Radio Road Beautification MSTU Minutes 10/10/2011of Radio Road Beautification M.S.T.U.
Advisory Committee
2885 Horseshoe Drive South
Naples FL 34104
October 10, 2011
Minutes
I. The meeting was called to order by Dale Lewis at 3:29 PM.
II. ATTENDANCE
Members: Dale Lewis, Betty Schudel, Helen Carella, John Weber,
Jerry Parillo (Excused)
County: Darryl Richard - Project Manager, Gloria Herrera- Budget Analyst,
Michelle Arnold- Director ATM
Others: Scott Windham - Windham Studio, Manny Gonzalez - Hannula
Landscaping, Isaac Herrea - Hannula Landscaping, Darlene Lafferty - Juristaff
III. APPROVAL OF AGENDA
John Weber moved to approve the agenda as submitted Second by Betty
Schudel. Motion carried unanimously 4 -0.
IV. APPROVAL OF MINUTES: September 12, 2011
Helen Carella moved to approve the September 12, 2011 minutes as submitted.
Second by John Weber. Motion carried unanimously 4 -0.
V. TRANSPORTATION SERVICES REPORT:
A. Budget Report — Gloria Herrera reviewed the following: (See attached)
o FY12 Capital Outlay Budget $519,000.00
0 2011 Fiscal Year End Collected Ad Valorem Tax $296,079.05
Darryl Richard noted monies for the Ameri-Pride Bid Award ($267,214.37)
will be disbursed from Line Item 34 (upon approval by the BCC.)
B. Project Manager Report- Darryl Richard reviewed documents pertaining to
the Devonshire Blvd. Landscape and Irrigation Refurbishment Project: (See
attached)
o Executive Summary Bid Award Recommendation for Ameri-Pride
o (5) Reference Letters for Ameri -Pride
Dale Lewis stated based on the submitted Reference Letters he directed Staff
to move forward on the Bid Award to Ameri-Pride (in accordance with the
motion made on September 12th)
• The Bid recommendation is on the October 25th BCC Agenda
• Anticipates the Project will commence in late November
Betty Schudel noted Christmas Decorations will be installed on Berkshire
Lakes wall (corner of Santa Barbara and Devonshire) in late November
(concurrent with the Ameri-Pride job.)
Staff reaffirmed that the Contractor ( Ameri- Pride) is liable for damage
incurred during demolition and construction.
VI. LANDSCAPE MAINTENANCE REPORT
A. Hannula - Manuel Gonzalez — Discussed under VI. B.
B. Windham Studio — Scott Windham and Manny Gonzalez reviewed the
Monthly Maintenance Report: (See attached)
• Dwarf Firebush (Glen Eagle) were trimmed around the mixing
chamber to address visibility complaints
• Snail Treatment is underway on the Crown of Thorn
• Remaining Palm Tree stakes are scheduled for removal
— Stake removal will be complete this week with the exception of
Sable Palm Trees
• Hannula increased manpower for weekly Maintenance to a double
crew (11 man) on the Radio Road corridor
Dale Lewis requested cutback on the Bougainvillea water shoots as they are
unsightly.
Scott Windham responded final trimming of water shoots will be complete
this week.
• Irrigation head nozzle replacement is complete
• Presented the following options on the weed areas and requested
direction from the Committee
— Treat weeds with Atrazine and patch areas with new sod
— Noted it may be difficult for new sod to thrive as the dry season
and potential watering restrictions are approaching
— Or postpone installing new sod and continue mowing and
trimming until the dry season has ended
After discussion is was concluded that the Committee previously gave
direction to move forward on treating the weeds (Radio Road) and patching
the area with sod.
Dale Lewis moved to proceed with treating and removing the weeds and
install the new Sod. Second by Betty Schudel. Motion carried unanimously
4 -0.
o Fertilization is scheduled October 17th through October 28th
N
o Magnolia Trees are showing signs of re- growth resulting from
— Use of slow release Fertilization
— Correcting the watering issues
Discussion ensued on installing Mulch on Radio Road.
After discussion it was concluded that a top dress of Mulch for the entire
length of Radio Road will be performed after Fertilization is complete.
Dale Lewis moved to install a top dress of Mulch on Radio Road (the entire
roadway) and not to exceed $20,000.00 plus 10% contingency. Second by
Betty Schudel.
Motion was amended to read: "and not to exceed $25,000.00." Second by Betty
Schudel. Motion carried unanimously 4 -0.
o Signature Tree is preparing a quote to prune the large Oak Trees
— 50% of the pruning cost will be paid by Fund]]]
VII. LANDSCAPE ARCHITECT REPORT- Windham Studio
A. Devonshire Refurbishment
Hannula Proposal No. 11 -0117 in the amount of $16,782.70 was presented for
the Median Refurbishment. (See attached)
Scott Windham reviewed the Plan and Plant Palette for the Devonshire to
Santa Barbara Median Refurbishment to include: (See attached)
• Groups of like Plant Materials will be installed
• Removal of Sod at both ends of the Median(s) and Plant Beds
• Bird of Paradise is centered as a feature plant
• Irrigation modifications (bubblers for the Cabbage Palms)
Line Items on the Hannula Proposal were questioned.
Scott Windham clarified that the descriptions in parenthesis are the actual
Plant Materials that will be installed:
— Saw Palmetto (Bird of Paradise, Orange, 3g)
— Ground orchids (Green Island Ficus, 3g)
— Ilex Schillings dwarf 3 gal (Ilex Schilling, 3g 10 "X12 ")
— Live Oak 300 gal. ( Floratam Sod 5200 sq. ft.)
Discussion took place on the 5200 sq. ft. of Floratam Sod Line Item.
It was determined that the Floratam Sod Line Item ($1,900.00) may be
removed from the quote.
Darryl Richard stated the revised total for the Proposal is $14,882.70.
Discussion continued on the Proposal and the timeframe needed for the
Project.
After discussion it was deemed that the Project can be completed within one
month (by mid November.)
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Dale Lewis moved to proceed with the Devonshire Refurbishment Project
with the stipulation that the Project will be completed by November 30`h.
Second by Helen Carella. Motion carried unanimously 4 -0.
Michelle Arnold reviewed the Fee schedule for Tree trimming by Signature
Tree and noted the cost is $40.00 to $55.00 per large Oak Tree.
After discussion the following was concluded:
• Cost estimate will be based on $80.00 per Tree
• Total estimate for 20 Trees - $4,000.00
• MSTU cost based on 50% contribution - $2,000.00
Dale Lewis moved to pay $2,000.00 toward the trimming of the (large Oak)
Trees, and not to exceed $2,000.00 or 50% which ever is less. Second by
Betty Schudeb Motion carried unanimously 4 -0.
VIII. OLD BUSINESS - None
IX. NEW BUSINESS - None
X. COMMITTEE MEMBER COMMENTS - None
XI. PUBLIC COMMENT - None
There being no further business to come before the Committee, the meeting
was adjourned at 4:34 P.M.
Radio Road Beautification MSTU
Advisory Committee
Dale Lewis, Chairman
These minutes a PP roved by the Committee on
as presentedZ,__or amended
The next meeting is November 14, 2011 at 3:30 p.m.
Growth Management Division — Construction & Maintenance
2885 Horseshoe Drive South
Naples, FL 34104
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