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Radio Road Beautification MSTU Agenda 05/13/2013I. CALL TO ORDER II. ATTENDANCE Radio Road Beautification M.S.T.P4, Advisory Committee �� iy ' 3299 East Tamiami Trail S e 103 '91r A,f► f�'Qj0 Naples Florida 34112 oG�lS OS MAY 13, 2013 AGENDA III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES: April 15, 2013 VII. LANDSCAPE MAINTENANCE REPORT — ROBERT KINDELAN, CLM VIII. LANDSCAPE ARCHITECT'S REPORT — SCOTT WINDHAM V. BUDGET REPORT VI. PROJECT MANAGER'S REPORT A. Annual Maintenance Contract - Bid IX. OLD BUSINESS A. Permit - Proposed Pad for Utility Vehicles X. NEW BUSINESS XI. COMMITTEE MEMBER COMMENTS XII. PUBLIC COMMENTS XIII. MSTU Inspection Tour NEXT MEETING: JUNE 10, 2013 at 2:00 PM Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard, Naples, FL 34105 n r tLEQ # N-10 A / Radio Road Beautification M.S.T.U. Advisory Committee aUG , 9 a 3299 East Tamiami Trail Suite 103 Ito Naples Florida 34.112 CLERK OF April 15, 2013 8Y MINUTES I. CALL TO ORDER The meeting was called to order by Chairman Dale Lewis at 2:05 PM. A quorum was established. Three voting members were present. Mr. Parillo attended. (Note: Mr. Parillo could not vote because his term had expired.) II. ATTENDANCE: Members: Dale Lewis, Chairman Helen Carella, Fred Rogers, Non - Voting: John Weber County: Darryl Richard — MSTU Project Manager Others: Scott Windham — Windham Studio, Inc. (Anne Iacuzzo — JuriStajf) Excused: Robert Kindelan — CLM III. APPROVAL OF AGENDA Chairman Lewis moved to approve the Agenda as presented Second by Fred Rogers. Carried unanimously, 3 — 0. IV. APPROVAL OF MINUTES: April 8, 2013 Correction: • On Page 8 (2nd paragraph) — the sentence shall read: "The Committee and Staff expressed appreciation to Al Benarroch and Scott Windham for the placement of the Betty Schudel memorial plaque." Fred Rogers moved to approve the Minutes of the April 8, 2013 meeting as amended Second by Helen Carella. Carried unanimously, 3 — 0. VII. LANDSCAPE MAINTENANCE REPORT — ROBERT KINDELAN, CLM (None) X. NEW BUSINESS A. Cost Estimate — Median Numbering Project Chairman Lewis moved to approve the estimate of $780.00 submitted by Affordable Landscaping Service and Design, LLC, to number the medians on Radio Road from Santa Barbara to Airport. Second by Fred Rogers. Carried unanimously, 3 — 0 April 15, 2013 VIII. LANDSCAPE ARCHITECT'S REPORT — SCOTT WINDHAM A. Devonshire Progress Report — Weed Issue (Report attached: "Devonshire Weeding Report, dated April 12, 2013 ") • Clean-up was done on Friday, April 12th • The 20 man crew began weeding at 7:00 AM and started at the west ROW • Weeds were pulled out at the roots and bagged for removal • Majority of work was completed o Not completed: a 30 -foot section east of the lakeside park • Site inspections were performed (9:30 AM and 5:00 PM) • Work will continue during the week to complete the west ROW and to begin/complete the east ROW — contingency fund will be utilized as previously approved by the Committee • Chemical layering will be continued on a regular basis by CLM ( "Commercial Land Maintenance" • Will follow weeding with top shearing of Asian Jasmine to achieve uniform height o Do not want blooms — can be mistaken for weeds • Normal watering should suffice • The section by the shopping center will need continuous attention • has been drier than other areas • Robert Kindelan will contact Roger Dick at the County Scott Windham: • The 100 -foot test area (hand- pulled/followed with pre - emergent herbicides) remained relatively weed -free. • Believes the massive infestation has been controlled. • Control of watering remains an issue — must be monitored • Suggestion: Switch to a stand -alone watering system • Zones (which should have been turned ofd were "on" during the hand - weeding process. Darryl Richard stated mulching will wait until one more application of pre - emergent has been completed — do not want to apply pre- emergency too soon after previous application. He will review with Mr. Windham and the Contractor. Scott Windham noted there is a 60-day window between applications. The herbicide will be most effective if applied to dirt layer, with the mulch over top, to build a barrier. IX. OLD BUSINESS A. Utility vehicles — parking at will Fred Rogers noted the exhaust from the vehicles is killing the plants. Chairman Lewis concurred and mentioned the location near the plaque. Fred Rogers asked if a "No Parking" sign could be installed. 