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Lely Beautification MSTU Agenda 11/15/2012I. II. III. IV. V. VI. VII. GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE Dr ( 7 3244 Tamiami Trail East, Suite 103 Naples, Fl 34112 November 15, 2012 AGENDA Call Meeting to Order Attendance Approval of Agenda Approval of Minutes: October 18, 2012 Budget Report — Caroline Soto l "iala '� Hiller Henning Coyle Landscape Maintenance Report — CLM and McGee & Associates Landscape Architect's Report — McGee & Associates A. Pebble Beach Blvd. Lighting VIII. Transportation Operations Report- Darryl Richard A. Project Manager's Report B. Review of the To Do List IX. Future Projects A. Entrance - US 41 @ St. Andrews Discussion X. Committee Reports XI. Old Business XII. New Business XIII. Public Comments XIV. Adjournment c. Torres: Date: L—► I C) 1'S Item #: I L-0Z 2-)4 It-I Copies to: The next meeting is December 20, 2012 at 2:00 p.m. Collier County East Naples Branch Library 8787 Tamiami Trail East, Naples, FL 34112 'tit GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE 3299 Tamiami Trail East Suite 103 Naples, Fl 34113 October 18, 2012 Summary of Minutes and Motions III. Approval of Agenda Jennifer Tanner moved to approve the October 18, 2012 agenda as submitted. Second by David Larson. Motion carried unanimously 5-0. IV. Approval of Minutes: September 20, 2012 Jennifer Tanner moved to approve the September 20, 2012 minutes as amended. Second by Dave Larson. Motion carried unanimously 5-0. IX. Future Projects A. Entrance — US 41 at St. Andrews Discussion Jennifer Tanner moved to request Mike McGee to work with FPL to pursue costs of dropping the overhead electric and the relocate the traffic control box at the corner of St. Andrews and 41 East. Second by Robert Slebodnik. Motion carried unanimously, 5-0. Jennifer Tanner moved to adjourn at 2:50 P.M. Second by David Larson. Motion carried unanimously, 5-0. 1 1 2 3 4 5 6 7 6 9 10 1i 12 13 14 15 16 17 16 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 LELY MSTU FUND 152 November 15, 2012 CUR AO VALOREM TAX $ {186,600.00} S GroundsMaintenance $ FIFTH THIRD INTEREST $ $ $ {19.69) $ 19.69 INVESTMENT INTEREST $ {1,000.00} S $ (193.28) $ (606.72) INTEREST TAX COLLECTOR $ $ $ 0.01 $ 0.01 - REVENUE SubTCAW Water $ 2,523.94 $ 476.06 TRANS FROM PROPERTY APPRAISEF $ - S (398.14) 396.14 TRANSFER FROM TAX COLLECTOR $ $ $ (1,786,50) $ 1,786.50 CARRY FORWARD GENERAL $ (329,000.00) $ $ $ (329,000.00): CARRY FORWARD OF ENCUMB BYA[ $ (81),347.26) $ $ $ {80,347.26}, NEG 5%6 EST REV $ 9 0.00 $ $ $ 9400.00 TRANSFERS & CONTRIB Electricity $ 2,126.93 $ 234.07 TOTAL REVENUE IGC County Services $ EPIC FEES OTHER Insurance General $ 5,811.27 Insurance 00. 0 INDIRECT COST REIMBURSE $ 21,400.00 $ - $ 10,700.00 $ 10,700.00 LANDSCAPE INCIDENTAL $ 15,000.01) S 14,780.00 $ - $ 220.00 OTHER CONTRACTUAL $ 60,000.00 S 39,675.00 $ 5,025.24 $ 15,099.76 ELECTRICITY $ 8,000.00 $ 2,125.93 $ 234.07 $ 5,840.00 WATER AND SEWER $ 5.000.00 $ 2,523.94 $ 476.05 3 2,000.00 RENT EQUIPMENT $ - $ 133.06 1,123.76 $ (133.06) INSURANCE GENERAL $ 500.00 $ - $ $ 500.00 SPRINKLER SYSTEM MAINTENANCE $ 3,000.00 $ 2,000 -00 $ $ 1,000.0 MULCH $ 6, ,000.00 $ 6,000.00 $ $ LIGHTING MAINTENANCE $ 4,000.00 $ - $ $ 4,000.00 UCENSES & PERMITS $ 2,000.00 $ - $ $ 2,000.0 OTHER MISCELLANEOLIS $ 5,001100 $ 3,592.60 $ 407.40 $ 1,000.00 OFFICE SUPPLIES $ 200.00 $ 200-00 $ - $ FERTILIZER HERBICIDE CHEMICAL $ 8 011 -1 $ 3122.90 $ 539.00 3 1,338.10 OPERATING EXPENSE 50,164.70 19,517.76 IMPROVEMENTS GENERAL 296 300.00 7 0.00 22 900.0 CAPITAL OUTLAY 72 400.00 TRANS TO 111 UNINCORPORATED 29 400.00 - ; 29100.00 TRANSFERS 130.01) BUDGET TRANS APPRAISER 2,000.00 441.01 $ 1,556.95 BUDGET TRANS TC COLLECTOR $ 4 800.00 $ $ 57.57 $ 4 742.43 TRANSFER CONST RESERVE FOR INSURANCE CLAIMS $ 100,01M.00 $ RESERVES TOTAL BUDGET FY13 Commercial Lend 4500140171 GroundsMaintenance $ 49,875.00 $ 4,125.00 Commercial Land 4 500 14 0 390 Tsee Fertill2er Spikes $ - $ 900.24 Commercial Land 4500140705 WashLngtonia Palm Removal $ 4,780.00 $ - Collier County Utilitles 4700001477 Water $ 2,523.94 $ 476.06 Diamond Fert Pending Fertili7-eT $ - $ 539.00 Florida Irr[gation 4500140065 ["anion Parts & Related items $ 2,000.00 $ - Flodkan 4500140165 Fertilizer $ 3,122.90 $ - ForestryResources 45DO14OD89 Mulch $ 6,000.00 $ - FPL 4500122831 Electricity $ 2,126.93 $ 234.07 Indirect Cost Reimbursemen IGC County Services $ $ 10,700.00 Insurance General IGC Insurance $ $ - J.M. Todd 4500140630 Copier Lease (Shared Cast) $ 133.06 Juristaff, Inc. 4500140164 Secretarial Services $ 3,592.60 $ 4,07.40 Lumec 4500137199C Pebble Beach light poles $ $ 72,400.00 McGee & Assoc 4500133726 Street Lighting Pebble Beach Blvd $ 4,687.51 $ 1,800.49 McGee & Assoc 4500133725 UA Services Maintenance Service $ 1,123.76 $ 335.50 Staples 4600140158 Office Supplies $ 200.00 $ Total (lines 28 + 30) _ 60,164.70 � S1,91117.76 14,1W06 f1F.�&FirlTaysW.:tVaYra -. - :ii'}�R'...: ', ,El'961f31ri.'rYieoq�rrlVlilys f�4¢7j60�: " :' .'.. - "'_: •.+lh�712: - ;,Y 32`:(Y1 fioabfs5tilue -__ _ ::.:,. .•.- '1f3'{S:J�Iy_1'aot6hlrtilos 4-68% Act 12 ru 13 FY 13 Fr 12 Mlllape 2.0001) 7.0000 Extension 186,607 191,743 Pro pert? Tu L nUWon 10 FY 13 Gmss Tmabla baba 63,8113,282 Min= New OmeL Amex. -310 Prue:Airnw* eat#1TVComponmA p A4. Tanbie Vacua 93,303,582 12: Levy 191,743 Rorled Back Rare {rasa Amend O net 2.0669 91% of Med eadc Rate 1.0701 Warren Street Mixing Chamber Water Use Data: 10t2012 DATE ]DAY TIME REUSE PSI POTABLE WATER METER READING (Xx1000) POTABLE WATER USE GALLONS REUSE WATER METER READING (Xx1) REUSE WATER USE GALLONS TOTAL WATER APPLIED ESTIMATED MONTHLY RAIN FALL(INCHES) 10/1/2012 M 8,30 AM 8 2816.1 631,865,00 0 10/2/2012 T 10/3/2012 W 10/4/2012 iTH 10/5/2012 F 10/6/2012 SA 10/7/2012 SU 1018/2012 M 9:30 AM 7 2816.1 0 632,290.00 425 425 10/9/2012 T 10/10/2012 W 10/1112012 TH 10/12/2012 F 10/13/2012 SA 10114/2012 SU 10/15/2012 M 11:00 AM 6 2820.1 4000 635,736.00 3446 7446 10/16/2012 T 10/17/2012 W 10/18/2012 TH 10/19/2012 F 10/20/2D12 SA 10/21/2012 5U _ 10/2212012 M 10/23/2012 T 10/24/2012 W 10/25/2012 TH 10/26/2012 F 10/27/2012 SA 10128/2012 SU 10/29/2012,M 9:00 AM 9 2820.1 0 636,783.00 1,047.00 10/30/2012 T 10/31/2012 W 1111/2012 TH 11,00 AM 6.5 2820.1 0 636,785.00 2.00 2.6 OCTOBER 2ni2 T4TALS: 4,000.00 4,924.00 7,871.x0 PERCENTAGE OF TOTAL VOLUME USED 50:8% 62.5% Lely Golf Estates Beautification MSTU Reuse Mixing Chamber Annual Water Use thru 10/31112 With Month to Date Averages 0 Potable 13,400 °o Ilk Meter Replaced V. 3126 0 11/12/2012 180,QOa.00 r':::':::=' ": - ... : - -- 140,000.00 : es • -- -- - _ _ - _ : :gyp - — . _ri: 120,OODDO j;3 Ir �. e• - •_= �OCC:- - - - _ _ - _ -- - - Q PDTABLE AVERAGE 80 000.00 . - - - - - _ - -- - - - POTABLE 60,()03.00 60,000.00 REUSE