Lely Beautification MSTU Minutes 04/19/2012 •
1001 GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
2885 Horseshoe Drive South
Naples, Fl 34104
April 19, 2012
Minutes
I. Call to Order
The meeting was called to order by Bob Slebodnik at 2:00 p.m.
II. Attendance:
Members: Robert Slebodnik, Tony Branco, Kathleen Dammert, David Larson,
Jennifer Tanner
County: Darryl Richard-Project Manager, Gloria Herrera-Budget Analyst,
Michelle Arnold-Director ATM
Others: Mike McGee-McGee & Associates, Robert Kindelan-CLM, Darlene
Lafferty—Juristaff
ID. Approval of Agenda
Add: VIII. C. Utility Boxes on St. Andrews
VIII. D. FY13 Budget
Xl. A. Solar Light on Augusta and Forest Hills
Xl. B. Pathways Project at St. Andrews and US41
Kathleen Dammert moved to approve the agenda as amended. Second by
David Larson. Motion carried unanimously 5-0.
IV. Approval of Minutes: March 15, 2012
Jennifer Tanner moved to approve the March 15, 2012 minutes as
submitted. Second by Kathleen Dammert. Motion carried unanimously 5-0.
V. Budget Report— Gloria Herrera reviewed the following: (See attached)
o Collected Ad Valorem Tax $172,077.79
o Capital Outlay Actual Expenditures $107,887.27
Darryl Richard stated the Bonness P.O. $98,619.27 is closed (Doral Circle
Sidewalk) and noted Warranty Items are pending.
Mike McGee reported:
o The (Bridge wall) cracked stones were removed
o New stones are on order
o The Contractor will be advised to exclude white stones during the install
(per the Committees request)
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VI. Landscape Maintenance Report- CLM
Robert Kindelan reported:
o Bougainvillea are infested with Caterpillars
o Irrigation was increased to address dry areas
o Mimosa on Valley Stream is 100% filled in
- Seed pods will be removed in approximately (1) week
- Dried Flowers will be mowed
o Plant Materials are scheduled for installation (by Monday)
VII. Landscape Architect's Report- McGee & Associates
A. Maintenance Report - Mike McGee (See attached)
Mike McGee reviewed the following:
St. Andrews Blvd. Median No. 1 Annual Plantings
o Conceptual Plan (See attached)
o Reshaping and repositioning is required for the Entryway
o Install 6 ft. area of Annual Plantings
o Remove some of the Bougainvillea (to the flag pole)
o Layout is a Sunburst Design (red, yellow, and orange plants)
o Irrigation modification is required
Water Usage Report
o Reuse water meter was upgraded to a newer version
o Report will be emailed to the Committee
Doral Circle Weir Structure Fence Concept (See attached)
Darryl Richard reported:
o Road and Bridge Plan Reviewers requested 5 ft. Fence height for the
Weir Structure Screening in lieu of the requested 4 ft. height (by the
Committee)
o Opinion of Costs (See attached)
o Commercial Grade Chain Link Fence - Total Estimate $942.50
Discussion ensued on the setback area from the ROW and the MSTU
Boundary.
Staff noted a Survey will be required to determine the Boundary.
After discussion it was perceived:
o The gate and 7 ft. section (catwalk) may be outside the ROW
o Pending the Survey results the MSTU may not be able to install the 5
ft. Chain Link Fence
B. Doral Bridge Project- Mike McGee - Previously discussed under V.
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C. Pebble Beach Blvd. Lighting
Darryl Richard reviewed the following information concerning the Utilities
Deviation Request:
o Utility Deviation Form - Petitioners Request (See attached)
o The MSTU's commitment to work with Public Utilities is defined on the
Utility Deviation Form Attachment Sheet (See attached)
o Utility Department requested the installation of floatable fill under the
footers
- Median Lighting location Deviation Schedule was reviewed (See
attached)
o Deviation Request was approved
Mike McGee presented the Cost Estimates to include: (See attached)
Median & R/W Installation
o MOT (Maintenance of Traffic)
o Light Pole Foundation - Type A Special (spread footer)
- (12) units
- $1,600.00 per unit
o Total Estimate - $169,407.70
o Suggested to direct purchase the Light Poles to reduce cost
- Receiving the Light Pole shipment, storing, and installation can
be included in the Contractor Pricing
Staff requested Mike McGee to confirm FPL's consent on the power drop
location.
o A Force Main is located under the pavement from St. Andrews Blvd. to
Baltusrol Dr. (east side of the Median)
- Depth of the Force Main is unknown
- (Cap) Rock may be encountered during directional boring
Staff stated if rock is encountered one option is to add a Bid Alternate to the
Base Bid to open cut (between the medians) in lieu of Directional Boring.
Discussion resumed on St. Andrews Annual Plantings.