2 April 15, 2013 Scott Windham proposed drafting a plan for a concrete parking pad for utilities vehicles at the utility boxes to be located in the ROW area between the curb and the sidewalk. The pad should be large enough to accommodate to vans. (30 -ft. long) Mr. Windham stated if a pad is provided, the drivers will use it for their vehicles. If not, it will be a continual battle to maintain the plantings. He further stated a plan is in process to install roll -over concrete "aprons" at the entrances to the shopping center, i.e., a Moot wide concrete backing to the curb. The Jasmine near the curb is continually run over by delivery trucks. Chairman Lewis suggested using a bull -nose and adding brick pavers which will look better. Darryl Richard noted the pavers require maintenance and can "pop out" of place. Chairman Lewis suggested adding the pavers over the concrete which provides a solid base. Scott Windham assured the Committee that options will be reviewed. He noted the memorial stone by the lakeside sat on concrete and will have a concrete paver pad at the utility boxes. It would blend better to maintain just concrete at the entrance to the shopping center. Pavers at the utility pad would overshadow the lakeside memorial unless the same pavers were installed in that area also. Darryl Richard will contact the County's ROW department. Since two ROW permits were recently issued, the MSTU may not be charged a full fee for a third. But the County must approve the plan first. He noted it was the MSTU's choice to utilize either pavers or concrete since either one will work. Chairman Lewis cited an example: At Naples Lumber Company, concrete bull - noses were installed with pavers over the top and the damage was stopped. Mr. Richard concurred, stating if a substantial concrete base is the foundation, there should not be a problem with maintenance. Chairman Lewis reiterated the pavers would be more attractive and fit within the community's esthetic. Scott Windham suggested the bid specifications contain both options: concrete, and concrete with pavers. Chairman Lewis moved to approve authorizing Scott Windham and Darryl Richard to obtain quotes for the utility pad and the shopping center entrance project. Second by Helen Carella. Carried unanimously, 3 — 0. B. Berkshire Commons Fred Rogers asked if anything was to be done concerning the hedge. People have been cutting through the hedge and there is an area where new plantings have been trampled due to the "short cut." Will anything be done to repair the hedge? Scott Windham noted the issue had been previously tabled until the Jasmine problem is concluded. He stated when the Committee is comfortable with the progress, a new Calusa hedge could be added to the east side. The effort to communicate with the Berkshire association has not been pursued. Darryl Richard cautioned the hedge may have been planted on private property. The MSTU took on maintenance of Devonshire after the hedge had been planted and April 15, 2013 it was never an MSTU maintenance obligation until possibly 1993. Research will be conducted. It will be a large project. Scott Windham stated it will be necessary to determine how much of the hedge is original "buffer" material (part of the Berkshire development plan) and the location of the Right -of -Way line. He