Lely Beautification MSTU Minutes 06/20/2013Ittv
I. CALL TO ORDER
GOLF ESTATES BEAUTIFICATION AAS*
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ADVISORY COMMITTEE
3299 Tamiami Trail East, Suitel03
Naples, FL 34113
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MINUTES
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JUNE 209 2013
Chairman Slebodnik meeting was called to order at 2:03 PM.
A quorum was established. Five voting members were present.
II. ATTENDANCE
Members: Robert Slebodnik, Chairman
Tony Branco, Kathleen Dammert, David Larson (Vice Chair), Jennifer Tanner
County: Darryl Richard — Project Manager
Others: Michael McGee — Landscape Architect, P.A.
Robert Kindelan — CLM,
(Anne Iacuzzo — JuriStaff)
III. APPROVAL OF AGENDA
Addition:
• Under Item XII, "New Business," the following topics were added:
• A. New Traffic Signage — County
• B. Identification Tags on Light Poles
• C. Monthly Meeting Review
• D. Light Bulb Replacement (New and Old)
Kathleen Dammert moved to approve the Agenda as amended David Larson offered a
second in support of the motion. Carried unanimously, S — 0.
IV. APPROVAL OF MINUTES — MAY 16, 2013
Correction:
• Page 2, under V. (A) — "Landscape Maintenance Report" — (second McGee
comment) change "drop" to "drip"
Kathleen Dammert moved to approve the minutes of the May 16, 2013 meeting as amended
David Larson offered a second in support of the motion. Carried unanimously, S — 0.
V. BUDGET REPORT — DARRYL RICHARD
(Attached: "LELY MSTU — Fund 152, dated June 20, 2013 ")
• Current Ad Valorem Tax:
• Received to date:
• To be Collected:
• Operating Expense:
• Open Purchase Orders:
• Expenditures - Paid to date:
June 20, 2013
$ 186,600.00 (anticipated to receive)
$ 176,064.75
• Operating Funds Available $
• Capital Outlay/Improvements: $
• Open Purchase Orders: $
• Spent to Date: $
• Available Total: $
• Reserves (insurance claims): $
• Total Budget: $
10,535.25
155,047.26 (Line Item 30)
26,068.80
91,736.35
37,242.11
296,300.00 (Line Items 31 and 32)
24,988.19
186,929.27
84,382.54
100,000.00
222,639.32
Darryl Richard noted Lykins Signtek had submitted a Purchase Order in the amount of
$1,280.00 for the two replacement sign pole at the school crosswalk which had been approved
during last month's meeting.
VI. LANDSCAPE MAINTENANCE REPORT — CLM AND MCGEE & ASSOCIATES
A. CLM (Commercial Land Maintenance) — Robert Kindelan
• Mulching is (basically) complete
• Finished planting replacement plants on Pebble Beach — remaining area on Pebble
Beach will be mulched on Friday
• Water has been turned back on — very little has been used — ground is saturated
• Will remove Torpedo grass from Bougainvillea beds on Pebble Beach within the
next week before it becomes unmanageable
• A dead Foxtail palm will be removed from the median on Doral Circle; will replace
with something else (no palm species)
• Mike McGee noted there is Torpedo Grass in cul -de -sac #20 which must be removed
• Regarding the "missing" Bougainvillea (between the light fixtures) — planting had
been placed on hold can now be replaced
• The top portion of a recently - planted Sabal palm has broken; the tree will be
replaced
B. McGee & Associates — Michael McGee
(Attached: "Landscape Observation Report," dated June 17, 2013)
Comments were included in above discussion.
VII. LANDSCAPE ARCHITECT'S REPORT — MCGEE & ASSOCIATES
Tony Branco asked where the MSTU's responsibility ended concerning signage for Pine Hurst
Estates. He stated there is overgrowth of shrubs by the golf course crossing that blocks the sign
from view.
Mike McGee confirmed it was not the responsibility of the MSTU.
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June 20, 2013
Action Item: Chairman Slebodnik will notify the Manager of the Hibiscus Golf Course of the
problem.
Tony Branco noted in previous discussions, it was agreed the palms by the light poles were to
be trimmed. He stated there are still a couple that are causing areas to "blackout." He
suggested inspecting the area at night.
Mike McGee replied a Sabal palm is scheduled to be removed from that area. He said he will
do a cite visit at night.
Chairman Slebodnik noted the middle of Median #14 is also "bad" area.
A. Pebble Beach Lighting Project
• Contractor replaced two ballasts that had burned out on Pebble Beach during the
project
• During a walk- through, it was noted two additional ballasts were burned out
• Will contact the manufacturer, Lumec, to replace them (under warranty)
• Bentley Electric stated it would assist by contacting the vendor to ship new
ballasts
Tony Branco noted there is a burned out light opposite #64 Pebble Beach Blvd. He stated
there are two out on the in -bound side of St. Andrew's Blvd, the first pole at the entrance,
the third pole looked "weak," and a fluorescent bulb is out on the in -bound side.
