Radio Road Beautification MSTU Agenda 05/13/2013I. CALL TO ORDER
II. ATTENDANCE
Radio Road Beautification M.S.T.P4,
Advisory Committee �� iy '
3299 East Tamiami Trail S e 103 '91r A,f► f�'Qj0
Naples Florida 34112
oG�lS OS
MAY 13, 2013
AGENDA
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES: April 15, 2013
VII. LANDSCAPE MAINTENANCE REPORT — ROBERT KINDELAN, CLM
VIII. LANDSCAPE ARCHITECT'S REPORT — SCOTT WINDHAM
V. BUDGET REPORT
VI. PROJECT MANAGER'S REPORT
A. Annual Maintenance Contract - Bid
IX. OLD BUSINESS
A. Permit - Proposed Pad for Utility Vehicles
X. NEW BUSINESS
XI. COMMITTEE MEMBER COMMENTS
XII. PUBLIC COMMENTS
XIII. MSTU Inspection Tour
NEXT MEETING: JUNE 10, 2013 at 2:00 PM
Berkshire Lakes Master Association Clubhouse
495 Belville Boulevard, Naples, FL 34105
n
r tLEQ # N-10 A / Radio Road Beautification M.S.T.U.
Advisory Committee
aUG , 9 a 3299 East Tamiami Trail Suite 103
Ito Naples Florida 34.112
CLERK OF
April 15, 2013
8Y MINUTES
I. CALL TO ORDER
The meeting was called to order by Chairman Dale Lewis at 2:05 PM.
A quorum was established. Three voting members were present. Mr. Parillo attended.
(Note: Mr. Parillo could not vote because his term had expired.)
II. ATTENDANCE:
Members: Dale Lewis, Chairman
Helen Carella, Fred Rogers,
Non - Voting: John Weber
County: Darryl Richard — MSTU Project Manager
Others: Scott Windham — Windham Studio, Inc.
(Anne Iacuzzo — JuriStajf)
Excused: Robert Kindelan — CLM
III. APPROVAL OF AGENDA
Chairman Lewis moved to approve the Agenda as presented Second by Fred Rogers.
Carried unanimously, 3 — 0.
IV. APPROVAL OF MINUTES: April 8, 2013
Correction:
• On Page 8 (2nd paragraph) — the sentence shall read:
"The Committee and Staff expressed appreciation to Al Benarroch and
Scott Windham for the placement of the Betty Schudel memorial plaque."
Fred Rogers moved to approve the Minutes of the April 8, 2013 meeting as amended
Second by Helen Carella. Carried unanimously, 3 — 0.
VII. LANDSCAPE MAINTENANCE REPORT — ROBERT KINDELAN, CLM
(None)
X. NEW BUSINESS
A. Cost Estimate — Median Numbering Project
Chairman Lewis moved to approve the estimate of $780.00 submitted by Affordable
Landscaping Service and Design, LLC, to number the medians on Radio Road from
Santa Barbara to Airport. Second by Fred Rogers. Carried unanimously, 3 — 0
April 15, 2013
VIII. LANDSCAPE ARCHITECT'S REPORT — SCOTT WINDHAM
A. Devonshire Progress Report — Weed Issue
(Report attached: "Devonshire Weeding Report, dated April 12, 2013 ")
• Clean-up was done on Friday, April 12th
• The 20 man crew began weeding at 7:00 AM and started at the west ROW
• Weeds were pulled out at the roots and bagged for removal
• Majority of work was completed
o Not completed: a 30 -foot section east of the lakeside park
• Site inspections were performed (9:30 AM and 5:00 PM)
• Work will continue during the week to complete the west ROW and to
begin/complete the east ROW — contingency fund will be utilized as previously
approved by the Committee
• Chemical layering will be continued on a regular basis by CLM ( "Commercial
Land Maintenance"
• Will follow weeding with top shearing of Asian Jasmine to achieve uniform
height
o Do not want blooms — can be mistaken for weeds
• Normal watering should suffice
• The section by the shopping center will need continuous attention
• has been drier than other areas
• Robert Kindelan will contact Roger Dick at the County
Scott Windham:
• The 100 -foot test area (hand- pulled/followed with pre - emergent herbicides)
remained relatively weed -free.