suggested it may be the hedge only or possibly the sidewalk. He further stated it may be necessary to remove some trees — there is a tremendous amount of vegetation — tree "canopy." It will not be a "shady lady" shade tree effort as was done on the other side. It will be clean hedge due to the limited ROW. Darryl Richard noted after the Fiscal Year begins on October 1 st, the Committee may resume the east, commercial side project and direct Staff and the contractors to go forward. He stated a great deal of design work will be required. Fred Rogers noted since the ROW is so narrow, the MSTU may not have very many options. C. Rich King Greenway Darryl Richard stated modifications to the Ordinance must first be approved by the Board of County Commissioners. He explained the process: • On May 10, the Board will be requested to approve modifying the Ordinance • Staff will draft a revised Ordinance and will present it to the Board for final review and approval • The MSTU Ordinance did not include the specific area • Survey work (which was done in- house) was completed at a cost of under $1,000 V. BUDGET (None) VI. PROJECT MANAGER'S REPORT A. Bids Darryl Richard distributed a copy of the draft of the Bid spread sheets: • Florida Land Maintenance Inc. d1b /a Commercial Land Maintenance ( "CLM "): • Base Bid = $65,178.65 • Alternates = $ 20,297.80 ** • Total Base Bid + Alternates = $85,476.45 ( ** "Alternates" includes alternative pricing for plant materials, etc.) • Hannula Landscaping: • Base Bid = $69,157.40 • Alternates = $11.994.75 • Total Base Bid + Alternates = $81,152.15 • Superior Landscaping: o Base Bid = $91,889.16 4 April 15, 2013 Chairman Lewis moved to approve awarding the Annual Maintenance Contract to Florida Land Maintenance, Inc., d/b /a Commercial Land Maintenance based on the preliminary bids received Second by Fred Rogers. Carried unanimously, 3 — 0. Darryl Richard noted CLM's current contract was extended to October 13th. The term of the new contract is four years: the initial year plus three renewals. X. NEW BUSINESS (CONTINUED) A. Median Numbering Project Chairman Lewis asked when the numbering of the medians would be completed. Darryl Richard replied within the next two months. B. May meeting Darryl Richard noted a van has been obtained for the property inspection tour which will take place during the May 13'' meeting. C. Mulch Pam Lulich scheduled a deadline of April 26h to complete mulching. Darryl Richard mentioned Radio Road East used crushed shell for mulch. Chairman Lewis asked Mr. Richard to contact Pam Lulich concerning "refreshing" the mulch that is 5 years and older. Mr. Richard noted Ms. Lulich was to contact him concerning her mulching budget restrictions. Chairman Lewis moved to approve authorizing Darryl Richard and Scott Windham to utilize $10,000 as a mulching contingency to be used as needed in conjunction with mulching by the County's Landscape Operations department. Second by Helen Carella. Carried unanimously, 3 — 0. XI. COIVIlVIITTEE MEMBER COMMENTS (None) XH. PUBLIC COMMENTS (None) NEXT MEETING: May 13, 2013 at 2:00 PM Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard, Naples, FL 34105 There being no further business to come before the Committee, the public meeting was concluded at 3:20 PM. April 15, 2013 RADIO ROAD BEAUTIFICATION MSTU ADVISORY COMMITTEE DALE LEWIS, CHAIRMAN The Minutes were pproved by the Committee Chair on �Q--e .