Action Item: Darryl Richard will notify Bentley Electric to check the lights as well as the
electric box on St. Andrew's. He will also contact John Miller at the County regarding who
should check the lugs and the meter voltage readings at each pole.
(Bob Kindelan left at 2:37 PM.)
VIII. PROJECT MANAGER'S REPORT — DARRYL RICHARD
• Regarding construction on 41, still trying to obtain plans from the developer — nothing
has been submitted to the County.
IX. FUTURE PROJECTS
(None)
X. Commr TEE REPORTS
(None)
XI. OLD BUSINESS
(None)
June 20, 2013
XH. NEW BUSINESS
A. New Traffic Signage — County
• Signs do not fit — too large for existing metal frames
• The HOA paid for the signage initially (private funding) within the community.
• Director of Traffic Operations requested return of all signs and asked if a new standard
sized sign could be placed at the corner of Doral and Rattlesnake Hammock (black
letters/white background); it is a public safety issue.
Consensus: There is no need to replace the signs — especially with poor quality signs.
Doral is a private road — not a county street.
Action Item: Darryl Richard was requested to invite the Director of Traffic Operations
to attend the next meeting.
Suggestion: The County can place its sign in the median on Rattlesnake- Hammock.
B. Identification Tags on Light Poles
Mike McGee explained there is an effort by Traffic Operations to standardize the 3 -inch
high letters used on the street light poles. In Golden Gate, the same decorative poles (as in
Lely) were used in the medians and the County initially insisted the letters were to be
stenciled vertically on each pole. The County relented but some type of ID tags has to be
installed on each light pole.
Preferred method: Stencil the identifying number (2 -in high/black) on the top of the
inbound curb by the light pole rather than on the concrete base of the pole because it would
become covered by dirt.
Jennifer Tanner moved to approve authorizing Bentley Electric to paint identification
numbers on the new light poles on Pebble Beach Boulevard on the top of the inbound curb
in black Chairman Robert Slebodnik offered a second in support.
Carried unanimously, S — 0.
C. Monthly Meeting Review
Darryl Richard noted the major projects for the MSTU have been completely. He asked if
the members wished to continue meeting on a monthly basis, or if they would prefer to meet
every other month.
• The entrance project has been placed "on hold" until details can be obtained
concerning the scope of the developer's plans for the ( "The Isles ") construction
across US 41.
• The traffic management plan has not been filed
• Plant materials and trees are unknown
• Would not want entrance to clash — try to coordinate
• Next project: Doral Circle Utility Project
• Will closely supervise contractor to protect installed landscaping and
irrigation
• Start Date: unknown
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June 20, 2013
Consensus: The members will keep the monthly schedule and amend as needed.
D. Light Bulb Replacement (New and Old)
Tony Branco noted several bulbs on St. Andrew's (at the entrance) were not working:
• At the 2nd and 3`d poles on the inbound side
• At the 14 pole on the outbound side; the P pole is very weak
• The florescent light at the monument on the inbound side is out
His concerns:
• New lights have been added on Pebble Beach Blvd, but the bulbs seem to burn out
very frequently.
• The life expectancy of the bulbs is disappointing.
• Maintenance has been a problem
• The turnaround time to replace burnt -out bulbs can range from one to three months.
• The response by the electrician has been "terrible."
• There have been far too many "black holes."
Suggestions:
• Ask CLM to turn the lights on and inspect on a weekly basis.
• Hire a small electrical company for routine monthly maintenance
Darryl Richard suggested the first step would be to conduct a thorough examination of the
entire system. He also suggested discussing the issue with Chuck at Bentley Electric during
the next field meeting.
Mike McGee stated Bentley Electric may have a service crew in addition to their construction
crews. He suggested drafting a specification for a "service quote" for weekly inspection.
Darryl Richard agreed a lighting maintenance specification should be developed and an
Invitation to Bid released to the list of approved electrical vendors. Can cut a Purchase Order
to allow vendor to carry a supply of light bulbs and immediately replaced burned out bulbs
upon inspection.
Mike McGee will create a spreadsheet to track when a bulb is replaced and how often.
Tony Branco moved to approve establishing a maintenance bid for all lighting within
the MSTU. Second by David Larsen. Carried unanimously, S - 0.
XHL PUBLIC COMMENT
(None)
NEXT MEETING: July 18, 2013 at 2:00 PM
Collier County East Naples Library Branch
8787 Tamiami Trail East, Naples, FL 34112
June 20, 2013
There being no further business to come before the Committee, the meeting was adjourned
at 3:20 PM.
LELY GOLF ESTATES BEAUTIFICATION
MSTU ADVISORY COMMITTEE
ROBERT SLEBODNIK, CHAIRMAN
The Minutes were appro ved by the Committee/Board on 2013,
"as submitted' [ OR "as amended' [_].
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