Radio Road Beautification MSTU Minutes 04/09/2012 INiot Radio Road Beautification M.S.T.U.
Advisory Committee
AO' 411411h 2885 Horseshoe Drive South
Naples FL 34104
April 9,2012
Minutes
The meeting was called to order by Dale Lewis at 1:56 p.m.
II. ATTENDANCE
Members: Dale Lewis, Betty Schudel, Helen Carella, John Weber, Jerry Parillo
County: Darryl Richard-Project Manager, Gloria Herrera-Budget Analyst, Pam
Lulich-Landscape Operations Manager
Others: Scott Windham-Windham Studio, Dale Hannula-Hannula Landscaping,
Janet Pellicane-Hannula Landscaping,Darlene Lafferty-Juristaff
III. APPROVAL OF AGENDA
Add: V C. FY13 Budget
Betty Schudel moved to approve the agenda as amended. Second by Dale
Lewis. Motion carried unanimously 5-0.
IV. APPROVAL OF MINUTES: March 19,2012
Betty Schudel moved to approve the March 19, 2012 minutes as submitted.
Second by Dale Lewis. Motion carried unanimously 5-0.
V. TRANSPORTATION SERVICES REPORT:
A. Budget Report-Gloria Herrera reviewed the following: (See attached)
o Collected Ad Valorem Tax $280,125.26
o Available Operating Expense $19,827.91
B. Project Manager Report-Darryl Richard-Discussed under V. C.
C. FY13 Budget
Darryl Richard reviewed the proposed FY13 Budget as follows: (See
attached)
Engineering Fees-Landscaping Maintenance Consulting
o Forecast 12 - $25,000.00 is based on the combined total of Windham
Studio Landscape Architectural Services Contracts to include
- Outstanding open P.O. 's in the amount of$8,400.00 and
$2,000.00
- Pending$10,000.00 increase for Windham Studio Maintenance
Consulting(previously approved by the Committee)
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Total Operating
o Forecast 12 - $176,600
o Requested 13 - $160,200.00
- FY13 Operating cost will be less as it is anticipated that the
Refurbishment Services will be complete
Improvements General
o Requested FY13 - $381,100.00 (for Projected Projects)
Discussion took place on the pending Budget Amendment $40,000.00 and
Forecast 12 - Other Contractual Services Line Item($83,400.00.)
It was agreed by the Committee and Staff to increase Forecast 12-Other
Contractual Services to $90,000.00.
Staff will distribute the Final FY13 Budget to the Committee after approved
by the BCC. (Staff Action Item)
John Weber moved to approve the FY13 Projected Budget. Second by Dale
Lewis. Motion carried unanimously 5-0.
Project Manager Report
Darryl Richard reported:
o The (2) Signs (Radio Road Streetscape Beautification)will be installed
by Hannula possibly by the end of the week
- Fund 111 paid a minimal Fee to list the new Commissioner
(Hiller) on the (2) Signs
VI. LANDSCAPE MAINTENANCE REPORT
A. Hannula-Discussed under VI. B.
B. Windham Studio-Scott Windham reviewed the Monthly Maintenance
Report: (See attached)
o Fertilization was conducted
o Replacement of(1) Crape Myrtle Tree is pending (accident last month)
o (1) Laurel Oak requires replacement(near Berkshire Lakes)
- Hannula Estimate for Live Oak Tree replacement is pending
Staff requested Dale Hannula verify if approval is pending for the Live Oak
Tree replacement.
Darryl Richard reported on the status of the Devonshire Project:
o Residents are eager to see the Materials planted
o (Mahogany) Trees were removed
o Tree demolition is complete
Dale Lewis relayed comments(by Home Owners)that the crews removed the
Trees (Devonshire Project) and to date have not be seen at the Project site.
Dale Hannula responded with the following update:
o Tree stumps were ground last week
o Difficulties were encountered with utilities in the area
- (4) wires are located in the ROW
- The wires were installed in 1988 and the depth is unknown
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o Irrigation Installation will commence this week and continue for the
next couple of weeks
- Hand digging may be required in several areas
- Potholing will be conducted every few feet to avoid cutting
utility lines
o Median demolition may commence next week
Staff noted the comment on the lack of physical presence of the Maintenance
Crews in the area is a valid concern.
