Radio Road Beautification MSTU Minutes 11/14/2011Radio Road Beautification M.S.T.U.
Advisory Committee
z885 Horseshoe Drive South
Naples FL 34104
November 14, 2011
Minutes
I. The meeting was called to order by Dale Lewis at 3:28 PM.
II. ATTENDANCE
Members: Dale Lewis, Betty Schudel, Helen Carella, Jerry Parillo,
John Weber (Absent)
County: Darryl Richard- Project Manager, Gloria Herrera - Budget Analyst,
Michelle Arnold- Director ATM, Pam Lulich- Landscape Operations Manager,
Brenda Brilhart- Purchasing
Others: Scott Windham - Windham Studio, Carlos Herrea - Hannula Landscaping,
Darlene Lafferty - Juristaff, Suzanne Chapin- Public
III. APPROVAL OF AGENDA
Add: V. A. Purchasing
Subsequent Agenda Items were renumbered
Betty Schudel moved to approve the agenda as amended Second by Dale
Lewis. Motion carried unanimously 4 -0.
IV. APPROVAL OF MINUTES: October 10, 2011
Dale Lewis moved to approve the October 10, 2011 minutes as submitted
Second by Betty Schudel. Motion carried unanimously 4 -0.
V. TRANSPORTATION SERVICES REPORT:
A. Purchasing
Darryl Richard noted an Executive Summary - Recommendation to award
Bid # 11 -5700 to Hannula Landscaping for the Devonshire Blvd Landscape
and Irrigation Refurbishment Project was included in the meeting packet.
Brenda Brilhart stated the recommendation to award the Bid to Hannula
Landscaping in lieu of Ameri-Pride was based on the following issues
reported by the City of Naples:
• The Company was unresponsive
• Poor quality of work
• Problems with their Equipment
o Noted the Hannula Bid Recommendation was pulled from the
November BCC Agenda as an Intent of Protest was submitted by
Ameri-Pride
- The Purchasing Department received the Formal Letter of
actual Protest today
- The Hannula Bid Recommendation is on the December 13rh
BCC Agenda for approval
- Steve Carnell, Purchasing Director will respond to the Letter
of Protest (BCC approval is not required)
Dale Lewis volunteered to attend the December BCC meeting to endorse the
Hannula Bid Award Recommendation.
Darryl Richard stated:
• Lane closure Fees are not applicable for Devonshire as it is not a major
arterial road
• Anticipates Staff will receive the Contract in mid January
• Does not anticipate any additional delay by Hannula Landscaping as
they are familiar with the Project
Betty Schudel stated from the onset the Committee preferred to utilize
Hannula (based on previous job performance) and noted the Project is now
60 -90 days behind schedule.
Dale Lewis expressed disappointment on the extended delay and noted that
the Committee was forthright with their concern of awarding the Bid to
Ameri-Pride (as the Company submitted an insufficient Bid package.)
Scott Windham reported the Median Tips will be complete by Monday
(Radio Road and Santa Barbara.)
B. Budget Report - Gloria Herrera reviewed the following: (See attached)
o Collected Ad Valorem Tax $2,201.78
C. Project Manager Report - Darryl Richard - Discussed under VI. B.
VI. LANDSCAPE MAINTENANCE REPORT
A. Hannula - Manuel Gonzalez - Discussed under VI. B.
B. Windham Studio - Scott Windham reviewed the Monthly Maintenance and
Status Reports: (See attached)
Devonshire Status Report
o East end Medians
- Installation of Cabbage Palms is scheduled for today
- Staging and installation of container Plant Materials is
scheduled for tomorrow November 15'h
- Planting and Mulching will be complete by the first of next
week
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Radio Road East Status Report
o Gold Lantana will be installed in the Median Tips as the Yellow Dinni
Crown of Thorns is currently not available
Discussion took place on the cost of Mulch for the top dress on Radio Road.
Gloria Herrera responded $12,289.00 was spent on Mulch.
Michelle Arnold questioned the additional $12,000.00 in the Mulch Line
Item (No. 25.)
After discussion it was concluded the additional $12,000.00 was not needed
for Mulch.
Dale Lewis requested Staff transfer the $12,000.00 into Operations.
Windham Studio Maintenance Report
o Atrazine was applied today (for weed control)
- The total sq. ft. for Sod replacement will be submitted
Discussion ensued and it was determined that additional Mulch will be required.
After discussion Staff stated a portion of the $12,000.00 Mulch Line Item will be
retained to Mulch the Sod replacement areas (amount to be determined based on
the Sod sq. ft. Quote.)
• Magnolias are showing signs of new growth
• Hannula Maintenance Report by Manny Gonzalez (See attached)
Jerry Parillo requested a Plant Material Identification Chart.
Staff and Scott Windham responded with the following:
• Digital copies of the original Concept Board will be provided
• Staff will post the digital copies on the (Radio Road MSTU) website
and notify Jerry Parillo
VII. LANDSCAPE ARCHITECT REPORT- Windham Studio
A. Devonshire Refurbishment - Previously discussed under VI. R
VIII. OLD BUSINESS - None
IX. NEW BUSINESS
Staff requested to change the meeting time to 2:00 p.m.
The Committee agreed to meet at 2:00 p.m.
X. COMMITTEE MEMBER COMMENTS - None
XI. PUBLIC COMMENT
Suzanne Chapin gave an update on the Radio Road East MSTU:
• A Public Referendum Ballot question will be held at the January
Presidential Primary to expedite the Project
- Ballot pertains to obtaining a 10 year Loan for $650, 000.00
• Reviewed Presentation Boards for the Project
o Crushed Shells are incorporated into the Design
Discussion ensued on installing Crushed Shells.
It was concluded the initial cost for Crushed Shells was higher than Mulch but
long term would be a cost savings on Maintenance.
Dale Lewis moved to blend in with the Radio Road East Project (install Crushed
Shells) to provide a smooth transition (aesthetically.)
Scott Windham recommended using Mulch as Crushed Shell lends a different
look and feel than the original Design (with Mulch.)
Without a second the motion was withdrawn.
Dale Lewis made the following suggestions concerning the Bike Trail entrance:
• Landscape along the Chain Link Fence
• Install a roof for the Bench seating area
Dale Lewis moved to Landscape the entrance to the Bike Trail (along the chain
link fence), install a roof over the Park Bench, and directed Scott Windham to
prepare a rough Draft (aesthetically consistent with the Radio Road Median
Project.) Second by Helen Carella. Motion carried unanimously 4 -0.
It was determined additional monies are needed for the Bike Trail Improvements
rough Draft by Windham Studio.
Dale Lewis moved to approve $3,000.00 for Windham Studio (for the Bike Trail
Improvements rough Draft.) Second by Betty Schudel. Motion carried
unanimously 4 -0.
There being no further business to come before the Committee, the meeting
was adjourned at 4:34 P.M.
Radio Road Beautification MSTU
Advisory Committee
Dale Lewis, Chairman
These minutes approved by the Committee on
as presented or amended.
The next meeting is December 12, 2011 at 2:00 p.m.
Growth Management Division — Construction & Maintenance
2885 Horseshoe Drive South, Naples, FL 34104
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