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Radio Road Beautification MSTU Agenda 11/19/2012 D Radio Road Beautification M.S.T.U. advisory Committee 3299 East Tamiami Trail Suite 103 BY use Naples FL 34112 November 19,2012 AGENDA I. Call Meeting to Order II. Attendance Hi -p,./Hill le le r Henning III. Approval of Agenda Coyle ■ Nor,•,,ere}e44e, IV. Approval of Minutes: October 8, 2012 V. Transportation Services Report A. Budget Report—Caroline Soto B. Project Manager Report—Darryl Richard C. Rich King Greenway Project VI. Landscape Maintenance Report A. Hannula B. Windham Studio VII. Landscape Architect Report—Windham Studio VIII. Old Business A. Memorial for Betty Schudel IX. New Business ;ri,,c. Corres: X. Committee Member Comments XI. Public Comments Copies to: XII. Adjournment The next meeting will be December 10,2012 at 2:00 p.m. at Berkshire Lakes Master Association Clubhouse, 495 Belville Boulevard, Naples, FL 34105 Radio Road Beautification M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples FL 34112 BY. ... October 8,2012 Fiala Minutes Hiller Henning mg Coyle ,/' .6efette I. CALL TO ORDER Nconc a The meeting was called to order by Chairman Dale Lewis at 2:00 p.m. II. ATTENDANCE: Members: Dale Lewis, Helen Carella, Jerry Parillo (Absent), Fred Rogers, John Weber County: Darryl Richard, MSTU Project Manager, Pam Lulich—Landscape Operations Manager, Others: Scott Windham—Windham Studios Inc., Dale Hannula and Thomas Gonzalez—Hannula, Sue Flynn—Juristaff III. APPROVAL OF AGENDA Dale Lewis moved to approve October 8, 2012 agenda as presented. Second by Helen Carella. Motion carried unanimously 4-0. IV. APPROVAL OF MINUTES: September 10,2012 Change: V. A. Last paragraph, 2"d to last sentence to read "recommended using only$5,000 to mulch problem areas" IX. B. 2"d paragraph, 2"d sentence to read "The following verbiage does not provide the ability to continue on the project. " IX. A. 3rd sentence to read "He suggested working with the group for a joint effort on Betty Schudel Memorial. " Fred Rogers moved to approve the September 10, 2012 minutes as amended. Second by Dale Lewis. Motion carried unanimously 4-0. V. TRANSPORTATION SERVICES REPORT A. Budget Report Darryl Richard distributed and reviewed Fund 158 dated October 8, 2012 as follows: (See attached) • Ad Valorem Tax Available $308,200 Curres: • Operating Expense Available $160,000 • Capital Outlay Available $390,300 Date: L (R 113 • Total Revenue Available $592,000 I�T 2 Item#: A I$ Copies to: Staff distributed and reviewed the MSTD General Fund 111 dated October 8, 2012. (See attached) B. Project Manager Report—Addressed under VI. B. VI. LANDSCAPE MAINTENANCE REPORT A. Hannula—Addressed under VI. B. B. Windham Studio Scott Windham distributed and reviewed the Radio Road Monthly Maintenance Report and General Projects Status Report dated October 7, 2012. (See attached) He reported general conditions and made maintenance recommendation for Radio Road and related maintenance action items and general refurbishment projects status. • Weeds are under control though rain has been a factor both in spurring on growth and affecting crew service dates. • Hannula is scheduled to weed two days a week on the Devonshire on the ROW Asian Jasmine and in the medians in order to maintain control. • Hannula recommended a third day of service per week to battle the weeds until rainy season is over and the Jasmine fills in. • Hannula and WSI will research possible herbicides to assist with weed control in the Jasmine. • Hannula has trimmed: - Several beds of Little Red Euphorbia - Median 20—Livingston Road - Repeatedly attempted to remove renegade vines from Lantana at Devonshire west median tip. - Removed dead Tabebuia. • Waiting on paper work to replace 2-dead Tabebuia in median 28, 3 in median 21 and 1 in median 3. • Natchez Crepe Myrtle trees will replace the dead Tabebuia trees. He reported accidents: • East end of Median 17; need to replace 25 Dwarf Bougainvilleas, 4 Juniper and 1 Royal Palm. • Median 27; need to replace 12 Bougainvilleas and 1 Royal Palm. Update: Insurance covered 100% of costs. Pam Lulich has approved a second submittal for a Royal Palm. • Radio Road, south of Publix entry; need to replace 10 Asian Jasmine. Staff reported they collect 100% of replacement cost to damaged trees and plants from the driver of the vehicle when there is a Police Accident Report. Some accidents are resolved through driver's insurance companies. County will also take partial payments until accident damage is paid in full. - 2 - • Discussion took place on the condition of