Radio Road Beautification MSTU Agenda 12/12/2011Radio Road ]Beautification M.S.T.U.
Advisory Committee
2885 Horseshoe Drive South
Naples FL 34104
December 12, 2011
I. Call Meeting to Order
II. Attendance
o 190TUTIE
�i A N r, ,_t C ,l 1 c
BY: .......................
Fiala _�-
AGENDA Hiller
Henning
Coyle
Coietta ��-- -
III. Approval of Agenda
IV. Approval of Minutes: November 14 2011
V. Transportation Services Report
A. Budget Report- Gloria Herrera
B. Project Manager Report - Darryl Richard
VI. Landscape Maintenance Report
A. Hannula
B. Windham Studio
VII. Landscape Architect Report - Windham Studio
A. Devonshire Refurbishment
VIII. Old Business
Ceres:
IX. New Business
X. Committee Member Comments
lir r
XI. Public Comments Misc, Cw":
XII. Adjournment : I
Meet
Copies b:
The next meeting is January 9, 2012 at 2:00 p.m.
Growth Management Division - Construction & Maintenance
2885 Horseshoe Drive South
Naples, FL 34104
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RICH KING MEMORIAL GREENWAY
CONCEPTUAL SITE PLAN SCALE: 1' =10.0'
MHz
NAPLES, FLORIDA
December 12 2011
rrzo)ccrxou -io
EXECUTIVE SUMMARY
Recommendation to award Bid #11 -5700 for "Devonshire Boulevard Landscape & Irrigation
Refurbishment Project" to Hannula Landscaping & Irrigation, Inc., in the amount of $278,818.46;
and reject the bid from Ameri- Pride, Inc. Improvements will be funded by residents of the Radio
Road Beautification MSTU.
OBJECTIVE: To obtain the Board's approval to award Bid #11 -5700, "Devonshire Boulevard
Landscape & Irrigation Refurbishment Project" to Hannula Landscaping & Irrigation, Inc.
CONSIDERATIONS: On June 19, 2011, the Purchasing Department sent out 752 notices for
Bid #11 -5700, "Devonshire Boulevard Landscape & Irrigation Refurbishment Project." On July
20, 2011, three (3) bids were received and opened from the following contractors: Coastal
Concrete Products, Hannula Landscape & Irrigation Inc., and Ameri -Pride Inc. The lowest bid
per tabulation including selected alternates was from Ameri -Pride. On August 1, 2011, the
Radio Road Beautification MSTU Advisory Committee reviewed all the bids and requested
additional information on the previous project experience from Ameri- Pride, due to the fact that
the list of projects provided by Ameri -Pride were not roadway landscape and irrigation projects.
On September 12, 2011, representatives from Ameri -Pride attended the Radio Road
Beautification MSTU Advisory Committee meeting and presented a list of references and
previous project experience in response to the Advisory Committee's concerns. After further
discussion the Advisory Committee recommended awarding the contract to Ameri- Pride,
provided it submits additional letters of references from recent clients with like work similar to
the proposed Devonshire project. On October 10, 2011 the MSTU Advisory Committee met and
confirmed that it was satisfied with the letters of references received from Ameri- Pride.
Staff originally recommended award to Ameri -Pride as the apparent low, qualified and
responsive bid. Subsequent to the submission of the recommended award, Staff learned that this
vendor was having difficulty with fulfilling its obligations under a contract with the City of
Naples. The City advised the County of problems it is experiencing with two contracts it has
entered into with Ameri- Pride. The City issued a cure letter to Ameri -Pride who failed to
satisfactorily comply. County staff has also experienced difficulty in getting accurate and
timely information from this vendor. Because of these uncertainties, staff recommends that the
Board reject the bid from Ameri -Pride and award to Hannula Landscaping & Irrigation, Inc., as
the actual lowest responsive and qualified bidder.
Ameri -Pride filed a protest with the County Purchasing Department but that protest was not
timely. Section XIX.D of the Purchasing Policy requires protester to file a formal bid protest
within five (5) days from the date of the filing of its notice of intent to protest. Ameri -Pride filed
a notice of intent to protest on November 3rd, but did not submit the formal protest until
November 14`h. This untimely submittal therefore constitutes a waiver of Ameri- Pride's right
to protest.
60
Staff recommends awarding Bid #11 -5700 to Hannula Landscaping & Irrigation, Inc. This
recommendation was supported by the MSTU at their last meeting on November 14, 2011.
Contractor
Base Bid Amount
Base Bid + Alternates
A .v e -i P+ .]e T„..
N77'7'2
'lzi'4 �r
$267,214
Hannula Landscape
$234,842.66
$278,818.46
Coastal Concrete Products
$311,604.54
$356,313.42
FISCAL IMPACT: Radio Road MSTU Fund 158- 162522 improvements general has funds
available for project funding.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office, is legally sufficient for Board action and only requires a majority vote for
approvalSRT.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this Executive Summary.
RECOMMENDATION: That the Board award Bid #11 -5700 for the "Devonshire
Boulevard Landscape & Irrigation Refurbishment Project" to Hannula Landscaping & Irrigation,
Inc.; reject the bid from Ameri - Pride, Inc; and authorize the Chairman to execute the attached
contract after review by the County Attorney's Office.
Prepared By: Darryl Richard, RLA, Project Manager, ATM Department
Attachments: (1) Bid #11 -5700 Bid Tabulation, (2) Copy of Contract #11 -5700 Hannula
Landscape, (3) Copy of letter sent to Ameri -Pride on November 17, 2011, (4) Copy of
Purchasing Policy Section XIX.D
1.
MEETING MINUTES
To:
Radio Road MSTU Advisory Committee
CC
Darryl Richard, Pamela Lulich Collier County ATM
Dale Hannula, Hannula Landscaping
From:
Scott Windham
Date:
November 29, 2011
RE: Radio Road Median Improvements (Devonshire to Santa Barbara)
Construction Substantial Completion Walk Through Minutes
MSTU Committee and Staff:
The following are the minutes from the construction Substantial Completion Walk
Through for the above date:
• The project was 100% complete upon the walk through. The Hannula team did
an excellent, professional job with quality plant materials and completion within
the allotted schedule.
• We propose the following additional enhancement to finish off the project.
Remove the existing plants (Mixed Crown of Thorn) in the west median tip on
Radio Rd at Devonshire and replace with Parson's Juniper and Gold Mound
Lantana to match the east median tip treatment. Hannula has prepared pricing
for the committee's review. The original project called for 104 Little Red Crown
of Thorns which we did not use. So, we propose that the Little Reds be
substituted with 104 Gold Mound Lantana for this median tip. Lastly, we
recommend that Hannula transplant the 13 -15 healthy yellow `Dinni' Crown of
Thorns to the far east median tip to fill in.
Please email or call me if you have any questions.
Thank you,
Scott Windham, ASLA
Landscape Architect, LA 000 -1516
Windham Studio, Inc.. Landscape Architecture, LC 26000365
8891. Brighton I..ane, .Bonita Springs, Florida 34135 Phone: (239) 390 -1.936
Fax: (239) 390 -1937 Email: Scott@ windlrarnstudio.conr
a ww.winddharnstudio.com
106