Radio Road Beautification MSTU Minutes 08/01/2012 2A /2-
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August 1, 2012 e.tta
Call Meeting to Order
The Meeting was called to order by Vice Chair Sue Chapin at 10:02
A.M. Roll call was taken and a quorum was established.
II. Attendance
Members: Janice Bundy, Sue Chapin, Thomas Depouw, Renato
Fernandez, Dale Johnson - Excused
County: Darryl Richard – Project Manager
Others: Dayna Fendrick – Urban Green Studio, Sue Flynn – Juristaff
III. Approval of Agenda
Add: VII. A. Meeting Location
Tom Depouw moved to approve the Agenda for August 1, 2012 as
amended. Second by Renato Fernandez. Motion carried unanimously
4-0.
IV. Approval of Minutes – June 6, 2012 Meeting
Renato Fernandez moved to approve the June 6, 2012 Minutes as
presented. Second by Tom Depouw. Motion carried unanimously
4-0.
V. Transportation Services Report
A. Budget Report
Darryl Richard distributed the Radio Road East MSTU - Fund 166
Report date August 1, 2012. (See attached) Misc. Cc res:
• Ad Valorem Tax Received - $152,018.82 Date: \\\w\\2
• Operating Expense Available - $7,078.47
• Reserves Available - $96,100.00 Item 4._\Ls-.'2.6\�2
• Purchase Orders Paid - $21,979.87 ;1
• Open Purchase Orders - $525,968.64 Covs to::
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B. Project Manager Report
Darryl Richard distributed the Radio Road East MSTU Landscape
and Irrigation Project Report dated July 26, 2012 provided by
Hannula Landscaping and Irrigation, Inc. (See attached)
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He reviewed the report and gave an update as follows:
• Right of Way (ROW) permit was issued by County.
• Maintenance of Traffic (MOT) Plans was submitted today by
Dale Hannula.
• Well driller will be contracted under Hannula.
• Traffic light installation at Madison Park and the Blue
Heron/Sanctuary on Radio Road will not affect project.
• A project report will be updated weekly.
Staff reported the traffic light is scheduled by Traffic Operations to
be installed by September 2013, after Blue Heron and Madison Park
developer funds are paid. The Blue Heron developer portion has been
paid. The developer would be required to cover any restoration
charges.
Staff will call FPL today for power availability. The drop dead date
for FPL to do the power drop for project should be October 15, 2012.
C. Meet & Greet
Dale Hannula was unable to attend due to family emergency.
Darryl Richard gave a brief update on the Devonshire Project issues
and delays. He reported the current irrigation system was installed to
shallow and was undersized. A new irrigation system had to be
installed.
Staff will compare the project design layout to the location of flags at
project site to see if any plants need to be repositioned.
It was noted the Landscape and Irrigation Project supervision will
include:
• Roger Dick -Fund 111 from the beginning through completion.
• Dayna Fendrick -Urban Green will monitor.
• Staff will monitor 3 or 4 times a week.
• Scott Douglas, Foreman and Dale Hannula - Hannula
Landscaping and Irrigation have weekly meetings scheduled
and will provide weekly project reports.
A consensus was formed to direct Staff to request Dale Hannula
attend the next meeting.
VI. Landscape Architect Consultant Report
Dayna Fendrick - Urban Green reported project is officially underway.
The first field meeting was held last week. She plans to attend the
scheduled weekly Field meetings.
Darryl Richard recommended the Advisory Committee pre-approve
change orders as a work directive to Hannula Landscaping and Irrigation,
as needed under $5,000 to $10,000 not to delay project.
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Tom Depouw moved to pre-approve (change orders) up to $10,000 for
on site changes and to give Staff the authority to make that decision.
Second by Renato Fernandez. Motion carried unanimously 4-0.
Discussion was made on making a recommendation to extend the
Landscape Architect Contract that will end on September 22, 2012. It
was decided the Advisory Committee will address extension at the next
meeting.
VII. New Business
A. Meeting Location
It was noted Staff working with MSTUs, under the reorganization
will fall under Public Services, will be moving to the County
Government Center this month. Caroline Soto will be providing
future MSTU Budget Reports.
Tom Depouw suggested the RRE MSTU hold their monthly meeting
at the Plantation Club House.