some medians, the Lantana appears to look uncontrolled as it gets older and the yellow flowers in island going into Countryside Dale Lewis suggested using Dianella(white) plant located at Livingston and Golden Gate. Scott Windham the Dianella grows too high. He stated Lantana is currently planted on both medians. He noted the plant is drought tolerant. He will check the site line, if the site line is clear he will experiment with Dianella. Staff will provide a P.O. to Hannula for routine maintenance, the replacement of plants at Radio Road, south of Publix entry to get the job done. Hannula General Maintenance: • Will trim native grasses in November • Remove all completely dead Dinis from the medians and notify Pam Lulich when finished. • Will complete trimming and weed removal prior to fertilize and refresh mulch per Pam Lulich request. • Fertilization application was made on September 15. • Mulch Radio Road under new P.O. Staff used Fund 111 to purchase a quick release fertilizer and to order chemicals to inject palms. It was noted there are no funds in Fund 111 for mulching. VII. LANDSCAPE ARCHITECT REPORT A. Devonshire Refurbishment Scott Windham reported the project is 100% complete. Hannula has submitted a new maintenance scope for Devonshire to reflect new landscape conditions. WSI and Staff are reviewing for final specifications to be put out to bid. Staff received an unofficial quote from RWA Surveying for the Rich King Pathway Project for under$3,000. The Advisory Committee only approved up to $2,500. Dale Lewis questioned if once survey is completed would the Advisory Committee be able to go forward with project. Staff responded authorization is required under the current Ordinance. The project has to be approved by the Board of County Commissioners. A survey is required to formally modify the Ordinance. He explained the Committee is doing landscaping within an FPL easement and also a Rich King Greenway easement for the Parks and Recreation(PAR)to maintain. Staff asked if the MSTU want to maintain the project. It was suggested the Advisory Committee ask PAR to do the maintenance on this project. The property is off ROW and not maintained by Road and Bridge. - 3 - Dale Lewis does not feel; once the project is completed that this Committee should be responsible to maintain it. Second by Fred Rogers. Discussion was made on how to do project and have the County accept the responsibility to maintain the project. Dale Lewis withdrew motion. Fred Rogers withdrew second. John Weber moved the Advisory Committee table any action on this particular project; the Rich King Green way Project until the Committee has an agreement with PAR as to whether they will accept the maintenance and request PAR attend the next meeting. Second by Dale Lewis. Motion carried unanimously 4-0. Staff will invite PAR to the November meeting. Staff will have an update on the shopping center area at the next meeting. Dale Lewis asked if Scott Windham resolved the issue at 7201 Appleby Drive concerning the height of the hedge. Scott Windham responded a couple of taller plants were planted to resolve the issue. VIII. OLD BUSINESS A. Memorial for Betty Schudel Scott Windham made several suggestions for the Betty Schudel Memorial: ➢ A bronze or brass plaque mounted on a boulder and placing it near the Magnolia tree. ➢ Put boulder in a Bouganvillea bed. ➢ Place butterfly sculptors by the boulder. ➢ Plaque in a butterfly shape. The Committee liked the idea. Fred Rogers will coordinate a meeting to present idea to the community group. IX. NEW BUSINESS A. NOVEMBER 12 MEETING—Schedule change due to Veterans Day Holiday By consensus it was decided to hold next meeting on November 19, 2012 at 2:00 PM. X. COMMITTEE MEMBER COMMENTS—None XI. PUBLIC COMMENTS—None - 4 - There being no further business to come before the Committee, the public meeting was concluded at 3:20 PM. 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D FAM t di MAINTENANCE REPORT To: Radio Road MSTU Advisory Committee CC Darryl Richard, Pamela Lulich Collier County ATM Rob Brehm, Hannula Landscaping From: Scott Windham Date: November 19, 2012 RE: Radio Road Monthly Maintenance Report MSTU Committee and Staff: The following is a report of the general conditions and recommendations for the maintenance of the Radio Road MSTU areas and related maintenance action items. WEEDING: • WEEDING: Hannula has begun a three times per week weeding service on Devonshire for the ROW Asian Jasmine and in the medians in order to maintain control (Tues, Thurs, Fri) and have still had extreme difficulty keeping the