Lely Beautification MSTU Minutes 10/20/2011 GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
2885 Horseshoe Drive South
Naples, Fl 34104
October 20, 2011
Minutes
I. Call to Order
The meeting was called to order by Bob Slebodnik at 4:00 P.M.
I1. Attendance:
Members: Robert Slebodnik, Tony Branco, Kathleen Dammert, David
Larson (Excused), Jennifer Tanner
County: Darryl Richard-Project Manager, Pam Lulich-Landscape
Operations Manager, Gloria Herrera-Budget Analyst
Others: Mike McGee-McGee &Associates, Robert Kindelan-CLM,
Darlene Lafferty—Juristaff
III. Approval of Agenda
Add: VIII. C. Christmas Decorations
X. A. Crosswalk Markers
XI. A. Future Projects for 2012
Kathleen Dammert moved to approve the agenda as amended.
Second by Jennifer Tanner. Motion carried unanimously 4-0.
IV. Approval of Minutes: September 15, 2011
Jennifer Tanner moved to approve the September 15, 2011 minutes
as submitted. Second by Kathleen Dammert. Motion carried
unanimously 4-0.
V. Budget Report—Gloria Herrera reviewed the following Reports: (See
attached)
October 20, 2011 Budget Report
o Operating Expense Open Purchase Orders $113,744.10
o Capital Outlay Commitments $99,792.42 (rolled from FY11)
September 30, 2011 SAP Fiscal Year End Report
o Collected Ad Valorem Tax $201,331.89
o Water and Sewer Line Item $17,833.81 (amount paid to date)
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Robert Slebodnik inquired on the total amount of MSTU Funds that are
available for 2012 Projects.
Gloria Herrera responded the available Funds for FY12 consist of:
o Capital Outlay encumbered monies - $99,792.42
o $114,900.00
Darryl Richard noted $215,100.00 monies are available in Reserves
(Insurance Claim.)
VI. Landscape Maintenance Report- CLM
Robert Kindelan reported:
o September Fertilization is complete (Palms)
o Plant Fertilization is schedule for next week
o Fall Plant Material cutback is underway
o Pest problems are under control
- Chinch bugs in the Turf
- Scale on the Fire Bush
o Bougainvillea may require significant cutback to remove torpedo
grass (Forest Hills)
o Median Number painting will be complete before the November
meeting
o Grass areas damaged by Chinch Bugs will be replaced at CLM
expense
Discussion ensued on the Median number painting and it was concluded:
o The numbers will be painted on the topside of the curb (in the
yellow portion)
o Both ends of the Median tips will be painted
VII. Landscape Architect's Report- McGee &Associates
A. Maintenance Report- Mike McGee reported: (See attached)
o Grates at Forest Hills Golf Cart Crossing are clogged and
require cleaning
Pam Lulich requested contact information for the Golf Course
Representative.
Jennifer Tanner responded Alan Cooper.
Mike McGee noted Baltusrol has the same issue (clogged Grate) that
resulted from dirt washing down the Valley Gutter from the Golf Course
Planting Bed.
Tony Branco questioned if the size of the Grate(s) are adequate for
their intended purpose.
After discussion it was deemed that the Grates are the responsibility of
the Golf Course.
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Mike McGee continued:
o Reuse Mixing Chamber (See attached)
- September 2011 Total Potable Water usage 100 gallons
o Suggested replacing the Holly with Crape Myrtle (Median No. 9)
(See attached)
The Committee concurred with replacing the Holly with Crape Myrtle.
Discussion took place on the aesthetics of the Sunshine Mimosa.
The following was concluded:
o The Mimosa needs sufficient time to fill in (1-2 months)
o CLM will monitor the area and mow the Mimosa when it has
thickened
B. Dora! Bridge Project- Mike McGee gave an update on the Project:
o Samples of Cap stone material was requested
o Project meetings will be held daily
o Bonness called in Utility locates
Darryl Richard stated Lumec Poles are scheduled to arrive mid
November.