AVERAGE 40,000.00 `'-• - N REUSE 0.00 400 0 Potable 13,400 °o Ilk Meter Replaced V. 3126 0 11/12/2012 TO DO LIST - Lely MSTU Description of Item Status POC Comments 1 Removal of rats in palm trees on Valley Stream DONE DR Good job CLM on taking care of this! 2 Painting of U Channel metal - re: paint existing black PENDING DR waiting for cool season w/ out rain Stormwater confirms vegitaiton will be sprayed Coordinate with Stormwater on Spraying of exotic 1st Spraying is done 'within 2 weeks`. [would be by Nov. 5th 20121 3 vegitation in canals DR 4 Mowing of area near Forest Hills a@ Augusta Blvd. DOLE DR Approved at 10 -18 -12 meeting for CLM Coordinate with FPL on repair of 2 lights on poles Need to review at 11 -15 -12 meeting. #76778203100 ( #7) and pole #15 near church on St. Reported to FPL 5 Andrews DR Updated: November 15, 2012 Lely MSTU Project Status (L -50) ACTNE - St. Andrews Front Entrance Project. 10- 18 -12: Per discussion at 9 -20 -12 meeting the `scope' of the project is under review and will be reviewed further at the Oct. 18'4 meeting. 11- 15 -12: McGee to report on FPL coordination; staff to report on Traffic Ops coordination. (L49) ACTIVE — Pebble Beach Lighting Project 10- 18 -12: Bentley Electric has confirmed receipt of the light poles from Lumec for the project. BCC award scheduled for November 13, 2012 BCC Meeting. Award is to Bentley Electric for $129,617.46 11- 15 -12: BCC approved contract award to Bentley on Nov. 13th. (L-45) ON -GOING ACTNE —McGee Annual LA Services — Landscape Architectural Services 07- 19 -12: McGcc & Associates under ongoing contract (under contract 08 -5060) 09- 20 -12: New proposals received for advisory committee review under new contract 12 -5892. 10- 18 -12: Staff is processing new work orders as approved under new contract 12 -5892. (L34) ON -GOING .A.CTNE - Ongoing Maintenance Contract: Commercial Land Maintenance; 7- 27 -09: Commercial Land Maintenance has trimmed all sbxobs to required specification of "Cut to l8 inches and maintain at 24 inches "; Staff will inspect the project on a `weekly basis'; Contractor is to provide service reports within 12 hours of completion of any contract service (ref: notification originally sent on 6 -30 -09 to CLM via email) 10- 18 -12: maintenance on -going per annual contract Whited Holiday Decoy 11000 S. Cleveland Ave. Fort Myers, FL 33907 Phone (239) 939 -1430 Fax (239) 939 -7633 chrisLc)whitedhohdaydecor, com October 27, 2011 Lely Golf Estates Darryl Richard Dear Richard, WHITE]] HOLIDAY DECOR, INC. is Family Owned and Operated. We SPecia&e- in Commercial Design and Decoration. and Retail and Wholesale Christmas Trees. We Agree to Provide all New Materials and Installation for Lely Golf Estates Christmas Lighting and Decor for 2011 as Indicated by the Following: FRONT ENTRANCE Install 1 S" Premium Lighted Garland with Bows on (2) Entry Monuments. Install (2) 60" Premium Lighted Wreaths with Large Bow on Each Sign_ $ 890.00 Install Garland and Bow on (4) Lampposts. $300.00 DORAL CIRCLE Install (4) Small Lighted Wreaths with Bows on Doral Signs. $140.00 Whited Holiday Decor 11000 S. Cleveland Ave. Fort Myers, FL 33907 Phone (239) 939 -1430 Fax (239) 939 -7633 Service Includes Installation of premium commercial quality clear lighting, Qaflands, and bows. Periodic nightly inspections through December Removal early January We respond within 24 hours of