• Believes the massive infestation has been controlled.
• Control of watering remains an issue — must be monitored
• Suggestion: Switch to a stand -alone watering system
• Zones (which should have been turned ofd were "on" during the hand -
weeding process.
Darryl Richard stated mulching will wait until one more application of pre - emergent
has been completed — do not want to apply pre- emergency too soon after previous
application. He will review with Mr. Windham and the Contractor.
Scott Windham noted there is a 60-day window between applications. The herbicide
will be most effective if applied to dirt layer, with the mulch over top, to build a barrier.
IX. OLD BUSINESS
A. Utility vehicles — parking at will
Fred Rogers noted the exhaust from the vehicles is killing the plants.
Chairman Lewis concurred and mentioned the location near the plaque.
Fred Rogers asked if a "No Parking" sign could be installed.
2
April 15, 2013
Scott Windham proposed drafting a plan for a concrete parking pad for utilities
vehicles at the utility boxes to be located in the ROW area between the curb and the
sidewalk. The pad should be large enough to accommodate to vans. (30 -ft. long)
Mr. Windham stated if a pad is provided, the drivers will use it for their vehicles. If
not, it will be a continual battle to maintain the plantings.
He further stated a plan is in process to install roll -over concrete "aprons" at the
entrances to the shopping center, i.e., a Moot wide concrete backing to the curb. The
Jasmine near the curb is continually run over by delivery trucks.
Chairman Lewis suggested using a bull -nose and adding brick pavers which will
look better.
Darryl Richard noted the pavers require maintenance and can "pop out" of place.
Chairman Lewis suggested adding the pavers over the concrete which provides a
solid base.
Scott Windham assured the Committee that options will be reviewed. He noted the
memorial stone by the lakeside sat on concrete and will have a concrete paver pad at
the utility boxes. It would blend better to maintain just concrete at the entrance to the
shopping center. Pavers at the utility pad would overshadow the lakeside memorial
unless the same pavers were installed in that area also.
Darryl Richard will contact the County's ROW department. Since two ROW
permits were recently issued, the MSTU may not be charged a full fee for a third.
But the County must approve the plan first.
He noted it was the MSTU's choice to utilize either pavers or concrete since either
one will work.
Chairman Lewis cited an example: At Naples Lumber Company, concrete bull -
noses were installed with pavers over the top and the damage was stopped.
Mr. Richard concurred, stating if a substantial concrete base is the foundation, there
should not be a problem with maintenance.
Chairman Lewis reiterated the pavers would be more attractive and fit within the
community's esthetic.
Scott Windham suggested the bid specifications contain both options: concrete, and
concrete with pavers.
Chairman Lewis moved to approve authorizing Scott Windham and Darryl Richard
to obtain quotes for the utility pad and the shopping center entrance project.
Second by Helen Carella. Carried unanimously, 3 — 0.
B. Berkshire Commons
Fred Rogers asked if anything was to be done concerning the hedge. People have
been cutting through the hedge and there is an area where new plantings have been
trampled due to the "short cut." Will anything be done to repair the hedge?
Scott Windham noted the issue had been previously tabled until the Jasmine problem
is concluded. He stated when the Committee is comfortable with the progress, a new
Calusa hedge could be added to the east side. The effort to communicate with the
Berkshire association has not been pursued.
Darryl Richard cautioned the hedge may have been planted on private property.
The MSTU took on maintenance of Devonshire after the hedge had been planted and
April 15, 2013
it was never an MSTU maintenance obligation until possibly 1993. Research will be
conducted. It will be a large project.