VIII. Transportation Operations Report- Darryl Richard reviewed the
following Reports:
A. Project Managers Report- (See attached)
(L-48) Modifications to Dora! Circle Bridge
o Bonness NTP was issued October 17th
o Staff will notify the Committee of the expedited Project Schedule
B. Review of the To Do List- Darryl Richard reported: (See attached)
Item No. 4- SignCraft Refurbishment
o Sign was re-painted and inspected
Tony Branco expressed satisfaction with the finish and noted the
marble veining is realistic.
Discussion took place on receiving David Larson's approval prior to
installing the Sign.
The Committee requested Staff convey the following to Mr. Larson:
o Email a picture of the Sign
o Comments on the finish and approval by Mr. Branco
o Committee preference to move forward with installing the Sign
(prior to Christmas Decorations)
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Item 15—Provide to Risk for Reimbursement
Pam Lulich stated an insurance claim may be filed if an Accident
Report is not available (during October 1, 2010 - October 1, 2011.)
Staff noted a meeting will be scheduled next week with Alan Cooper,
Mike McGee, and Robert Slebodnik to discuss the issue on Forest Hills
and Baltusrol.
C. Christmas Decorations
Darryl Richard reviewed a Proposal by Trimmers Holiday Decor in the
amount of$2,800.00. (See attached)
Kathleen Dammert stated the following regarding the Quote:
o Trimmers Holiday Decor was on the list provided to Staff of the
3 top Vendors in Naples
o Over the past two years Trimmers product quality and Service
has declined
o Perceived the $2,800.00 Quote was high
o Suggested obtaining a quote from Whited Holiday Decor in Fort
Myers
Jennifer Tanner moved to approve a not to exceed amount of
$2,500.00 for Christmas Decorations (for all entrances.) Second
by Tony Branco. Motion carried unanimously 4-0.
IX. Committee Reports — None
X. Old Business
A. Crosswalk markers
Tony Branco requested an update on the To Do List Item 18
Reflector Strips at crosswalks for traffic calming.
Darryl Richard responded that Gene Calvert (Traffic Engineering) is
reviewing all existing Traffic Control devices for a recommendation on
Safety Improvements.
Discussion took place on FDOT approved in-ground Flashing Lights.
Robert Slebodnik suggested adding the item to 2012 Future Projects.
The Committee requested Staff confer with Gene Calvert on the
available options. (Staff Action Item)
Staff will request an update from Traffic Engineering. (Staff Action
Item)
XI. New Business
A. Future Projects for 2012
Robert Slebodnik noted the preliminary work is complete for the
Lighting Project on Pebble Beach Blvd. He inquired on the
Committees position concerning the Project.
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Mike McGee stated the following:
o Cost Estimate was $108,000.00
o Currently directional bore pricing is low therefore the estimate
may be reduced
o Design and Sub Consultant Fees $12,752.00 are in addition to
the $108,000.00 Cost Estimate
Tony Branco questioned if Grant Funds are available for Safety
Improvements.
Staff will inquire if Grant monies are available for the Lighting Project.
(Staff Action Item)
After discussion it was concluded that the territory for the Lighting
Project may be expanded as it can be completed in Phases over an
extended period of time.
Robert Slebodnik moved to establish the Lighting Project is a
Future Project for 2012. Second by Kathleen Dammed. Motion
carried unanimously 4-0.
XII. Public Comments-None
There being no further business to come before the Committee, the
meeting was adjourned by the Chair at 5:11 P.M.
Lely Golf Estates Beautification
MSTU Advisory Committee
sCeL/6,76
Robert Slebodnik, Chairman
These minutes approved by the Committee on If- I -
as presented < or amended
The next meeting is November 17, 2011 at 4:00 p.m.
Growth Management Division — Construction & Maintenance
2885 Horseshoe Drive South
Naples, FL 34104
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