� , 2013 "as presented" W OR "as amended" U. MAINTENANCE REPORT To: Radio Road MSTU Advisory Committee CC Darryl Richard, Pamela Lulich Collier County ATM Albert Benarroch, Affordable Landscaping Robert Kindelan, Commercial Land Maintenance James Abney From: Scott Windham Date: May 13, 2013 RE: Radio Road and Devonshire Monthly Maintenance Report MSTU Committee and Staff: The following is a report of the general conditions and recommendations for the maintenance of the Radio Road MSTU areas on Radio Road and Devonshire Blvd. DEVONSHIRE: In general the medians and ROW areas look healthy and well maintained. Following the massive hand weeding effort, Commercial Land has gotten the Asian Jasmine weed problem largely under control. In addition to the weeding, herbicide spray applications and granular pre- emergent herbicide regimens, they top sheered and mechanically edged the back of gutter and edge of sidewalks to tighten up the Jasmine. In addition, the following on going action items should be implemented: • ACTION ITEM: Commercial will experiment with removing the screens from the Precision spray nozzles and /or larger size screen to see if will improve performance. RESULTS STATUS ?) • ACTION ITEM: Commercial was to review irrigation with Roger to insure proper function and scheduling. (,RESULTS STATUS ?) • ON GOING: All Jasmine beds are to be top sheered and mechanically edged along back of gutter and sidewalk. • ACTION ITEM: Weeds along the back of gutter and sidewalk edges that are clear of the Jasmine should be carefully sprayed with contact herbicide. • ACTION ITEM: Spread mulch (Grant's Blend) along back of curb and edge of sidewalks that are low as directed by ROW on site inspection comments. • ACTION ITEM: Continue to spread mulch (Grant's Blend) in the Asian Jasmine along the east ROW as sections are reasonably weed free. Windham Studio, Inc., Landscape Architecture, LC 26000365 P.O. Box 1239, Bonita Springs, Florida 34133 Phone: (239) 390 -1936 Fax: (239) 390 -1937 Email: scott@windhamstudio.com www.windhamstudio.com • ACTION ITEM: Weed along the east Viburnum Hedge and trim any growth that is encroaching on sidewalk. RADIO ROAD: In general the medians look healthy and well maintained. I have reviewed Affordable Landscape's weekly maintenance reports and kept abreast of ongoing efforts which have included the following: • Active applications of pesticide, herbicide and fungicide as needed and requested in a timely fashion. • Keeping all plant masses neatly trimmed. • Fertilized plants on 4/24 -30113 Affordable completed the refurbishment plantings as per the previously prepared plans and specifications. Please email or call me if you have any questions. Thanks, Scott Windham, ASLA Landscape Architect LA000 -1516 Windham Studio, Inc., Landscape Architecture, LC 26000365 P.O. Box 1239, Bonita Springs, Florida 34133 Phone: (239) 390 -1936 Fax: (239) 390 -1937 Email: scott@windhamstudio.com www.windhamstudio.com 2 I CUR AD VALOREM TAX 2 DEL AD VALOREM 3 FIFTH THIRD INTEREST 4 INVESTMENT INTEREST 5 INTEREST TAX COLLECTOR 6 REVENUE STRUCTURE 7 TRANS FROM PROPERTY APPR 8 TRANS FROM TAX COLLECTOR 9 CARRY FORWARD GENERAL 10 NEG 5% EST REVENUE 11 TRANSFERS & CONTRIB 12 TOTAL REVENUE 13 ENGINEERING FEES 14 ENGINEERING FEES OTHER 15 SURVEYING 16 INDIRECT COST REIMBURSEMENT 17 LANDSCAPE INCIDENTAL 18 OTHER CONTRACTUAL SERVICES 19 ELECTRICITY 20 WATER & SEWER 21 RENT EQUIPMENT 22 INSURANCE GENERAL 23 SPRINKLER SYSTEM MAINTENANCE 24 MULCH 25 LICENSES AND PERMITS 26 LEGAL ADVERTISING 27 OTHER MISCELLANEOUS 28 OFFICE SUPPLIES 29 COPYING CHARGES 30 FERTILIZER HERBICIDE CHEM 31 OPERATING EXPENSE 32 IMPROVEMENTS GENERAL 33 CAPITAL OUTLAY 34 TRANS TO 111 UNINCORPORATED 35 TRANSFERS 36 BUDGET TRANS APPRAISER 37 BUDGET TRANS TC COLLECTOR 38 TRANSFER CONST 39 RESERVE FOR CONTINGENCY 40 RESERVES TOTAL EXPENSES RADIO ROAD MSTU FUND 158 May 13, 2013 P.O.