Scott Windham stated it will be necessary to determine how much of the hedge is
original "buffer" material (part of the Berkshire development plan) and the location of
the Right -of -Way line. He suggested it may be the hedge only or possibly the sidewalk.
He further stated it may be necessary to remove some trees — there is a tremendous
amount of vegetation — tree "canopy." It will not be a "shady lady" shade tree effort as
was done on the other side. It will be clean hedge due to the limited ROW.
Darryl Richard noted after the Fiscal Year begins on October 1 st, the Committee may
resume the east, commercial side project and direct Staff and the contractors to go
forward. He stated a great deal of design work will be required.
Fred Rogers noted since the ROW is so narrow, the MSTU may not have very many
options.
C. Rich King Greenway
Darryl Richard stated modifications to the Ordinance must first be approved by the
Board of County Commissioners.
He explained the process:
• On May 10, the Board will be requested to approve modifying the Ordinance
• Staff will draft a revised Ordinance and will present it to the Board for final
review and approval
• The MSTU Ordinance did not include the specific area
• Survey work (which was done in- house) was completed at a cost of under
$1,000
V. BUDGET
(None)
VI. PROJECT MANAGER'S REPORT
A. Bids
Darryl Richard distributed a copy of the draft of the Bid spread sheets:
• Florida Land Maintenance Inc. d1b /a Commercial Land Maintenance ( "CLM "):
• Base Bid = $65,178.65
• Alternates = $ 20,297.80 **
• Total Base Bid + Alternates = $85,476.45
( ** "Alternates" includes alternative pricing for plant materials, etc.)
• Hannula Landscaping:
• Base Bid = $69,157.40
• Alternates = $11.994.75
• Total Base Bid + Alternates = $81,152.15
• Superior Landscaping:
o Base Bid = $91,889.16
4
April 15, 2013
Chairman Lewis moved to approve awarding the Annual Maintenance Contract to
Florida Land Maintenance, Inc., d/b /a Commercial Land Maintenance based on
the preliminary bids received Second by Fred Rogers.
Carried unanimously, 3 — 0.
Darryl Richard noted CLM's current contract was extended to October 13th. The
term of the new contract is four years: the initial year plus three renewals.
X. NEW BUSINESS (CONTINUED)
A. Median Numbering Project
Chairman Lewis asked when the numbering of the medians would be completed.
Darryl Richard replied within the next two months.
B. May meeting
Darryl Richard noted a van has been obtained for the property inspection tour which
will take place during the May 13'' meeting.
C. Mulch
Pam Lulich scheduled a deadline of April 26h to complete mulching.
Darryl Richard mentioned Radio Road East used crushed shell for mulch.
Chairman Lewis asked Mr. Richard to contact Pam Lulich concerning "refreshing"
the mulch that is 5 years and older.
Mr. Richard noted Ms. Lulich was to contact him concerning her mulching budget
restrictions.
Chairman Lewis moved to approve authorizing Darryl Richard and Scott Windham
to utilize $10,000 as a mulching contingency to be used as needed in conjunction
with mulching by the County's Landscape Operations department.
Second by Helen Carella. Carried unanimously, 3 — 0.
XI. COIVIlVIITTEE MEMBER COMMENTS
(None)
XH. PUBLIC COMMENTS
(None)
NEXT MEETING: May 13, 2013 at 2:00 PM
Berkshire Lakes Master Association Clubhouse
495 Belville Boulevard, Naples, FL 34105
There being no further business to come before the Committee, the public meeting
was concluded at 3:20 PM.
April 15, 2013
RADIO ROAD BEAUTIFICATION MSTU
ADVISORY COMMITTEE
DALE LEWIS, CHAIRMAN
The Minutes were pproved by the Committee Chair on �Q--e .� , 2013
"as presented" W OR "as amended" U.
