Radio Road Beautification MSTU Agenda 11/14/2011Radio Road Beautification M.S.T.U.
Advisory Committee
2885 Horseshoe Drive South
Naples FL 34104
November 14, 2011
AGENDA
I. Call Meeting to Order
II. Attendance
III. Approval of Agenda
IV. Approval of Minutes: October 10, 2011
V. Transportation Services Report
A. Budget Report- Gloria Herrera
B. Project Manager Report — Darryl Richard
VI. Landscape Maintenance Report
A. Hannula
B. Windham Studio
VII. Landscape Architect Report — Windham Studio
A. Devonshire Refurbishment
VIII. Old Business
IX. New Business
X. Committee Member Comments
XII. Adjournment
NOV 2 1 2011
Hiller ✓
Henning
Coyle --
Colctta G
Misc. Cares:
tde: 1 1 10112,
Item is I loT 214 t 1
Copies W
The next meeting is December 12, 20113:30 p.m.
Growth Management Division — Construction & Maintenance
2885 Horseshoe Drive South
Naples, FL 34104
1 CUR AD VALOREM TAX $
2 DEL AD VALOREM TAX $
3 FIFTH THIRD O/N INTEREST $
4 INVESTMENTINTEREST $
5 INTEREST TAX COLLECTOR $
6 REVENUE STRUCTURE $
7 TRANSFER FROM APPRAISER $
8 TRANSFER FROM TAX COLLECTOR $
9 CARRY FORWARD GENERAL $
10 CARRY FORWARD OF ENCUMB AMl $
11 NEG 5% EST REVENUE $
12 TRANSFERS & CONTRIB $
13 - .TOTAL REVENUE $
14 ENGINEERING FEES $
15 ENGINEERING FEES OTHER $
16 INDIRECT COST REIMBURSEMENT $
17 LANDSCAPE INCIDENTAL $
18 OTHER CONTRACTUAL SERVICES $
19 Post Freight UPS $
20 ELECTRICITY $
21 Water & Sewer $
22 INSURANCE GENERAL $
23 SPRINKLER SYSTEM MAINTENANCE $
24 MAINTENANCE LANDSCAPING $
25 MULCH $
26 LANDSCAPE MATERIALS $
27 LICENSES AND PERMITS $
28 LEGAL ADVERTISING $
29 OTHER MISCELLANEOUS $
30 FERTILIZER HERBICIDE CHEM $
31 Office Supplies $
32 Electrical Contractor $
33 OPERATING EXPENSE $
34 IMPROVEMENTS GENERAL $
35 CAPITAL OUTLAY $
36 TRANS TO 111 UNINCORPORATED $
37 TRANSFERS $
Amended
dget Commitments
(307,600.00) $
(1,000.00) $ -
(308,600.00) $
(417,200.00) $
(21,445.24) $
15,500.00 $
E
51,445.24 $
14,000.00 $
7,200.00 $
4,500.00 $
55,000.00 $
1,000.00 $
3,000.00 $
1,100.00 $
5,000.00 $
12,000.00 $
2,000.00 $
2,000.00 $
4,000.00 $
10,000.00 $
300.00 $
20,997.24 $
4,290.00 $
66,957.70 $
1,156.79 $
3,453.09 $
12,710.80 $
2,538.98 $
5,000.00
300.00
2,247.00 $
172,545.24 $ 119,651.