Dale Hannula expressed confusion as the Maintenance Crews were onsite for
(2-3)days last week grinding Tree stumps.
Dale Lewis questioned if Hannula had a large crew available for the Points II
Phase on Radio Road(last Phase of the Point rotation.)
Dale Hannula responded affirmatively:
o (1) Project in Lee County recently completed
- (4) man Crew is available
o (1) Roadway Project in South Lee County is close to completion
- (5) Man Crew will be available
o Noted caution must be exercised to avoid jeopardizing the safety of his
Crew and Company due to the utilities in the area
The following actions were requested of Dale Hannula:
o Report any issues with the utilities to Staff
- Staff will advise the Committee of the issue (Staff Action Item)
o Email Staff the following information
- Ticket (401 call) completion notification
- Date the ROW Landscape Buffer Line is located
Scott Windham reported on the remaining Median Refurbishments:
o Review of the Medians was conducted
o Plans were prepared and will be provided to Hannula
o Anticipates the 60 day timeline for Refurbishment is valid
Rich King Memorial Greenway Beautification Project
Scott Windham reported:
o Installing Pergola at the Memorial was denied by FPL as it is viewed
as a structure
o Alternative is to install native grasses and relocate the benches
Dale Lewis suggested removing the chain link fence or install vines to
conceal the fence.
Dale Lewis moved to explore coverage (Plant Material)for the chain link
fence and to go with Plant Material that requires minimal irrigation.
Second by Betty Schudel.
Discussion took place on installing Bougainvillea or Vines and utilizing the
existing Irrigation System for the Magnolia Trees.
It was concluded that once Plant Materials(Bougainvillea)are established the
watering requirement would be minimal.
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Motion was amended to include: "and to direct Scott Windham to investigate the
Irrigation." Second by Betty Schudel. Motion carried unanimously 5-0.
Dale Lewis requested Windham Studio provide a preliminary Cost Estimate
at the May meeting.
Work Order-Devonshire East ROW Hedges and Street Trees
Scott Windham submitted a Proposal for Devonshire East(Publix Shopping
Center) in the amount of$14,900.00 to include:
o Research time (for property ownership)
o Prepare Site development(if substantial change is needed)
o ABB Survey
o Plantings and irrigation
o Bid Tabular
Dale Lewis moved to accept the Windham Studio Bid in the amount of
$14,984.00. Second by Betty Sch udel.
Discussion took place on expiration date for the Windham Studio Contract
(September 22nd) and the Radio Road Projects.
Staff stated:
o Landscape Architects are required to submit a package to re-qualify
o The RFP was submitted on Friday
o (5) Landscape Architects will be selected
- The selection is based on Qualifications from all Landscape
Architects on a County fixed term Contract
o Before September a new Contract will go before the BCC for approval
o A new Work Order(Windham Studio)may be issued for the
remaining portion of the Scope
o The Landscape Architect selection will be based on the Committee's
selection and not the previous method of the Purchasing Department
assigning the Landscape Architect
Motion was amended to include: `for the Devonshire Blvd East ROW Hedges and
Street Trees." Motion carried unanimously 5-0.
Hannula Maintenance Report
Dale Hannula introduced Janet Pellicane.
VII. LANDSCAPE ARCHITECT REPORT-Windham Studio
A. Devonshire Refurbishment-None
VIII. OLD BUSINESS-None
IX. NEW BUSINESS -None
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X. COMMITTEE MEMBER COMMENTS
The Committee agreed to cancel the July and August meetings.
XI. PUBLIC COMMENT -None
There being no further business to come before the Committee,the meeting
was adjourned at 3:11 p.m.
Radio Road Beautification MSTU
Advisory Committee
Dale Lewis,Chairman
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These minutes approved by the Committee on ,j
as presented or amended 1S .
The next meeting is May 14, 2012 at 2:00 p.m.
Growth Management Division — Construction & Maintenance
2885 Horseshoe Drive South, Naples, FL 34104
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