MAINTENANCE REPORT
To: Radio Road MSTU Advisory Committee
CC Darryl Richard, Pamela Lulich Collier County ATM
Albert Benarroch, Affordable Landscaping
Robert Kindelan, Commercial Land Maintenance
James Abney
From: Scott Windham
Date: May 13, 2013
RE: Radio Road and Devonshire Monthly Maintenance Report
MSTU Committee and Staff:
The following is a report of the general conditions and recommendations for the
maintenance of the Radio Road MSTU areas on Radio Road and Devonshire Blvd.
DEVONSHIRE:
In general the medians and ROW areas look healthy and well maintained. Following
the massive hand weeding effort, Commercial Land has gotten the Asian Jasmine
weed problem largely under control. In addition to the weeding, herbicide spray
applications and granular pre- emergent herbicide regimens, they top sheered and
mechanically edged the back of gutter and edge of sidewalks to tighten up the
Jasmine.
In addition, the following on going action items should be implemented:
• ACTION ITEM: Commercial will experiment with removing the screens from the
Precision spray nozzles and /or larger size screen to see if will improve
performance. RESULTS STATUS ?)
• ACTION ITEM: Commercial was to review irrigation with Roger to insure proper
function and scheduling. (,RESULTS STATUS ?)
• ON GOING: All Jasmine beds are to be top sheered and mechanically edged
along back of gutter and sidewalk.
• ACTION ITEM: Weeds along the back of gutter and sidewalk edges that are
clear of the Jasmine should be carefully sprayed with contact herbicide.
• ACTION ITEM: Spread mulch (Grant's Blend) along back of curb and edge of
sidewalks that are low as directed by ROW on site inspection comments.
• ACTION ITEM: Continue to spread mulch (Grant's Blend) in the Asian Jasmine
along the east ROW as sections are reasonably weed free.
Windham Studio, Inc., Landscape Architecture, LC 26000365
P.O. Box 1239, Bonita Springs, Florida 34133 Phone: (239) 390 -1936
Fax: (239) 390 -1937 Email: scott@windhamstudio.com
www.windhamstudio.com
• ACTION ITEM: Weed along the east Viburnum Hedge and trim any growth that
is encroaching on sidewalk.
RADIO ROAD:
In general the medians look healthy and well maintained.
I have reviewed Affordable Landscape's weekly maintenance reports and kept
abreast of ongoing efforts which have included the following:
• Active applications of pesticide, herbicide and fungicide as needed
and requested in a timely fashion.
• Keeping all plant masses neatly trimmed.
• Fertilized plants on 4/24 -30113
Affordable completed the refurbishment plantings as per the previously prepared
plans and specifications.
Please email or call me if you have any questions.
Thanks,
Scott Windham, ASLA
Landscape Architect LA000 -1516
Windham Studio, Inc., Landscape Architecture, LC 26000365