519,000.00 $ -
519,000.00 $ -
26,600.00 $
26,600.00 $ -
RADIO ROAD MSTU
FUND 158
November 14, 2011
Actual
lenditures
(2,201.78) $
(2,201.78) $
(368.41) $
(2,500.26) $
448.00 $
3,600.00 $
210.00 $
3,255.00 $
43.21 $
47.24 $
12,289.20 $
$
$
461.02 $
Available
Total
(305,398.22)
1 Vender Name
2,700.00
EB Simmonds Electrical
650.48
FPL
(1,000.00)
Florida Irrigation
$
Florikan
Forestry Resources
Hannula Landscape
(306,398.22
368.41
2,500.26
Hannula Landscape
(417,200.00)
Hannula Landscape
(21,445.24)
Indirect Cost
15,500.00
Insurance General
Juristaff Inc
Staples
Visa
(420,276.57)
726 674.79
30,000.00
14,000.00
Windham Studio
3,600.00
Windham Studio
(15,212.70)
(200.00)
3,000.00
1,100.00
1,499.67
(13,000.00)
2,000.00
2,000.00
1,000.00
5,000.00
$ 51
$ 51
$ 2
$ 2
38 BUDGET TRANS APPRAISER
$
2,700.00
$ - $
650.48
$
2,049.52
39 BUDGET TRANS TIC COLLECTOR
$
7,700.00
$ - $
65.38
$
7,634.62
40 TRANSFER CONST
$
10,400.00
$ - $
715.86
$
9,684.14
41 RESERVE FOR CONTINGENCY
$
3,200.00
$ - $
-
$
3,200.00
RESERVES
$
3,200.00
$ - $
-
$
3,200.00
TOTAL EXPENSES
$
731,745.24
$ 119,651.60 $
21 069.53
$
591,024.11
P.O.#
Item
Remaining
I
Actual Paid
4500132894
Replace service panels on Devonshire
$
2,247.00
$
-
4700000778
2 FPL accounts
$
1,156.79
$
43.21
4500130334
Irrigation Supplies
$
3,453.09
$
46.91
4500130431
Fertilizer
$
5,000.00
$
-
4500130422
Mulch
$
12,710.80
$
12,289.20
4500130497
Devonshire Maintenance
$
52,465.00
$
3,465.00
4500132211
Refurbishment of medians RR MSTU
$
16,782.70
$
-
4500132406
Structural Pruning
$
2,000.00
$
-
IGC
County Services
$
-
$
3,600.00
IGC
Insurance
$
-
$
-
4500130356
Secretarial Services
$
2,538.98
$
461.02
4500130395
Office Supplies
$
300.00
$
-
Direct
Misc supplies
$
-
$
0.33
4500124715
Devonshire Hedges, Street Trees
$
6,673.24
$
-
4500128033
Architectural Services
$
14,324.00
$
448.00
TOTAL (Lines 33 + 35) $ 119,651.60 $ 20,353.67
1,400,408,2 al FY 09 Taxal.
1,214,337,046 Final FYI 0 Taxable Value
1,039,288,028 FY 11 Final Taxable Value
987,648,123 FY 12 July 1st Taxable Value y
_4.97% Adj. 11 to 12
FY 12 FY 11
Millage 0.3114 02949 Millage Cap =.5000
Extension 307,554 306,486
FY 12 Gross
Taxable Value
Minus: New Const.
Annex.
Plus: Amendment
01 TV Component
Adj. Taxable Value
11 Levy
Rolled Back Rate
(less Amend.
One)
Property Tax Limitation Impact
987,648,123
3,346,690
0
984,301,433
306,486
0.3114
MAINTENANCE REPORT
To:
Radio Road MSTU Advisory Committee
CC
Darryl Richard, Pamela Lulich Collier County ATM
From:
Scott Windham
Date:
November 14, 2011
RE: Radio Road Monthly Maintenance Report
MSTU Committee and Staff:
The following is a report of the general conditions and recommendations for the
maintenance of the Radio Road MSTU areas as related to previously discussed
maintenance action items:
Upon field review, in general, the project areas look healthy and well maintained.
A few observations are as follows:
• All stakes have been removed from the Royal Palms, Montgomery Palms and
Foxtail Palms.
• Hannula has increased man power on the Radio Road corridor from a single 6
man crew to two crews totaling 11 men.
• There was a weed problem which Hannula has addressed and they will stay on
top of it so things will not get out of control in the future. The worst area is the
medians at the Circle K.
• Following the recent completion of the irrigation heads replacement, Hannula has
been spraying the existing turf with herbicide to kill weeds which infested several
areas due to the previous poor irrigation coverage. Hannula will apply a final
application of herbicide this week, then proceed with weed removal and sod
replacement.
• Hannula fertilized in late October.
• Mulch top dress is complete.
• Plumbago has Chile Thrips and will be sprayed with Dominion (systemic) and
Bifenthrin (topical) insecticides.
• Magnolias show early stage scale starting. Hannula will treat with Merit
(systemic) and T- methyl (fungicide).
• Bougainvillea have chewing pest and will be sprayed with Bifenthrin and T-
methyl.
• The large Live Oaks were trimmed.
Wu7dliam Studio, Inc., Landscape Architecture, LC 26000367
P.O. Box 1239, Bonita Springs, Florida 34133 Phone: (239) 390 -1936
Fax: (239) 390 -1937 Email: scoff a wi.ndli<unstudio.com.
www.windhamstudio.com
S.