Renato Fernandez moved to hold future meetings at the Plantation
Club House. Second by Janice Bundy. Motion carried
unanimously 4-0.
VIII. Old Business
A. Liaison Report — Radio Road MSTU — None
A consensus was formed to move the September 5th meeting to
September 18, 2012 at 10:00 am.
IX. Public Comments — None
There being no further business to come before the committee, the meeting was
adjourned at 11:12 A.M.
Radio Road East Beautification
MSTU Advisory Committee
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These minutes approved by the Advisory Committee on 9'---/f-/z ,
as presented or amended
The next meeting date is September 18, 2012
will be held at the Plantation Club House, 7773 Tara Court,
Naples, FL 34104
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September 18, 2012
AGENDA
I. Call Meeting to order
II. Attendance
III. Approval of Agenda
IV. Approval of Minutes - August 1, 2012 Meeting
V. Transportation Services Report
A. Budget Report—Caroline Soto
B. Project Manager Report—Darryl Richard
C. Meet& Greet—Hannula Landscaping
VI. Landscape Architect Consultant Report
A. Landscape Design- Dayna Fendrick, Urban Green Studio
VII. New Business
A. Extension of Landscape Architect Consultant Contract
VIII. Old Business
A. Liaison Report—Radio Road MSTU—Sue Chapin
IX. Public Comments
X. Adjournment
The next meeting is scheduled for September 18, 2012 at 10:00 a.m.
Plantation Club House, 7773 Tara Court,
Naples, FL 34104
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Summary of Minutes and Motions
August 1, 2012
III. Approval of Agenda
Add: VII. A. Meeting Location
Tom Depouw moved to approve the Agenda for August 1, 2012 as
amended. Second by Renato Fernandez. Motion carried unanimously
4-0.
IV. Approval of Minutes — June 6, 2012 Meeting
Renato Fernandez moved to approve the June 6, 2012 Minutes as
presented. Second by Tom Depouw. Motion carried unanimously
4-0.
VI. Landscape Architect Consultant Report
Darryl Richard recommended the Advisory Committee pre-approve
change orders as a work directive to Hannula Landscaping and Irrigation,
as needed under $5,000 to $10,000 not to delay project.
Tom Depouw moved to pre-approve change orders up to $10,000 for on
site changes and to give Staff the authority to approve. Second by
Renato Fernandez. Motion carried unanimously 4-0.
VII. New Business
A. Meeting Location
Renato Fernandez moved to hold future meetings at the Plantation
Club House. Second by Janice Bundy. Motion carried
unanimously 4-0.
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RADIO ROAD EASTMSTU
LANDSCAPE AND IRRIGATION PROJECT
ITB-12-5878
Date: July 26, 2012
Hannula Landscaping And Irrigation, Inc.
DESCRIPTION START END REVISE
Notice To Proceed 07-18-12 07-18-12 Complete
Mobilization 07-18-12 07-31-12
1. ROW Permits: By County 07-18-12 07-18-12 07-27-12
2. MOT Plans 07-18-12 07-31-12
Submittals: Irrigation 07-18-12 07-31-12
Landscape 07-31-12 08-31-12
Other 08-01-12 08-31-12
Directional Bores:
White Lined 08-03-12 08-07-12
Bores 08-07-12 08-31-12
Well:
Locate 07-26-12 08-03-12
Drill Well 08-03-12 08-15-12
Electric For Well &Pump: 07-26-12 08-31-12
Pump Station: 08-31-12 09-15-12
Irrigation:
Controller 08-15-12 08-31-12
Main Line 08-06-12 09-15-12
Laterals 08-15-12 09-30-12
Wire 08-15-12 09-30-12
Valves 09-15-12 10-10-12
Rotors, Heads And Bubblers 09-15-12 10-31-12
Hardscape:
Pavers 09-01-12 10-15-12
Crushed Shell-Fabric-Pins-Edging 10-01-12 10-31-12
Landscape: Trees 10-15-12 11-15-12
Shrubs 11-01-12 11-30-12
Ground Covers 11-10-12 11-30-12
Mulch 11-20-12 12-10-12
Substantial Completion: 12-24-12 12-24-12
Final Completion 01-14-13 01-14-13