# Amended Taxable Value Remaining Actual Actual Paid Available Vender Name $ Budget Commitments Expenditures 498.90 Total Affordable Landscaping $ (308,200.00) $ - $ (290,423.87) $ (17,776.13) 'Affordable Landscaping $ - $ - $ (511.12) $ 511.12 Collier County GMD $ - $ - $ (82.70) $ 82.70 Collier County ROW $ (1,000.00) $ - $ (996.97) $ (3.03) Florida Irrigation Supply $ - $ - $ (4.85) $ 4.85 Florida Land Maintenance $ (309,200.00) $ - $ (292,019.51) $ (17,180.49)! Florikan $ $ $ - $ 63.54 $ (63.54); Forestry Resources $ - $ - $ - $ FP &L $ (298,300.00) $ - $ - $ (298 Hannula $ 15,500.00 $ - $ $ :300.00) 15,500.00 "Indirect Cost $ (282,800.00) $ - $ 63.54 $ (282,863.54): Insurance General $ (592,000.00) $ - $ (291,955.97) $ (300,044.03) J.M. Todd $ 30,000.00 $ - $ - $ 30,000.00 J.M. Todd $ 15,000.00 $ 18,323.25 $ 6,651.75 $ (9,975.00) iJuristaff $ - $ - $ 988.72 $ (988.72) INaples Electric Motor Work $ 7,600.00 $ - $ 7,600.00 $ - Scott Windham $ 4,500.00 $ 2,210.00 $ 790.00 $ 1,500.00 !Southern Signal $ 95,000.00 $ 6,079.50 $ 60,553.70 $ 28,366.80 Staples P.O.# Item Taxable Value Remaining I Actual Paid 45- 142921 $ 1,000.00 $ 101.10 $ 498.90 $ 400.00 $ 3,000.00 $ - - IGC $ 3,000.00 $ - $ $ 133.06 $ (133.06) $ 600.00 $ $ 450.00 $ 150.00 $ 5,000.00 $ 2,024.30 $ 1,453.54 $ 1,522.16 $ 20,000.00 $ 7,598.49 $ 2,401.51 $ 10,000.00 $ 2,000.00 $ - $ 200.00 $ 1,800.00 $ 2,000.00 $ - $ - $ 2,000.00 $ 4,000.00 $ 1,673.78 $ 1,326.22 $ 1,000.00 $ 300.00 $ 143.01 $ 156.99 $ - $ - $ 196.00 $ - $ (196.00) $ 10,000.00 5,000.00 $ - $ 5,000.00 $ 1,673.78 $ 1,326.22 45- 142385 Repair Pump System Controller $ - $ 200,000.00 $ 43 349.43 $ 83,204.39 $ 73,446.18 45- 141605 Troubleshoot Well $ 250.00 $ 500.00 45- 140180 Office Supplies $ $ 350,300.00 $ - $ - $ 350,300.00 83,204.39 $ 350,300.00 $ - $ - $ 350,300.00 $ 28,100.00 $ - $ 28,100.00 $ - $ 28,100.00 $ - $ 28,100.00 $ - $ 2,700.00 $ - $ 2,091.09 $ 608.91 $ 7,700.00 $ - $ 5,961.37 $ 1,738.63 $ 10,400.00 $ - $ 8,052.46 $ 2,347.54 $ 3,200.00 $ - $ - $ 3,200.00 $ 3,200.00 $ - $ - $ 3,200.00 $ 592 000.00 $ 43 349.43 $ 119 356.85 $ 429 293.72 P.O.# Item Taxable Value Remaining I Actual Paid 45- 142921 Hardscape Installation $ - S 750.00 45- 143479 Paint Median numbers $ 780.00 $ - IGC Surveying $ - $ 988.72 IGC ROW Permit $ - $ 200.00 45- 140179 Irrigation Parts $ 1,774.30 $ 225.70 45- 142427 Landscape Maint. (Devonshire) $ 7,509.50 $ 5,490.50 45- 140202 Fertilizer $ 5,000.00 $ - 45- 140178 Mulch $ 7598.49 $ 2,401.51 47- 001461 Electricity $ 101.10 $ 498.90 45- 140176 Grounds Maint/Incidentals $ - $ 55,103.20 IGC Collier County $ - $ 7,600.00 IGC Collier County $ 450.00 45- 140630 Copier Lease (Shared Cost) $ - $ 133.06 45- 141933 Copies - Monthly CPC $ 196.00 $ - 45- 140203 Secretarial Services $ 1,673.78 $ 1,326.22 45- 142385 Repair Pump System Controller $ - $ 727.84 45- 141397 Annual L/A Consulting $ 18,323.25 $ 6,651.75 45- 141605 Troubleshoot Well $ 250.00 $ 500.00 45- 140180 Office Supplies $ 143.01 $ 156.99 (Lines 29 +31) TOTAL $ 43,349.43 $ 83,204.39 1,400,408,280 Final FY 09 Taxable Value Taxable Value 1,214,337,046 Final FY 10 Taxable Value 960,184,216 1,039,288,028 FY 11 Final Taxable Value Annex. 984,103,688 FY 12 Final Taxable Value 960,184,216 FY 13 July Taxable Value Adj. Taxable Value 954,765,534 12 Levy -2.43% Adj. 12 to 13 Rolled Back Rate (less FY 13 FY 12 Millage 0.3210 0.3114 Millage Cap =.6000 Extension 308,219 306,450 Property Tax Limttation Impact Taxable Value 960,184,216 Minus: New ConsL Annex. 5,418,682 Plus: Amendment #1 TV Component 0 Adj. Taxable Value 954,765,534 12 Levy 306,450 Rolled Back Rate (less Amend. One) 0.3210 91 % of Rolled Back Rate 0.2921 PROJECTS STATUS REPORT To: Radio Road MSTU Advisory Committee CC Darryl Richard, Pamela Lulich Collier County ATM From: Scott Windham Date: May 13, 2013 RE: Radio Road MSTU Projects Status Report MSTU Committee and Staff: The following is a status report of the on going refurbishment projects. RICH KING GREENWAY ENTRANCE (FPL Application): • WSI will put out to bid upon receipt of board approval. RADIO ROAD REFURBISHMENT PLANTINGS: • 100% Complete. DEVONSHIRE EAST ROW REFURBISHMENT STATUS: Project on hold. Please email or call me if you have any questions. Thanks, Scott Windham, ASLA Landscape Architect LA000 -1516 Windham Studio, Inc., Landscape Architecture, LC 26000365 P.O. 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