Radio Road Beautification MSTU Minutes 09/12/2011161 2 A26
Radio Road Beautification M.S.T.U.
Advisory Committee
z885 Horseshoe Drive South
Naples FL 34104
September 12, 2011
Minutes
I. The meeting was called to order by Dale Lewis at 3:29 PM.
II. ATTENDANCE
Members: Dale Lewis, Betty Schudel (Excused), Helen Carella, John Weber,
Jerry Parillo
County: Darryl Richard- Project Manager, Michelle Arnold- Director ATM,
Brenda Brilhart- Purchasing, Rhonda Cummings- Purchasing
Others: Scott Windham - Windham Studio, Carlos Herrea- Hannula Landscaping,
Dominick Paternoster -Amen -Pride, Michael Scrhager - Ameri- Pride, Bob Shehu-
Ameri-Pride, Kathy Parker- Public, Darlene Lafferty - Juristaff
III. APPROVAL OF AGENDA
Add: V. C. Ameri -Pride Presentation
John Weber moved to approve the agenda as amended Second by Dale Lewis.
Motion carried unanimously 4 -0.
IV. APPROVAL OF MINUTES: August 1, 2011
John Weber moved to approve the August 1, 2011 minutes as submitted Second
by Dale Lewis. Motion carried unanimously 4 -0.
V. TRANSPORTATION SERVICES REPORT:
A. Budget Report — Gloria Herrera
Darryl Richard reviewed the following: (See attached)
o Outstanding Ad Valorem Tax $11,633.26
o Available Improvements General $444,995.79
B. Project Manager Report - Darryl Richard (See attached)
Darryl Richard presented correspondence (by Purchasing Department) to the
MSTU Committee regarding the Ameri-Pride Bid Award for the Devonshire
Boulevard Landscape and Irrigation Refurbishment. (See attached)
Brenda Brilhart stated the following:
• Ameri-Pride Inc was the lowest qualified Bidder
• License(s) and References were verified
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Darryl Richard gave additional information on Ameri-Pride:
o (5) Documents were submitted by Ameri-Pride (See attached)
o Briefly reviewed Ameri-Pride employee roster (See attached)
— Joe Palmer, Senior Project Manager has 16 years experience and
was the former owner of Palmer Landscaping
— Michael Scrhager has 35 years experience (Present at the meeting)
— Steve Royer is FDOT MOT (Maintenance of Traffic) Certified
C. Ameri -Pride Presentation
Dominick Paternoster stated Ameri-Pride representatives were present as
requested to answer the Committee's questions.
Dale Lewis expressed the Committee's concern on the lack of References that
were submitted for the Project Bid and noted:
• Roadway experience was not included
• References were comprised (mainly) of Restaurant experience
Discussion ensued on additional Reference information that was included in
the meeting handouts.
Dale Lewis questioned if documents were submitted to corroborate the
information in the Reference Documents.
Brenda Brilhart responded that Purchasing performed background research
and received commendations from 70 -80% of the provided References.
Dale Lewis expressed discontent with Ameri -Pride for not submitting the
applicable References during the Bidding process and deemed that the Scope
of Services for a Restaurant or Landscaping job is very different than
Roadway Projects.
Dominick Paternoster reported currently a $160,000.00 Roadway Project is
underway (by Ameri- Pride.)
Michael Scrhager reviewed Irrigation work performed by Ameri-Pride:
• Irrigation work for The City of Tampa Median Project was recently
completed
— The Project is not included in the Reference Documents
• West Palm Beach Convention Center
• Atlantic High School in Del Ray
Based on the discussion the Committee restated their position on the provided
Documents and requested Ameri-Pride to provide Reference Letters that are
applicable to the Radio Road Project Scope.
Jerry Parillo inquired if the required Equipment for the Radio Road Project is
locally based.
Michael Scrhager responded affirmatively in Ft. Myers and if needed
additional Equipment may be transported from Clearwater or Daytona Florida.
ON
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Dominick Paternoster stated the anticipated timeframe is 40 -50 days for the
Project, weather permitting.
Dale Lewis moved to accept the (Ameri Pride) Bid with the stipulation that
Michael Scrhager submit a Reference letter from (the City ofi Tampa.
Second by John Weber.
Ameri-Pride President Bob Shehu arrived.
The Committee and Staff reiterated to Mr. Shehu the Committee's uneasiness
with the submitted Bid References as they are not relevant to the Radio Road
Project Scope.
It was stated by Ameri-Pride that Reference Letters from the City of Miami
will be provided to Staff (via email.)
The Motion was amended to include: and Reference Letters for all equivalent jobs.
Motion carried unanimously 4 -0.
VI. LANDSCAPE MAINTENANCE REPORT
A. Hannula - Manuel Gonzalez - None
B. Windham Studio - Scott Windham reported:
Median Refurbishment Conceptual Plan (Devonshire Blvd to Santa Barbara)
• Planting level was intensified
• Proposed Plant Palette was reviewed
• Western third of the island will be planted solid to include
- Alternating ground cover through the Royal Palms
- Install Cabbage Palms between the Yellow Tabebuia Trees
- Minor Irrigation refurbishment
• East End similarly will be planted solid
- Bed preparation will include removal of sod and existing
plants
- The yellow and little red Crown of Thorn will remain
- Install Green Island Ficus, Ilex, Juniper, and Bird of Paradise
as a feature plant
Michelle Arnold requested Hannula submit a Maintenance Cost estimate
based on the Proposed Conceptual Plan.
Carlos Herrea stated he will confer with Dale Hannula.
Staff will email the Conceptual Plan Cost Estimate to the Committee when it
is complete. (Staff Action Item)
It was noted that a Permit is not required as the Project can be conducted as
Maintenance Refurbishment.
The suggestion was made to approve the Conceptual Plans contingent upon
receiving Windham Studio Ballpark Estimate and polling the Committee.
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Dale Lewis moved to accept the drawings (Median Refurbishment
Conceptual Plan) contingent on the Committee receiving the dollar amount
for final approval Second by Helen Carella. Motion carried unanimously
4 -0.
VII. LANDSCAPE ARCHITECT REPORT- Windham Studio
A. Devonshire Refurbishment
Dale Lewis questioned if the area with declining sod will be replaced.
It was determined that the Irrigation repair is complete and the sod area may
be patched.
Dale Lewis requested Scott Windham monitor the progress of the sod repair
and weed control as chinch bugs are present.
VIII. OLD BUSINESS - None
IX. NEW BUSINESS - None
X. COMMITTEE MEMBER COMMENTS - None
XI. PUBLIC COMMENT
Kathy Parker inquired when the MSTU Taxes will cease.
Dale Lewis replied:
• The MSTU Taxes will be ongoing for Maintenance purposes
• The Millage Rate will be reduced when Projects are complete
• Noted Radio Road Property Values increased due to the Median
Landscape Projects
There being no further business to come before the Committee, the meeting
was adjourned at 4:53 P.M.
Radio Road Beautification MSTU
Advisory Committee
Dale Lewis, Chairman
These minutes approved by the Committee on 10-10-
t
as presented__2Sor amended
The next meeting is October 10, 2011 at 3:30 p.m.
Growth Management Division — Construction & Maintenance
2885 Horseshoe Drive South
Naples, FL 34104
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