Lely Beautification MSTU Minutes 11/17/2011 Itit GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
2885 Horseshoe Drive South
Naples, Fl 34104
November 17, 2011
Minutes
I. Call to Order
The meeting was called to order by Bob Slebodnik at 4:00 P.M.
II. Attendance:
Members: Robert Slebodnik, Tony Branco, Kathleen Dammed, David
Larson, Jennifer Tanner
County: Darryl Richard-Project Manager, Pam Lulich-Landscape
Operations Manager, Michelle Arnold-ATM Director
Others: Mike McGee-McGee &Associates, Robert Kindelan-CLM,
Darlene Lafferty-Juristaff
III. Approval of Agenda
Add: Xl. B. Storm Water Abatement on Forest Hills
X. C. Meeting Time
X. A. Lighting Issues
X B. Sign Refurbishment
Kathleen Dammert moved to approve the agenda as amended.
Second by Jennifer Tanner. Motion carried unanimously 5-0.
IV. Approval of Minutes: October 20, 2011
Robert Slebodnik moved to approve the October 20, 2011 minutes as
submitted. Second by Jennifer Tanner. Motion carried unanimously
5-0.
V. Budget Report-Gloria Herrera
Darryl Richard reviewed the Budget Report: (See attached)
o Current Ad Valorem Tax $191,400.00
o Carry Forward $325,600.00
o Capital Outlay Commitments $99,972.42 (encumbered for the
active Doral Circle Project and Light Poles)
- Noted the Light Poles arrived from Lumec for the Doral
Bridge Project
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VI. Landscape Maintenance Report-CLM
Robert Kindelan reported:
o Mulching will be conducted after Thanksgiving due to a production
delay on the materials
o Median Number painting will be conducted during the first week of
December
Robert Slebodnik noted:
o Curb repainting (yellow) is needed on Median (14) (in the
Construction area of Pebble Beach)
- Touch up may be required on the opposite tip of Median (14)
as during Construction equipment was driven over the curbs
VII. Landscape Architect's Report- McGee &Associates
A. Maintenance Report- Mike McGee reported: (See attached)
o Tip pruning was performed on the Bougainvillea to retain the
foliage and color
o Proposals are pending for minor renovations in Median (1)
o Doral Turf was dry due to a controller issue (dead battery)
o The Alamanda did not recover from cutback and requires
replacement(s) (parking lot areas at the entry)
Discussion ensued on the aesthetics of the Lantana installed at the
Entrance(s).
It was suggested to install Poinsettias as a backdrop for the Lantana.
After discussion the following was concluded:
o Mike McGee will provide an estimate to install Poinsettias
o Staff will distribute the Proposal and poll the Committee (via
email) on the Poinsettia estimate (Staff Action Item)
B. Doral Bridge Project- Mike McGee gave a Status Report:
o Major Concrete work is complete
o Stone application is underway on the Bridge wall
o Problems were encountered during boring for the Electrical
Conduit
- Cap rock was struck at approximately 4 % ft.
- A gravity sewer feed is located 32 inches below the
asphalt(at the driveway)
- 32 inches is the normal depth for boring
- Deeper boring was required as the Code requirement is
18 inch separation
- Alternative means were used and the Electrical Conduit
was installed 7 ft. below the cap rock
- The cap rock will be chipped away to locate the Pipe
- A sweep will be conducted to connect the pipe ends
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,
Darryl Richard stated:
o The final option is more cost effective than conducting a shallow
dig
- Shallow dig is an additional$5,000.00 to the Contract
amount
o The Contractor Proposal is pending
- Anticipates the quote may be under$2,500.00
o A Change Order will be emailed to the Committee for review
- Staff will contact the Committee to confirm approval on
the Change Order(Staff Action Item)
VIII. Transportation Operations Report- Darryl Richard reviewed the
following Reports:
A. Project Managers Report- (See attached)
(L-49) Pebble Beach Lighting Project
o Proposal for Final Design and Administration Services by
McGee and Associates was presented (See attached)
o Total Cost- $12,770.00
Mike McGee noted the McGee and Associates original Proposal for
the Lighting Project was $12,752.00. He confirmed the Project cost
$108,000.00 is in addition to the Design Fees ($12,770.00.)
Jennifer Tanner moved to accept McGee &Associates total Fees
for the Pebble Beach Lighting Project in the amount of$12,770.00.
Second by Kathleen Dammed. Motion carried unanimously 5-0
B. Review of the To Do List- Darryl Richard reported: (See attached)
Item No. 4- Orange Markers at Intersections
o Gene Calvert advised Staff that additional improvements are not
needed as the crosswalks meet current MUTCD standards
(Manual Uniform Traffic Control Devices)
o The process to install inlaid Lighting is under review by FDOT
Tony Branco posed using reflectors in lieu of inlaid Lighting for
intersection traffic calming (along St. Andrews.)
Darryl Richard suggested conducting a Crosswalk Study.
Jennifer Tanner reported a teacher was hit by a car on St. Andrews.
Pam Lulich stated Pelican Bay installed brick crosswalks with ADA
ramps.
