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Lely Beautification MSTU Minutes 09/20/2012 tt I a GOLF ESTATES BEAUTIFICATION MSTI ADVISORY COMMITTEE 2885 Horseshoe Drive South 81:. . Naples, Fl 34104 September 20, 2012 Fiala 7) 1" Hiller ,7` '— Minutes Henning Coyle � I. Call to Order Colette ,•7L -- The meeting was called to order by Bob Slebodnik at 2:00 p.m. II. Attendance: Members: Robert Slebodnik, Tony Branco, Kathleen Dammert, David Larson, Jennifer Tanner County: Darryl Richard-Project Manager, Michelle Arnold-ATM Director Others: Mike McGee-McGee &Associates, Robert Kindelan—Commercial Land, Sue Flynn—Juristaff Ill. Approval of Agenda Remove: VII. A. Doral Bridge Project Move: VII. B. Pebble Beach Blvd. Lighting to VII. A. Jennifer Tanner moved to approve the September 20, 2012 agenda as amended. Second by David Larson. Motion carried unanimously 5-0. IV. Approval of Minutes: July 19, 2012 Change: VIII. A. 2nd to last sentence— meant to say "save on electric during hours with minimal traffic and save" Jennifer Tanner moved to approve the July 19, 2012 minutes as amended. Second by Dave Larson. Motion carried unanimously 5-0. V. Budget Report Darryl Richard reviewed the following: (See attached) o Uncollected Ad Valorem Tax $6,503.44 o Available Improvements General $19,405.15 o Available Operating Expense $7,895.77 o Open Purchase Orders $129,588.49 He stated McGee &Associates has open purchase orders with remaining balances to move under a new purchase order. Staff will need an ' approval for the ratification. Misc. Corres: Date: 1\$11'" item#: tL IS 1 Copies to: VI. Landscape Maintenance Report— CLM Robert Kindelan reported doing a drive around with Mike McGee before today's meeting. It was decided to cut the all Bougainvilleas back approximately 12" to keep the dwarf appearance. D Forest Hills and Pebble Beach — Plan to use Roundup to kill Torpedo grass once exposed. D Forest Hills — Plan to cut down and dig up the trunk of the tree struck by lightning. Robert Slebodnik asked if the 3 trees were trimmed at Forest Hills at the golf cart crossing pass was done. Robert Kindelan responded they are waiting for a proposal submitted previously. The trees are not on County property. D Valley Stream - Rat bait has been placed, once digested they will go in and clean up. D Valley Stream — Sunshine Mimosa tried 2-chemicals to get rid of dollar weed; it killed the dollar weed but the Mimosa didn't like it. They used a product called Image; the Mimosa didn't like that either but it was less destructive than the other chemical. They are going to try it again to see if it will works any better with the Mimosa. Next week we will test again, if chemical doesn't work they plan to mow the area. Darryl Richard directed CLM to stay on top of edging the Mimosa off the curb. D Entrance palms have been pruned and bougainvilleas for caterpillars last month. He said the bougainvilleas will look bad for 6-8 weeks. Robert Slebodnik suggested CLM use a product called "Drive" to kill torpedo grass. CLM will check label to see if the product is compatible to use on landscape ornamentals. Mike McGee reported there were no major issues as far as maintenance. He stated the Bougainvilleas in the northern area are not growing as in other areas. He mentioned he would like to do some root samples. Staff, McGee and CLM will work on a schedule(s) to cut everything back for the whole MSTU during season at one time. Tony Branco reported viewing a lime green long reptile living in the trees that are chewing off the stems. Mike McGee responded cold weather will usually take care of that problem. They fall to the ground as it gets cooler. Robert Kindelan gave an update on the Royal Palm tree nutritional spikes; • No one complained, • Short 6-8 spikes to be installed on Doral Circle, 2 • CLM will provide an exact count of the number of spikes required to complete installation. Mike McGee distributed and reviewed a chart on Lely Golf Estates Beautification MSTU Reuse Mixing Chamber Annual Water Use thru August 31, 2012. (See attached) Robert Kindelan reported issues with a water valve sticking during the month of July. CLM removed and cleaned the valve, changed the filter the second time. Mike McGee explained sometimes there is not enough pressure to clean the line due to the time zone, pausing and running the tank again causes a build up. He stated the system is working fine for the potable water. Robert Kindelan recommended the small filter in the valves be changed to a bigger one to make it easier to maintain. Mike McGee suggested this be added to the maintenance schedule. CLM will provide a quote. VII. Landscape Architect's Report— McGee & Associates A. Pebble Beach Blvd. Lighting Darryl Richard distributed a tabulation bid for the Pebble Beach Lighting Project. Bentley Electric submitted the lowest bid at $129,617.46. Mike McGee reported not seeing any issues with the bid; the bid is higher than the estimate of$186,580.67. Discussion was made on the conductor, wire sizes, copper sizes and prices and it was decided that nothing was bid to low to cause any worry the contractor could not do the project. Staff will confirm insurance prior to submitting bid to the BCC for approval. Jennifer Tanner moved to approve Bentley Electric's