Lely Beautification MSTU Minutes 06/21/2012it tf GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
2835 Horseshoe Drive South
Naples, FI 34104
June 21, 2012
Minutes
I. Call to Order
The meeting was called to order by Bob Slebodnik at 2:00 p.m.
II. Attendance:
Members: Robert Slebodnik, Tony Branco, Kathleen Dammert, David Larson,
Jennifer Tanner
County: Darryl Richard - Project Manager, Gloria Herrera - Budget Analyst,
Michelle Arnold- Director ATM
Others: Mike McGee -McGee & Associates, Robert Kindelan -CLM, Darlene
Lafferty— Juristaff
III. Approval of Agenda
Add. X11. A. Reorganization of the Alternative Transportation Department
Xl. A. Weir Fence at Doral Circle
Kathleen Dammert moved to approve the agenda as amended. Second by
David Larson. Motion carried unanimously 5 -0.
IV. Approval of Minutes: May 17, 2012
Kathleen Dammert moved to approve the May 17, 2012 minutes as
submitted. Second by David Larson. Motion carried unanimously 5 -0.
V. Budget Report — Gloria Herrera reviewed the following: (See attached)
• Uncollected Ad Valorem Tax $7,711.56
• Available Capital Outlay $91,805.15
• FY13 Budget (See attached)
- Budget is Pending BCC approval
- Proposed Revenues $185,100.00
Robert Slebodnik noted the Reserves Line Item was reduced to $100,000.00.
Gloria Herrera replied the monies are reflected in Capital Outlay $222,500.00.
Darryl Richard stated a Budget Amendment can be requested after October 1,
2012.
VI. Landscape Maintenance Report — CLM
Robert Kindelan reported:
o Minor Irrigation issues were corrected
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o Second application of insecticide was performed on the Bougainvillea
for Caterpillars
VII. Landscape Architect's Report — McGee & Associates
A. Maintenance Report - Mike McGee reviewed the following: (See attached)
At US41
• Main spear frond is still missing on the Foxtail Palm (Median No. 1)
- Replacement may be required
• Broken Irrigation Head repair is pending
• Washout of sand is occurring inside the Bougainvillea (outbound side)
- Requested CLM determine the source of the washout
Doral Circle
o Large Royal Palms are showing signs of deficiency
- Recommendation was made to apply additional treatments
immediately on all Royal Palms to reverse the nutrient
deficiencies
- Homeowner approval may be needed to install a mulch ring
around (2 -3) Royal Palms located on the ROW line (on the west
side) to avoid yard damage from the applications
Discussion ensued on installing a mulch ring and treatments for the Palms
located on the ROW line.
After much discussion the following was concluded:
o Install Fertilizer Spikes in lieu of installing mulch rings around the
Trees
o CLM will submit a Quote to install Spikes (50 Trees)
o Homeowners will be notified of the Fertilizer Program
- Applicable Homeowners may opt out of the Fertilizer Program
Jennifer Tanner moved to appropriate $3,000.00 to save the Royal Palms
by adding Fertilizer Spikes as soon as possible with notification to the
Home Owners for their approval. Second by Robert Slebodnik.
Staff stated a door flyer will be posted at each residence to notify the
Homeowners.
Motion carried unanimously 5 -0.
Water Chart (See attached)
o Elevated Water usage was anticipated in May and June due to Plant
Material replacements
o Recommends relocating the rain sensor (behind the entry wall at
US41) to the pump station
- Sensor is located under a Tree canopy and is shielded
Z
Vinca Cora Seasonal Color Selection (See attached)
• Option No. 1
- Colors include white, Apricot, Burgundy and Deep Lavender
• Option No. 2
- Colors include Apricot and Deep Lavender
Discussion took place on the color selections.
After discussion it was agreed by the Committee to install Option No. 2.
Jennifer Tanner moved to use Option No. 2 and add Burgundy for the
Plant Beds on US41 and St. Andrews. Second by Kathleen Dammert.
Motion carried unanimously 5 -0.
B. Doral Bridge Project — Mike McGee presented photographs of base cover
options for the Light Poles.
After discussion the Committee agreed to install the standard octagon shape
base.
Jennifer Tanner moved to approve the octagon base for the Lights on
the Dora/ Bridge. Second by Kathleen Dammert. Motion carried
unanimously
5 -0.
C. Pebble Beach Blvd. Lighting
Mike McGee gave a status report on the Project:
o 100% Plans were submitted to Staff
o Alternate Items were added to the Bid
- Median Open Cut and Trench due to the Sewer Force Main
(depth unknown)
Light Pole base nut cover options were discussed.
The Committee agreed to install the standard base cover to save cost.
• Base Bid - $177,273.70
• Total Bid to include the Alternate - $199,606.55
Jennifer Tanner moved to approve a Budget amount not to exceed
$200,000.00 for the Pebble Beach Blvd Lighting Project as planned and
to proceed with the Bidding Phase. Second by David Larson. Motion
carried unanimously 5 -0.
VIII. Transportation Operations Report — Darryl Richard
A. Project Managers Report (See attached)
Mike McGee and Darryl Richard reviewed the following:
(L -50) Modifications to Fence at Weir
• Fence will be installed at a 5 ft. height on the outside of the wall
• Project will be completed by mid -July
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B. Review of the To Do List (See attached)
Item No. 4
Mike McGee reiterated the suggestion to install Bahia Sod during the rainy
season in the Utility Box area to impede the down wash of sand.
Reorganization of the Alternative Transportation Department
Michelle Arnold reported the BCC endorsed the County Managers
reorganization plan as follows:
o Alternative Transportation Modes - CAT and MSTU was moved to
Public Services
- Public Services Department includes Parks and Rec,
Museums, and Housing Index Services
- Steve Carvell is the interim Administrator
- Landscaping and Irrigation Staff was moved to Road
Maintenance
- Landscape and Irrigation Services will continue to be provided
to the MSTU (additional cost may be incurred)
- Changes are effective September 2012
- Public Services (CAT and MSTU) will be relocated to the
Government Complex
Discussion took place on holding the MSTU meetings at the Government
Complex.
The Committee agreed to meet at the Government Complex for the monthly
MSTU meetings.
IX. Future Projects
A. FY 2012
B. FY 2013 — Paver Cross Walk at Entrance — US 41 at St. Andrews
Mike McGee reviewed an estimate to install the walkway is as follows:
o Install the walkway — $25,000.00
o Plans and FDOT Permitting - $1,500.00
o Total $30,000.00 (approximately)
Robert Slebodnik stated the Front Entryway and Signs need refurbishment
and suggested holding a special meeting to discuss the Front Entry.
After discussion it was agreed by the Committee to add the item to the July
Agenda.
X. Committee Reports - None
XI. Old Business
A. Weir Fence at Doral Circle — Previously discussed under Vlll. A.
XII. New Business - None
A. Reorganization of the Alternative Transportation Department -
Previously discussed under Vlll. B.
XIII. Public Comments - None
There being no further business to come before the Committee, the meeting was
adjourned by the Chair at 3:33 p.m.
Lely Golf Estates Beautification MSTU
Advisory Committee
F
Robert Slebodnik, Chairman
These minutes approved by the Committee on `7 - 19 - / �2, ,
as presented or amended
The next meeting is August 16, 2012 at 2:00 p.m.
Growth Management Division - Construction & Maintenance
2885 Horseshoe Drive South
Naples, FL 34104
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