Lely Beautification MSTU Agenda 05/16/2013tiGOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East, suite 103
Naples, FL 34112
MAY 16, 2013
G ENDA
1. CALL MEETING TO ORDER
U. ATTENDANCE
III. APPROVAL OF AGENDA
)X. APPROVAL O)' WWiUI`ES: APB 18, 2013
V. BUDGET REPORT
VI. LASCAPE MAINTE
ND NANCE REPORT — CLM AND MCGEE & ASSOCIATES
"VII. LANDSCARE ARCRITECT,S REPORT — MCGEE & ASSOCIATES
A. Pebble Beach Lighting Project
B. Lumec Access Panels
C. Replacement Pole — SchooI Crosswalk
• Estimate- Lyldus
VW. PROJECT MANAGY' S REPORT — DARRYL RICHARD
A. Update — Annual Maintenance Contract
IX. FUTURE PROJECTS
X. COMMITTEE REPORTS
3u. OLD BUSMESS
XII. NEW BUSINESS
III. PUBLIC COM [ENTS
X]-V. ADJOURNMENT
Next Meeting: June 20, 2013 at 2:00 p.m.
Collier County East Naples Branch Library
8787 Tanaiami Frail East, Naples, FL 34112
it tv GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East, Suite 103
Naples, FL 34113
AMTES
APRIL 18$ 2013
L CALL TO ORDER
chairman Siebodnik mee6% was called to order at 2:12PM.
,A, quorum was established. Five voting members were present.
II. ATTENDANCE
Members: Robert Slebodnik, Chairman
Tony Branco, Kathleen Dammert, David Larson (Vice Chair), Jennifer Tanner
County: Darryl Richard — Project Manager
Others: Michael McGee — Landscape Architect, P.A.
Robert Kindelaun — CLM,
(Anne 1ac=0 — JuriStaM
M. APPROVAL OF AGENDA
Addition:
• Under Item V. — "BudgetReporl"
• A. Monthly
• B. FX 2014 Budget
• Under Item VIU. —
Title is changed to " Project Manager's ,Reporf
Jennifer Tanner moved to approve the Agenda as amended Second by David Larson.
Carried unanimously, 5 — 0.
IV. AFPROV.AL OF MINU'Y' &S — MARCS ,21. 2013
Correction:
a On Page 3 (last paragraph): Change "FPL leas" to "Contractors have"
Jennifer Tanner moved to approve the minutes of the March 21, 2013 meeting as amended
Second by David Larson. Carried unanimously, 5 -- 0.
V.
BUDGET REPORT — DARRYL RICEMM
A. Monthly
(Attached: "LELY MSTU —Fund 152, dated April 18, 2013)
• Current Ad Valorem Tax:
$
186,600.00
a Received to date'
$
171,052.57
a To be Collected:
$
15,517.43
a operating Expense:
$
155,047.26
a open Purchase Orders-
$
43,720.35
Expenditures - Paid to date:
$
61,879.80
a Operating Funds Available
$
49,447.11
a Capital outlay/Improvements:
$
296,300.00
Open Purchase Orders:
$
62,960.46
• Spent to Date:
$
148,457.00
a Available Total:
$
84,382.54
• Reserves (for fiance Claims):
$
100,000.00
• Total Budget:
$
234,943.96
April 18, 2013
(anticipated to receive)
Darryl Richard noted the Property Appraiser's Office will issue updated taxable values
for the MSTU in June.
B. Draft: FY 2014 Budget
(Attached: Copy of draft of Fiscal Year 2014 Budget)
Darryl Richard a ;lained the draft contained two additional columns, "Forecast" (to take
funds to October 1g) and "FY 14 Budget Request."
The Lighting Maintenance Budget (Line item 24) was increased for 2014
Q Includes cost to retro-fit the dimmer switch
• The $207,000 under "Improvements General" (Line Item 31) will be sufficient to
carry through to the completion of the Pebble Beach project — October 1 st
o In 2014, only $20,000 has been allocated for the same line item
He suggested a project for consideration by the Committee would be to refurbish the entry
during the next fiscal year.
He fiurther stated while the Budget is conservative, money can be moved around if needed.
Jennifer Tanner stated she is still trying to find someone to partner with the MSTU to
help defray the cost to bury the lines. She is attempting to obtain information from Collier
Enterprises concavwg development plans for the commercial strip.
Darryl Richard agreed it would not make w ase to start a new project until the information
is obtained.
Jennifer Tanner moved to approve the draft of the Fiscal Year 2014 Budget as
presented Second by Chairman Slebodn& Carried unanimously, 5 — 0.