Robert Slebodnik suggested adding the item under Future Projects
2012-2013 (for consideration by the Committee.)
Staff will request Alison Bradford of the Pathways Division attend the
December meeting. (Staff Action Item)
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Discussion took place on the (County) improvements at the Front
Entrance of US41 and St. Andrews (Brick work, Crosswalks, and
Curbing for ADA Compliance.)
Staff was unsure of the status but noted that Design Plans are under
review.
Tony Branco suggested incorporating Brick Crosswalks into the
(County) ADA Curbing and Crosswalk Improvements Project.
Item No. 5— Obtain quote for Christmas Decorations
o Whited Holiday Decor Quote was reviewed (See attached)
Jennifer Tanner moved to approve the total of$1,330.00 to Whited
Holiday Decor for the Christmas Decorations at both Front
Entrances. Second by Kathleen Dammert. Motion carried
unanimously 5-0.
IX. Committee Reports — None
X. Old Business
A. Lighting Issues
Tony Branco reported several Light outages in the Community:
o On the West side of St. Andrews
o (7) FPL Poles along St. Andrews and Forest Hill Blvd.
o The Lumec Poles at the Front Main Entrance are oxidized and
have paint issues on the access panels
Mike McGee stated Lumec was advised of the paint issues on the
Light Poles.
o Solar Light on the new Sign is inoperable
o Flag Pole Lights are out
Staff will request the Electrician provide photographs of the FPL Pole
outages to submit to Kate Donofrio, FPL.
Tony Branco questioned if the meter for the Pebble Beach Lighting
Project may be funded by the County Lighting District.
Michelle Arnold responded:
o Lighting District Funds are granted based on Safety needs
o Routinely the Lighting District provides power to Lights in select
areas versus the entire road
o Staff will inquire if electricity for the Pebble Beach Lighting
Project may be Funded by the County Lighting District
Tony Branco suggested replacing the standard Poles (by the Church)
with the Decorative Poles for consistency in the Community.
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After discussion it was determined:
o Staff and Jennifer Tanner will request a quote from Lykins to
present at the next meeting (Staff Action Item)
o Jennifer Tanner will confirm if cost sharing is possible with the
HOA for the Decorative Poles
B. Sign Refurbishment
Robert Slebodnik thanked Michelle Arnold, Tony Branco, Darryl
Richard, and David Larson for their efforts on the Sign Refurbishment.
Xl. New Business
A. Future Projects for 2012
Robert Slebodnik noted Pebble Beach Lighting status is active.
B. Storm Water Abatement
Robert Slebodnik reported on the Golf Cart Crossover Path:
o Meeting was held with (3) Golf Course Representatives
o Noted the area is a Safety Hazard
o A joint venture with the Golf Course is likely and was outlined as
- The Goff Course will repair issues on the Goff Course
Property
- The MSTU will correct problems in the ROW
Darryl Richard presented photographs of the area: (See attached)
o Cracked Sidewalk (photo 13)
o Asphalt Pathway is deteriorating (photo 11)
- MSTU will Partner with the Golf Course on corrections
o Cart Path is not ADA Compliant (photo 12)
- The Goff Course prefers to remove the cart path
- Staff recommends preserving the cart path and creating
a connection between the sidewalk and pathway
Mike McGee reviewed a Proposal by Bonness with (2) options to
address Cart Path issues: (See attached)
Asphalt Overlay
o Total estimate - $8,171.08
o Estimate without the 4" Concrete Sidewalk and Handicap Ramp
installation - $6,727.13
Asphalt Path Removal
o Total estimate of$11,172.51 includes installing (2) items to
connect the pathway and sidewalk:
- 4"Concrete Sidewalk- $801.55
- Handicap Ramp - $642.40
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Robert Slebodnik questioned what portion of the modifications will be
the responsibility of the Golf Course.
Mike McGee responded the Golf Course commitment was:
o To replace the shell pathway (leading to the tee box) with
concrete and install a curb to stop the erosion (photo 13)
o Connect the newly installed concrete pathway to the existing
concrete path
Darryl Richard suggested tabling the item until the Golf Course
obligations and Landscaping requirements are identified. Additionally
Cost factors will be presented at the next meeting (December.) (Staff
Action Item)
Robert Slebodnik moved to table this item so that it can be
brought back to the next meeting(December.) Second by David
Larson. Motion carried unanimously 5-0.
C. Meeting Time
Staff requested to change the meeting time to 11:00 a.m. or 2:00 p.m.
After discussion the Committee agreed to meet at 2:00 p.m.
XII. Public Comments-None
There being no further business to come before the Committee, the
meeting was adjourned by the Chair at 5:44 P.M.
Lely Golf Estates Beautification
MSTU Advisory Committee
eLiii-14144
Robert Slebodnik, Chairman
These minutes approved by the Committee on I() iS - 11
as presented or amended
The next meeting is December 15, 2011 at 2:00 p.m.
Growth Management Division — Construction & Maintenance
2885 Horseshoe Drive South
Naples, FL 34104
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