than other areas • Robert Kindelan will contact Roger Dick at the County Scott Windham: • The 100 -foot test area (hand- pulled/followed with pre - emergent herbicides) remained relatively weed -free. • Believes the massive infestation has been controlled. • Control of watering remains an issue — must be monitored • Suggestion: Switch to a stand -alone watering system • Zones (which should have been turned ofd were "on" during the hand - weeding process. Darryl Richard stated mulching will wait until one more application of pre - emergent has been completed — do not want to apply pre- emergency too soon after previous application. He will review with Mr. Windham and the Contractor. Scott Windham noted there is a 60-day window between applications. The herbicide will be most effective if applied to dirt layer, with the mulch over top, to build a barrier. IX. OLD BUSINESS A. Utility vehicles — parking at will Fred Rogers noted the exhaust from the vehicles is killing the plants. Chairman Lewis concurred and mentioned the location near the plaque. Fred Rogers asked if a "No Parking" sign could be installed. 2 April 15, 2013 Scott Windham proposed drafting a plan for a concrete parking pad for utilities vehicles at the utility boxes to be located in the ROW area between the curb and the sidewalk. The pad should be large enough to accommodate to vans. (30 -ft. long) Mr. Windham stated if a pad is provided, the drivers will use it for their vehicles. If not, it will be a continual battle to maintain the plantings. He further stated a plan is in process to install roll -over concrete "aprons" at the entrances to the shopping center, i.e., a Moot wide concrete backing to the curb. The Jasmine near the curb is continually run over by delivery trucks. Chairman Lewis suggested using a bull -nose and adding brick pavers which will look better. Darryl Richard noted the pavers require maintenance and can "pop out" of place. Chairman Lewis suggested adding the pavers over the concrete which provides a solid base. Scott Windham assured the Committee that options will be reviewed. He noted the memorial stone by the lakeside sat on concrete and will have a concrete paver pad at the utility boxes. It would blend better to maintain just concrete at the entrance to the shopping center. Pavers at the utility pad would overshadow the lakeside memorial unless the same pavers were installed in that area also. Darryl Richard will contact the County's ROW department. Since two ROW permits were recently issued, the MSTU may not be charged a full fee for a third. But the County must approve the plan first. He noted it was the MSTU's choice to utilize either pavers or concrete since either one will work. Chairman Lewis cited an example: At Naples Lumber Company, concrete bull - noses were installed with pavers over the top and the damage was stopped. Mr. Richard concurred, stating if a substantial concrete base is the foundation, there should not be a problem with maintenance. Chairman Lewis reiterated the pavers would be more attractive and fit within the community's esthetic. Scott Windham suggested the bid specifications contain both options: concrete, and concrete with pavers. Chairman Lewis moved to approve authorizing Scott Windham and Darryl Richard to obtain quotes for the utility pad and the shopping center entrance project. Second by Helen Carella. Carried unanimously, 3 — 0. B. Berkshire Commons Fred Rogers asked if anything was to be done concerning the hedge. People have been cutting through the hedge and there is an area where new plantings have been trampled due to the "short cut." Will anything be done to repair the hedge? Scott Windham noted the issue had been previously tabled until the Jasmine problem is concluded. He stated when the Committee is comfortable with the progress, a new Calusa hedge could be added to the east side. The effort to communicate with the Berkshire association has not been pursued. Darryl Richard cautioned the hedge may have been planted on private property. The MSTU took on maintenance of Devonshire after the hedge had been planted and April 15, 2013 it was never an MSTU maintenance obligation until possibly 1993. Research will be conducted. It will be a large project. Scott Windham stated it will be necessary to determine how much of the hedge is original "buffer" material (part of the Berkshire development plan) and the location of the Right -of -Way line. He suggested it may be the hedge only or possibly the sidewalk. He further stated it may be necessary to remove some trees — there is a tremendous amount of vegetation — tree "canopy." It will not be a "shady lady" shade tree effort as was done on the other side. It will be clean hedge due to the limited ROW. Darryl Richard noted after the Fiscal Year begins on October 1 st, the Committee may resume the east, commercial side project and direct Staff and the contractors to go forward. He stated a great deal of design work will be required. Fred Rogers noted since the ROW is so narrow, the MSTU may not have very many options. C. Rich King Greenway Darryl Richard stated modifications to the Ordinance must first be approved by the Board of County Commissioners. He explained the process: • On May 10, the Board will be requested to approve modifying the Ordinance • Staff will draft a revised Ordinance and will present it to the Board for final review and approval • The MSTU Ordinance did not include the specific area • Survey work (which was done in- house) was completed at a cost of under $1,000 V. BUDGET (None) VI. PROJECT MANAGER'S REPORT A. Bids Darryl Richard distributed a copy of the draft of the Bid spread sheets: • Florida Land Maintenance Inc. d1b /a Commercial Land Maintenance ( "CLM "): • Base Bid = $65,178.65 • Alternates = $ 20,297.80 ** • Total Base Bid + Alternates = $85,476.45 ( ** "Alternates" includes alternative pricing for plant materials, etc.) • Hannula Landscaping: • Base Bid = $69,157.40 • Alternates = $11.994.75 • Total Base Bid + Alternates = $81,152.15 • Superior Landscaping: o Base Bid = $91,889.16 4 April 15, 2013 Chairman Lewis moved to approve awarding the Annual Maintenance Contract to Florida Land Maintenance, Inc., d/b /a Commercial Land Maintenance based on the preliminary bids received Second by Fred Rogers. Carried unanimously, 3 — 0. Darryl Richard noted CLM's current contract was extended to October 13th. The term of the new contract is four years: the initial year plus three renewals. X. NEW BUSINESS (CONTINUED) A. Median Numbering Project Chairman Lewis asked when the numbering of the medians would be completed. Darryl Richard replied within the next two months. B. May meeting Darryl Richard noted a van has been obtained for the property inspection tour which will take place during the May 13'' meeting. C. Mulch Pam Lulich scheduled a deadline of April 26h to complete mulching. Darryl Richard mentioned Radio Road East used crushed shell for mulch. Chairman Lewis asked Mr. Richard to contact Pam Lulich concerning "refreshing" the mulch that is 5 years and older. Mr. Richard noted Ms. Lulich was to contact him concerning her mulching budget restrictions. Chairman Lewis moved to approve authorizing Darryl Richard and Scott Windham to utilize $10,000 as a mulching contingency to be used as needed in conjunction with mulching by the County's Landscape Operations department. Second by Helen Carella. Carried unanimously, 3 — 0. XI. COIVIlVIITTEE MEMBER COMMENTS (None) XH. PUBLIC COMMENTS (None) NEXT MEETING: May 13, 2013 at 2:00 PM Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard, Naples, FL 34105 There being no further business to come before the Committee, the public meeting was concluded at 3:20 PM. April 15, 2013 RADIO ROAD BEAUTIFICATION MSTU ADVISORY COMMITTEE DALE LEWIS, CHAIRMAN The Minutes were pproved by the Committee Chair on �Q--e .� , 2013 "as presented" W OR "as amended" U.