3:05 p .m. Robert Slebodnik left.
The following handouts were distributed and reviewed: (See attached)
o Options 1 and 2 with Photographs of the Entry (by Mike McGee)
3:07 p.m. Robert Slebodnik returned.
o Plant Materials list (available at American Farms)
- American Farms website will be emailed to the Committee
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Discussion ensued on available Plant Materials, the Sunburst Design, and
proposed Cost for the Project.
Mike McGee stated the Cost Estimate for the Sunburst Design (Plant
Materials) is $2,500.00 - $3,000.00.
After discussion the following was agreed by the Committee:
o The Sunburst Design will not be visible from the Road
o Based on current Projects and the MSTU Budget to make minimal
changes during the current fiscal year 2012
- Reduce the number of Annual Plantings (install approximately
250 Annuals)
- Cost estimate $1,200.00 - $1,500.00
- Adjust the Irrigation coverage (nozzles)
Jennifer Tanner moved to do a replant of the Lantana at the entrance of
St. Andrews and to replace the flowers, do the minimal requirements for
irrigation, and to reshape the Bed. Second by Robert Slebodnik.
Motion was amended to include: "not to exceed$1,500.00 for Plants and Labor.
o CLM will email the selected Plant color to the Committee
Motion carried unanimously 5-0.
VIII. Transportation Operations Report- Darryl Richard
A. Project Managers Report (See attached) - None
B. Review of the To Do List (See attached) - None
C. Utility Boxes on St. Andrews
Robert Slebodnik announced that he conducted a drive through of the Lely
area and reported the following:
o Observed (11) inoperative FPL Light Poles from the Lely entryway to
Lely Country Club Estates
o He placed a ribbon around the inoperative Light Poles and advised
FPL
- The Lights were repaired within (2) days after contacting FPL
Staff will email the FPL webpage link to report inoperative FPL Lights.
Robert Slebodnik reported results from meetings held with Century Link
regarding the Utility Boxes:
o Utility Boxes were repaired (sanded and painted) and posts were
straightened within (2) weeks of the meetings
o (1) Utility Box will be removed if it is determined that it is not functional
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D. FY13 Budget
Darryl Richard and Gloria Herrera reviewed the proposed Budget. The
following changes were made to the Budget:
Mulch
o Forecast 12 and Requested FY13 — $14,000.00
- decreased to $6,000.00
Indirect Cost Reimbursement
o Forecast 12 - $5,300.00
- Increased to 10,600.00
- Line item is controlled by the Budget Office
o Requested FY13 - $21,400
- Confirmation by the Budget Office on the amount is pending
License and Permits
o Forecast 12 - $2,000.00
- decreased to $0.00
Improvements General
o Forecast 12 - $125,000.00
- decreased to $100,000.00
Robert Slebodnik expressed dissatisfaction with the $100,000.00 allocated
funds in the Requested FY13 Reserve for Insurance (Hurricane Res.)
Discussion ensued on the FY13 Reserve monies.
After discussion it was concluded that clarification is needed from the Budget
Office on the Amended Budget 12 Reserves monies ($215,100.00) as it is not
reflected in the FY13 Budget Carry Forward.
Improvements Capital
o Requested FY13 - $175,800.00
- Increased to $183,800.00
- Verification by the Budget Office on the Total amount for
Improvements Capital is needed
Staff stated the remaining available funds will be placed in Reserves.
Jennifer Tanner moved to approve the FY13 Budget Worksheet as
modified. Second by Kathleen Dammert. Motion carried unanimously
4-1. Robert Slebodnik abstained from voting (prefers to see the FY13
Budget with the changes prior to voting.)
IX. Committee Reports - None
X. Old Business
A. Future Projects 2012 and 2013 - None
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XI. New Business
A. Solar Light on Augusta and Forest Hills
Darryl Richard report:
o A new light was installed by Bentley Electric
o Bentley Electric reported an issue with the Solar Panel unit
- The Electrician is contacting the Manufacturer to resolve the
issues
Tony Branco noted that the new light is not installed and perceived that the
issue is with the installer and not the product.
Staff responded that an alternate Electrical Company will be contacted.
B. Pathways Project at St. Andrews and US41
Darryl Richard distributed and reviewed Intersection Improvement Plans
(ADA Compliance): (See attached)
XII. Public Comments - None
There being no further business to come before the Committee, the meeting was
adjourned by the Chair at 4:15 p.m.
Lely Golf Estates Beautification MSTU
Advisory Committee
4/ J4d
Robert Slebodnik, Chairman
These minutes approved by the Committee on ^ 17- I
as presented or amended
The next meeting is May 17, 2012 at 2:00 p.m.
Growth Management Division - Construction & Maintenance
2885 Horseshoe Drive South
Naples, FL 34104
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