•l
April 18, 2013
VI. LANMCAPE MAINTENANCE REPURT — CLM AND MCGEE & ASSOCIATES
A. CLM (Commercial. Land Maintenance) — Robert Kindel=
• The new-growth tips of the Bougainvillea are being trimmed
• Issues with Plumbago — "tbrips" infestation
o May remove and substitute another plant
• Torpedo Grass weeds is growing in the Mimosa on Valley Stream
o Nand -pulled an area as test patch for chemical treatment
• Fungus issue with flowers at entrance due to over - watering
o Water use will be monitored —
o New palm tree needs water but is on the same system — may be switched
to another valve if cost- effective
o Spreading fungicide
o Dead flowers will be replaced
Two trees will be installed on St. Andrews next week and will follow with an
application of mulch
B. McGee & Associates — Michael McGee
• Foxtails — seed pods will be removed
• Mulch will be spread to freshen up
• Proposal will be drafted re: Plumbago
o Chili tbrips infestation — yellow leaves indicate start
• Bougainvillea "Silhouette" will be planted to add some color (light lavender)
o Have been successful keeping color with the Silhouette
o Spraying on a continuous basis to remove caterpillars
• Water usage in general — good
o Bougainvillea do not need very much water — no irrigation required
• The bottom fronds on some palms near solar panels have been cut back
o will monitor
VII. LAIY,DSCAPE ARCI=CT'S R"oRT —MCGEE & ASSOCIATES
(Attached: "Landscape Observation Report." dated. April 18, 2013)
A. Pebble Beach Lighting
Wires will be pulled and installation of poles will begin next week
• FPL may replace the transformer (box)
B. Luinaee Acccss gels
• Spoke with company representative regarding obtaining I I replacement panels
• Suggestion: The County should send a letter to the manufacturer requesting that
it honors the warranty since the problem, occurred prior to expiration of the
warranty and the manufacturer's sales rep was aware of the problem.
Darryl Richard will forward the name of a new contact to Michael McGee.
April 18, 2013
Michael McGee:
• Spoke with Randy Camp, FPL, regarding "ball park" estimate to move pole — will
cost approximately $15K to move the pole up to 30 -feet
• Pole is currently located in front of the outbound sign — would be moved to the
west
• Recommendation: move a minimum of 30 -feet
• An electrician must be hired (separately) to run wire from the old disconnect to
the new service
• FPL requires a diagram of the area from the County and payment of the fee before
it will produce an actual estimate
Jennifer Tanner moved to approve authorizing Darryl Rickard and Michael McGee
to obtain proposah4ids to remove the old wood pole, install a new concrete pole, and
associated costs (electrician, eta).
Second by Tony Brun& Carried unanimously, rr — 0,
(New Topic)
Tony Bruno stated an accident bad occurred earlier in the day and suggested that a
replacement will be needed for the sign pole located at the crosswalk near the school on
Pebble Beach. He referenced ,Accident Report 013 -9568 taken by Collier County Deputy
Sheriff Marotta (ID: 2903).
Jennifer Tanner moved to approve authorizing replacement of the school crossing sign
pole on Sk .Andrew's with a decorative pole what matches the street sign. Second by
Kathleen Dammert. Carried unanimously, S -- 0.
Darryl Richard will contact the County's Traffic Operations to install a temporary pole
until the decorative pole is installed
Mr. Richard amd Jem Her Tanner will pursue an insut'ance claim and potential
reimbursement.
VIII. PROJECT MANAGER'S REPORT — DARRYL RICHARD
A. Update: Annual Maintenance Contract
• The current contract for CLM (Commercial Land has been
extended to October 14"
• The Bid submitted by Florida Land Maintenance, d/b /a Commercial Land
MarMement, approved by the Committee during the March meeting, will be
presented to the Board of County Commissioners for approval on May 140'.
• The Board will award the contract.
• Continuing to obtain a copy of the site plan of Collies Enterprises' project.
IX. FUTURE PROJECTS
(None)
4
,April l8, 2013
X. COMIIHTTEE REPORTS
(None)
XI. OLD BUSINESS
Royal Palm sign -- will be repainted by the County Club and it will be re- installed in
the same location
XII. NEW BUSINESS
(None)
XIII. PUBLIC COMMENT
(None)
NEXT MEETING: May X6, 2013 at 2:00 PM
Collier County East Naples Library Branch
8787 Tamiami Trail East, Naples, FL 34112
There Tieing no farther business to Bowe before the CommMi ffe, the nmeting was atdjowwd
art 3:OS PM.
LELY GULF ESTATES BEAUTIFICATION
MSTV ADVISORY COMMITTEE
ROBERT SLEBODNIK, CHAUMA.N
The Minutes were approved by the Committee/Board on � 2013,
"as submitted'] OR "as amended' (.„ j.
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From: Tony Lykins [mailto:ton (llyWns- slgntek.coro
sent: Wednesday, May 15, 2013 11:05 AM
To: SIIIeryTessie
Subject: RE: estimate - lely sign pole
Hi Tessie, Pete said for the 3 version Single sign for $640 and the double street / stop for $840. Let me
know. Please let me know if you have any questions or need anything else- Thank you Tessie. Have a
great day
Tony Lykins
Lykins Signtek
Business Development
Cell. (239) 777 -6201
Office: (239) 594 -8494
Fax: (239) 591 -3940
i
From: SllleryTessie [maiito: Ilier ov.net
Seat: Tuesday, May 07, 2013 10:47 AM
To: Tony Lykins
Subject: estimate - lely sign pole
Hi Tony, Its Tessie; I spoke with Mrs. Tanner (mstu committee member) & HOA for lely, said you know
which is the one they use. Can you send me a picture and an estimate to replace a decorative signpost.
Tessin Siilery, , Operations Coordinator
Alternative Transportation Modes Dept.
Public Services Division
239 -232 -5840 (Office)
Z39 -Z52 -662$ (streernfax)
tesslesllleryacolJlarmov not