bid, based on fact they will change their insurance, in the amount of$129,617.46 for the Lely Pebble Beach Lighting Project. Second by Kathleen Dammed. Motion carried 5-0. VIII. Transportation Operations Report A. Project Managers Report Darryl Richard distributed and reviewed the Lely MSTU Project Status Report updated September 20, 2012. (See attached) • (L-49) Pebble Beach Lighting Project— Low bid is Bentley Electric at $129,617.46. • (L-34) On-going Maintenance Contract— Maintenance is on-going per an annual contract. • (L-45) McGee Annual Landscape Architect Services — New proposals received for Advisory Committee review under the new contract#12- 5892. McGee &Associates was the firm selected on RFP. • (L-50) Future FY13 Project— See IX. B. 3 Staff reviewed a proposals received from McGee &Associates for Annual Landscape Architectural Maintenance Consulting Services for Lely dated September 19, 2012 and Contract Administration Professional Services for Lely MSTU District Pebble Beach Boulevard Lighting Improvements. (See attached) Mike McGee explained how the proposals were structured and noted the annual consulting proposal outlined monthly and optional services. Robert Slebodnik moved to accept McGee &Associates proposal for the Annual Landscape Architectural Maintenance Consulting Services from October 1, 2012 to October 1, 2013 in the amount of$11,905.00. Second by Kathleen Dammert. Motion carried 5-0. Robert Slebodnik moved to also approve McGee &Associates bid proposal- $4,785 for the "special project", Lely Golf Estates MSTU Pebble Beach Lighting. Second by Kathleen Dammert. Motion carried 5-0. B. Review of the To Do List Staff distributed a To Do List. (See attached) Item #3 — Painting of U Channel Metal will be completed after rainy season. IX. Future Projects A. FY 2012 —Addressed under VIII. A. B. FY 2013 — Paver Cross Walk at Entrance — US 41 at St. Andrews Robert Slebodnik led a discussion on sprucing up the entrance and asked for suggestions. The Committee brainstormed suggestions and positive remarks included: • Pavers • Nice enhancements to signify entering a community, guard house or structure • Land values would be worth more • Something that would set the community apart Mike McGee presented suggestions for the new entrance by providing photographs of other communities that were not gated, photographs of the current entry and a site plan of the entrance. (See attached) He suggested: • Dropping the power underground • Paving a portion of the street at the shopping center • Paving some curbing • Replacing sign • Adding a trellis to hide an old bank sign • Start off with a clean slate and new design 4 Tony Branco recommended the Committee look around at other communities to get ideas and see what is appealing. Darryl Richard concurred with his recommendation and suggested they also take pictures. Robert Slebodnik suggested the project be done in phases. More discussion was made on what needs to be done and how to proceed. Mike McGee told the Committee to decide on a concept, develop the concept, decide on the phases and look at the total costs over a 5-year period. Darryl Richard asked the Committee if they would like to hold a workshop and it was decided to hold a workshop at the next regular meeting. X. Committee Reports - None Xl. Old Business - None XII. New Business - None XIII. Public Comments - None There being no further business to come before the Committee, the meeting was adjourned by the Chair at 3:25 p.m. Lely Golf Estates Beautification MSTU Advisory Committee A Robert Slebodnik, Chairman These minutes approved by the Committee on 09- / z , as presented X OR amended The next meeting is October 18, 2012 at 2:00 p.m. Growth Management Division — Construction & Maintenance 2885 Horseshoe Drive South, Naples, FL 34104 5 'till GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE 2885 Horseshoe Drive South Naples, Fl 34104 September 20, 2012 Minutes III. Approval of Agenda Remove: VII. A. Doral Bridge Project Move: VII. B. Pebble Beach Blvd. Lighting to VII. A. Jennifer Tanner moved to approve the September 20, 2012 agenda as amended. Second by David Larson. Motion carried unanimously 5-0. IV. Approval of Minutes: July 19, 2012 Change: VIII. A. 2nd to last sentence- meant to say "save on electric during hours with minimal traffic and save" Jennifer Tanner moved to approve the July 19, 2012 minutes as amended. Second by Dave Larson. Motion carried unanimously 5-0. I. Landscape Architect's Report- McGee & Associates A. Pebble Beach Blvd. Lighting Jennifer Tanner moved to approve Bentley Electric's bid, based on fact they will change their insurance, in the amount of$129,617.46 for the Lely Pebble Beach Lighting Project. Second by Kathleen Dammert. Motion carried 5-0. II. Transportation Operations Report A. Project Managers Report Robert Slebodnik moved to accept McGee & Associates proposal for the Annual Landscape Architectural Maintenance Consulting Services from October 1, 2012 to October 1, 2013 in the amount of$11,905.00. Second by Kathleen Dammert. Motion carried 5-0. Robert Slebodnik moved to also approve McGee & Associates bid proposal- $4,785 for the "special project", Lely Golf Estates MSTU Pebble Beach Lighting. Second by Kathleen Dammert. Motion carried 5-0. 1