any telephone call for service *Customer Must Supply Reasonable Power Source Changes may be made on dicor or lighting agreeable to both parties. The total for the above installation of new materials Total $ 1,330.00 We & not use sub - subcontractors. All of our employees are covered by both workmans compensation & 2 million dollar liability insurance for your protection. If proposal is accepted, we would like tbe Property Manager to authorize the work by signing the proposal. Accepted by, Lely Golf Estates sincerely, Chris L. Whited Sr. Operations Manager Cell Phone # 239470 -2262 Date i Project: LELY GOLF ESTATES BEAUTIFICATION, M.S.T.U. Landscape Observation Report: November 2012 Location: MSTU DISTRICIT ROADWAYS R Project Manager: Daryl Richards, r.l.a., C.C:T.D. — A.T.M. Dept. RESPONSE or COMMENTS Consultant: McGee & Associates Consultant's Representative: Michael A McGee, via, isa Contractor: Commercial Land Maintenance Contractor's Representative: Robert lGndelan Report Date: 11/12/12 Observation Date: 11!09 -12112 S - indicates items to be addressed by staff. G - Indicates items to be addressed by Contractor Contractor is requested to address items as soon as possible and indicate in RESPONSUCOMMENTS column when and which items are corrected. Please return electronic copy to our office prior to next month's MSTU site review and meeting. Note: Copy picture out of comment boxes and then paste to additional sheet if picture is desired in larger size. LOCATIONIWORK AREA S C R OBSERVATION & RECOMMENDATIONS RESPONSE or COMMENTS St: Andrews Blvd. & US 41 East RM X Remove Oyster plants within the Bougainvillea shrubs at the base of the Alexander palm and Xanadu plants to the south of the bench at the newspaper stand location. X Provide proposal to plant one (1) 30 gal. crape Vllyrtie'Muskogee' in the empty pit where the Tabebuia tree was removed behind the bench In the newspaper stand location. X 13 1 Remove vegetation gromfing on sign walls. Easternmost end. X 3 1 Rune Oak tree branches two feet back of sidewalk edge. X 3 Remove White Fountain grassoutof Muhlygrass. X 5 Prune dead fronds and entire stalks from under utility lines. h X 9 Resod 10' x 8" area adjacent to Bougainvillea Silhouette bed (See previous report for picture) X Due to large amount of broadleaf weeds in turf it Is recommend the turf be removed and eight (8) 3 gal, Sougain villea Silhouette be planted. Provide proposal. X 8 1 Review and re place multi le bad turf areas along roadway. X 7 Prune dead fronds out of Paurotis palms and trim off sign walls. Easternmost elm. West RNV X Provide propq§al to replace six B 3 gal. Bush Allamanda shrubs. Design* Environmental Management * Planning " Arborist Phone (239) 417 -0707" Fax (239) 417 -0708 LC 098 ' FL 1023A X:5�x & A" LELY GOLF ESTATES BEAUTIFICATION, M.S.T.U. Report Date: 11/12112 Observation Date: 11109 -12112 Report : LOCATlONIWORK AREA _S C R OBSERVATION & RECOMMENDATIONS RESPONSE or COMMENTS X Fourof d-* wall sign lights are burning during the day. X 1 0 Remove 2S' x 3' area of grass irvested with Bermuda grass. Previous area where it appears turf may have been bumed or sprayed Wgh herbicide that killed the St Augustine and Bermuda mass. See previous report for picture) St. Andrewsl3lvd. Median 41 X Turf broadleaf weed treatment is needed and then replacement of St Augustine turf areas. X Schedule Washington palm pruning