STATUS REPORT
To:
Radio Road MSTU Advisory Committee
Company:
Darryl Richard, Collier County ATM
From:
Scott Windham
Date:
November 14, 2011
RE: Radio Road MSTU Devonshire Landscape Refurbishment and Radio Road
Medians Refurbishment Status Report
MSTU Committee and Staff:
The following is a report on the status of the Devonshire Landscape Refurbishment and
Radio Road medians refurbishment projects:
DEVONSHIRE:
• Purchasing pulled the AmeriPride bid award request from the BCC Mtg agenda
due to new concerns over AmeriPride qualifications. AmeriPride has filed a
protest over the contract award. Brenda Brilhart will attend today's meeting to
update the committee on the status
RADIO ROAD EAST END MEDIANS:
• WSI directed Hannula to change the 505 Dinni Crown of Thorns to Gold Mound
Lantana due to availability. The Lantana will provide a similar low height yellow
flowering plant look to the composition.
• Hannula transplanted existing yellow crown of thorns and removed the sod and
existing plant material from the new plant bed areas last week. Sabal Palms are
being planted today, 11/14 and container plants are scheduled to be planted
Tues -Fri, 11/15 -18. All is anticipated to be completed by next Mon -Tues 11/21-
11/22 prior to Thanksgiving.
Please email or call me if you have any questions.
Thank you,
Scott Windham, ASLA
Landscape Architect, LA 000 -1516
Windham Studio, Inc., Landscape Architecture, LC 26000365
P.O. Box 1239, Bonita Springs, Florida 34133 Phone: (239) 390 -1936
Fax: (239) 390 -1937 Email: scott @windhamstudio.com
wv�-k,.windhamst udio. com
From: Manuel Gonzalez [ mailto: mgonzalez @hannulalandscaping.com]
Sent: Monday, November 14, 2011 10:43 AM
To: Scott Windham
Cc: LulichPamela; RichardDarryl
Subject: FW: Radio Rd
Scott,
I apologize for not answering the phone. I am out sick today and I will not be attending the MSTU
Meeting today. I have Carlos Herrera, my Irrigation Supervisor, that will be taking my place today.
I already let him know that the drive thru takes place at 2:30 p.m. today.
1) The Magnolia trees are starting to show signs of Scale. Which I will be treating with Dominion 6L
(Merit), Bifen I/T (Bifenthrin) and T- Mythel (Fungicide)
2) The Bougainvillea appear to have either Caterpillars or Grass Hoppers eating the leaves. I did not see
any pests but the leaves are being eaten.
3) All the trimming on this roadway has been completed by Signature Tree
4) The mulch has been completed from Devonshire to Airport Rd.
5) The fertilization has been completed with the Florakan 8 -2 -12 Collier blend fertilizer
6) Cesar (Hannula's Spray tech) is scheduled to retreat Radio Rd. for weeds today Monday the 14th of
November. Once we have the die back of the weeds we can remeasure sod to fill in the damaged areas
only. We will be treating the weeds with Atrazine this time around. Last time we used Celsius and we did
not notice a good kill.
Thank you,
AAR-&
fHANNULA
"Where Service is
Always in Season"
Manuel. Gonzalez
Hannula Landscaping & Irrigation, Inc.
239 - 992 -2210 Office
239- 498 -6818 Fax
239 -340 -0346 Cell
MGonzalez @HannulaLandscaping.com
407.
EXECUTIVE SUMMARY
Recommendation to award Bid #I1 -5700 for "Devonshire Boulevard Landscape & Irrigation
Refurbishment Project" to Hannula Landscaping & Irrigation, Inc. in the amount of $278,818.46;
and reject the bid from Ameri- Pride, Inc. Improvements will be funded by residents of the Radio
Road Beautification MSTU.
OBJECTIVE: To obtain the Board's approval to award Bid #11 -5700, "Devonshire Boulevard
Landscape & Irrigation Refurbishment Project" to Hannula Landscaping & Irrigation, Inc.
CONSIDERATIONS: On June 19, 2011, the Purchasing Department sent out 752 notices for
Bid #11 -5700, "Devonshire Boulevard Landscape & Irrigation Refurbishment Project." On July
20, 2011, three (3) bids were received and opened from the following contractors: Coastal
Concrete Products, Hannula Landscape & Irrigation Inc., and Ameri -Pride Inc. The lowest bid
per the tabulation including selected alternates was from Ameri -Pride Inc. On August 1, 2011,
the Radio Road Beautification MSTU Advisory Committee reviewed all the bids and requested
additional information regarding previous project experience for Ameri -Pride Inc. because
Ameri- Pride's bid submittal listed projects that were not roadway landscape and irrigation
projects.