P.O. Box 1239, Bonita Springs, Florida 34133 Phone: (239) 390 -1936
Fax: (239) 390 -1937 Email: scott@windhamstudio.com
www.windhamstudio.com
2
I CUR AD VALOREM TAX
2 DEL AD VALOREM
3 FIFTH THIRD INTEREST
4 INVESTMENT INTEREST
5 INTEREST TAX COLLECTOR
6 REVENUE STRUCTURE
7 TRANS FROM PROPERTY APPR
8 TRANS FROM TAX COLLECTOR
9 CARRY FORWARD GENERAL
10 NEG 5% EST REVENUE
11 TRANSFERS & CONTRIB
12 TOTAL REVENUE
13 ENGINEERING FEES
14 ENGINEERING FEES OTHER
15 SURVEYING
16 INDIRECT COST REIMBURSEMENT
17 LANDSCAPE INCIDENTAL
18 OTHER CONTRACTUAL SERVICES
19 ELECTRICITY
20 WATER & SEWER
21 RENT EQUIPMENT
22 INSURANCE GENERAL
23 SPRINKLER SYSTEM MAINTENANCE
24 MULCH
25 LICENSES AND PERMITS
26 LEGAL ADVERTISING
27 OTHER MISCELLANEOUS
28 OFFICE SUPPLIES
29 COPYING CHARGES
30 FERTILIZER HERBICIDE CHEM
31 OPERATING EXPENSE
32 IMPROVEMENTS GENERAL
33 CAPITAL OUTLAY
34 TRANS TO 111 UNINCORPORATED
35 TRANSFERS
36 BUDGET TRANS APPRAISER
37 BUDGET TRANS TC COLLECTOR
38 TRANSFER CONST
39 RESERVE FOR CONTINGENCY
40 RESERVES
TOTAL EXPENSES
RADIO ROAD MSTU
FUND 158
May 13, 2013
P.O.#
Amended
Taxable Value
Remaining
Actual
Actual Paid
Available Vender Name
$
Budget
Commitments
Expenditures
498.90
Total Affordable Landscaping
$
(308,200.00)
$
-
$ (290,423.87)
$
(17,776.13) 'Affordable Landscaping
$
-
$
-
$ (511.12)
$
511.12 Collier County GMD
$
-
$
-
$ (82.70)
$
82.70 Collier County ROW
$
(1,000.00)
$
-
$ (996.97)
$
(3.03) Florida Irrigation Supply
$
-
$
-
$ (4.85)
$
4.85 Florida Land Maintenance
$
(309,200.00)
$
-
$ (292,019.51)
$
(17,180.49)! Florikan
$
$
$
-
$ 63.54
$
(63.54); Forestry Resources
$
-
$
-
$ -
$
FP &L
$
(298,300.00)
$
-
$ -
$
(298 Hannula
$
15,500.00
$
-
$
$
:300.00)
15,500.00 "Indirect Cost
$
(282,800.00)
$
-
$ 63.54
$
(282,863.54): Insurance General
$
(592,000.00)
$
-
$ (291,955.97)
$
(300,044.03) J.M. Todd
$
30,000.00
$
-
$ -
$
30,000.00 J.M. Todd
$
15,000.00
$
18,323.25
$ 6,651.75
$
(9,975.00) iJuristaff
$
-
$
-
$ 988.72
$
(988.72) INaples Electric Motor Work
$
7,600.00
$
-
$ 7,600.00
$
- Scott Windham
$
4,500.00
$
2,210.00
$ 790.00
$
1,500.00 !Southern Signal
$
95,000.00
$
6,079.50
$ 60,553.70
$
28,366.80
Staples
P.O.#
Item
Taxable Value
Remaining
I
Actual Paid
45- 142921
$
1,000.00
$ 101.10
$
498.90
$
400.00
$
3,000.00
$ -
-
IGC
$
3,000.00
$
-
$
$
133.06
$
(133.06)
$
600.00
$
$
450.00
$
150.00
$
5,000.00
$ 2,024.30
$
1,453.54
$
1,522.16
$
20,000.00
$ 7,598.49
$
2,401.51
$
10,000.00
$
2,000.00
$ -
$
200.00
$
1,800.00
$
2,000.00
$ -
$
-
$
2,000.00
$
4,000.00
$ 1,673.78
$
1,326.22
$
1,000.00
$
300.00
$ 143.01
$
156.99
$
-
$
-
$ 196.00
$
-
$
(196.00)
$
10,000.00
5,000.00
$
-
$
5,000.00
$
1,673.78
$
1,326.22
45- 142385 Repair Pump System Controller
$
-
$
200,000.00
$ 43 349.43
$
83,204.39
$
73,446.18
45- 141605 Troubleshoot Well
$
250.00
$
500.00
45- 140180 Office Supplies
$
$
