Radio Road Beautification MSTU Minutes 08/13/2012August 13, 2012 — Special MeetinE .....
Minutes
I. CALL TO ORDER
The meeting was called to order by Chairman Dale Lewis at 2:00 p.m.
II. ATTENDANCE:
Members: Dale Lewis, Helen Carella, John Weber, Jerry Parillo, Fred Rogers
County: Michelle Arnold — ATM Director, Darryl Richard, MSTU Project
Manager, John Vliet — Road Maintenance Director, Pam Lulich Fiflnds
Operations Manager, Hiller zi
Others: Sue Flynn — Juristaff Henning
Coyle
III. APPROVAL OF AGENDA Colette ;�rG
John Weber moved to approve agenda as presented. Second by Dale Lewis.
Motion carried unanimously 5 -0.
IV. APPROVAL OF MINUTES: June 11, 2012
John Weber moved to approve the June 11, 2012 minutes as presented. Second
by Dale Lewis. Motion carried unanimously 5-0.
V. TRANSPORTATION SERVICES REPORT
A. Budget Report
Darryl Richard reviewed Fund 158 as follows: (See attached)
■ Collected Ad Valorem Tax $295,057.36
■ Available Operating Expense $14,359.51
■ Available Capital Outlay $173,365.54
■ Open Purchase Orders $309,748.37
It was noted line items 1 —13 are revenues.
Staff will investigate Del Ad Valorem Tax balance difference between Actual
and Available totals.
Darryl Richard reviewed Fund 111 - 163835 (MSTD Generaj�T & ,j
follows: (See attached)
■ Available Operating Expense $6,078.37 Date:
■ General Fund for Radio - Airport SBB
Item #: "='Z �A k $
v ^Di?s to:
G/
Radio Road Beautification M.S.T.U.
Advisory Committee
2885 Horseshoe Drive South
Naples FL 34104
August 13, 2012
Summary of Minutes and Motions
III. APPROVAL OF AGENDA
John Weber moved to approve agenda as presented. Second by Dale Lewis.
Motion carried unanimously 5-0.
IV. APPROVAL OF MINUTES: June 11, 2012
John Weber moved to approve the June 11, 2012 minutes as presented. Second
by Dale Lewis. Motion carried unanimously 5-0.
VI. REVIEW OF OPERATION & MAINTENANCE RESPONSIBILITIES
Pam Lulich reported a weed control issue on Radio Road.
Dale Lewis moved to re -mulch Radio Road medians (within the MSTU
boundary) after the weeds and spray is under control not to exceed $14,000.
Second by John Weber. Motion carried unanimously 5-0.
B. Project Manager Report
Darryl Richard gave a status report on Devonshire:
• Contractor's insurance should cover the magnolia hit on the roadway.
• Plant material adjustments that will result in a net decrease.
• Change order may be necessary just to swap out the final quantities of
plant materials.
• Irrigation being made ready for installation of bigger taller trees.
• Trees are ready to ship in next couple of weeks.
• Completion date is scheduled for September.
• Staff will provide the Status Update from Contractor.
• Schedule delay due to having to redesign irrigation system.
It was noted the Landscape Architect attempting to work with Berkshire
Commons to improve their hedges.
Staff will request the Landscape Architect to give a status report.
Staff gave an update on FPL's power for walkway.
o Project is in FPL easement.
o There is an issue. The current Ordinance controlling language needs
to be reviewed.
• MSTU planned to dress up entrance to the walkway down easement
off Radio Road.
• Agreement ready for legal to be reviewed.
Dale Lewis reported an issue with the Landscapers cutting back the
bougainvilleas every 3 weeks. He voiced concern the bougainvillea watering
shoots are going into the sight line which could cause a problem.
Staff will address problem with Hannula.
VI. REVIEW OF OPERATION & MAINTENANCE RESPONSIBILITIES
Darryl Richard explained how the reorganization of departments would not
affect the quality of services provided.
Discussion was made on concerns over losing control over all the work
efforts and funds spent on Radio Road; once Radio Road is turned over to
the County for maintenance. Advisory Committee want the project
maintained and plants replaced when necessary.
John Vliet stated he plans to attend as many meetings as possible.
Pam Lulich will represent Road Maintenance and attend the Radio Road
MSTU meetings at no charge.
John Vliet recommended the MSTU replaces any plants with another
plant with the same maintenance level or less. He added different plants
may require additional maintenance.
Discussion was made on current mileage rate and maintaining the roadway and
keeping the MSTU tax funds within the MSTU. Advisory Committee want funds
spent on MSTU.
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Darryl Richard noted under the reorganization; Public Services will be
moving to the County Government Center. He reported some MSTUs
have decided to hold monthly meetings at a location in their area. The
Advisory Committee was given the same option.
Discussion on where to hold future meetings took place. Staff stated meeting
place can rotate between meeting locations on a yearly basis. Fred Rogers will
research the holding the meeting at his clubhouse.
Staff is ready to put Maintenance Contract out to bid. It was suggested Radio
Road and Devonshire Boulevard be bid separately.
Staff voiced concerns over the Landscape Maintenance current level of service.
Staff has a meeting scheduled with Hannula on August 14.
Pam Lulich reported a weed control issue on Radio Road. She suggested the
weeds be pulled and sprayed before placement of mulch.
Staff recommended placing an order the mulch for October.
Dale Lewis moved to re -mulch Radio Road medians (within the MSTU
boundary) after the weeds and spray is under control not to exceed $14,000.
Second by John Weber. Motion carried unanimously 5-0.
VII. OLD BUSINESS —None
VIII. NEW BUSINESS - None
IX. COMMITTEE MEMBER COMMENTS - None
X. PUBLIC COMMENTS - None
There being no further business to come before the Committee, the public
meeting was concluded at 3:02 PM.
Radio Road Beautification MSTU
Advisory Committee
l�
Dale Lewis, Chairman
These minutes approved by the Committee on
as presented_ _or amended
The next meeting will be September 10, 2012 at 2:00 p.m.
Growth Management Division — Construction & Maintenance
2885 Horseshoe Drive South, Naples, FL 34104
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