On September 12, 2011, representatives from Ameri -Pride attended the Radio Road
Beautification MSTU Advisory Committee meeting and presented previous project experience
and listed references to address the Advisory Committee's concerns. After further discussion,
the advisory committee moved to award the contract to Ameri -Pride provided it submit
additional letters of references from recent clients of like work similar to the proposed
Devonshire project (motion passed 4 -0). On October 10, 2011, the MSTU Advisory Committee
met and confirmed that it was satisfied with the letters of references received from Ameri- Pride.
Staff originally recommended award to Ameri -Pride as the apparent low, qualified and
responsive bid. Subsequent to the submission of the recommended award, Staff learned that
Ameri -Pride was having difficulty fulfilling its obligations under a contract with the City of
Naples. The City has issued a cure letter regarding Ameri- Pride's performance; and as of
November 1, 2011 there has been no response to the City's letter. County staff has experienced
other difficulty in getting timely information from this vendor. Because of these uncertainties,
staff recommends that the Board reject the bid from Ameri -Pride and award to Hannula
Landscaping & Irrigation, Inc., as the actual lowest responsive and qualified bidder.
Staff recommends awarding Bid #11 -5700 to Hannula Landscaping & Irrigation, Inc.
Contractor
Base Bid Amount
Base Bid + Alternates
n „.,o..• Pride hie.
222 ccn n i
$267,214.37
Hannula Landscape
$234,842.66
$278,818.46
Coastal Concrete Products
$311,604.54
$356,313.42
9
FISCAL IMPACT: Radio Road MSTU Fund 158 - 162522 improvements general has funds
available for project funding.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office, is legally sufficient for Board action and only requires a majority vote for
approval —SRT.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this Executive Summary.
RECOMMENDATION: That the Board award Bid #11 -5700 for the "Devonshire
Boulevard Landscape & Irrigation Refurbishment Project" to Hannula Landscaping & Irrigation,
Inc.; reject the bid from Ameri- Pride, Inc; and authorize the Chairman to execute the attached
contract after review by the County Attorney's Office.
Prepared By: Darryl Richard, RLA, Project Manager, ATM Department
Attachments: (1) Bid #11 -5700 Bid Tabulation, (2) Bid 411 -5700 Contract
As
MAINTENANCE REPORT
To:
Radio Road MSTU Advisory Committee
CC
Darryl Richard, Pamela Lulich Collier County ATM
From:
Scott Windham
Date:
November 12, 2011
RE: Radio Road Monthly Maintenance Report and Greenway Entry
MSTU Committee and Staff:
The following is a report of the general conditions and recommendations for the
maintenance of the Radio Road MSTU areas as related to previously discussed
maintenance action items:
Upon field review, in general, the project areas look healthy and well maintained.
A few observations are as follows:
As discussed in the past several MSTU meetings, Hannula sprayed the turf in the
medians with Atrazine to kill the numerous broadleaf weeds with the intent to
remove them and patch the areas with St. Augustine sod. However, because it
has taken so long to complete this process pushing us into the winter, dry
season, Pam and I recommend waiting to replace any sod until the spring. This
will give the existing turf an opportunity to fill back in the areas where the weeds
have been killed. Additionally, Pam and I came to this conclusion following field
review of the turf areas finding them not to be too overly browned out to warrant
replacement for season.
There remain a few warranty replacement items from the Phase III planting
installation which have been mentioned on numerous occasions and need to be
taken care of including replacing one dead Cabbage Palm in median # 3 east of
Airport Rd and several Silhouette Bougs in median # 10 west of Livingston Rd at
the large Live Oak Trees. (Final plant count TBD)
FPL easement Greenway entry landscape update:
• Meeting was held on 11/29 at the county office with FPL and
county parks and rec staff to review the FPL design requirements
for transmission line area.
• WSI has prepared a change order request to complete a
conceptual design for the entry as directed by the committee last
month.
Wlladhanl Studio, Inc., Landscape Architecture, LC 26000365
P.O. Box 1239, Bonita Springs, Florida 34133 Phone: (239) 390 -1936
Fax: (239) 390 -1.937 Email: scott(a)windlnamstuclio.com
ti ,ww.windliamstudio.com
30� �
■ Once work order is issued, WSI will design the entry for committee
review and submittal to FPL as part of a consent form package for
review and approval.
Please email or call me if you have any questions.
Thanks,
Scott
Wuldllanl Studio, Inc., Landscape Architecture., LC 26000365
P.O. Box 1239, Bonita Springs, Florid.134133 Phone: (239) 390 -1936
Fax: (239) 390 -1.937 Email: scott @winch.0 studio.com
www/. W1nd11aInStudlo.coT11
2
1 .