350,300.00
$ -
$
-
$
350,300.00
83,204.39
$
350,300.00
$ -
$
-
$
350,300.00
$
28,100.00
$ -
$
28,100.00
$
-
$
28,100.00
$ -
$
28,100.00
$
-
$
2,700.00
$ -
$
2,091.09
$
608.91
$
7,700.00
$ -
$
5,961.37
$
1,738.63
$
10,400.00
$ -
$
8,052.46
$
2,347.54
$
3,200.00
$ -
$
-
$
3,200.00
$
3,200.00
$ -
$
-
$
3,200.00
$
592 000.00
$ 43 349.43
$
119 356.85
$
429 293.72
P.O.#
Item
Taxable Value
Remaining
I
Actual Paid
45- 142921
Hardscape Installation
$
-
S
750.00
45- 143479
Paint Median numbers
$
780.00
$
-
IGC
Surveying
$
-
$
988.72
IGC
ROW Permit
$
-
$
200.00
45- 140179
Irrigation Parts
$
1,774.30
$
225.70
45- 142427
Landscape Maint. (Devonshire)
$
7,509.50
$
5,490.50
45- 140202
Fertilizer
$
5,000.00
$
-
45- 140178
Mulch
$
7598.49
$
2,401.51
47- 001461
Electricity
$
101.10
$
498.90
45- 140176
Grounds Maint/Incidentals
$
-
$
55,103.20
IGC
Collier County
$
-
$
7,600.00
IGC
Collier County
$
450.00
45- 140630
Copier Lease (Shared Cost)
$
-
$
133.06
45- 141933
Copies - Monthly CPC
$
196.00
$
-
45- 140203 Secretarial Services
$
1,673.78
$
1,326.22
45- 142385 Repair Pump System Controller
$
-
$
727.84
45- 141397 Annual L/A Consulting
$
18,323.25
$
6,651.75
45- 141605 Troubleshoot Well
$
250.00
$
500.00
45- 140180 Office Supplies
$
143.01
$
156.99
(Lines 29 +31) TOTAL $
43,349.43
$
83,204.39
1,400,408,280
Final FY 09 Taxable Value
Taxable Value
1,214,337,046
Final FY 10 Taxable Value
960,184,216
1,039,288,028
FY 11 Final Taxable Value
Annex.
984,103,688
FY 12 Final Taxable Value
960,184,216
FY 13 July Taxable Value
Adj. Taxable Value
954,765,534
12 Levy
-2.43% Adj. 12 to 13
Rolled Back Rate (less
FY 13
FY 12
Millage
0.3210
0.3114 Millage Cap =.6000
Extension
308,219
306,450
Property Tax Limttation Impact
Taxable Value
960,184,216
Minus: New ConsL
Annex.
5,418,682
Plus: Amendment #1
TV Component
0
Adj. Taxable Value
954,765,534
12 Levy
306,450
Rolled Back Rate (less
Amend. One)
0.3210
91 % of Rolled Back Rate
0.2921
PROJECTS STATUS REPORT
To:
Radio Road MSTU Advisory Committee
CC
Darryl Richard, Pamela Lulich Collier County ATM
From:
Scott Windham
Date:
May 13, 2013
RE: Radio Road MSTU Projects Status Report
MSTU Committee and Staff:
The following is a status report of the on going refurbishment projects.
RICH KING GREENWAY ENTRANCE (FPL Application):
• WSI will put out to bid upon receipt of board approval.
RADIO ROAD REFURBISHMENT PLANTINGS:
• 100% Complete.
DEVONSHIRE EAST ROW REFURBISHMENT STATUS:
Project on hold.
Please email or call me if you have any questions.
Thanks,
Scott Windham, ASLA
Landscape Architect LA000 -1516
Windham Studio, Inc., Landscape Architecture, LC 26000365
P.O. Box 1239, Bonita Springs, Florida 34133 Phone: (239) 390 -1936
Fax: (239) 390 -1937 Email: scott@windhamstudio.com
www.windhamstudio.com
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