forthe end of October or beginning of November. X 4 Crinum lilies need to be scheduled for pruning to remove old andlor diseased foliane. X 4 Recommend removal and replacement of declined Foxtail palm on east side of median. Provide proposal to replace in matching size of e>asting palm. No cerftr frond visible as of 6121112 h X 1 1 Review and treat turf areas forfungus acfivCes. On the west side remove and replace a 20'x 3' area of turf that has declined and become infested vrrth weeds See 12116111 report for photo) X 1 1 Review and treat turf areas for fungus activities. On the east side remove and replace a 40'x 4' area of turf that has declined and become infested with weeds See 12116'1 re ortfor hoto X 8 Re multiple bad turf area hot Median #2 X 3 Crinum lilies need to be scheduled for pruning to remove old andlor diseased folio e. X 6 Prune broken branches out of Tabebuia tree. 4photo Median 93 X Turf broadeaf weed treatment is needed and then replacement of St Augustine turf areas. X 6 Stake bubbler down and coverwith mulch at base of Queen's Crape myrtle tree. X S Treat to remove Bermuda grass in turf at culvert crossing. Median 94 Page 2 of 6 Corrrment ii I 3 I` , Comment [r®m3): p r r 7& ee &f 4"OC4� LELY GOLF ESTATES BEAUTIFICATION, M.S.T.U. Report Date: 11/12/12 Obsenratlort Date: 11/09 -12112 Report LOCATION WORKAREA 5 C R OBSERVATION & RECOMMENDATIONS RESPONSE or COMMENTS Median #5 X 3 The top third of the main leader of the newly planted tree has broken off and caused main trunk damage that will not permit the re- establishmerd of a new leader by corrective pruning. Based upon the above it is recommended the tree be replaced. (Previous comment!: The tree trunk Is to small M support upper portion of tree. Remove trunk bamboo support stakes and prune fop 113 of the tree off at lateral branch to create new central leader. Median fhb X 2 Schedule Washington palm prun ing for the end of October or beginning of November. Median WT Median #8 Median R8A Median #9 X 2 Schedule Washington palm pruning for the end of October or beginning of November. Median #10 Forrest Hills Blvd Median Oil X Schedule Washington palm pruning for the end of October or beginning of November. Median #12 X 2 Schedule Sabal palm and Washington palm pruning forthe end of October or beg! nln of November. X A Provide proposal to remove dead Wasington palm and grind stump below planting level (12 inches). Assumed decline maybe due to lighting. Please review palm during removal for disease and/or insects. X 1 8 1 Remove dead and/or damaged and replant 3 al. Juniper Pamoni_ OpInotoo Page 3 of 6 _ - - comment [Wsk , r r, a` LELY GOLF ESTATES BEAUTIFIGATION, M.S.T.U. Report Date: 11/12/42 Report: 2 Observation Date: 11109 -12112 LOCATION /WORK AREA S C R OBSERVATION & RECOMMENDATIONS RESPONSE or COMMENTS Forrest Hills Cart Crossing & Lake X 7 Remove deteriorated and install 10 — 3 gal. Xanadu plants in second bed along lake hot X 7 Valley gutter not flowing undercart crossing plates. Please provide proposal to over flush gutters under crossing plates. Vallev Stream Cr. Median 913 X 2 Weekly hand removal of weeds in Mimosa bed is recommended. X 2 A Queen palm on the norttumst comer of the median has Ganoderma and must be removed. Please provide proposal to remove and fill hole and mulch. h _ Pebble Beach Blvd. Median #14 X 2 Two Washington palms were struck by lighting. The