weeds down. WSI recommended a light application of 0-0-7 with atrizine as a broad leaf weed herbicide to assist with manual weed control and Hannula will start a trial area this week 11/19. Hannula recommended another granular pesticide which has shown beneficial properties in killing broad leaf weeds which they will also trial starting 11/19. TRIMMING: • Hannula has trimmed the tall canes on several beds of Little Red Euphorbias but still need to complete all beds to encourage the lower foliage to flush out. (Will be complete this week) • Hannula has trimmed all shrubs including Bougainvillea and Lantana. ,k., • Hannula has submitted pricing for approval to spray both the Lantana and vine weeds with herbicide, removing and replanting Blueberry Flax Lily as discussed in last meeting. Waiting for approval. • Hannula still waiting on approval to replace two dead Tabs in median 28, three in median 21 and one in median 3. Hannula removed the dead trees. The Tabebuias are to be replaced with Natchez Crepe Myrtle trees. (12-14' oa, Multi- trk ,single plant at base, RPG or equal) • Hannula has trimmed dead wood out of two stressed Tabs in median 21 and one in median 17 now that the rains have slowed. Windham Studio,Inc.,Landscape Architecture,LC 26000365 P.O.Box 1239,Bonita Springs, Florida 34133 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott @windhamstudio.com www.windhamstudio.com 1 U • ACCIDENTS: • There was an accident at the east end of median 17. This week, Hannula will replace 25 Helen Johnson Dwf Bougainvillea, 4 Parson's Juniper and one Royal (14' gray wood). • There was an accident several months ago in median27. This week, Hannula will replace 12 Silhouette Bougs and one Royal Palm (16'gray wood) • South of Publix entry by Radio Rd, 10 Asian Jasmine and west of Belville, 20 Asian Jasmine need have been replaced where cars have run off the road. GENERAL MAINTENANCE: • Big Rose Euphorbias in Phase 3 medians need to be sprayed for scale. Hannula has submitted pricing for approval to spray this week. • Hannula to trim native grasses in November in pyramid cut method. • In general, remove all completely dead Dinis from the medians. • Hannula is to notify Pam Lulich and WSI when service is completed. • Hannula removed dead yellow Dini crown of thorns and will eventually replace with Blueberry Flax Lily as requested by the committee and directed by me at the appropriate time by median. • Hannula has placed ant bait where needed as well as rat bait as a preventative measure. • Significant quantity of weeds in sod in medians 16 and 17. Hannula will submit a price to spray the sod with Atrizine once weather is cool enough. •-t'• Devonshire Boulevard: Several Shady Lady Black Olive Trees have shown signs of stress due to insufficient water and challenges with the watering schedule coordination between Hannula and Roger Dick with Collier County. The scheduling issues have been addressed and the trees are being monitored closely with supplemental hand watering as necessary. Please email or call me if you have any questions. Thanks, Scott Windham, ASLA Landscape Architect LA000-1516 Windham Studio,Inc.,Landscape Architecture,LC 26000365 P.O. Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936 • Fax: (239) 390-1937 Email: scott@windhamstudio.com www.windhamstudio.com 2 1Z. . D ,tdi inr I., - PROJECTS STATUS REPORT To: Radio Road MSTU Advisory Committee CC Darryl Richard, Pamela Lulich Collier County ATM Rob Brehm, Hannula Landscaping From: Scott Windham Date: November 19, 2012 RE: Radio Road MSTU Projects Status Report MSTU Committee and Staff: The following is a status report of the on going refurbishment projects. Betty Schudel Memorial: • Scott Windham met with Fred Rogers and the president of the Berkshire Lakes Women's Club on 11/12 to discuss strategies and a possible 50/50 partnership with Collier County for a memorial along the Devonshire Blvd R.O.W. • WSI prepared a budget for the previously presented memorial concept for discussion in today's MSTU meeting. (See attached) Please note that the budget does not include pricing for a butterfly sculpture as it was determined that the cost would be prohibitive. RICH KING GREENWAY ENTRANCE (FPL Application): • $2,500 survey required to complete the FPL application and committee put on hold pending answer from Parks and Recreation as to whether or not they will maintain the project following completion. If they will not maintain then the committee does not want to do the project. DEVONSHIRE EAST ROW REFURBISHMENT STATUS: • Currently researching ROW and landscape easement area as well as shopping center approved SDP plan content to guide design efforts. Please email or call me if you have any questions. Thanks, Scott Windham, ASLA Landscape Architect LA000-1516 Windham Studio,Inc.,Landscape Architecture,LC 26000365 P.O.Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott @windhamstudio.com www.windhamstudio.com 1 G• co . o z n 03 ,1 ill ' 0 if,, M . , . , —1 ; ... A c. n E m ' I i i i / .._ , , ., .• :.., • > v) co 0 fr i f 1: P . , , , , , , n E • I m g , ; . y „.ii 4, _ ., • C ...." , ,, , . ., • ,, • . , . — • < . NJ , /i . E T 3 i t' / . , 1- 0 il ,I f 6 2 M I— .1; , / I • ; 5 ' , il g, .4. '11) A frr---7---, ., -,.. . ,... 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BETTY SCHUDEL MEMORIAL OPINION OF PROBABLE COST SUMMARY Prepared by: Windham Studio, Inc. 11/16/12 MEMORIAL INSTALLATION Budget Item Estimate (1) BRONZE/BRASS PLAQUE $500.00 (1) 24"X48" CAP ROCK INSTALLED $750.00 GRAND TOTAL: (Includes 15% Contingency) $1,440.00 IS. m m m x � H A N A D — ,f rT oo �.�.� 03 No al ' vN and ° - 01 - *G c - Ooo oom'm n3 N3mvgd mm 1m° c0- Q ° m or= _p'r N 3m 9 N o_Dn 'n Q 3.,tea -.0=g-= ¢3 - To 53 _- a w 3 Os Kam - > a. $r' c 3N m°mmw i y i Wwc ° - TE5n d- g, in3 o`_, Ig '.� o N, fP d - £. N`3.N N Nl, 3 m, mo,7 , 3 _ yni��T m' 'm 3- - m n x 0-o---- E, TmoeiO n _g0 3. ,,, - ',x' 5,n =3d - 3.3 �. 3 n � ° mm o ? `° xN Y,�p 4`.Z 3 m � 3 1m � 3w°o n v g . 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MM.R w.RW ...... .... ..•C Z 1 ""8'8"8 `8 8 t N N v 022 8 0 0 n 0 0 0 0 8 0 0 0 0 0 888888 0m .......... ...... b..n w M.n m w.n.Ab. .n AA M K n � 2 O W w w D r 8888888888 888888 8888888888 8 . r - -__. z m z▪ O t.Nw NoN IA A roe o 08 00 800000 000 000 0 0 °0 00 0 0 0�^ : z ▪ p A O wo 8 8 N A 8 88:8 or D 8 Fa 1 28.088888$0 800808 8888888838 8 I ,15'a8 h r EXECUTIVE SUMMARY Recommendation to award Bid #13-6002 for "Radio Road MSTD Maintenance(Santa Barbara and Airport Pulling Road)" to Affordable Landscaping Service & Design, LLC. OBJECTIVE: To maintain approximately 3.0 miles of median landscaping and irrigation on Radio Road from Santa Barbara Blvd. to Airport Pulling Road. CONSIDERATIONS: On October 18, 2012, the Purchasing Department sent notices to 808 vendors for Bid #13-6002. On November 1, 2012, six (6) bids were received and two were deemed non-responsive. Ameri-Tech and Leo Jr. Lawn & Irrigation failed to properly fill out the bid tabulation. In addition, Ameri-Tech terminated a County contract in 2009 and received an unfavorable review. The results of the bid tabulation are as follows: Vendor Base Bid Alternates Total Base+Alternates Affordable $ 77,422.56 $ 12,048.30 $ 89,470.86 Landscaping Service & Design, LLC Florida Land $111,098.54 $ 14,299.01 $ 125,397.55 Maintenance, Inc dba Commercial Land Maintenance Superior Landscaping $117,243.40 $ 23,699.30 $ 140,942.70 & Lawn Service, Inc Hannula Landscaping $107,254.60 $119,900.85 $ 227,155.45 & Irrigation Ameri-Tech Non-Responsive Leo Jr. Lawn & Non-Responsive Irrigation Staff recommends awarding base bid in the amount of$77,422.56 plus alternates. The base bid for Radio Road from Santa Barbara Blvd. to Airport Pulling Road includes basic monthly services: mowing, edging, weeding, trash removal, street cleaning, fertilizer and herbicide application, and other routine services. The alternates section of the bid addresses incidental shrub, tree, and palm plantings, staking of trees, irrigation services, and other additional services. Staff reviewed the response and determined that Affordable Landscaping Service & Design, LLC is the lowest, responsive, and qualified bidder. FISCAL IMPACT: The cost to obtain these contractual services is $89,470.86. A portion of the funds are budgeted within Landscape Fund (111) Cost Center 163835 for the maintenance of Radio Road. A budget amendment is required from Fund (111) Cost Center 163884 in the amount of$23,000. Source of funds is Ad Valorem. LEGAL CONSIDERATIONS: GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this Executive Summary. RECOMMENDATION: That the Board of Collier County Commissioners award Bid #13-6002"Radio Road MSTD Maintenance(Santa Barbara and Airport Pulling Road)" to Affordable Landscaping Service & Design, LLC and authorizes the Chairman to execute the County Attorney approved contract and executes all budget amendments associated with this work. All work under this contract will be performed through the use of standard County purchase orders. Prepared By: Pamela Lulich, RLA, Landscape Operations Manager, Road Maintenance Department Attachment: Purchasing Bid Tabulation