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Lely Beautification MSTU Minutes 02/16/2012Ittl GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE 2885 Horseshoe Drive South Naples, FI 34104 February 16, 2012 Minutes I. Call to Order The meeting was called to order by Bob Slebodnik at 2:01 p.m. II. Attendance: Members: Robert Slebodnik, Tony Branco, Kathleen Dammert, David Larson, Jennifer Tanner County: Darryl Richard - Project Manager, Pam Lulich- Landscape Operations Manager, Gloria Herrera - Budget Analyst Others: Mike McGee -McGee & Associates, Robert Kindelan -CLM, Darlene Lafferty— Juristaff III. Approval of Agenda Add: X. B. Treasure Point X. C. Weir at Doral Vll. C. Pebble Beach Blvd. Lighting Xl. A. Utility Equipment in ROW IX. A. Chairman Meeting with George Ramsey RE: Annual Meeting on March 2nd Tony Branco moved to approve the agenda as amended. Second by David Larson. Motion carried unanimously 4-0. IV. Approval of Minutes: January 19, 2012 Change: X. B., page 4, second paragraph, last sentence: strike "the" Jennifer Tanner moved to approve the January 19, 2012 minutes as amended. Second by David Larson. Motion carried unanimously 40. 2:08 p.m. Kathleen Dammert arrived. V. Budget Report — Gloria Herrera Gloria Herrera reviewed the Report: • Collected Ad Valorem Tax $156,677.32 • Improvements General Commitments $35,628.93 (Bonness P.O. balance) Robert Slebodnik questioned the purpose for the following two Line Items: o Line Item 11 Carry Forward of Encumbered $105,578.59 Staff responded that the Line Item is comprised of the balance of open P.O. monies that were rolled over from the prior Fiscal Year. o Line Item 17 Indirect Cost Reimbursement Budget $10,600.00 Staff clarified the Line Item is for services rendered by County Departments (Purchasing, IT, County Attorney.) Discussion ensued on the Water and Sewer Line Item deficit ($1,500.00.) After discussion it was concluded the P.O. Commitment $18,352.39 was opened in excess and will be decreased in June (by $9,000.00.) VI. Landscape Maintenance Report — CLM Robert Kindelan reported: o Routine Maintenance is underway • Estimates were submitted to the County for replacement Plant materials • Fertilization is scheduled in March - Coordination is needed with Mike McGee on the Fertilization • Golf carts are damaging the irrigation head and newly installed Sod at the golf cart crossing on Forest Hills Discussion took place on the golf cart asphalt path. The following was concluded: • Staff verified that Road and Bridge Department did not install the golf cart path • The golf cart path was installed in the ROW by the Golf Course • Darryl Richard and Robert Slebodnik will meet with Alan Cooper to discuss the golf cart asphalt path and suggest that the Golf Course install a decorative post to deter the golf carts VII. Landscape Architect's Report — McGee & Associates A. Maintenance Report - Mike McGee reviewed the Report: (See attached) • A few areas of Sod at the US41 entry require immediate attention • Ixora in the Doral center Median require treatment B. Doral Bridge Project — Mike McGee Mike McGee gave the following update: • Installation of Lights - Complete • Gravel in the ROW requires cleanup (by Bonness) • Requested a quote from CLM for (1) Tabebuia replacement David Larson perceived that the Lights (Dora) Bridge) have an electrical issue as some of the Lights are inoperable or operating irregularly. Additionally he expressed dissatisfaction with the brightness of the bulbs. N Mike McGee replied: • The bulbs are 60 watts • A frosted bulb or lens cover may be installed to defuse the light Staff will confirm the bulb wattage (60 watts) with Bentley Electric. (Staff action item) David Larson presented photographs of the Light Fixture noting that the Fixture is elevated. Mike McGee responded that the Fixture was preordered to match the existing Fixtures. Additionally stated a cowling can be installed to cover the voided area at the base of the Fixture. Weir at Doral David Larson distributed photographs of the unsightly fence at the Weir. He suggested Mike McGee review the area and make a recommendation to disguise the fence. Jennifer Tanner moved for Mike McGee to provide a concept to camouflage the barbed wire at the Weir at the March meeting. Second by David Larson. Motion carried unanimously 5 -0. C. Pebble Beach Blvd. Lighting Mike McGee reported: o A spread anchor base may be needed to maintain the required separation from the sewer line (due to the depth of the lines) o (2) additional manholes were discovered o Spread footer cost is $300 -$500 more per footer - Footer is poured onsite - Engineering review is required o (14) Poles require deviation from Utilities - Total poles (23) Staff anticipated the following timeline for the Project: • Bid Solicitation - May • BCC Bid award - June • Under Construction - July • Project completion - November 1St VIII. Transportation Operations Report - Darryl Richard - Previously discussed under Vll. B. and Vll. C. A. Project Managers Report (See attached) B. Review of the To Do List (See attached) Break 3:18 p.m. Reconvened 3:22 p. m. 3 IX. Committee Reports A. Chairman Meeting with George Ramsey RE: Annual Meeting on March 2nd Robert Slebodnik volunteered to give a basic report on the Pebble Beach Lighting Project at the Annual Lely Civic Association meeting on March 2nd X. Old Business A. Future Projects 2012 and 2013 B. Treasure Point Staff and Jennifer Tanner confirmed that Treasure Point is contributing to the Lely Golf Estates Beautification MSTU. C. Weir at Doral — Previously discussed Vll. B. XI. New Business A. Utility Equipment in ROW Tony Branco reported: • The Traffic Signal Utility Box on US41 has a billboard style label and is an eyesore • The Telephone boxes (by the school) are outdated and appear derelict - The Telephone Company should update the Phone Boxes or the MSTU should be permitted to disguise them • Perceived the Lely Beautification MSTU should be advised of any proposed installations within the ROW Staff will convey the Committees comments to Traffic Operations and the Utility Companies. XII. Public Comments - None 4 There being no further business to come before the Committee, the meeting was adjourned by the Chair at 3:35 p.m. Lely Golf Estates Beautification MSTU Advisory Committee Robert Slebodnik, Chairman These minutes approved by the Committee on� as presented *1 or amended The next meeting is March 15, 2012 at 2:00 p.m. Growth Management Division — Construction & Maintenance 2885 Horseshoe Drive South Naples, FL 34104