two end palms of a group of three will need to be removed. It is recommended to remove all three palms and then consider a future replacement with either a Crape myrtle or three Winer or Montgomery palms. Median 015 X 2 Schedule Washir>,gion palm pruning for the end of October or beginning of November. Median 416 X 2 Schedule Sabal palm pruning for the end clOcImber orbeginning of November. Median 4t7 X 2 Schedule Sabal palm and Washington palm pruning for the end of October or beo innina of November. Median #18 X 2 Schedule Washington palm pruning for the end of October or beginning of November. X 4 Recommend taking soil and dwarf Bougainvillea plant samples for tasting. Generally poor perfonnance of plant growth. Median #19 X 1 4 1 Recommend taking sail and dwarf Bougainvillea plant samples fortestirig. Page 4 of 6 4/ ee & J'4a Cic a LELY GOLF ESTATES BEAUTIFICATION, M,S.T.U. Report Date: 11112112 Observation Date: 11/09 -12M2 Report LOCATION [WORK AREA R OBSERVATION & RECOMMENDATIONS RESPONSE or COMMENTS Gen ly poor performance of plant growth. Pebble Beach Blvd. Goff Cart Crossing Eucalypois tree branches have broken off. Thomcrest f.n. cul -de- me #20 X 2 Schedule Sabal palm pruning for the end of October or beginning of November. Briarcliff Ln. Cu- de-sac #21 X 2 Schedule Sabal palm pnining for the end of October or beg inning of November. Heather Grove Ln. Cul- de-sac #22 X 2 Schedule Sabal palm pruning for the end of October or beg inning of November. Baltusrol Signs X 6 Additional mulch around the perimeterof the Crown of thorns is needed. X S Provide proposal to install (4) 1- gal. Small leaf red crown of thom on north side. X 8 Ti rune exists crown of thorn. OacaE Cr. East R/W X 3 Due to poor performance of Plumbaga plants at the east side of benches recommend removal and replacement with variegated Arboroola shrubs, 3 gal. size. West R AN X Continue to remove volunteer plants at the base of the Podocarpus shrubs adjacent to the fence. Median #23 X Prune oft broken Jatropha branches. X 1 1 12 -13 of the previously replaced Ixora shrubs behind the sign have died and need to be replaced by the contractor. Re -mulch after replacement Apply an application of iron and manganese. Leaf fungus may also be present Soil andlor antfestm needed. ho X 1 1 Tip prune Crown of Thom plants and please do not machine prune the plants square or flat. If they are to be heavily pruned then prune them down into a rounded form and let the lantsre row. Reuse Pump Station- Warren St. hfixin chamber pump low water float switch was Improperly seL Naples Motor Page 5 of 6 %qze &,4j& Laridscape Arcbitactu;ce LELY GOLF ESTATES BEAUTIFICATION, M.S.T.U. Report Date: 11/12112 Observation Date: 11109 -12/12 Report: 2 LOCATION/WORKAREA S_ C R OBSERVATION & RECOMMENDATIONS RESPONSE or COMMENTS Works reviewed pump station and reset VFD controller. Mixing chamber was down for approximately two to three weeks. Pump statlon water use and system scheduling still being reviewed by consultant and County Irrigation Project Manager, October 2012: Potable water use 4,000 gallons, Reuse water 4,920 gallons. Meter readings: 10131112, potable 2820.1, reuse 006367.85. Reuse pressure at 6.5 — 8 psi. Irrigation General: X Both Motorola controllers sustained lighting damage to the HIT controller boards, which has caused the dry conditions. Contractor is addressing issue. Page 6 ot6